Repair and maintenance of electrical assets installed in Madhu Vihar Colony, Danapur

The tenderer must have minimum average annual contractual turnover of V/N or 'V' whichever is less, ; where V= Advertised value of the tender in crores of Rupees N= Number of years prescribed for completion of work for which bids have been invited. The average annual contractual turnover shall be calculated as an average of "total contractual payments" in the previous three financial years, as per the audited balance sheet. However, in case balance sheet of the previous year is yet to be prepared/ audited, the audited balance sheet of the fourth previous year shall be considered for calculating average annual contractual turnover. The tenderers shall submit requisite information as per Annexure VIB, along with copies of Audited Balance Sheets duly certified by the Chartered Accountant/ Certificate from Chartered Accountant duly supported by Audited Balance Sheet.

As per letter of CE/works/HJP, letter No. ECR-HQ0ENGG(CONT)/0009/2025 dated 18/11/2025 is stated that "The balance sheet and all other financial documents attested/certified by the Chartered Accountant(CA) to substantiate fulfilment of Financial Eligibility Criteria should be with UDIN, failing which the offer shall be considered as incomplete and will be summarily rejected without any further reference".

ANNEXURE - VI Reference -Para 10.3 & 17.15.3 of Tender Form (Second Sheet) of Annexure I of ITT TENDERER'S CREDENTIALS (BID CAPACITY) ___________ RAILWAY For tenders having advertised value more than Rs 20 crore wherein eligibility criteria includes bid capacity also, the tenderer will be qualified only if its available bid capacity is equal to or more than the total bid value of the present tender. The available bid capacity shall be calculated as under: Available Bid Capacity = [A x N x 2] - 0.33xNxB Where, A = Maximum value of construction works executed and payment received in any one of the previous three financial years or the current financial year (up to date of inviting tender), taking into account the completed as well as works in progress. N= Number of years prescribed for completion of work for which bids has been invited. B = Value of existing commitments and balance amount of ongoing works with the tenderer as on date one month prior to the tender closing date to be completed in next 'N' years. Note: (a) The Tenderer(s) shall furnish the details of - (i) Maximum value of construction works executed and payment received in any one of the previous three financial years or the current financial year (up to date of inviting tender) for calculating A, and (ii) Existing commitments and balance amount of ongoing works with tenderer as per the prescribed proforma of Railway for statement of all works in progress and also the works which are awarded to tenderer but yet not started upto the date of inviting of tender for calculating B. In case of no works in hand, a 'NIL' statement should be furnished. The submitted details for (i) and (ii) above should be duly verified by Chartered Accountant. (b) In case if a bidder is JV, the tenderer(s) must furnish the details of (i) Maximum value of construction works executed and payment received in any one of the previous three financial years or the current financial year (up to date of inviting tender) by each member of JV for calculating A, and (ii) Existing commitments and balance amount of ongoing works with each member of JV either in individual capacity or as a member of other JV as per the prescribed proforma of Railway for statement of all works in progress and also the works which are awarded to each member of JV either in individual capacity or as a member of other JV but yet not started upto the date of inviting of tender for calculating B. In case of no works in hand, a 'NIL' statement should be furnished. The submitted details for (i) and (ii) above should be duly verified by Chartered Accountant. GCC April 2022 36 (c) Value of a completed work/work in progress/work awarded but yet not started for a Member in an earlier JV shall be reckoned only to the extent of the concerned member's share in that JV for the purpose of satisfying his/her compliance to the above mentioned bid capacity in the tender under consideration. (d) The arithmetic sum of individual "bid capacity" of all the members shall be taken as JV's "bid capacity". (e) In case, the tenderer/s failed to submit the above statement along with offer, their/his offer shall be considered as incomplete and will be rejected summarily. (f) The available bid capacity of tenderer shall be assessed based on the details submitted by the tenderer. In case, the available bid capacity is lesser than estimated cost of work put to tender, his offer shall not be considered even if he has been found eligible in other eligibility criter

PAYMENT (Terms and conditions):- 1. The executed work will be jointly checked by the Electrical supervisor and representative of the contractor. 2. After completion of the work, firm is to under take guarantees for one year from the date of completion and guarantee certificate should accompany the bill 3. 2% Income Tax will be deducted from the bill. 4. 1% labour cess will be deducted. 5. GST will be applicable as per extent rule on the total value of the work or deduction will be made from the bills in accordance with the GST rules as applicable. 6. Security deposited should be kept for a period of 12 months and will be released after satisfactory performance during the guarantee period. 7. Released materials should be returned to the concerning supervisor and a copy of the receipt should accompany the bill. 8. Indemnity bond should be submitted during on account payment and in case of repair of electrical assets /DG sets. 9. Test certificate of manufacturer/dealers in case of machinery and plants should submit along with the bill. 10. The contractor shall arrange at his own cost all tools, plants facilities necessary for reconditioning and testing of the equipments. 11. The materials mentioned in the tender work schedule should be inspected by the authorized representative of Sr. DEE/G/DNR prior to execution of the work in the premises of manufacturer/authorized dealer and the copy of the inspection report duly signed by contractor/ authorized signatory representative should accompany the bill.

