Operation and Preventive Maintenance of Civil Services Officers Institute, Vinay Marg, Chanakyapuri, New Delhi

Name of Work: Annual Repair and Maintenance of Civil, Electrical Installation, Fire Alarm & Fire Fighting, HVAC, Audio Video system, etc. at CSOI Building, Vinay Marg, New Delhi

Bill of Quantities

HEAD S No. Description UNIT QTY RATE AMOUNT

Day to Day repair and preventive maintenance of the following Civil & associated work including the cost of minor cosumables (like nails, blades, Dhoti

,etc.) , labour, T&P , machines, ladder, Jhula, Scaffolding, trucks etc. as and when required on all 24X7 days including Sunday and holidays as per

Civil Work 1 direction of Engineer in charge. However, the cost of material to be installed or fixedshall be paid as per actual plus or minus quoted percentage in

tender as briefed in below mentioned prime cost item.

Periodical cleaning & maintenance of sewerage & drainage network, desiliting of gully traps, manholes, gratings, chocked sewer line, water closet including all the

vertical stacks of Sanitary and rain water pipes, harvesting pits of all sizes i/c khurrah manually upto to the entire satisfaction of Engineer incharge.

Maintenance and upkeep of chajjas, roofs, filling of silicon among the expansion joints etc. including disposal of slit, vegetation, malba etc. to the authorized dumping

ground outside the campus at the location approved by MCD/NDMC complete to the entire satisfaction of Engineer - in - Charge.

Maintenance and operation of water supply grid and valves in the entire campus to keep the water supply system efficient and operational at all times as per direction of

the Engineer incharge.

Repair work of damaged doors, windows, ventilators of steel, aluminium, wood , PVC including replacement of broken glass panes etc. at all floors & heights i/c repair/

replacement of necessary fittings & fixtures of approved make and quality, wherever required to keep them in proper functional conditions to the entire satisfaction of

the Engineer incharge.

Maintenance and repair of plumbing system of the entire campus including stopping leakages or over flow of water from PVC/RCC over head tanks ,cisterns and

replacement of damaged fittings i/c CP Brass fitting, ball cocks and G.I., PVC fittings sensor device etc to keep the entire water supply system efficient and functional to

the entire satisfaction of Engineer incharge.

Maintenance and repair of internal & external plaster, flooring ,pavements, masonry & RCC works, pointing on roof tiles , patch plaster on area upto 2.5 sqm ,CC gola

i/c fixing of W.C. seat, gully trap, W.C trap, floor traps and sealing of leakages from gully trap, W.C trap, floor trap, drainage and vertical stacks, expansion joints etc.

and restoration of existing finishing in the affected areas to match with adjacent finishes and to the entire satisfaction of Engineer incharge.

Investigating causes of seepage / dampness/ leakage from roof, wall, floors, Crack filling with silicon among the expansion joints, etc., dismantling existing affected

portion, arranging required materials, labours, T&P, lift/ ladder or jhulla(if required) including taking all necessary measures of rectification complete in all respect in

time bound manner to the entire satisfaction of Engineer incharge.

Replacement of broken, damaged, edge depressed & undulated flooring /pavements with respective stones/ tiles including base mortar/ adhesive to match with

Civil Work surrounding colour, shade and pattern of stones/ tiles etc. as per specification & upto entire satisfaction of the Engineer Incharge.

Fabrication works in Main Gates, Stair cases, i.e realignments, additional tower bolts, sliding bolt, hold fasts etc including making holes & welding wherever required and

finished as per direction of Engineer-incharge.

Maintenance & operation of Sewage treatment plant & its lines for meeting additional requirements or gardening, etc. The contractor shall be mixing bleaching and Months 12 163480.01 1961760.15

chlorine of standard quality as per requirement.

Closing holes in walls, ceilings, floors or anywhere else by repairing the same with cement mortar.

General upkeep & recording the complaints received through telephonically or in writing from client at enquiry table and further, assigning the complaint to the

respective manpower.

