Rate Contract for procurement of spares of Phooltas make Track Machines

Special Eligibility Criteria

1. 1

   Bulk purchase [minimum 80 percent of net procurement quantity] will be made only from M/s Phooltas Transrail Ltd, Patna or their authorised dealers. Firm quoting on behalf of OEM will have to submit Tender Specific Authorisation letter from OEM along with their offer. Firms who are otherwise not eligible for regular bulk order(s) due to their not meeting with the eligibility conditions mentioned above can be considered for developmental orders limited to the extent of 20% of Net Procurement Quantity, provided they are able to establish their Capacity-cum-Capability to manufacture the tendered item. For this purpose, they should submit along with their offer, documented past performance reports of same or similar items of equivalent rating/manufacturing process and/or equivalent performance parameters, details of M&P, testing facilities, QAP (if available), technical manpower available with them, drawings with technical specifications of all the tendered items approved by Zonal Railway . Such tenderers are to note that non submission of such documents as per Annexure shall be taken as their not having any such past performance and/or capacity, and their offer shall be considered further as per extant rules and no back reference in this regard will be made to them.

   Document optionalConfirmation required
2. 2

   In keeping with the Public Procurement (Preference to Make in India) Order 2017, public procurement of the item is restricted to " Class I/Class II local suppliers " only and the vendors who do not qualify to be Class I/Class II local suppliers should not quote in the tender as their offers shall not be considered for any ordering. In case any vendor who does not qualify to be a Class I /Class II local supplier for the tendered item participates in the tender it does so at its own risk and cost and Railways shall not be liable for any loss or damage caused to the vendor. Terms of Clause 5 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated Latest) is applicable.

   Confirmation required

Check List

1. 1

   Have you quoted correct GST rate and HSN code of your offered product?
2. 2

   Have you read and accepted tender conditions?
3. 3

   Have you submitted your offer against list of items at Annexure-A?
4. 4

   Have you submitted authenticated copy of the document authorizing the signatory to submit offer and commit on behalf of tenderers? Other conditions will be as per attached tender document.
5. 5

   Have you quoted Mode of dispatch on FOR destination basis for free delivery at destination with rate structure clearly indicating the basic rate, GST and freight etc., up to destination [consignees premises]
6. 6

   Have you mentioned MAKE/BRAND of OEM?
7. 7

   Have you furnished the statement of deviation [preferably Nil]?
8. 8

   Have you kept your offer validity as per "Condition for Responsiveness of Offer"?

Commercial-Compliance

1. 1

   Goods & Services Tax (GST): As per Clause 9.0 and all subclauses of CENTRAL RAILWAY BID DOCUMENT (Updated Latest). All tenderers to quote correct HSN code and corresponding GST rate for the item/items quoted. Misclassification in HSN code, if quoted by any bidder,shall be dealt as per Clause 9.0(iv) of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated Latest).

   Document optionalConfirmation required
2. 2

   The tenderers in their bids shall indicate the details of their Jurisdictional Assessing Officers (Designation, address & email id). In case of a contract award, a copy of the LOA/Purchase Order shall be immediately forwarded by Purchaser to the Jurisdictional Assessing Officer mentioned in the Tenderer's bid .

   Document optionalConfirmation required
3. 3

   In case the successful tenderer is not liable to be registered under CGST/IGST/ UTGST/SGST Act, the Railway shall deduct the applicable GST from his/their bills under Reverse Charge Mechanism [RCM ] and deposit the same to the concerned tax authority.

   Document optionalConfirmation required
4. 4

   This tender is for entering into Rate Contract for fixing unit rates of various spares (items) given in the Annexure, with total estimated value upto Rs.92,00,000. Coverage PO will be issued from time to time as per requirement indicating quantity required. The Qty mentioned in NIT header as 1 set is indicative only.

   Document optionalConfirmation required
5. 5

   Bidders shall also give Declaration as below:- I/We agree to pass on such additional input tax credit as may become available in future under GST scheme, in respect of all the inputs used in the manufacturing and/or supply of final goods/services on the date of supply by way of reduction in price and advise the purchaser accordingly.

   Document optionalConfirmation required
6. 6

   MSEs who are interested in availing themselves the benefits/preferential treatment, will upload with their offer, the proof of their being registered only under Udyam Registration as MSE unit in terms of Clause 4.0 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated Latest).

   Document optionalConfirmation required
7. 7

   Bidders are advised to carefully review the contents of the undertaking/declaration prior to signing, as the submission of false information could lead to rejection of the bid.

