INSOURCING OF CNC PROGRAMMERS AT AIRCRAFT DIVISION ON PACKAGEWISE L1 OFFER BASIS WITH TWO BID SYSTEM

HINDUSTAN AERONAUTICS LIMITED AIRCRAFT DIVISION, BANGALORE COMPLEX POST BAG NO. 1788, VIMANAPURA POST, BANGALORE-560 017 INDIA Phone: +91 80 22321585, Fax +91 80 22315188 Web Site: www.hal-india.com

Tender Ref No. A/E/ESP/OPEN TENDER /LCAMK1A-241/1/25 Dtd 14/06/2025 Tender Due Date:04/07/2025

Scope of Supply INSOURCING OF CNC PROGRAMMERS AT AIRCRAFT DIVISION ( PACKAGEWISE L1 OFFER)

Name of the Tenderer / Bidder

Quotation Reference Number

GENERAL TERMS AND CONDITIONS

SL No Particualrs Compliance Yes/ No Remarks

1 PRICE: The bidder is required to indicate prices in Indian Rupees against individual items. Price quoted should be on F.O.R. Destination basis, for delivery at Stores at Aircraft Division of HAL Bangalore 560017 inclusive of all charges including transit insurance as applicable. Noted & Confirmed

2 BIDDER’s Pre-requisites: The BIDDER shall fulfill the following requirements to be eligible for short-listing for Technical Evaluation. Should be an Indian Registered Firm/Entity and not an Individual. Should have Income Tax (PAN) and GST Registration. Should meet all the requirements of Contract & HAL General Terms & Conditions. In case the firm is having/had any previous experience of executing similar jobs (positioning of personnel for Technical/ Production activities), the evidence of such experience to be provided with full details along with the quotation. The firm shall produce user certificate for similar work carried out. If the firm has executed similar work in HAL, the user department feedback will be considered for selection/rejection during technical evaluation stage. The decision solely lies with HAL. The selected bidder must have liaison office in Bangalore for better co-ordination. Noted & Confirmed

3 FIRM PRICES: Unless the RFP/RFQ states otherwise, prices quoted will be deemed as firm and fixed during firm and fixed during the validity of Order/Contract. Accordingly, subsequent claims for price increases or alteration of any of the terms of the Order / Contract shall not be raised unless HAL agrees to consider on merit. Noted & Confirmed

4 GST & OTHER TAXES : GST and / or other taxes as applicable should be distinctly shown alongwith the prices quoted also indicating HSN/SAC codes as applicable. GST, wherever liveable and intended to be claimed from HAL should be distinctly shown as “Extra” as provision given in the “Commercial Quote format” in case of E-procurement Tender and for Normal Tender shall be indicated as “Extra” in the Quotation. Where this is not done no claim for taxes will be admitted at a later stage on any ground whatsoever unless such claim arises due to a change in GST/ Tax Law/ Rules subsequent to submission of Bid. Noted & Confirmed

5 VALIDITY OF THE QUOTATION: The Quote submitted by the BIDDER, unless otherwise specified should remain valid for our acceptance till the placement of Purchase order. Noted & Confirmed

6 TENDER DUE DATE: The due date for submission of quote is as given in the Request for Quotation through E Procurement web portal. Please note that the due date for submission generally will not be extended. If extension is required, vendor has to provide request for extension 5 days before the due date, failing which extension will not be done. Noted & Confirmed

7 SUBMISSION OF TENDER: Bidders are requested to submit their proposals (Technical and Price bid) online at E Procurement web portal. Tenders submitted other than E Procurement web portal will not be considered and will be rejected (No Hard copies of Technical and Price bid should be submitted). HAL is not responsible for delays / problems faced if any with internet, etc. Hence you are requested to submit the bids on-line well before the tender due date and time. If the BIDDER submits any forged or false documents along with Quotation, such Bids will be summarily rejected and such BIDDERs will be blacklisted by HAL for all future requirements. Noted & Confirmed

8 LATE TENDER: Bids received after the due date and time specified in the tender shall be rejected in competitive Tenders. This applies even if there might be genuine reasons for such non-submission/non receipt of of Bids within the date/time as per the RFP/RFQ. Noted & Confirmed

9 TENDER EVALUATION: i) Evaluation is based on packagewise basis considering all RFQ Line Items. ii) Bid with lowest price conforming to the specification will be considered for placement of order. iii) If two or more bidders quote the same price, HAL reserves the right to seek revised offer from the same bidders and placing order on revised L-1 offer. If same situation prevails then HAL reserve the right to place order on any of them. iv) In respect of two bid system, technical bid will be opened on the tender opening date. After technical evaluation, the Commercial bids of those bidders who are technically acceptable will be opened. Noted & Confirmed

10 INSPECTION: Finished Items shall be inspected by HAL Aircraft Division’s Inspector (or by a Third Party Inspection agency chosen by HAL or by a Committee formed by HAL) at Vendor’s works or at HAL as decided by HAL. The outcome of the inspection (Accept/Reject/Rework) will be final and binding on the Vendor. The Vendor shall facilitate and support inspection if it is conducted at its premises based on advance intimation by HAL. Even though PDI or other stage inspections might be involved, the final inspection and acceptance will be at HAL Aircraft Division or applicable as per supplier scope of work Noted & Confirmed

11 ACKNOWLEDGEMENT : Once the Order is placed by HAL, within 7 calendar days, an acknowledgement of the same shall be sent to HAL to confirm Acceptance of the Order including Specification, Quantity, Price, Payment Terms, delivery schedule, etc. as indicated in the Order. If Acceptance as above is not given within 7 calendar days, it will be deemed to have been accepted. In order to avoid future disputes, vendors are encouraged to go through the Order and its Terms & Conditions carefully and intimate HAL if any of the contents are not in line with what was quoted and/or in line with what was negotiated and agreed with HAL. Noted & Confirmed

12 DAMAGE/LOSS TO MATERIAL/ASSETS: In the spirit of a Bailor-Bailee relationship in case material, tools, etc. are supplied by HAL, the Vendor shall take due care of these assets to prevent loss, damage, theft, pilferage, etc. due to man-made or natural causes. However, normal wear and tear of these assets while in usage will not be considered as damage for the above purpose. Vendor is strongly urged to procure Insurance Policy to cover the risk of loss/damage to materials and assets issued by HAL. Noted & Confirmed

13 i) REJECTION ALLOWANCE: Rejection allowance of 5% or One (1) , whichever is higher on HAL supplied parts shall be allowed on the RFQ Qty over the contract period of 01 year. Against Tender Sl No 117 to 120 There will be no Rejection allowance will be provided. Full Raw material cost will be recovered. The maximum permissible rejection allowance will be 5% on HAL supplied parts (or the final quantity deliverable as per any subsequent amendment, Short-Closure or Termination) or One (1) , whichever is higher. This quantity will be converted into an equivalent allowable value. If the cumulative rejection in value terms is within the allowable value, HAL will supply additional material free of cost to the extent to cover the rejection. HAL Aircraft Division has the right to recover the cost of raw material as indicated in the above commercial quote format from the subcontractor for excess rejection. The Raw material cost indicated in the RFQ is tentative. The exact loaded material cost on rejection will be recovered at the point of payment as per the actual loaded material type and respective current material purchase price. Noted & Confirmed

14 WORK CALENDAR: BIDDER shall agree to work as per HAL Work Calendar (6 Days per Week, 8 hour shift). Bidder shall deploy the personnel on shift basis (7AM to 3 PM; 3 PM to 11 PM; 11 AM to 7 PM etc.) as per the requirements of HAL. Noted & Confirmed

15 QUALITY AND WORKMANSHIP: The Vendor shall ensure that the items/tools/components supplied by them shall be of the highest quality and workmanship and as per the drawings & specification provided by HAL. Wherever orders are placed in accordance with particular specification/drawing requirement, it will be deemed to be an undertaking by the Vendor that they have fully acquainted themselves with various drawings / specifications/standards thereof. HAL reserves the right to order Man-Hours quantity/Work Assignment less than indicated in the enquiry /quoted for by BIDDER, at the prices quoted, without any reference to the BIDDER. Noted & Confirmed

16 WARRANTY The Items supplied shall be free from any defects/poor workmanship and shall be guaranteed for Quality/ satisfactory performance for a period of 12 months from date of final acceptance by HAL. Any defect or deviations or shortfall against the Technical Specifications of the item Warranty period shall be rectified by the Vendor at its own cost. HAL at its option may insist on the vendor furnishing a Performance Bank Guarantee (PBG) for 10% of the value of the Order to cover HAL’s risks during the Warranty period. Such PBG in HAL’s format should be valid till 60 days after the last item is delivered. Post the Warranty period or post the expiry of the PBG as applicable, any rework or rectification to address defects noticed should be undertaken by the vendor on mutually agreed terms. Noted & Confirmed