Preparing the abstract of attended / unattended complaints on daily, weekly and monthly basis and submitting the same with reasons of unattended complaints and

action plan for redressal of pending complaint to the Engineer incharge of the service centre or his authorized representative.

Weekly preventive maintenance shall be essentially carried out by deploying full team on Tuesday to check each & every civil , electrical, fire fighting, fire alarm ,

pumps items etc and maintained the record . All minor Consumables are considered in this head and shall not be claimed under prime cost.

Any other works in connection with the smooth operation & maintenance work not mentioned above, but required to be carried out as per direction of the Engineer -in

The contractor has to provide standy by pumps or hire mechanical components/ machineries like suction machine, jet spray machine for sewage

cleaning, sludge removal, plastering, painting, etc. as and when required as per direction of Engineer incharge. Further, nothing shall be paid extra for

Minimum Manpower with respective mandays to be deployed as per defined below beyond which the same shall be payable extra as per actual in

prime cost item

Civil Work 1.1 Mason/ Painter/ Plumber/ Carpenter (Skilled) - 905 days

Sewerman (Semi-skilled) - 56 days

Helper (Unskilled)- 624 days

Day to Day repair, operation & preventive maintenance of the following internal electrical fixtures including the cost of minor cosumables (like nails,

blades, Dhoti ,etc.), labour, T&P , machines, ladder, Jhula, Scaffolding, trucks etc. as and when required on all 24X7 days including Sunday and

2 holidays as per direction of Engineer in charge. However, the cost of material to be installed or fixed shall be paid as per actual plus or minus quoted

Electrification

percentage in tender as briefed in below mentioned prime cost item.

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HEAD S No. Description UNIT QTY RATE AMOUNT

Light points/ Fan pts/ Ex-fan pts./ Call bell pts, 5 amp plug points, 15 amp power plug points, 20/30 amp Ind. Power plug points, Telephone outlet, TV Outlet,

Telephone wire, TV Wire, Fluorescent light fittings, All type of light fittings, Ceiling fans, Ex-fans, Call bells, SP, SPN, TP & TPN MCB DB’s with MCB’s, Bus Bars, Bus duct

and Tap off box of different ratings, Cable trays of different size, 63 / 100 amps TP & N Switch units, 125 Amp. TP MCCB’s, Street Lights, Solar Lights and compound

lights,control gears, All type of feeder pillars with switch gears, All HT, LT, UG cables for streetlights,All panels i/c UPS Panels, common area lights Street light, pump

house, basement parking, Lightning Arrestor System, Earthing system,

Light Fixtures installed at Pump House, UG Tank, Boundary walls & Gates,Swimming pool deck area.

Internal Any other pumpset/ other installation. All minor Consumables are considered in this head and shall not be claimed under prime cost.

Electrification Any other works in connection with the smooth operation & maintenance work not mentioned above ,but required to be carried out as per direction of the Engineer

Minimum Manpower with respective mandays to be deployed as per defined scope of work beyond which the same shall be payable extra as per actual

in prime cost item

Electrician/ Wireman (Skilled) - 1095 days

Helper (Unskilled)- 365 days

Day to Day repair, operation & preventive maintenance of including the cost of minor cosumables (like nails, blades, Dhoti ,etc.), labour, T&P ,

Fire Alarm/ machines, ladder, Jhula, Scaffolding, trucks etc. as and when required on all 24X7 days including Sunday and holidays as per direction of Engineer in

Fire Fighting 3

charge. However, the cost of material to be installed or fixed shall be paid as per actual plus or minus quoted percentage in tender as briefed in below

work mentioned prime cost item.

The Contracot shall keep the Fire Alarm system fully fucntional 24X7 including cleaning of Smoke detectors, heat detectors, Speakers, MCPs, Jack Phones, Control

Modules, Flow Switch, etc. from time to time as per direction of Engineer in charge. An inspection report of all items from OEM or its authorised agency to be sumitted

every months for which nothing extra shall be paid.

The contractor shall keep the entire fire fighting system including electro mechanical components, Butterfly valves, Hydrants, Hose pipes, Couplings, Sprinklers, Pressure

gauges etc. in functional & healthy condition 24X7.