   Document optionalConfirmation required
8. 8

   In case of an upward change in terms of investment in plant and machinery or equipment or turnover or both, and consequent reclassification, an enterprise shall continue to avail of all nontax benefits of the category (micro or small) it was in before the re- classification , for a period of three years from the date of such upward change. The firm must submit relevant documents indicating date of such upward change to claim benefit under the clause.

   Document optionalConfirmation required
9. 9

   Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

   Document optional
10. 10

    The Bidder agrees to supply the tendered stores at the rates quoted by him in accordance with the Standard Governing Conditions of this tender.

    Document optionalConfirmation required
11. 11

    Earnest Money Deposit (EMD) shall be as per Clause 23.0 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated) January 2024. EMD is compulsory and offers without EMD, except those exempted, will be summarily rejected. Vendors (other than those appearing on Vendor Panels of Approving Agencies) seeking exemption from EMD, shall have to attach scanned copy of requisite document along with offer in support of their claim for exemption, failing which their offer will not be considered eligible for exemption from EMD.

    Document requiredConfirmation required
12. 12

    Bidders must agree to furnish SECURITY DEPOSIT as applicable as per Clause 24.0 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated) January 2024. (Updated) January 2024. The SD amount shall be @ 5 % of Contract Value as mentioned in Clause 24.3 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated) January 2024. Bidders (except approved vendors for tendered item / items) claiming exemption from paying SD must upload requisite document towards such claim, along with the offer. Offers from firm s denying to pay Security Deposit will be summarily rejected.

    Document optionalConfirmation required
13. 13

    Authorized agent quoting on behalf of a manufacturer shall not be exempted from remitting EMD, owing to any of the above exemptions as stipulated at Para 23.1 (a) to (i) of Clause 23.0 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated) January 2024.

    Document optionalConfirmation required
14. 14

    Bid securing declaration to be signed by bidders availing exemption from submission of EMD: l/we certify that my/our offer is eligible for exemption from submission of bid security/ Earnest Money Deposit, in terms of the tender conditions. In case my/our claim to exemption from submission of bid Security/ Earnest Money Deposit is not found valid as per terms of the tender, l/we understand and accept that Railways has unquestionable right to summarily reject my bid and my offer shall not be considered for ordering. Further, l/we hereby understand and accept that if l/ we withdraw or modify my/ our bids during the period of validity, or if l/ we are awarded the contract and on being called upon to submit the performance security/Security Deposit, fail to submit the performance security/ Security Deposit before the deadline defined in the request for bid document/ Notice Inviting Tender, l/ we shall be debarred from exemption of submitting Bid Security/Earnest Money Deposit and performance security/ Security Deposit for a period of 6 (six) months, from the date l/we are declared disqualified from exemption from submission of EMD/SD, for all tenders for procurement of goods issued by any unit of Indian Railways published during this period.

    Document optionalConfirmation required
15. 15

    The bidder confirms that Rates and other financial terms quoted in relevant columns of financial bid will only be ruling terms for Acceptance, and such terms quoted anywhere else should be ignored. [Denial of this condition is not recommended].

    Document optionalConfirmation required
16. 16

    Order against the Rate Contract will be placed by PCMM office CR HQ. Orders may also be placed by SrDMMs /Dy. CMMs of various divisions/Workshops of Central Railway, whenever authorized for the same by PCMM office.

    Document optional
17. 17

    Participation by Manufacturers is preferred. Agents/Dealers participating in tender on behalf of manufacturers must provide tender specific authorization (TSA) letter issued by the OEM. Bidders must upload above authorization letter with their offer failing which their offer is liable to be summarily rejected. i) In a tender, either the authorized agent/dealer on behalf of the Principal/OEM or the Principal/OEM itself can bid, but both cannot bid simultaneously for the same item in the same tender. Further, against a particular tender, one Principal/OEM should not issue Tender Specific Authorization to more than one agent/dealer. Such offers are to be summarily rejected. ii) If an authorized agent/dealer submits bid on behalf of the Principal/OEM, the same agent/dealer shall not submit a bid on behalf of another Principal/OEM in same tender for the same item/product and such bids will be summarily rejected. iii) Trader/Authorized Dealer should mention name of Manufacturer, make and complete address in their bid for inspection of material at OEM works.

    Document optionalConfirmation required

1. 1

   Validity of Offer: No deviation from the offer validity period stipulated in the tender is permitted.