17 k) Delivery Schedule : Vendor has to complete the assigned job within the stipulated time. A delay of 5 days attributable to the vendor beyond the defined time line for any activities shall be considered as a failure to meet the production requirement and same will be treated as underperformance shall be considered as late and LD clause is applicable (Note: Any delay noticed and indicated in the work completion report by HAL shop Supervisor, such extent of delay LD will be calculated at the rates given below): a) To recover Liquidated Damages (LD) at the rate of 0.5% of the value of the item(s)delivered late for each week of delay subject to a maximum of 5 % of the value of the item(s) delayed. LD = V×[D/7]×0.5% or 5% of V, whichever is less, where V is the value of item(s) delayed and D is the number of days of delay. b) Claim reimbursement under the Risk Purchase clause c) To Short-Close/Terminate the Order Following delays will not be attributable to vendors: (a)Additional technical input during the build by HAL (b)Delay in supply of items by HAL (c)Delay for Stage clearances /approvals by HAL QC / ORDAQA. Noted & Confirmed

18 TECHNICAL ASSISTANCE: Vendor shall take responsibility for successful integration, proving and qualification of the product to the satisfaction of the certification authorities. For this purpose vendor undertakes to send to HAL (without any cost to HAL) technical personal required by HAL / certification authorities. Noted & Confirmed

19 PACKING: Each items will be suitably packed in order to withstand transport hazards and also during storage period. Batch number and date of manufacture should be labelled on each part. Noted & Confirmed

20 HAL reserves the right to carryout on-site visits/audits and shall have unhindered access to shop floor, stores, bonded area and also at his sub vendors, if any. Project Review Meetings (PRM) will be conducted at regular intervals. Noted & Confirmed

21 EXTENSION OF TIME: If an extension of delivery schedule is desired, the vendor shall apply in writing to HAL citing valid reasons for extension, preferably at least 15 days prior to the scheduled date of delivery of the next item/batch as applicable. If HAL at its sole discretion agrees to the request, a mutually agreed revised schedule will be made and documented. If no request for extension of schedule is made as above, no later request for waiver of LD, etc. will be entertained by HAL. Noted & Confirmed

22 REPEAT ORDER: The additional Quantity up to 100% or less can be placed as repeat order within a period of 12 months from the last PO supply at the same initial PO unit cost. Noted & Confirmed

23 Vendor will be responsible for collection of kits from HAL with proper identification, packing and transportation in coordination with HAL. Vendor to check the kits with planning schedule and confirm the items before packing. Vendor is also required to supply finished items to HAL Aircraft Division , HAL, Bangalore Noted & Confirmed

24 PAYMENT TERMS: Monthly Payments will be made after submission of Certification by HAL Nodal Officer (HNO) as under. a. Attendance Hours: Mere Physical attendance Hours of Personnel doesn’t qualify for the Payment. b. Certified Domain Activities: Payments will be done for Completed Activities as per following mile-stones. i. Mile-stone 1 Payment: 70% Payment against the Completed and verified programs by vericut shall be made on obtaining approval/clearance from HAL Nodal Officer. ii. Mile-stone 2 Payment: Remaining 30% Payments shall be made after First Article Acceptance (FAA)/Prove-out and incorporation of all necessary changes (if any) in respective programs. c. All the payments terms are fixed and final. d. The decision of the HAL Nodal Officer (HNO) is final with regard to the certification, satisfactory performance of the contract and any matter arising out of that is binding on the firm as decided by HAL-Aircraft Division. No payment will be made if part is rejected by NC(Q) and deviation is attributable to supplier. The Vendor shall submit the remittance proof of statutory payment of ESI and PF on monthly basis for confirmation along with submission of Invoice and respective monthly attendance report of Vendors personnel deputed at respective Shop floor of Aircraft Division,HAL, B'lore. Noted & Confirmed

25 APPROPRIATION : Whenever under this Order/contract any sum of money is recoverable from the Vendor, HAL shall be entitled to recover such sum by the following means sequentially until the entire claim is covered. a) Deduction from payables under the present Order b) Deduction from payables under any other Order placed by the HAL Division that placed the present Order c) Deduction from payable under any Order placed by any other Division of HAL If the entire claim cannot be covered by the above, the vendor shall make a direct payment to HAL through Bank transfer for the balance amount. If this not done, then HAL will invoke the Indemnity Bond for recovery through legal process. Notwithstanding the remedies available as above, HAL reserves the right to come to a negotiated settlement With the vendor in case the circumstances so warrant. Noted & Confirmed

26 Separate Log book for each machine to be maintained by the vendor to record all the details of the operations/ activities carried out in each shift. Noted & Confirmed

RISK PURCHASE: 31. The BIDDER will execute Engineering Services Activities as per the Tender Scope, Terms & Conditions and delivers respective Domain outputs and also the quantity intended by the concerned Division in full as per terms and conditions of purchase order. In case the BIDDER fails to execute the order either in terms of quality or in quantity, HAL reserves the right to engage services from elsewhere at the risk and cost of the BIDDER and any extra expenditure incurred due to this purchase is payable by the BIDDER. Noted & Confirmed

27 SUB-CONTRACTING: The Vendor shall not sub-contract the scope of work under the Order in whole (or to an extent large enough) to any other party in such a manner as to make itself equivalent to an agency or intermediary. In case more than 25% of the scope of work (SOW) in terms of value is proposed to be sub- contracted to a single third party, prior written consent of HAL shall be taken. If the vendor will subcontract any portion of the SOW to a third party and the value of such subcontracting will be Rs. 2 (Two) crores or more, the vendor should be ready to sign a tripartite Integrity Pact (HAL, vendor and the sub-contractor) if so demanded by HAL and in a format specified by HAL. Noted & Confirmed

28 INDIAN MICRO & SMALL ENTERPRISES (MSES): As per the directives of Govt. of India, Ministry of Micro, Small and Medium Enterprises amendments to Public Procurement Policy for Micro and Small Enterprises (MSEs) Order, 2012 vide order No. 21(22)-2018-MA dtd 9th Nov 2018. L1 vendor is Non-MSE & tendering quantity is dividable: If one or more MSE Vendors fall within the price band of L1+15% and agree for L1 price the supply of 25% of tendered quantity (rounded to lesser integer) will be shared among MSE’s L1 Vendor is Non-MSE & tendering quantity is undividable: If MSE vendor quoting price falls with in the price band of L1+15% and agrees for L1 price the full tendered quantity will be awarded to MSE vendor. L1 vendor is MSE full tendered quantity shall be awarded. The vendor must certify whether they belong to Micro and Small Enterprises (MSEs), if so they should enclose the relevant supporting documents specified by Ministry of MSME and also indicate whether the enterprise is owned by the Scheduled Caste or the Scheduled Tribe entrepreneurs. In absence of these information & supporting documents, the vendor will not be considered under MSEs. Noted & Confirmed

29 WAIVER OR TRANSFER OF THE CONTRACT : The supplier shall not waive the contact or transfer it to third parties, whether in part or in whole, nor waive any interest that is included in the contract without prior written permission of the company. Noted & Confirmed

30 MODIFICATION: Any Modification of or addition to the contract shall not be binding unless made in writing and agreed by both the parties. Any minor changes in nomenclature including changes in drawing number, part number, Higher Issues, change in dimensions or change in material specification or etc against above RFQ Parts does not entail an increase in unit SMH by more than 5% vendor should absorb the changes voluntarily with out additional cost / claim for the applicable Order Quantity for the material supplied by HAL. Noted & Confirmed

31 MATERIAL CHANGE IN INFORMATION: Vendor shall always inform any material changes in the information already declared/furnished by them at the time of registration or afterwards, within 30 days of such material change in information. Non-compliance in this regard may result in de-registration of the Vendor. In the case of serious breaches, the Order is liable to be terminated at HAL’s discretion. Noted & Confirmed