It also includes the Operation & Preventive maintenance of STP/WTP plant is also to performed in coordination with deployed.

Proper record of checking and testing of above mentioned system to be maintained in logbooks on daily basis as per direction of Engineer in charge.

Fire Alarm/ Repair, servicing of all pumps and motors shall be promplty done by the contractor for which extra shall be paid. However, a stand by pump or motor or any other

Fire Fighting 3.1 electro mechanical component has to be provided by the contractor till rectification of the defective item at his own cost for which nothing extra shall be paid. All minor month 12 181514.81 2178177.69

work Consumables are considered in this head and shall not be claimed under prime cost.

Any other works in connection with the smooth operation & maintenance work not mentioned above ,but required to be carried out as per direction of the Engineer -

Minimum Manpower with respective mandays to be deployed as per defined scope of work beyond which the same shall be payable extra as per actual

in prime cost item

Fire alarm cum pump operator (Skilled) - 1095 days

Helper (Unskilled)- 312 days

Day to Day operation, repair & preventive maintenance of electric sub-station equipments and DG Set , Solar & Electric water heating system including

the cost of minor cosumables (like nails, blades, Dhoti ,etc.),labour, T&P , machines, ladder, Jhula, Scaffolding, trucks etc. as and when required on

External all 24X7 days including Sunday and holidays as per direction of Engineer in charge. However, the cost of material to be installed or fixed shall be paid

4 as per actual plus or minus quoted percentage in tender as briefed in below mentioned prime cost item.

Electrification

(HSD shall be supplied by the client free of cost)

Running, Operation & preventive maintenance of - 03 nos. ( 1 no. 250 KVA and 2 nos. 625 KVA) stand by DG set at CSOI Campus on all the days including Sundays &

Holidays ( but excluding weekly off day i.e. Tuesday, however preventive maintenance shall be carried out on weekly off days)

DG Sets with MF Panel :

(i) 02 Nos. 625 KVA each Set ,

(ii) 01 No. 250 KVA each Set.

i) 11/0.4 KV Transforemer1000 KVA - 2 nos.,

External ii) LT Panel for normal supply ,

4.1 iii) LT Panel for Generator Supply, month 12 63325.00 759900.00

Electrification

iv) Capacitor Panel,

v) HT Breakers 11KV and Street Lighting

Street lights & Solar Light, Compound Lights, feeder pillars, Solar Heaters and all power attached in whole campus.

Weekly preventive maintenance shall be essentially carried out by deploying full team on Tuesday to check each & every civil , electrical,fire fighting, fire alarm , pumps

items etc and maintained the record . All minor Consumables are considered in this head and shall not be claimed under prime cost.

Any other item(s)/ work(s) in connection with above shall be carried out as per direction of the Engineer -in - charge

Minimum Manpower with respective mandays to be deployed as per defined scope of work beyond which the same shall be payable extra as per actual

in prime services

Providing cost itemfor running operations i/c cleaning and safety, security, watch& ward of following lifts on all days of the year including Sunday & Holidays( but

excluding weekly off day i.e. Tuesday, however preventive maintenance shall be carried out on weekly off days with no extra payment) as per terms and conditions.

However, the cost of material to be installed or fixed shall be paid as per actual plus or minus quoted percentage in tender as briefed in below mentioned prime cost

item. All minor Consumables are considered in this head and shall not be claimed under prime cost.

Lift of M/s. Johnson Elevators (Maximum 13 Passenger capacity-884 kgs) -2 nos.

Lift operation 5 month 12 67852 814224.00

Lift of M/s. Johnson Elevators (Maximum 08 Passenger capacity-544 kgs) - 1 no.

Lift of M/s. Johnson Elevators (Maximum 06 Passenger capacity-408 kgs) - 1 no.

One lift operator in each two shifts of timings as under shall be deployed.

