Valve regulated Lead acid batteries 1100 Ah

Special Eligibility Criteria

1. 1

   SUPPLY TO BE AS PER TENDER SPECIFICATIONS

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2. 2

   a) Railway reserves the right to purchase bulk or entire quantity from those sources who have been approved by ICF item ID: 2300197, SUB ID No :2300197001 of IREPS Vendor directory on or before the date of tender opening. b) Approval status of the firm on UVAM will only be reckoned as on the date of tender opening and not thereafter. But in case of downgrading /removal /suspension/banning etc., after opening of this tender, such changes shall be taken into account while considering the offers. For details regarding ordering on Approved / Developmental vendors please refer para 3.1, 3.2 & 3.3 of Part B SR tender conditions attached to this tender document.

   Document optionalConfirmation required
3. 3

   In terms of Railway Board letter No. 2021/RS(G)/779/7 dated 09/05/2025, it is clarified that "Developmental Vendors" are only such vendors which are listed as developmental vendors on UVAM without any condition.

   Document optionalConfirmation required

Check List

1. 1

   Have you read the Security Deposit (SD) condition at Para 10 of Part A of "SR TENDER CONDITIONS" attached with this tender document and uploaded relevant document for seeking exemption from submission of SD?
2. 2

   If not are you ready to pay Security Deposit ?
3. 3

   Are you coming under MSE status given as per guidelines issued by Railway Board for purchase preference vide letter No. 2010-RS [G] -363-1 Dt. 05.07.2012 or latest.If yes, have you attached valid documents (UDYAM Registration Certificate) towards being MSE?
4. 4

   Have you read and accepted tender conditions?
5. 5

   Have you furnished the statement of deviations?[preferably nil]
6. 6

   Have you quoted Mode of dispatch on FOR DESTINATION BASIS for free delivery at destination with rate structure clearly indicating the Basic Rate, GST, Freight etc., up to destination [consignees premises]
7. 7

   Have you quoted delivery period correctly and precisely?
8. 8

   Have you submitted authenticated copy of the document authorizing the signatory to submit offer and commit on behalf of tenderers?
9. 9

   Have you quoted the discount if any in the specified column only in IREPS?
10. 10

    Have you attached any performance statements with your offer? For proof of supply to other railways / production units, copy of Purchase Order, Inspection certificate and receipt note / certificate must be uploaded. Non-submission of such vital documents may be taken as their not having any such past performance.
11. 11

    Have you furnished Bank account details such as Name of the Bank and address, account no., MICR, IFSC code and type of account to facilitate EFT payment?
12. 12

    Please check our website before submitting offer, whether any corrigendum to the tender has been issued or not.
13. 13

    Firm to indicate make-model-brand offered, if any
14. 14

    Have you kept your offer valid for 90 days

Commercial-Compliance

1. 1

   Tenderers may note that their Offered delivery schedule should clearly indicate the starting time, quarterly rate of supply and finishing time. For offers with vague delivery schedule like -02 to 12 months- or like -06 to 10 months-, DP shall be given as per the requirement best suited to this office within the quoted range.

   Confirmation required
2. 2

   [a] All the bidders/tenderers should ensure that they are GST compliant and their quoted tax structure/rates are as per the GST Law. Firms must indicate its GST registration number along with their offer. [b] In case the successful tenderer is not liable to be registered under CGST/IGST /UTGST/SGST Act, The Railway shall deduct the applicable GST from his/their bills under Reverse Charge Mechanism (RCM) and deposit the same to the concerned tax authority. [c] The firm should indicate the tariff code (HSN Code) for claiming GST for the tendered item. [d] The offer shall be evaluated based on the GST rate as quoted by each bidder and same will be used for determining the inter-se ranking. While submitting offer, it shall be the responsibility of the bidder to ensure that they quote correct GST rate and HSN number. [e] It shall be the responsibility of the bidders to quote correct HSN number and corresponding GST rate. The Purchaser shall not be responsible for any misclassification of HSN number or incorrect GST rate, if quoted by the bidder. [f] Wherever, the successful bidder invoices the goods at GST rate or HSN number which is different from that incorporated in the Purchase order, payment shall be made as per GST rate which is lower of the GST rate incorporated in the Purchase order or billed. [g] Vendor is informed that she/he would be required to adjust her/his basic price to the extent required by higher tax bill as per invoice to match the All inclusive Price as mentioned in the Purchase order. [h] Any amendment to GST rate or HSN number in the contract shall be as per the contractual conditions and statutory amendments in the quoted GST rate and HSN number, under SVC.

