Twin beam LED Head Light confirming to RDSO specification No. RDSO/2017/EL/SPEC/0134,Rev-4 or Latest, suitable for three phase locomotive (Note:- Latest Alteration / Revision as on the date of tender publishing shall be applicable)

Special Eligibility Criteria

1. 1

   This item to be procured from RDSO approved/Developmental sources registered under RDSO item ID:3100109 as available on IREPS vendor directory. The status of the firm will be reckoned as on the date of tender closing and not thereafter. The tenderers are to upload the copies of approval letter along with the offers. However, in case of removal/ suspension/ banning etc. after closing of tender, such changes shall be taken into account while considering the offers. Offer of other than RDSO approved firm, firm has to submit/upload tender specific authorization letter of RDSO approved firm for tendered item along with their offer otherwise their offer will not be considered. BULK ORDER :- Railway reserves the right to order entire or bulk quantity on RDSO approved sources. DEVELOPMENTAL ORDER :- The development orders may be placed on firms which are unconditionally approved by RDSO as developmental vendor as per Para 1.3.1 of Annexure-B of WCRs e-TENDER DOCUMENT FOR SUPPLY CONTRACTS (with latest corrigendum issued till the date of tender closing). Note :- (i) In case there are not more than three Indian Suppliers categorized as Approved Vendor for a particular item, unconditionally approved developmental vendors ( without any condition of prototype / field trials etc) can be considered for placement of bulk order without any quantity restrictions as per Para 1.3.1 of Annexure-B of WCRs e -TENDER DOCUMENT FOR SUPPLY CONTRACTS (with latest corrigendum issued till the date of tender closing). (ii) Developmental Vendors shall be eligible for development order of up to 20% of NPQ in regular tenders. Total quantity to be ordered on developmental sources shall be limited up to 20% of NPQ in regular tenders. Note : It is clarified that the Developmental Vendors are only such vendors which are listed as developmental vendors on UVAM without any condition.

   Document optionalConfirmation required
2. 2

   TENDER SPECIFIC AUTHORIZATION: - Authorized agents of OEM must submit Tender Specific Authorization of the OEM. No back reference will be made in this regard & communication received after opening of tender will also not be entertained. The material supplied by the traders will be inspected at the OEM premises by the inspecting agency before supply. Neither one agent can represent two OEMs nor can one OEM authorize two agents. Purchaser reserves the right to reject both bids in such cases. In a tender either the Agent on behalf of the OEM or OEM itself can bid but both cannot bid simultaneously for the same item in the same tender. In cases where both OEM and their agent participate in bidding for same item, any or both the bids shall be liable to be rejected.

   Document optionalConfirmation required

Commercial-Compliance

1. 1

   IN CASE BIDDER IS INDIAN FIRM OR FROM A COUNTRY THAT DOES NOT SHARE LAND BORDER WITH INDIA, SHALL CONFIRM AS UNDER:- I have read the clauses regarding restrictions on procurements from a bidder of a country which shares a land border with India as per Annexure F of WCRs e- TENDER DOCUMENT FOR SUPPLY CONTRACTS (Ver. 7.0, applicable w.e.f. 31.10.2022) (with latest corrigendum issued till the date of tender closing) with Ministry of Finance Order (Public Procurement No. 4), F. No. 7/10/2021- PPD(1) dated 23/02/2023 circulated vide OM No. F.7/10/2021-PPD dated 23.2.2023 (copy enclosed as enclosed document) ; I certify that this bidder (in whose behalf I am submitting this bid) is not from such a country which shares a land border with India (Note:- Indian firms and firms from countries not sharing border with India, may please confirm as YES)