Ist Shift : 8.00AM to 4.00 PM, IInd Shift ::4.00PM to 12.00 PM

Minimum Manpower with respective mandays to be deployed as per defined scope of work beyond which the same shall be payable extra as per actual

HVAC workAnnual Maintenance of Water Cooled Screw Chiller YEWS-100 manufacturer " YORK " consisting of 3 units (capacity in TR)- through OEM

i.e. YORK including the following within the quoted cost:

Digitally signed by AMIT

SINGH 11:22:30 IST

HEAD S No. Description UNIT QTY RATE AMOUNT

1. 3 X Yearly service (9visits)

2. 9 X Operational inspection (3visits)

3. 3 X Oil sample & analysis (3 visits)

4. 3 X Condensor tube brushing (3 visits)

5. Condenser descaling with chemical once in a year.

6. Spare parts of display panel like display, keypad, Motherboard, motor protector, etc.

7. Spare parts of starter panel.

8. Temperature sensors.

9. Pressure transducers.

10. Oil heater.

11. Pressure testing of chiller including Nitrogen.

12. Compressor bearings.

13. Waterbox Gaskets

14. O-rings and gaskets

15. Compressor motor rewinding

16. Solenoid Coils

17. Oil filter, drier filter.

However, following are exclusion for which contractor shall be paid extra as per actual in prime cost duly approved by Engineer incharge before installation

Consumables like Refrigerant and Compressor Oil, Chilled Water and Condenser water treatment, Descaling of evaporator, Tube Plugging of heat exchanger, Whole

compressor body, Whole condenser, Whole evaporator and male female screw, Supply of Pressure Gauges, Thermometers. Per cocks, Syphon etc.,

Labour Type maintenance contract of A-16 HP VRV Air conditioning Unit with 4-times routine service (1 wet & 3 Dry), immediate attendance of break down. However,

the cost for re-filling Refrigrant gas ,whenever required i/c replacement of, if required, spare parts like Compressor, Fan Motor, P.C.B. , Magnetic Switch, Transformer

HVAC work 6.2 and other electrical parts of AC Unit shall be extra as per actual as mentioned in below prime cost item duly approved from Engineer incharge before installation. AMC of month 12 3148 37772.00

VRV units through original Equipment manufacturere i.e. Daiken shall be carried out.

Annual maintenance of 08 nos. VRV Unit with 4-times routine service (1 wet & 3 dry), immediate attending break down , re-filling Refrigrant gas ,whenever required

including replacement of, if required, spare parts like Compressor, Fan Motor, P.C.B. , Magnetic Switch, Transformer and other electrical parts of AC Unit complete

HVAC work 6.3 within this cost. Nothing extra shall be paid for the same. month 8 43818 525817.00

(However, replacement of Air Filter, Sheet metal Parts, Evaporator Coils, Condesor Coiles, Front Grill, Circuit Breaker, Remote handset, Voltage Stabilizer & Scanner

shall be paid extra as per actual).

Day to Day operation, repair & preventive maintenance of HVAC plant, VRV Units, Dry Scrubber & Air washer i/c repair & maintenance of connected pumps, pipe lines ,

ducts ,AHU,Cooling Towers, electric panel i/c distribution boards etc i/c ventilation of Basement , Kitchen Toilets and other areas with spare parts. etc. complete.

However, the cost of material to be installed shall be paid as per actual plus or minus quoted percentage in tender as briefed in below mentioned prime cost item.All

minor Consumables are considered in this head and shall not be claimed under prime cost.

HVAC work 6.4 Minimum Manpower with respective mandays to be deployed as per defined scope of work beyond which the same shall be payable extra as per actual month 12 147839 1774065.69

in prime cost item

HVAC Operator/ Mechanic (Skilled) - 1092 days

Helper (Unskilled)- 312 days

Digitally signed by AMIT

SINGH 11:22:30 IST

HEAD S No. Description UNIT QTY RATE AMOUNT

Annual Maintenance of sound reinforcement system, Voice Solution, Audio-visual Stage lighting & Drapery System, display in rooms, UPS, intercom system, car calling

system etc. complete through specialized agency duly vetted by Engineer incharge.