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3. 3

   The bidder confirms that rates and other financial terms quoted in relevant columns of financial bid will only be ruling terms for acceptance, and such terms quoted anywhere else should be ignored. [Denial of this condition not recommended]

   Confirmation required
4. 4

   Whenever tender is floated with purchase restriction from sources approved by nominated authorities and there exists a suspected cartel situation by approved sources or the rates available from approved source/sources are adjudged unreasonably high, despite fair efforts as permissible, the purchaser reserves the right to place orders on firms outside the approved vendor list, without any restrictions. (please refer para 4.0 of Part B of "SR TENDER CONDITIONS" document attached to this tender document for further details)

   Confirmation required
5. 5

   Preferably manufacturers should participate. Participating traders/agents must attach authorization letter issued by the OEM or OEM authorized stockist along with their offer. Authorization letter should preferably be tender specific. In case of general authorization letter, it must clearly indicate the validity period/expiry date. Offers with general authorization letter silent on validity period/expiry date will not be considered for placement of order and that offer is liable to be ignored. (please refer Para 3.4 of part B of "SR TENDER CONDITIONS")

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6. 6

   EARNEST MONEY DEPOSIT (EMD) : EMD shall be deposited by all vendors for tenders with estimated value above Rs.25 Lakhs subject to the applicable exemptions. For the exemptions and other details please refer Para 2.0 Part A of Southern Railway Tender conditions. 2) In case of submission of Earnest Money Deposit in the form of Bank Guarantee, please refer Annexure- 6 of Part - B of Southern Railway Tender conditions.

   Document optionalConfirmation required
7. 7

   SECURITY DEPOSIT (SD): SD shall be 5 % of total value of contract and shall be taken from all vendors for contract value above Rs. 25 Lakh subject to the applicable exemptions. For details please refer 10.0 Part A of "SR TENDER CONDITIONS" enclosed to this tender document. In case of submission of security Deposit in the form of Bank Guarantee, please refer Annexure - 5 of "SR TENDER CONDITIONS" enclosed to this tender document forthe proforma for Bank guarantee.

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8. 8

   Please refer para 15.0 of part - B of "SR TENDER CONDITIONS" attached with this tender document for details regarding "BENEFITS OF MSE AS PER PUBLIC PROCUREMENT POLICY".

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9. 9

   Bidder shall accept the following declaration [Land Border condition] by quoting "YES" against 'Conf. allowed" or "Complied" column for compliance of Office Memorandum of Department of Expenditure, Ministry of Finance OM No. F.No.6/18 /2019- PPD dated 23.07.2020. If such certificate given by a bidder whose bid is accepted is found to be false, this would be a ground for immediate termination and further legal action in accordance with law. "I HAVE READ THE CLAUSE REGARDING RESTRICTIONS ON PROCUREMENT FROM A BIDDER OF A COUNTRY WHICH SHARES A LAND BORDER WITH INDIA. I CERTIFY THAT THIS BIDDER IS NOT FROM SUCH A COUNTRY OR , IF FROM SUCH A COUNTRY, HAS BEEN REGISTERED WITH THE COMPETENT AUTHORITY. I HEREBY CERTIFY THAT THIS BIDDER, FULFILLS ALL REQUIREMENTS IN THIS REGARD, AND IS ELIGIBLE TO BE CONSIDERED. (WHERE APPLICABLE, EVIDENCE OF VALID REGISTRATION BY THE COMPETENT AUTHORITY SHALL BE ATTACHED.)''

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10. 10

    1) Bidders are instructed not to indulge in any anti-competitive practices. As per the provisions of Competition Act,2002, Railways can make a reference to the Competition Commission of India for making an enquiry in case of suspected anticompetitive behaviour by the bidders. 2) Collusive bidding, Bid Rotation, Bid Suppression, Complementary bidding, Market Allocation and Sub- contracting arrangements fall under the purview of "Bid rigging" which would cause appreciable adverse effect on competition. 3) Competition Commission of India can impose heavy penalties such as: Penalty upto 10% of the average turnover for the last three preceding financial years upon each of such enterprises which are parties to bid- rigging and can even order the parties to cease and desist

    Confirmation required
11. 11

    Make In India Preference Policy. Please refer Para 16.0 Part-B of SR tender conditions. Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the SR tender conditions.