   Confirmation required
2. 2

   IN CASE BIDDER FIRM IS FROM A FOREIGN COUNTRY THAT SHARES LAND BORDER WITH INDIA, SHALL SUBMIT CERTIFICATE AS UNDER:- I certify that this bidder (in whose behalf I am submitting this bid) is from such a country which shares a land border with India with regard to contents of Annexure F of WCRs e-TENDER DOCUMENT FOR SUPPLY CONTRACTS (Ver. 7.0, applicable w.e.f. 31.10.2022) (with latest corrigendum issued till the date of tender closing) with Ministry of Finance Order (Public Procurement No. 4), F. No. 7/10/2021-PPD(1) dated 23/02/2023 circulated vide OM No. F.7/10/2021-PPD dated 23.2.2023; and I further certify that this bidder has been registered with the Competent Authority. I hereby further certify that this bidder fulfils all requirements in this regard and is eligible to be considered. (Note 1; WHEREVER A BIDDER FROM SUCH A FOREIGN COUNTRY THAT SHARES BORDER WITH INDIA QUOTES, HE WILL NEED TO UPLOAD A COPY OF VALID REGISTRATION BY THE COMPETENT AUTHORITY (OR DOCUMENTARY EVIDENCE OF EXEMPTION AS PER NOTE 2 BELOW) WITHOUT WHICH THE OFFER SHALL BE SUMMARILY REJECTED.) (NOTE 2: Restrictions under this rule shall not apply to bids from such countries (even if sharing a land border in India) to which the government of India has extended lines of credit or in which the government of India is engaged in developmental projects. For updated lists of credit or in which line of credits have been extended or in which developmental projects are undertaken are given in the website of the Ministry of External affairs and in such firm will need to submit such documentary evidence.) The terms 'bidder' and 'bidder from a country which shares a land with India' shall be as defined in para II and III respectively of Annex III of Ministry of Finance Order (Public Procurement No. 4), F. No. 7/10/2021- PPD(1) dated 23/02/2023 circulated vide OM No. F.7/10/2021-PPD dated 23.2.2023.

   Document optional
3. 3

   (i)CODE OF INTEGRITY, MISDEMEANOR AND PENALTIES :-I/We have carefully gone through the IRS conditions of contract (included and uploaded along with the bid document) particularly Para 20 of latest IRS Conditions of Contract pertaining to "Code of Integrity, Misdemeanor and Penalties". I/We hereby certify that none of our sister concern or affiliates (such as having common partner/director/promoter/owner/holding company decision control etc.) have participated in this tender which can give rise to a conflict of interest or fall under anti-competitive practices. We understand that the offers of all such sister concern or affiliates including ours are liable to be rejected as per relevant provisions of IRS terms and conditions. I/We, affirm that we shall abide by the Code of Integrity in general, with specific reference to conflict of interest (Para 20.2 of Latest IRS Conditions of Contracts), any coercive practices [Para 20.1(c)] and obligation to proactive disclosures (Para 20.2 of Latest IRS Conditions of Contracts). I/We understand that we are fully responsible for the above declaration and it shall not be the Railway's responsibility to verify the same. I/We are aware that we shall be liable for all consequences of violation of Code of Integrity, if detected, at any stage. (Note: - May confirm as Yes , to certify all the above certification .)

   Confirmation required
4. 4

   (ii)CODE OF INTEGRITY, MISDEMEANOR AND PENALTIES :-In case your confirmation in commercial compliance regarding Code of Integrity, Misdemeanor and Penalties is NO, then provide/upload the names and addresses of your sister concerns or affiliates .

   Document optional
5. 5

   PLASTIC WASTE MANAGEMENT RULE 2016 :-"It is certified that for execution of this contract, the plastic packaging material or commodities which are made out of Compostable Plastic or Biodegradable Plastic shall be purchased from firms having certification by CPCB for manufacture or sale of plastic packaging or commodities made from Compostable Plastic or Biodegradable Plastic as per rule 4 (4) of Plastic Waste Management rule 2016. It is also certified that we shall also not use any other category of plastic, such as Bio Compostable or Oxo-degradable or Oxo-bio-degradable or the like, which are not recognized under Plastic Waste Management Rule 2016 with all amendments." (Note: - May confirm as Yes , to certify all the above certification . )

   Confirmation required
6. 6

   Jurisdiction of Court :- As per Para 2.7(C) of Latest IRS Condition of Contract the Courts of the place from where the acceptance of tender has been issued shall alone have jurisdiction to decide any dispute arising out of or in respect of the contract.
7. 7

   Place of Inspection: - Tenderer should mention in their offer :- 1) Name of manufacture with complete address. 2) Place of inspection be indicated with complete address, option for inspections at go downs/outstation/multiple places be strictly avoided, and preferably be permitted only at manufacturers place.

   Document optional
8. 8

   Offer with longer delivery period with respect to the delivery period / schedule in the tender conditions may be ignored in the interest of the Railways.

   Confirmation required
9. 9

   Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

   Document optional

Other Conditions

1. 1

   Inspection by TPI.
2. 2

   Latest IRS Conditions : Latest IRS Conditions Vide Rly Bd letter No. 2024 / RS (G) / 779 / 11 dated 11.09.2025 is attached and will be applicable.
3. 3

   Warranty:- The Manufacturer/Supplier shall have warranty for LED headlight and its satisfactory performance for the period of four (4) years from putting in service and five (5) years from the date of supply whichever is earlier.

   Confirmation required

1. 1

   The offer shall be kept valid for acceptance for a minimum period of 90 days from the date of opening of the tender. In case the tenderer stipulates validity period of less than 90 days, the offer may be treated as unresponsive and liable to be ignored.