A well experienced Resident Engineer shall visit to attend the complaint and inspect the equipment as & when required or weekly basis to keep the entire system

functional. In any case, the entire system has to be remained functional 24X7. A standby equipment has to be provided by the contractor during repair or rectification of

A/V works 7 For preventive maintenance and operation, the contractor shall deploy technician on all days with tools & tackles, machineries, etc. Months 12 53146 637752.00

Repair and replacement of any part of the system shall be the carried out by the agency through OEM or its authorised representative under intimation to Engineer in

charge for which contractor shall be paid extra as per actual in the below mentioned prime cost item.

Minimum Manpower with respective mandays to be deployed as per defined scope of work beyond which the same shall be payable extra as per actual

in prime cost item

Technician (Skilled) - 312 days

Annual Repair items

Cleaning of under ground sump, Over Head R.C.C. Tank ( independent staging) including disposal of slit and rubbish, all as per direction of Engineer-in-Charge. The

cleaning shall consist following operations:-

(i) Tank shall be emptied of water by pumping & bottom shall be cleaned of silt and other deposits.

15 14.78 (ii) Entire surface area of the sump shall then scrubbed thoroughly with wire brush etc. and pressure washed with water. sqm 770.00 71.30 54901.00

(iii) Chlorination of RCC internal surface by liquid chlorine.

(iv) The treated surface shall be dried using air jetting and all loose particles shall be removal from the surface.

(v) Finally the surface shall be treated with ultraviolet radiation etc. as per direction of Engineer-in-Charge.

Providing and applying white cement based putty of average thickness 1 mm, of approved brand and manufacturer, over the plastered wall surface to prepare the

surface even and smooth complete.

17 13.110 Finishing walls with textured exterior paint of required shade :

17.1 13.110.2 Old work (One or more coats) applied @ 1.82 ltr/10 sqm. sqm 200.00 118.85 23770.00

18 13.98 Wall painting with plastic emulsion paint of approved brand and manufacture to give an even shade:

18.1 13.98.1 One or more coats on old work sqm 1249.05 90.85 113476.19

19 13.111 Finishing walls with Acrylic Smooth exterior paint of required shade :

19.1 13.111.2 Old work (One or more coat applied @ 0.90 ltr/10 sqm). sqm 1000 74.75 74750.00

Painting with synthetic enamel paint of approved brand and manufacture of required colour to give an even shade :

20.1 13.99.1 One or more coats on old work sqm 1000 86.55 86550.00

Polishing in high gloss/matt finish melamine clear polish on wood work in required color/wooden shade texture with following process in the sequence as detailed below:

1. The surface to be polished is rubbed with sand paper 80/120 no. and then with sand paper of 160/180 nos.

2. Applying two coats of sealer with spray gun and allowing sufficient drying time for 1st coat and 2nd coat is allowed to dry for 8 to 12 hrs.

3. On drying of sealer coat, wet rubbing with emery cloth of finer grading with ample water to remove excess sealer layer and make the surface further smooth after this

wet rubbing, then surface is applied with special grade melamine fillers to fill all the small and big holes/grooves etc. Filler coat to be allowed to dry for 4 to 6 hrs on

which again a light wet rubbing is done this surface is further allowed to dry for 12 hrs.

21 13.116 4. On this, 1st coat of melamine polish is applied with spray gun using melamine clear polish and melamine thinner in required proportion. This 1st coat is allowed to dry sqm 80 1156.55 92524.00

for 24 hrs then this dry surface is again fine wet rubbed smooth, which is further allowed

to dry for 12 hrs. The final melamine polish is applied with compressor pressure spray gun using melamine clear polish and melamine thinner mixed in required

proportion complete as

per direction of Engineer-in-Charge. (Final coat to be done in 1 or 2 layers without gap of time.)

Steel work welded in built up sections/ framed work, including cutting, hoisting, fixing in position and applying a priming coat of approved steel primer using structural

steel etc. as required.