32 Confidentiality, Secrecy, Proprietary & Patent Rights: Entire data which includes 3D models, CAD Drawings, CAM Programs, Sketches, Reports, Processes and any Technical Document either in soft copy or hard copy, generated through the work as defined in the scope would remain the property of HAL during the execution of order and after that. BIDDERS shall not share the information/ knowledge gained through the award of work to any third person/ entity without the written permission of HAL. The BIDDER shall take all steps necessary to ensure that all persons employed on any work in connection with the contract have notice that India Official Secrets Act, 1923 (XIX of 1923) applies to them & will continue to so apply even after the completion of such works under the contract. The BIDDER and their entire workforce shall abide by INDIAN OFFICIAL SECRET ACT in vogue and shall provide information of awareness of the above in Writing. The BIDDER shall employ only Indian Nationals as his representatives, agents, servants & workmen and verify their antecedents and loyalty before employing them for the work. BIDDER shall ensure that no person of doubtful antecedents and nationality is in any way, associated with the works. In this connection, BIDDER has to submit Police Verification Certificate (PVC) of each personal who will be deployed in HAL, at the earliest possible after Order Placement. The persons engaged by the firm shall be subjected to security check by HAL-AIRCRAFT DIVISION security. The management reserves the right to ask the firm to dispense with the services of any person engaged by him, if he is reported to be of doubtful integrity / any other reasons. BIDDERS would be required to sign a : a. Non-Disclosure Agreement (NDA), along with purchase order acceptance in order to protect proprietary rights. .b. IPR Declaration stating that all the deliverables/TECHNOLOGIES derived from the contract shall be Intellectual Property of HAL. The BIDDER shall fully indemnify HAL or an Employee of HAL against any action, claim or proceeding relating to infringement or the use of any Patent or Design Rights, or any alleged patent or design rights and shall pay any royalties which may be payable in respect of any articles or part thereof included in the contract. In the event of any claims being made or, action brought against HAL or any Employee of HAL in respect of matter aforesaid, the BIDDER shall immediately be notified thereof for taking necessary action provided that payment of indemnity shall not apply when such infringement has taken place in complying with the specific directions issued by HAL in writing but the BIDDER shall pay any royalties payable in respect of any such use. Noted & Confirmed

33 PARALLEL ORDER/CONTRACT: Nothing in this agreement/ contract precludes HAL Division from entering now or hereinafter into any agreement/contract with others for execution of Engineering Services of same or similar Modules. Noted & Confirmed

34 TERMINATION OF CONTRACT: In the event of HAL Aircraft Division not being satisfied with the performance of the Vendor for any reason including breach of contract, or for HAL’s own convenience, HAL Aircraft Division shall be entitled to terminate the Order/contract, after giving 30 days’ notice in writing to the Vendor by registered post. In case of a termination for convenience of HAL, the compensation payable to the vendor shall be worked out on a fair and equitable basis and then agreed mutually through negotiation. In case the termination is warranted for reasons entirely attributable to the vendor, no compensation shall be payable, but HAL shall be entitled to claim remedies as available under the present Order. Further, upon termination, the Vendor shall ensure the following at its own expense and within 30 days after the termination is formally completed. a) All the materials supplied by HAL, except what is allocable on a pro rata basis to the deliveries completed before the date of receipt of the Notice of Termination, to be returned to HAL. This shall include unused raw materials, semi-finished items and finished items ready to be delivered. b) All the other assets (Tools, Jigs, Fixtures, Inspection equipment, etc.) supplied by HAL or fabricated by the vendor using HAL funds to be returned to HAL c) All the documents (in soft and hard copies) supplied by HAL to be returned to HAL d) All spare copies of documents, soft copies in vendor IT system to be permanently erased/destroyed. e) For enabling HAL to make alternative arrangements for supply of the items, the vendor shall transfer drawings, documents, process sheets, methodology, etc. to HAL including IP rights (if involved) for use by HAL. In case the termination is for HAL’s convenience, the parties will negotiate the terms of such transfer. f) In case the vendor has sub-contracted a portion of its scope of work, all of the above stipulations to be understood to include the materials, documents, etc. issued to/available with the sub-contractors of the vendor also. Noted & Confirmed

35 ARBITRATION: All disputes related to this Order shall at first instance be resolved through friendly negotiations. If the dispute cannot be resolved thus, the matter shall be referred to Arbitration as follows. (a) FOR VENDORS OTHER THAN GOVERNMENT ENTITIES AND MSMES All disputes or differences whatsoever arising between the parties out of or relating to the construction, meaning and operation or effect of this Contract or the breach thereof shall be settled by Arbitration in accordance with the Rules of Arbitration of the Indian Council of Arbitration (ICA) and the award made in pursuance thereof shall be binding between the parties. (b) FOR A VENDOR WHO IS A GOVERNMENT ENTITY In the event of any dispute or difference relating to the interpretation and application of the provisions of commercial contract(s) between Central Public Sector Enterprises (CPSEs)/ Port Trusts inter se and also between CPSEs and Government Departments/Organizations (excluding disputes concerning Railways, Income Tax, Customs & Excise Departments), such dispute or difference shall be taken up by either party for its resolution through AMRCD (Administrative Mechanism for Resolution of CPSE’s Disputes) as mentioned in DPE OM No.05/0003/2019-FTS-10937 dated 14/12/2022 as amended and the decision of AMRCD on the said dispute will be binding on both the parties. (c) APPLICABLE ONLY FOR MSME VENDOR The Micro, Small and Medium Enterprises Development (MSMED) Act, 2006 provides parties to a dispute (where one of the parties is a Micro or Small Enterprise) to be referred to Micro and Small Enterprises Facilitation Council if the dispute is regarding any amount due under Section 17 of the MSMED Act, 2006. If a Micro or Small Enterprise, being a party to dispute, refers to the provisions in MSMED Act 2006, these provisions shall prevail over the Indian Arbitration and Conciliation Act, 1996 which is in force from time to time. Noted & Confirmed

36 WORK AND PAYMENT DURING ARBITRATION Work under the contract and related activities including payments can, if reasonably possible, continue by mutual agreement during the arbitration proceedings. Noted & Confirmed

37 JURISDICTION: The Court at Bangalore, Karnataka only shall have jurisdiction to deal with and to decide any legal matter whatsoever arising out of this contract. This contract shall be governed by and subject to and interpreted and construed in accordance with the Laws of Republic of India, which are in force from time to time. Nothing in this contract shall entitle the Parties to this contract to exercise the rights, privilege and powers conferred under this contract in any manner which will contravene the Laws of India. Noted & Confirmed

38 FALL CLAUSE: During the validity of the present Order, the vendor shall not sell or offer to sell the items deliverable under this Order to any other buyer at prices lower than those agreed in this Order. In case it comes to the notice of HAL that this condition is breached, HAL, if it so chooses, will notify the vendor accordingly and seek the benefit of such lower prices which shall be passed on to HAL without demur. Such benefit will arise from the date on which sales at the lower prices is made/ offered by the vendor to any other buyer. Noted & Confirmed

39 EXPORT LICENSE: Foreign Vendors making proposals should ensure availability of export license as per their Govt. Regulations for export to India. Vendor shall be required to obtain and maintain all Export/Import licenses and permits etc., as the case may be, required for performing supplies/ services against this tender. Obtaining export license shall be entire responsibility of the Vendor. The Vendor shall ensure that HAL has unrestricted rights to export its products incorporating the item supplied by the vendor to any county. Noted & Confirmed

40 AGENTS/AGENCY COMMISSION: The vendor confirms and declares that the vendor has not engaged any individual or firm, whether Indian or Foreign whatsoever, to intercede, facilitate or in any way to recommend to HAL or any of its functionaries, whether officially or unofficially, to the award of the contract/ order to the vendor; nor has any amount been paid, promised or intended to be paid to any such individual or firm in respect of any such intercession, facilitation or recommendation. The Vendor agrees that if it is established at any time to the satisfaction of HAL that the present declaration is in any way incorrect or if at a later stage it is discovered by HAL that the vendor has engaged any such individual/firm, and paid or intended to pay any amount, gift, reward, fees, commission or consideration to such person, party, firm or institution, whether before or after the signing of the contract/ purchase order, the vendor will be liable to refund that amount to HAL. The vendor will also be debarred from participating in any RFQ/Tender for new projects/ program with HAL for a minimum period of five years. HAL will also have a right to consider cancellation of the contract/ order either wholly or in part, without any entitlement or compensation to the vendor who shall in such event be liable to refund to HAL, all payments made by HAL in terms of contract/ order along with interest at the rate of 2% per annum above SOFR (Secured Overnight Financing Rate) (for foreign vendors) and MCLR of State Bank of India plus 2% (for Indian vendors) as on the date of payment. HAL will also have the right to recover any such amount from any contracts/ order concluded earlier with HAL. Noted & Confirmed

41 Human resources and HR policy: The BIDDER shall have the entire required workforce (Technical and skilled) for executing the work. BIDDER’s workforce should be qualified, experienced and possess requisite skill-sets for executing the work as specified. The anticipated work-force (comprising of Graduate Engineers, Diploma Engineers) required shall be deployed by the BIDDER for the activities within FOUR weeks from the date of order placement. The BIDDER shall have a HR policy of retaining trained workforce by means of a contractual bond of TWO Years. This is very essential since attrition would lead to derailment of production activities, affect quality and result in inordinate delays in delivery schedule and lead to uncertainty in contract execution. BIDDER shall submit the Bio-Data of the employees to be deployed for verification and approval by HAL after the award of CONTRACT. a. It shall be the sole responsibility of the contractor to settle the dispute if any, arising out of engagement between Contractor and the personnel engaged by him. b. The management of HAL shall not in any way be responsible, in the event, the personnel approach the competent authority, under any Act of law in the court. The entire expenses in this regard shall be borne by the firm. Noted & Confirmed