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12. 12

    FOR DESTINATION BY ROAD. Accordingly the firms are advised to quote on 'FOR DESTINATION BASIS BY ROAD" AND OFFERS WITH DEVIATIONS ARE LIABLE TO BE IGNORED

    Confirmation required
13. 13

    Procurement of the item is restricted to Local suppliers with minimum local content of 50% (Class-I Local supplier as defined in Railway Board letter no: No.2020/RS(G) /779/2/Pt.1 dated 25.09.2020 with latest amendments, if any) only and the vendors who do not qualify to be Class-I Local supplier (i.e., Class-II Local Suppliers / "Non-Local suppliers" with local content less than 50%) should not quote in the tender as their offers shall not be considered for any ordering. In case any vendor who does not qualify to be a "Class-I Local supplier" for the tendered item participates in the tender, it does so at its own risk and cost and Railways shall not be liable for any loss or damage caused to the vendor. Offer of the firm shall be summarily rejected in case of non- compliance of above declaration. For more details, please refer para 16.0 of Part B of "SR TENDER CONDITIONS" attached to this tender document.

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14. 14

    PVC FORMULA: The basic price of battery is based on M/s Hindustan Zinc Ltd.'s ex Chanderiya Lead Zinc smelter price of Rs. 2,11,200 per MT (exclusive of all statutory duties and taxes) in its price circular prevailing as on Date 09.07.2026 for lead purity 99.99%. The basic price will be subject to variation as follows: For every increase/decrease of Rs.100.00 in M/s. HZL's ex- Chanderiya Lead Zinc Smelter base price of Lead purity 99.99%, the basic price of 110V 1100AH VRLA Battery (PL No. 45170393) will vary upward/downward as Rs.261.02 per set (exclusive of all statutory duties & taxes). The basic price of M/s HZL Lead purity 99.99% (ex- Chanderiya smelter) in its price circular prevalent one month (i.e.,30 days) prior to date of inspection call for offering the battery set for inspection will be considered for computing the PVC. In case of consignee inspection, the date of dispatch will be treated as date of inspection call offer for the purpose of price variation calculation for payment purpose.

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15. 15

    The tenderers shall submit a copy of certificate stating that all their statements/ documents submitted along with the bid are true and factual. Standard format of certificate to be submitted by the bidder is available under Annexure- 14 of the 'SR TENDER CONDITIONS' document attached with this tender. Non submission of the above certificate by the bidder shall result in summary rejection of his/their bid. It shall be mandatorily incumbent upon the tenderer to identify, state and submit the supporting document duly self-attested/ digitally signed by which they/he is qualifying the Qualifying Criteria mentioned in the tender document. It will not be obligatory on the part of Tender Committee / Accepting Authority to scrutinize beyond the submitted document of the tenderer as far as his qualification for the tender is concerned. For details please refer Para 21 of part B of "SR TENDER CONDITIONS" document attached with this tender.

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16. 16

    The manufacturer shall replace all the failed cells with new cells of same design/type within the warranty period free of cost as per term and conditions of the purchase order or the contract. (As per specification)
17. 17

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional

1. 1

   Validity of Offer: No deviation from the offer validity period stipulated in the tender is permitted.

2. 2

   Price Variation Clause: No deviation from the Price Variation Clause stipulated in the tender is permitted.The offers of the tenderers quoting with firm price (fixed price) basis and /or with any other variation factor will not be considered, and such offer will be summarily rejected.

3. 3

   "I/We have carefully gone through the IRS conditions of contract (included and uploaded along with the bid document) particularly Para 2500 pertaining to "Code of Integrity, Misdemeanor and Penalties". I/We hereby certify that no other concerns or affiliates (such as having common partner/director/ promoter/ owner/holding company decision control etc.) have participated in this tender which can give rise to a conflict of interest or fall under anti-competitive practices. We understand that the offers of all such sister concerns including ours are liable to be rejected as per relevant provisions of IRS terms and conditions. I/We, affirm that we shall abide by the Code of Integrity in general, with specific reference to conflict of interest [Para 2502 (e)], anti competitive practices [Para 2502(c)] and obligation to proactive disclosures [Para 2503]. I/We understand that we are fully responsible for the above declaration and it shall not be the Railway's responsibility to verify the same. I/We are aware that we shall be liable for all consequences of violation of Code of Integrity, if detected, at any stage".

4. 4

   In the event of rejection of pre-inspected materials at the consignee's end, a penalty of 5% of the value of the rejected goods shall be levied on the supplier for each such instance of rejection. This penalty shall be in addition to any other penalties and punitive actions available under all the terms and conditions of the contract.