22.1 10.25.2 In gratings, frames, guard bar, ladder, railings, brackets, gates and similar works kg 750 142.30 106725.00

Providing and fixing false ceiling at all height including providing and fixing of frame work made of special sections, power pressed from M.S. sheets and galvanized with

zinc coating of 120 gms/sqm (both side inclusive) as per IS : 277 and consisting of angle cleats of size 25 mm wide x 1.6 mm thick with flanges of 27 mm and 37mm, at

1200 mm centre to centre, one flange fixed to the ceiling with dash fastener 12.5 mm dia x 50mm long with 6mm dia bolts, other flange of cleat fixed to the angle

hangers of 25x10x0.50mm of required length with nuts & bolts of required size and other end of angle hanger fixed with intermediate G.I. channels 45x15x0.9 mm

running at the spacing of 1200 mm centre to centre, to which the ceiling section 0.5 mm thick bottom wedge of 80 mm with tapered flanges of 26 mm each having lips

of 10.5 mm, at 450 mm centre to centre, shall be fixed in a direction perpendicular to G.I. intermediate channel with connecting clips made out of 2.64 mm dia x 230

mm long G.I. wire at every junction, including fixing perimeter channels 0.5 mm thick 27 mm high having flanges of 20 mm and 30 mm long, the perimeter of ceiling

23 12.45 fixed to wall/partition with the help of rawl plugs at 450 mm centre, with 25mm long dry wall screws @ 230 mm interval, including fixing of gypsum board to ceiling

section and perimeter channel with the help of dry wall screws of size 3.5 x 25 mm at230 mm c/c, including jointing and finishing to a flush finish of tapered and square

edges of the board with recomme-nded jointing compound , jointing tapes , finishing with jointing compound in 3 layers covering upto 150 mm on both sides of joint and

two coats of primer suitable for board, all as per manufacturer’s specification and also including the cost of making openings for light fittings, grills, diffusers, cutouts

made with frame of perimeter channels suitably fixed, all complete as per drawings, specification and direction of the Engineer in Charge but excluding the cost of

Digitally signed by AMIT

SINGH 11:22:30 IST

HEAD S No. Description UNIT QTY RATE AMOUNT

23.1 12.45.1 12.5 mm thick tapered edge gypsum plain board conforming to IS: 2095- Part I sqm 50 1145.95 57298.00

Prime Cost of Rs. 42,00,697.83 considered towards material is only an indicative estimated cost for the following:

1. Supply of material related to Civil, Electrical, Fire Fighting and Fire Alarm, HVAC work, WTP, STP work, etc.

2. Repair and Servicing Mono block pumps, Sub pumps, LT/HT panels, Floor Panels, DBs, Light Fixtures, etc.

3. B-check of DG set, Servicing of transformer etc.

4. Filters, Butterfly valves, Ball valves, Floating valves, NRVs,consumables etc.

5. Hiring of Suction machine for cleaning of choked sCement, Sand, Sarepair, service of LT/HT Panels & B-check of DG Set through OEM or its authorised representative,

etc. at CSOI Building, Vinay Marg, New Delhi.

6. No minor consumables items shall be claimed under this head.

NOTE (A): Contractor shall purchase the material required in the open market at competitive rates and fix in position of size and make as mentioned in the tender

documents or as approved by the Engineer In Charge.

(B) The Contractor shall get the procured item fix or installed as mentioned in the scope of work. However, additional manpower requried, if any shall be payable extra

as per prevalent Central Miniumum wages.

The analysis of rate for repair or material to be installed shall be derived as follows:

(Invoice Basic rate or the rate decided by the Engineer incharge shall be final & binding + 7.5% Contractor's profit + GST @18% and plus or minus the

percentage quoted by the contractor in the tender)

The contractor has to maintain the stock register with respective challan and copy of invoices.

A set of samples shall be provided by contractor for approval from Engineer-in-Charge.

Contractor shall be paid only after submission of invoices and installation of that particular material. The contractor would further called upon to submit proof of

Total Amount 15749049.25

Total Amount 15749049.25

Digitally signed by AMIT

SINGH 11:22:30 IST