42 IMMUNITY TO THE GOVERNMENT OF INDIA : It is expressly understood and agreed by and between Vendor & HAL that HAL is entering into this contact solely on its own behalf and not on behalf any other person or entity. In particular, it is expressly understood and agreed that Government of India is not a party to this contract and has no liabilities, obligations or right hereunder. It is expressly understood and agreed that HAL is an independent legal entity with power and authority to enter into contracts solely on its own behalf under the applicable laws of India and general principles contract law. Vendor expressly agrees, acknowledges and understands that HAL is not an agent, representative or delegate to the Government of India. It is further agreed and understood that Government of India is not and shall not be liable for any acts, omissions, commissions, breaches or other wrongs arising out of the contract. Accordingly, Vendor hereby expressly waives, releases and foregoes any and all actions, including counterclaims, impleader claims or counter claims against the Government of India arising out of this contract and covenants as to any manner, claim cause or action whatsoever arising out of or under this contract. Noted & Confirmed

43 INTELLECTUAL PROPERTY (IP) RIGHTS, ETC.: a) Vendor agrees that HAL shall be the sole owner of all Intellectual Property (IP) generated in the performance of this Contract by or on behalf of the Vendor with the aid of either funding and/or technical inputs from HAL (hereinafter referred to as ‘Foreground IP’). To the extent that Vendor’s sub-contractors perform any part of the Contract, the Vendor shall ensure that any Foreground IP arising from such work shall be assigned to HAL. Vendor shall share with HAL all documentation necessary for HAL to exercise its rights to Foreground IP. If required by HAL, Vendor shall assist HAL in registering the Foreground IP in favour of HAL. b) Vendor grants to HAL an irrevocable, non-exclusive, world-wide, royalty-free license to sell, offer for sale, use, and distribute HAL Products incorporating the item(s) supplied by the vendor under this Order which item(s) may contain Background IP of the vendor. Background IP shall mean and include all pre-existing inventions and IP necessary for HAL to exercise its rights to Foreground IP. c) Vendor shall indemnify and protect, at its own cost, HAL in respect of cost/claims/liabilities (including attorney’s fees and associated costs of legal proceedings) arising from any violation of Intellectual Property Rights of any third party with respect to Supplies/Services provided by the vendor. If HAL or HAL’s customer/s are unable to put to use the Supplies/Services or a portion thereof as a result of violation of the Intellectual Property of any third party, the vendor shall within reasonable time at vendor’s own cost either, (i) Procure for HAL and HAL’s Customer/s the right to continue using the Supply/Service or, (ii) Replace or modify the Supplies/Services so that it becomes non-infringing or, (iii) Compensate HAL for the damages suffered by HAL arising due to inability to put to use the supplies/ services or a portion thereof. d) In case the supplier receives a requirement/ request for supply or repair of deliverables of this contract directly from any third party including HAL’s customers, such request shall be forwarded to HAL. Intellectual Property for the purpose of this clause includes inventions, discoveries and improvements; know-how, works of authorship, technical data, drawings, specifications, process information, reports and documented information; and computer software (including without limitation, source code, object code, source code listings and object code listings that would enable the software to be reproduced or recreated), topology of integrated circuits, databases or any other such results of intellectual activity. Noted & Confirmed

44 INVOLVEMENT OF ANY AGENTS AND MIDDLEMEN: No involvement of Agents or Middlemen in India or abroad in any capacity whatsoever is permitted at any stage in relation with this tender and the resultant contract. Subcontractor shall confirm that he has not appointed any agent in India to promote this contract and that no commission etc. is payable to any such agent in connection with this contract. Subcontractor shall also confirm that he has neither paid nor will pay any commission, fee or any such charges to any agent in connection with the award and execution of this contract. Should it be subsequently proved that such a commission, fees or charge has been paid, contrary to the foregoing, buyer shall be entitled to terminate this contract forthwith. The buyer shall also be entitled to recover from the seller an amount equal to the commission, fees or any such charge proved to have been paid. HAL has not appointed / authorized any person / agent to deal with the subcontractors in respect of the said contract. In case, if someone claims and interacts with the subcontractors it shall be duty of the subcontractors to bring such instances to the notice of HAL Management. It is expressly understood and agreed by and between Sub Contractor & purchaser that purchaser is entering into this contact solely on its own behalf and not on behalf any other person or entity. In particular, it is expressly understood and agreed that Government of India is not a party to this contract and has no liabilities, obligations or right hereunder. It is expressly understood and agreed that purchaser is an independent legal entity with power and authority to enter into contracts solely on its own behalf under the applicable laws of India and general principles contract law. Sub Contractor expressly agreed acknowledges and understand that purchaser is not an agent, representative or delegate to the Government of India. It is further agreed and understood that Government of India is not and shall not be liable for any acts, omissions, commissions, breaches or other wrongs arising out of the contract. Accordingly, sub-contractor hereby expressly waives releases and foregoes any and all actions, including counterclaims, impleader claims or counter claims against the Government of India arising out of this contract and covenants as to any manner, claim cause or action or this whatsoever arising out of or under this contract. Noted & Confirmed

45 EXIT CLAUSE: Exit criteria: The contract/order may be terminated under the following circumstances: i) In the event of unsatisfactory performance by the vendor during the contract period, or any of the information provided by the vendor is found to be untrue, or 30. In the event of HAL Aircraft Division being not satisfied with the performance of the BIDDER at any point of time, in terms of either quality of services or delivery requirements, also in case the BIDDER indulges in malpractices, fraud, cheating etc. HAL Aircraft Division shall be entitled to terminate the contract, after giving 30 days notice in writing to the BIDDER by registered post and under this condition HAL Aircraft Division will not be liable to pay any compensation whatsoever to the BIDDER. ii) If there is change in HAL requirement, contract shall be terminated with 01 months advance notice. The liability of HAL in this case will be agreed mutually. In the event of termination of contract by either party the vendor shall ensure the following: a) IPR’s are transferred to HAL to enable HAL to proceed on the work with other Vendor. Vendor also will render all assistance till the other vendor fully take over the balance work. b) Transfer title and deliver all or any part thereof of the supplies, materials, work-in-progress, finished Products, Tooling, drawings and data produced or acquired by vendor specifically for the Product being terminated. c) Supply of products and its components / spares at least for a period of 05 years from the date of such termination. d) The vendor is declared bankrupt or becomes insolvent. e) The delivery of material is delayed due to causes of Force Majeure by more than (03 months). f ) Based on the decision of the Arbitration Tribunal. Noted & Confirmed

46 FORCE MAJEURE: Neither party will be liable to the other for any act done or prevented from so doing by virtue of the occurrence of force majeure conditions such as war, general mobilization of troops, strikes, lockouts in factories, fire, earthquakes and floods, embargoes or stoppage of deliveries by Government. Noted & Confirmed

47 A designated coordinating officer should be nominated by Vendor who will be single point of contact for coordinating the project with HAL. Please indicate following: Contact person name Postal address, email ID for future correspondence / clarifications and also provide email and phone no of CEO/MD/GM/Proprietor Noted & Confirmed

The blank box highlighted in yellow colour shall be filled by the Vendor and uploaded the dully filled format with authorised seal and Signatory along with commercial quote Bid of the above E-Tender mandatorily.

DEFINITIONS & INTERPRETATIONS

HAL / COMPANY : Means Aircraft Division - HAL, who is interested to appoint a Supplier for the tendered service.

BIDDER / TENDERER : The firm / Agency who submits the bid / tender against this Invitation for Tender (IFT)

SUCCESSFUL BIDDER or TENDERER / Supplier / Vendor: The Bidder/Tenderer, whose bid/tender is accepted by HAL for award of Contract.