Payment of running bills: (I) For maintenance and manning work -Payment will be made four/six times in a year. 100% payment will be made for each completed period/Schedule subject to deduction of security deposit, penalty and damage if any. S.D. will be released with the final bill where material supply is not involved or retained for one year after completion of work (for cost of materials supplied) as security deposit if material supply is involved or as per condition given in the scope of work. (II) In case of supply, installation, testing and commissioning or repairing work following payment procedure will be adopted:- (i). 85% payments will be made against supply of materials. (ii). 100% on account payment shall be made to the contractor on against supply of the materials in which the erection part is not included or there is separate rate schedule for erection. (Material supplied will be in good condition as per specification and make with production of material inspection certificate and delivery challan. (III) 100% payment will be made for against full execution of any rate schedule item either supply and erection or erection on submission of certificate by site engineer that installation has been completed. (If 85% payment was made earlier against supply, balance 15% will be paid after erection in case of supply and erection. (IV) For Lift or Escalator:- (a) Lift or escalator 90% on account payment will be made only after successful supply, installation, testing and commissioning of above equipment. 50% payment will be done against supply of material only. Balance 40% payment will be released after erection, testing and commissioning of the Lift or escalator. (b) Balance 10% will be released with final bill only. (V) Firm has to submit the monthly payment statement to the labour/skilled/un- skilled manpower engaged to execute the work indicating their UAN number, ESIC no, PF contribution before raising any bill as uploaded on EPFO website. Without these details the bill will not be passed. 13. Material Challan from manufacturer/dealer should be submitted along with the bill. 14. Tenderers should quote their own labour and materials against schedule of items of works which should provide for supply of all materials tools and plants and other equipments whatsoever including all handling, freight lead to the site of work and tax thereon. 15. The quantities are approximately for the purpose of tender only payment will be made for actual quantity of work done. 16. Any damages caused to buildings or any other assets belonging to Railway administration during the period of works shall be made good the contractor to the extant determined by the Administration failing which the administration will be entitle to realize such cost from the contractor in any manner decided by. 17. No claim will be entertained for any fluctuation of market rate in respects of labour and materials. 18. No passes will be issued against this contract and tenderer is supposed to work in the whole jurisdiction of the Sr. Divisional Electrical Engineer(G) at their own cost. 19. The contractor must pay fair wages to their labour in keeping with the minimum wages issued by Chief Labour Commissioner from time to time. 20. The contract will be governed by the General Condition of contract and standard specification 1969 edition as amended. NOTE: Rate mentioned in the para no. 3,4,5 are liable to change. These will be changed as per guideline.

Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

Inclusion of 'Letter of Credit' as Mode of Payment in Works Tenders or Service Tenders as per Railway Board's letter no. 2018/CE-I/CT/9 dated 04.06.2016 remarks from Tenderer required.

No manual tender/offer sent by post/fax/courier/in person shall be accepted. No post tender correspondence shall be entertained after closing the tender even suo moto post tender letters of the tenders shall be treated as null/void.

The tender are required to observe the website to find out if any correction slip issued subsequent to uploading of the tender. Railway reserve the right to make any additions /alteration to the tender uploaded and issue corrigendum to the same effect. In case the tenderer fails to make notice of the above corrigendum, additions and alterations enterd/effected in the corrigendum shall be biding upon the tender and no claim what so ever will be entertained by railway.

The Railway reserves the right to very all the statement, information and documents submitted by the bidder in his tender offer, and the bidder shall, when so required by the Railway, make available all such information evidence and documents as may be necessary for such verification. Any such verification all lack of such verification, by the railway shall not relieve the bidder of its obligations or liabilities here under not will it affect any rights of the Railways thereunder.

In case of any wrong information submitted by the tenderer, the contract shall be terminated, earnest money deposit (EMD). performance guarantee (PG) and Security deposit (SD) of the contract forfeited and agency barred for doing business on entire Indian Railways for five years.

Please submit your bank details i.e Name of Bank along with Bank Branch Code, Accounts number as appearing in the cheque book, IFSC code and PAN number, duly certified by the authorized official of the bank, to facilitate payment through ECS/NEFT/RTGS. In lieu of the Bank certificate photocopy/scanned copy of a cancelled cheque and Pan card may be attached for verification of the above particulars. Otherwise, the tender will be summarily rejected.

The tenderer has to upload the supportive documents against the 'Type of Firms' as mentioned below: 'Sole Proprietorship Firm: Notarized affidavit claiming the firm to be a sole proprietor firm 'Company: MOA, AOA, Power of attorney' Partnership Firm: Deed of Partnership, Power of attorney and an Undertaking for not being Blacklisted/Debarred as per Annexure-A: otherwise the offer of the tenderer will be summarily rejected.

Eligibility criteria for works tender in respect of partnership firms:-

in case the tenderer is a partnership firm s , the experience, solvency and turn over shall be in the name and style of the firm only.

If the tenderer is a partnership firm, all the partners shall be jointly and severally liable for successful completion of the work and no request for change on the certification of the firm shall be entertained.

During the currency of the contract, no partner of the firm shall be permitted to withdraw from partnership business and in such and event it shall be treated as breach of trust and abandonment of the contract.

JOINT VENTURE will not be permitted for the tenders.

Any Conditional offer will be summarily rejected.

For those conditions for which standard formats have been given in the uploaded document titled-Formats for uploading of various format. The information should only be submitted in these standard formats.

Rates are inclusive of all taxes/GST, license fee, royalty charges etc. legally leviable by State, Central Govt. and/or any other local authority.

Earnest Money and Tender Document Cost: -All the tenderers / Contractors have to deposit full earnest money and tender document cost as stipulated in the tender document through online modes as permitted in IREPS application.

Railway Administration reserves the right to change/Alter/Cancel the tender without any notice.