HINDUSTAN AERONAUTICS LIMITED AIRCRAFT DIVISION, BANGALORE COMPLEX POST BAG NO. 1788, VIMANAPURA POST, BANGALORE-560 017 INDIA Phone: +91 80 22321585, Fax +91 80 22315188 Web Site: www.hal-india.com

ANNEXURE-I (TECHNICAL COMPLIANCE MATRIX)

Tender Ref No. A/E/ESP/OPEN TENDER /LCAMK1A-241/1/25 Dtd 14/06/2025 Tender Due Date:04/07/2025

Scope of Supply INSOURCING OF CNC PROGRAMMERS AT AIRCRAFT DIVISION.( PACKAGEWISE L1 OFFER) (OPEN TENDER - TWO BID SYSTEM)

1. Tenderer / Bidder Details

1 Name of the Tenderer / Bidder M/s.

2 Nature of Organization (Govt. / Public Limited Co. / Pvt. Limited Co. / Partnership / Proprietary)

3 Address of Registered Office

4 Address in Bangalore

5 Contact Person & Designation with Mobile No.

6 Telephone No.

9 Please confirm whether the bidder is Unregistered / Registered / Composition Scheme in GSTN

10 GSTIN No. (Copy to be Submitted)

11 PAN No. (Copy to be uploaded)

12 Whether the Bidder is MSE as per MSME Act (If Yes, pl. attach the relevant document to prove the same in the Technical Bid)

Whether the MSE is owned by SC/ST? (If Yes, pl. attach the relevant document to prove the same in the Technical Bid)

Whether the MSE is owned by Woman Entrepreneur? (If Yes, pl. attach the relevant document to prove the same in the Technical Bid)

Bidders who wants to avail privileges given to MSME vendors, should have UAN. Copy of the Udyog Aadhar certification shall be submitted to consider such privileges to MSMEs.

13 Pl. indicate whether the bidder is blacklisted or delisted. (Bidders who are blacklisted or delisted from any PSU / Govt. Departments will not be eligible to participate for bidding)

14 Whether the Bidder is a Registered Vendor with any of the HAL Divisions.

If 'Yes', please confirm the name of HAL Divisions where you have registered and provide the details such as Vendor Registration No. & Category and UPLOAD related documents to support your claim.

15 Pl. confirm the address to which PO to be placed in the event of acceptance of your tender after bid evaluation.

16 Bidder shall indicate their GeM (Government e Marketplace) Seller ID.

17 Please upload your Bank details in NEFT/RTGS/ECS format duly authorized by concerned Branch Manager of the Bank.

BANK DETAILS (Copy of cancelled cheque leaf to be Submitted) Bank Account No.

Name of the Bank

Type of Account

1. BID QUALIFICATION CRITERIA (BQC)

Sl. No. Instructions Remarks Bidder Compliance

1.1 BID QUALIFYING CRITERIA (ESSENTIAL):

1.1.1 DETAILS OF CONSTITUTION OR LEGAL STATUS OF THE TENDERER: The Bidder should be a Company/Firm/Proprietorship having valid GSTN Registration and PAN in India. Essential-To Note, Confirm & upload the relevant documentary evidence.

1.1.2 Bidder shall be an Indian Vendor or else their tender will be rejected. Essential-To Note, Confirm & upload the relevant documentary evidence.

1.1.3 Bidder shall have Mandatorily CLASS III DSC from the authorised agency and got Registered with HAL E-portal to participate in the Open Tender. Essential-To Note, Confirm & upload the relevant documentary evidence.

1.1.4 BIDDER’s Pre-requisites: The BIDDER shall fulfil the following requirements to be eligible for short-listing for Technical Evaluation. Should be an Indian Registered Firm/Entity and not an Individual. Should have Income Tax (PAN) and GST Registration. Should meet all the requirements of Contract & HAL General Terms & Conditions. In case the firm is having/had any previous experience of executing similar jobs (positioning of personnel for Technical/ Production activities), the evidence of such experience to be provided with full details along with the quotation. The firm shall produce user certificate for similar work carried out. If the firm has executed similar work in HAL, the user department feedback will be considered for selection/rejection during technical evaluation stage. The decision solely lies with HAL. The selected bidder must have liaison office in Bangalore for better co-ordination. Essential-To Note, Confirm & upload the relevant documentary evidence.

1.1.5 HAL Reserves the right to collect the Performance Bank Guarantee @ 10% of the PO Value (Excluding GST) from the Schedule Bank in India, if the order value is > 1 crore as per the prescribed format of HAL after placement of PO from the respective successful L1 Bidder. and the same shall be valid up to end of the warranty period from the date of acceptance / commissioning or otherwise equivalent amount shall be retained till completion of warranty period and other obligation of Purchase Order / contract. Refer Annexure V for the HAL format of Performance Bank Guarantee In case Supplier does not agree for Performance Bank Guarantee / retention of equivalent amount from their invoice/bill, the offer would be summarily rejected Essential-To Note & Confirm

1.1.6 The Bidder shall sign the legal instruments like Omnibus Non-Disclosure Agreement (NDA) as per the HAL prescribed format (Refer Annexure - VI) against supply of drawings, process sheets, documents etc Including soft and hard copies by HAL for submission of competitive quote in the HAL E-Portal. Essential-To Note, Confirm & upload the relevant documentary evidence.

1.1.6 Earnest Money Deposit (EMD): The bidder shall be required to deposit earnest money of Rs. 40,000/- (Rupees Four Thousands only) for Indian Bidders. The EMD shall be submitted in Demand Draft/Banker’s Cheque/Wire Transfer only in favour of Hindustan Aeronautics Limited, payable at Bangalore and enclosed in a cover with tender reference and due date super scribed, and should reach the following address or the requisite amount to be Wire Transferred before Tender Closing date & Time. Deputy General Manager [External Source Department], Hindustan Aeronautics Ltd., Aircraft Division, Bangalore Complex, Bangalore-560017.India Ph : 080-22322243/1519 For Wire transfer, please make use of the following bank details: ACCOUNT NAME: HINDUSTAN AERONAUTICS LIMITED, AIRCRAFT DIVISION ACCOUNT NO: 39187601793 IFSC CODE : SBIN0001114 BANK NAME : STATE BANK OF INDIA, HAL BRANCH However EMD is exempted for PSUs, Other entities in the Govt Sector, MSEs Exempted by Govt Policy and foreign vendors. Vendor has to submit relevant documents MSME, Udyog Aadhaar etc., for claiming exemption. Essential-To Note, Confirm & upload the relevant documentary evidence.

1.2 Bidders to Note the following:

1.2.1 The bidder along with the bid shall furnish documentary evidence at the first instance itself to substantiate their claim meeting the requirement specified in the qualifying criteria. Qualification may be completed based on the details so furnished without seeking any subsequent additional information. Noted & Confirmed

1.2.2 Even though bidder meets all the criteria mentioned above, HAL reserves the right to assess the Bidder’s capability and capacity to perform the job, in the overall interest of HAL and HAL can reject the bid(s) at any time without assigning any reason and without incurring any liability to the affected bidders(s). Noted & Confirmed

1.2.3 Submission of BID (Techno Commercial) by any Unregistered Vendor of Aircraft Division, such Vendor will be assessed by the Technical Team during Technical Evaluation stage. Based on the outcome of the assessment report of the Technical Committee Vendor shall be Qualified/approved for opening of Commercial Bid. Noted & Confirmed

2. TECHNICAL COMPLIANCE MATRIX (Vendor Qualification Criteria)

SL NO PRE-REQUISIT CRITERIA MANDATORY / DESIRABLE ACCEPTABLE / NOT ACCEPTABLE REMARKS

1 1. BIDDER shall provide Personnel fulfilling Minimum Qualification & Experience criteria of respective domains mentioned in Annexure-III . a. Work-force should have acquaintance with Microsoft Office Tools (Word, Excel & Power-point), Windows Operating System 7 or higher in addition to the relevant Domain’s CAD/CAM Software. MANDATORY

2 The anticipated work-force (comprising of Graduate Engineers, Diploma Engineers) required shall be deployed by the BIDDER for the activities within FOUR weeks from the date of order placement. MANDATORY

TECHNICAL COMPLIANCE MATRIX (SCOPE OF WORK DESCRIPTION)

SL No. SCOPE DESCRIPTION MANDATORY/ DESIRABLE ACCEPTABLE / NOT ACCEPTABLE REMARKS

1 CNC Programming & Proving of Aircraft components by using Catia V5 Release 2023 available in aircraft division INFORMATION

2 Hardware( Workstations) and softwares ( Catia V5,Vericut, cimco edit etc) will be provided by the division. Work to be carried out in Nc Programming Dept. INFORMATION

3 Machines are having Siemens, Fanuc & Fager Control. INFORMATION

4 Generating NC codes Using suitable post processor of Catia V5 Software. MANDATORY

5 Machines are capable of machining Aluminium Alloys, Magnesium Alloys, Steel and Titanium. INFORMATION

6 Bidders are required to depute Qualified CNC Programmers for Programming on 2 shift basis. MANDATORY

7 The list of the Components to be machined as per Annexure A INFORMATION

II SCOPE OF WORK AND SPECIAL TERMS AND CONDITION (The entire activities to be carried out are as follows)

1 Study of Technical Inputs (2D PDF, 3D Models, Approved Process Plan, Route Book, Raw Material Details etc.) provided by HAL MANDATORY

2 Planning of Machining Stages, set-ups & Sequence of Operations. Creation of Process Plan / Operation Sketches stage by stage coordination with methods Engineering. MANDATORY

3 Selection of suitable work-centre & accessories. MANDATORY

4 Selection of Suitable Standard Cutting Tools, Inserts & Cutting Parameters. Identification of requirements for Fixtures, Work holding Devices, & special cutting tools (non- standard cutting tools unavailable in market for purchase) and also Process plan for fixture preparation MANDATORY

5 Submission of process plan/Operation sketches and procedure for review, After approval, General Tool path and NC program Using Catia V5 release 2023, assign unique program number with respect to operation and update in the Layout sheet. MANDATORY

6 The NC Program and Layout sheet should Contain the following details, Program Number as Per machine Control, Part Name, Part Number, Issue, Work Zero, Cutter/Tool and Insert Spec, Operation, Axis Movement, Dimension to Be Achieved, Date, Programmer Name. MANDATORY

7 Validate the NC program in verification software(Vericut 8.2.1) with machine template compulsory and certify the same. Note: The payment will be subject to successful completion of program and verified using vericut (8.2.1) and certification by nodal officer. MANDATORY

8 Create a Folder as soft copy for particular part and it should contain all the details, process plan/operation sketch, Apt's, Verified Tapes, Process file, dwgs,vericut files & any other relevant records. MANDATORY

9 Submission of Soft copy and hard copy to HAL for review, prove-out and further use MANDATORY

10 BIDDER shall support complete CNC Programming & corresponding Part Prove-out Activities like release of CNC program file for production, loading the NC program to the machine control through DNC system/available alternative media and any program modification during proving. Bidder shall take full responsibility until the acceptance of First Part. MANDATORY

11 Modifications (if any) in machining stages, CNC Program, Cutting Tools, Cutting Parameters, Fixture details etc. to be properly documented & incorporated in the master documents during prove-out process. MANDATORY

12 Study of First Article inspection Report from QC and storing to the database. MANDATORY

13 Master Process Documents after prove-out are to be updated and related to all corresponding documents (program file, verification simulation, operations instructions sheet etc.). MANDATORY

14 Bidder shall have to compensate to HAL if any accidents(damage to machine, spindle, tool, raw material or part rejection happen due to wrong Programming. MANDATORY

15 HAL-Aircraft Division will have flexibility to Set the priority based on Assembly needs. MANDATORY

16 Quote to be submitted as total cost per part as per Annexure ‘A’( SI.no. 1 to 116 ) and for SI. No. 117 and 120, quote to be submitted on hourly basis. MANDATORY

17 Technical compliance of all clauses of Annexure-III B of BID.(Details of software expertise, Past experience & Profiles of existing workforce to be provided. MANDATORY

18 Technical compliance of all clauses of Annexure-IIIA of BID. (Terms and Conditions to be fulfilled) MANDATORY

19 Attendance of Pre Bid Meeting MANDATORY

20 The Contract is valid for One year. MANDATORY

21 The vendor shall provided all logistics support to its manpower for the execution of the work at HAL-Aircraft Division. MANDATORY

22 The entire activities to be carried out are as per the instruction of HAL Nodal Officer (HNO) MANDATORY

23 Effective supervision shall be ensured by the vendor with qualified supervisor during operation of critical process. MANDATORY

24 Separate Log book for each machine to be maintained by the vendor to record all the details of the operations/ activities carried out in each shift. MANDATORY

25 It is the responsibility of the vendor to assign the sufficient man power under each categories to meet the functional and production requirements. MANDATORY

26 The details of man power along with their qualifications and experience (Supervisor/Operator/fitter ) to be provided before Deputation of Programmers. MANDATORY

27 In case of rejection or accidents due to vendor not following SOP’s laid by HAL-Aircraft division, Loss of actual cost will be deducted and in case of rejection caused other than vendor mistake, actual cost of machining( man hours) and value added to the Part will be decided by MSD and it will be paid by vendor(proportional cost w.r.t. vendor quoted cost based on the percentage work completion) or recovered from invoices. MANDATORY

28 Manpower deployed shall to work in 2 shift basis ( 8 hrs shift, i.e. 7:00 am to 3:00 pm/3:00 pm to 11: 00 pm as per the requirement of the company. In exigency of work it may be required to work on Sundays also. MANDATORY

29 In case of the vendor having /had any previous experience of executing similar jobs (positioning of personnel for Technical/production activities ), the evidence of such experience may be provided with full details along with the quotation. MANDATORY

30 a)The order will be One year from the date of release of purchase Order. In case of poor performance or any other reason , HAL reserves the right to close the order by giving one month notice without assigning any reasons. In case of premature withdrawal of contract by the vendor, a minimum of one month notice should be provided by the Vendor. b)In case of Satisfactory completion of the order, the repeat order will be opted on mutual agreed basis. MANDATORY

31 The competent authority of the office of the HAL reserves the right to award any or part or full contract to any successful agency(ies) at its discretion and this will be binding on the vendor. MANDATORY

32 HAL reserved the Right to Identify the L1 Vendor considering all 120 items Programming and Proving of Items . In case, any vendor quote partially or not quoted for all the 120 items (i.e., Tender Sl No 60 Programming & 60 Proving to 06) items such quotes are liable for Dis-Qualification. MANDATORY

33 All the safety accessories like safety shoes ,hand gloves, goggles and helmet, etc. If any required for wearing during operation to be arranged by vendor. All operators shall wear uniform during the work. MANDATORY

34 HAL is not responsible for any injury/loss of life etc. caused to his personnel deputed for work. It is the sole responsibility of vendor to supervise the job and will be responsible for their safety. Vendor shall indemnify HAL for any loss of life causality or injury to the personnel or any loss or damage to the property of HAL. MANDATORY

35 The vendor shall oversee the effective working of the personnel provided by him. MANDATORY

36 The vendor shall comply with all the requirements of labour law of Union Govt. MANDATORY

37 The decision of the Officer-in- charge is final with regard to the satisfactory performance of the contract and any matter arising out of that is binding on the vendor as decided by HAL. MANDATORY

38 It shall be the sole responsibility of the vendor to settle the dispute if any, arising out of engagement between himself and the personnel engaged by him and the management of HAL shall not in any way be responsible ,in the event, the personnel approach the competent authority, under any Act of law in the court. The entire expenses in this regard shall be borne by the vendor. MANDATORY

39 Personnel engaged by the vendor shall comply with all safety and regulation. The vendor will be responsible to compensate the personnel in the event of any accident. MANDATORY

40 The vendor shall obtain labour licence as per contract labour (Regulation Act) Act-1970, and furnish valid registration certificate / License issued by Union Labour Commission after obtaining the contract. MANDATORY

41 HAL shall not be under any obligation for providing employment to any the personnel of the vendor after expiry of the purchase order. HAL does not recognize any employee employer’s relationship with any of the workers of the vendor engaged in HAL. MANDATORY

42 The personnel of the vendor shall not be the employees of HAL and they shall not claim from HAL, any salary or allowances, compensation, damages or anything arising out of their deployment / duty under this contract. The vendor shall make them known about this position in writing before deployment under this contract. MANDATORY

43 The Purchase Order is terminable without any compensation to the vendor for the breach of contract for any of the terms and conditions herein contained or otherwise stipulated in the tender documents /agreement. MANDATORY

44 i) REJECTION ALLOWANCE: Rejection allowance of 5% or One (1) , whichever is higher on HAL supplied parts shall be allowed on the RFQ Qty over the contract period of 01 year. Against Tender Sl No 117 to 120 There will be no Rejection allowance will be provided. Full Raw material cost will be recovered. The maximum permissible rejection allowance will be 5% on HAL supplied parts (or the final quantity deliverable as per any subsequent amendment, Short-Closure or Termination) or One (1) , whichever is higher. This quantity will be converted into an equivalent allowable value. If the cumulative rejection in value terms is within the allowable value, HAL will supply additional material free of cost to the extent to cover the rejection. HAL Aircraft Division has the right to recover the cost of raw material as indicated in the above commercial quote format from the subcontractor for excess rejection. The Raw material cost is not indicated in the RFQ. The exact loaded material cost on rejection will be recovered at the point of payment as per the actual loaded material type and respective current material purchase price. MANDATORY

45 Delivery Schedule : After Assigning (Giving Priority) by the Nodal Officer the Vendor has to supply the program within 02 Weeks. In case of delay beyond the defined time line for any activities shall be considered as a failure to meet the production requirement and same will be treated as underperformance. HAL reserves the right to terminate the contact based on underperformance report . Monthly /Quarterly performance report will be made available to vender in writing. The time/date of execution of the assigned activity mentioned in the Order/Contract shall be deemed to be the essence of the contract and the activity must be completed not later than the timeline specified therein. If the vendor fail to execute the assigned activity within the prescribed period as per the Order or as mutually agreed later in writing with HAL, HAL is entitled at its option to seek compensation and redressal through any or some of the following as deemed appropriate a)To recover Liquidated Damager(LD at the rate of 0.5% of the value of the activity executed late for each week of delay subject to a maximum of 5% of the value of the activity delayed. b) To short-close / Terminate the order. Following delays will not be attributable to vendors, in case of sub-assembly jig hold up : (a)Additional technical input during the build by HAL (b)Delay in supply of items by HAL (c)Delay for Stage clearances /approvals by HAL QC / ORDAQA MANDATORY

46 Quantity: HAL reserves the right to order Man-Hours quantity/Work Assignment less than indicated in the enquiry /quoted for by BIDDER, at the prices quoted, without any reference to the BIDDER. MANDATORY

47 The vendor shall be responsible for any loss or damage caused to HAL property due to the negligence of the personnel engaged by him. The cost of such damage as decided by the management shall be paid by vendor or recovered from amounts payable to the vendor. MANDATORY

48 The decision of the Officer-in- charge is final with regard to the satisfactory performance of the contract and any matter arising out of that is binding on the vendor as decided by HAL. MANDATORY

49 Sub-contractor personnel should not carry any of the electronic gadgets such as mobiles and other electronic items inside HAL premises. MANDATORY

50 Service provider engineer will be removed if he/she found not suitable for the task at any stage of work assignment and suitable replacement needs to be provided immediately. MANDATORY

51 The contractor shall not sublet whole of the work [back to back basis]. However, contractor is permitted to engage specialized agencies for part of the work with prior approval of Divisional Head on the recommendation of the Engineer-in-Charge. MANDATORY

52 The sub-contractor shall take all necessary safety precautions and necessary Safety equipment. If any incident/accident happen in HAL premises necessary medical care, compensation as per LAW is the responsibility of the sub-contractor. Due care to be practiced in regard of health & safety of the workmen. HAL should not be held responsible for any claim/ liability for any untoward incidents during the contractual period. MANDATORY

53 Sub-contractor should indemnify HAL against any loss, damages, liability etc. for any action or inaction of subcontractor’s employees or for any injury, death etc. to them during HAL’s premises MANDATORY

54 Sub-contractor should provide indemnity bond to HAL against any liability on HAL in respect of these personnel or for any loss to HAL’s property for negligence, non-performance etc. of these personnel. The bond should be submitted within 7 working days after receipt of purchase order. MANDATORY

55 Sub-contractor shall arrange necessary Police/Security verification to the workmen for executing work inside HAL Aircraft Division premises and submit to HAL. MANDATORY

56 The sub-contractor shall comply with statutory requirements w.r.t. ESI / PF Act, Workmen Compensation act, Minimum Wages Act or any other Act as applicable: i) Payment of wages Act-1936 ii) Employee Provident Fund & Misc. Act-1952 iii) Factories Act- 1948 iv) Contract Labour (R & A) Act-1970 v) Minimum Wage Act- 1948 vi) The employee’s State Insurance Act-1948. If required, as per the stipulation under the contract labour (Regulation Act) Act, 1970, the vendor shall obtain and furnish valid registration certificate/ License issued by the Assistant Labour Commission-Central within 30 days of issue of Acceptance letter. MANDATORY

57 All statutory requirements such as EPF, ESIC, etc., should be in the name of the principal contractor only. Any such consent shall not relieve the contractor from any of his liability or obligation under the contract and he shall be responsible for the acts, defaults and neglects of any sub-contractor, his representative, servants or workmen as fully as if they were the acts, defaults or neglects of the contractor. Vendor should pay minimum wages for respective category and vendor shall remit all the statutory payments like ESI & PF for personnel engaged. Vendor should enclose a proof of remittance of ESI and PF challan for each personnel deputed for the respective contract PO while submission of Invoice for payment. If Vendor fails to produce or not paid the payments like ESI and PF of the deployed personnel, HAL reserves the right to short close the contract. In case of non-applicability of ESI on his employees, the vendor should make an alternative insurance coverage for medical injuries / death of his employees. HAL will not be liable for any payments to the employees engaged by the vendor in this regard. MANDATORY

58 The contractor shall take all steps necessary to ensure that all persons employed on any work in connection with the contract have noticed that Indian Official Secrets Act, 1923 (XIX of 1923)applies to them & will continue to so apply even after the completion of such works under the contract. MANDATORY

59 During period of the contract it shall be the responsibility of the Contractor to safeguard all Machineries & Systems against all losses, damages, on account of thefts shortages, fire or any reasons whatsoever and HAL shall not be responsible for loss, damages etc. as aforesaid and suitably substitute / compensate for HAL items. The Contractor shall solely be responsible for protecting and securing such property MANDATORY

60 Any amendment in the Part number due to higher issue / design improvement /PQ compliance Annexure A to be modified and same to be absorbed by the vendor. No extra cost will be given. MANDATORY

61 The quantity and Part mentioned against line item as per Annexure “A” may vary however the total amount of work will not cross the total order value. MANDATORY

62 Commencement of Work: After PO placement within 04 Weeks deputation of manpower should be done. MANDATORY

63 Risk Clause :Vendor has to complete the assigned job within the stipulated time. A delay of 7 days attributable to the vendor beyond the defined time line for any activities, shall be considered as a failure to meet the production requirement and same will be treated as underperformance. HAL reserves the right to short close the purchase order. All items issued will be taken back by HAL and no compensation will be provided for work already carried out by the vendor for the in-completed sub-assembly work. MANDATORY

64 It is essential for the Vendor to visit the site before quote for understanding the requirement and before pre-bid meeting. Vendor has to submit the Evidentary documentary proof to issue the visitor pass to attend Pre-Bid Meeting. MANDATORY

65 Pre-Bid meeting: Interested vendor should attend Pre bid meeting to discuss any Technical Clarification noticed by the Vendor for better understanding of Scope for submission of Competitive Quote and also to assess the vendor for qualification criteria. Vendor has to submit original signed Omnibus NDA agreement (Annexure VI) as per HAL prescribed format which is uploaded in the e-Tender while attending the Pre-Bid meeting. The Vendor has to give prior confirmation by E-mail for attending the Pre-Bid meeting with furnishing the Representative names and Government ID proof for attending the Pre-Bid Meeting putting request to DGM (ES) to email id ([email protected]) & contact No: 080-22322243/1519. Vendor should attend Pre bid meeting on or before 28.06.2025 which is compulsory to attend the meeting to understand the Technical requirements. MANDATORY

66 The competent authority of the office of the HAL reserves the right to award any or part or full contract to any successful agency(ies) at its discretion and this will be binding on the bidders. MANDATORY

67 Personnel engaged by the vendor shall comply with all safety and regulation. The vendor will be responsible to compensate the personnel in the event of any accident. MANDATORY

68 HAL shall not be under any obligation for providing employment to any the personnel of the contractor after expiry of the purchase order. HAL does not recognize any employee employer’s relationship with any of the workers of the contractor engaged in HAL. MANDATORY

69 The personnel of the vendor shall not be the employees of HAL and they shall not claim from HAL, any salary or allowances, compensation, damages or anything arising out of their deployment / duty under this contract. The Contractor shall make them known about this position in writing before deployment under this contract. MANDATORY

70 The Purchase Order is terminable without any compensation to the contractor for the breach of contract for any of the terms and conditions herein contained or otherwise stipulated in the tender documents /agreement. MANDATORY

71 Qualification, Skills & Working Method: 1. BIDDER shall provide Personnel fulfilling Minimum Qualification & Experience criteria of respective domains mentioned in Annexure-II. a. Work-force should have acquaintance with Microsoft Office Tools (Word, Excel & Power-point), Windows Operating System 7 or higher in addition to the relevant Domain’s CAD/CAM Software. b. Working Method: i. HAL Nodal Officer (HNO) shall oversee the Domain activities (CNC Programming & Documentation). ii. Bidder’s Qualified Work-force will be assigned the Engineering Services activities as specified by HNO from time to time. iii. In case, the desired output is not achievable from the deployed workforce, Bidder shall make necessary replacement of the workforce to ensure timely delivery of the engineering services. MANDATORY

72 Documentation, Book-Keeping & Maintenance: BIDDER shall ensure Meticulous Recording of Start & Finish time of activities assigned for each personnel in “Personnel Activity Log Book”, which will be monitored/reviewed by HAL Nodal Officer (HNO). Separate “Activities Day-book” to be maintained by the BIDDER for documenting all the activities carried out on each day & same to be certified by HAL Nodal Officer (HNO) on daily basis. MANDATORY

73 Work Place, Infrastructure & Facilities: BIDDER shall engage personnel to work at HAL AIRCRAFT DIVISION, Bangalore. Accommodation for Team shall be arranged by the BIDDER, at BIDDER’s Cost. BIDDER shall ensure Personnel are to be available ONLY in authorised work-centre & shall avoid all unauthorised movements within the HAL Facility. Infrastructure (required software and hardware) shall be provided at HAL Premises for Bidder’s workforce. All the technical inputs in the form of hard-copies or soft copies to carry out the engineering services activities will be provided as applicable. Any damage/copying/theft of data is strictly prohibited. The firm shall be held responsible for any loss or damage caused to HAL-AIRCRAFT DIVISION property due to the negligence of the personnel engaged by him. The cost of such damage as decided by the HAL management shall be paid by the firm or recovered from the amounts payable to the firm. Utmost care to be taken by the BIDDER to avoid any damage/ theft / copying/ mis-use of the data or facilities provided by HAL. HAL Canteen facilities can be utilised by the Bidder’s Personnel on payment basis. Available facilities (Drinking Water, Wash-rooms) at HAL can be utilised by bidder’s workforce during the working hours. MANDATORY

74 Monitoring & Management: One Co-ordinator with relevant Technical background & Domain experience shall be engaged by the BIDDER and positioned at HAL, for overall progress monitoring, follow-ups, maintaining log-books, technical documents, records, submission of HAL certificates for payment settlements etc.Mere attendance hours are not sufficient for invoice submission by the bidder. The actual work completion as certified by the HAL Nodal Officer/HAL Committee shall be considered for invoice preparation by the bidder. HAL shall not be responsible for idling of the deputed personnel due to lack of technical skills to perform the job as described in the scope of work. It is the responsibility of the BIDDER to assign Adequate & Suitable Personnel under Domain to meet the functional requirements of Engineering Services Activities. MANDATORY

75 Confidentiality, Secrecy, Proprietary & Patent Rights: Entire data which includes 3D models, CAD Drawings, CAM Programs, Sketches, Reports, Processes and any Technical Document either in soft copy or hard copy, generated through the work as defined in the scope would remain the property of HAL during the execution of order and after that. BIDDERS shall not share the information/ knowledge gained through the award of work to any third person/ entity without the written permission of HAL. The BIDDER shall take all steps necessary to ensure that all persons employed on any work in connection with the contract have notice that India Official Secrets Act, 1923 (XIX of 1923) applies to them & will continue to so apply even after the completion of such works under the contract. The BIDDER and their entire workforce shall abide by INDIAN OFFICIAL SECRET ACT in vogue and shall provide information of awareness of the above in Writing. The BIDDER shall employ only Indian Nationals as his representatives, agents, servants & workmen and verify their antecedents and loyalty before employing them for the work. BIDDER shall ensure that no person of doubtful antecedents and nationality is in any way, associated with the works. In this connection, BIDDER has to submit Police Verification Certificate (PVC) of each personal who will be deployed in HAL, at the earliest possible after Order Placement. The persons engaged by the firm shall be subjected to security check by HAL-AIRCRAFT DIVISION security. The management reserves the right to ask the firm to dispense with the services of any person engaged by him, if he is reported to be of doubtful integrity / any other reasons. BIDDERS would be required to sign a : a. Non-Disclosure Agreement (NDA), along with purchase order acceptance in order to protect proprietary rights. .b. IPR Declaration stating that all the deliverables/TECHNOLOGIES derived from the contract shall be Intellectual Property of HAL. The BIDDER shall fully indemnify HAL or an Employee of HAL against any action, claim or proceeding relating to infringement or the use of any Patent or Design Rights, or any alleged patent or design rights and shall pay any royalties which may be payable in respect of any articles or part thereof included in the contract. In the event of any claims being made or, action brought against HAL or any Employee of HAL in respect of matter aforesaid, the BIDDER shall immediately be notified thereof for taking necessary action provided that payment of indemnity shall not apply when such infringement has taken place in complying with the specific directions issued by HAL in writing but the BIDDER shall pay any royalties payable in respect of any such use. MANDATORY

III PAYMENT TERMS

1 1. The contract is not a manpower supply contract. Mere positioning of manpower will not entitle the firm for any kind of payment. Payment will be based on successful completion and acceptance of each line item by HAL Team only. Monthly Payments will be made after submission of Certification by HAL Nodal Officer (HNO) as under. a. Attendance Hours: Mere Physical attendance Hours of Personnel doesn’t qualify for the Payment. b. Certified Domain Activities: Payments will be done for Completed Activities as per following mile-stones. i. Mile-stone 1 Payment: 70% Payment against the Completed and verified programs by vericut shall be made on obtaining approval/clearance from HAL Nodal Officer. ii. Mile-stone 2 Payment: Remaining 30% Payments shall be made after First Article Acceptance (FAA)/Prove-out and incorporation of all necessary changes (if any) in respective programs. c. All the payments terms are fixed and final. d. The decision of the HAL Nodal Officer (HNO) is final with regard to the certification, satisfactory performance of the contract and any matter arising out of that is binding on the firm as decided by HAL-Aircraft Division. MANDATORY

2 No payment will be made if part is rejected by NC(Q) and deviation is attributable to supplier. MANDATORY

3 After assigning ( giving Priority) by the nodal officer the bidder has to supply the program within 2 weeks. In case of delay in part completion as per outsourcing manual 9.8.4, LD as per norms shall be applied . MANDATORY

4 Bidder shall have to compensate to Hal if any accidents(damage to machine, spindle, tool, raw material or part rejection) happen due to wrong Programming. MANDATORY

iv BID QUALIFYING CRITERIA (ESSENTIAL):

1 DETAILS OF CONSTITUTION OR LEGAL STATUS OF THE TENDERER: The Bidder should be a Company/Firm/Proprietorship having valid GSTN Registration and PAN in India. MANDATORY

2 Bidder shall be an Indian Vendor or else their tender will be rejected. MANDATORY

3 Bidder shall have Mandatorily CLASS III DSC from the authorised agency and got Registered with HAL E-portal to participate in the Open Tender. MANDATORY

4 The successful supplier shall furnish a Performance Bank Guarantee as per HAL’s format (Annexure- VII) for 10% of the PO Value excluding GST from a scheduled bank in India on award of contract PO from HAL and the same shall be valid up to end of the warranty period from the date of acceptance / commissioning or otherwise equivalent amount shall be retained till completion of warranty period and other obligation of Purchase Order / contract. In case Supplier does not agree for Performance Bank Guarantee / retention of equivalent amount from their invoice/bill, the offer would be summarily rejected MANDATORY

5 The Bidder shall furnish original duly signed legal instruments like Non-Disclosure Agreement (NDA) as per HAL prescribed format (Refer Annexure - VI) while attending the Pre-Bid meeting at Aircraft Division, HAL, B'lore. Prior intimation by E-mail addressing to [email protected] referring the Open Tender Number shall be requested for attending the Pre-Bid meeting for qualification to participate in the HAL E-Portal. MANDATORY

6 HAL reserves the right to verify the information by the vendor. In case the information is found to be false/ incorrect, the offer shall be summarily rejected during pre bid meeting/ Technical Bid / Commercial bid stages FOR INFORMATION

7 Submission of TWO BID (Techno Commercial) by any Unregistered Vendor of Aircraft Division, such Vendor will be assessed by the Technical Team during Technical Evaluation stage. Based on the outcome of the assessment report of the Technical Committee Vendor shall be Qualified/approved for opening of Commercial Bid. FOR INFORMATION

8 The bidder along with the bid shall furnish documentary evidence at the first instance itself to substantiate their claim meeting the requirement specified in the qualifying criteria. Qualification may be completed based on the details so furnished without seeking any subsequent additional information. FOR INFORMATION

9 Even though bidder meets all the criteria mentioned above, HAL reserves the right to assess the Bidder’s capability and capacity to perform the job, in the overall interest of HAL and HAL can reject the bid(s) at any time without assigning any reason and without incurring any liability to the affected bidders(s). FOR INFORMATION

10 In case of poor performance or any other reasons, HAL reserves the right to short close the order by giving one month notice without assigning any reasons. In case of satisfactory completion of the order, the order may be amended for future requirements with mutual agreement of both the parties. FOR INFORMATION

11 Personnel engaged by the vendor shall comply with all safety regulations. Vendor should ensure that required Personal Protective Equipment(PPE) will be used by their personnel deployed and the same will be provided by HAL. The vendor will be responsible to compensate the personnel in the event of any accident. MANDATORY

12 The vendor shall not sub-let any portion of the contracted job without prior written approval of HAL. MANDATORY

13 The personnel of the Contractor shall not be the employees of HAL and they shall not claim from HAL, any salary or allowances, compensation, damages or anything arising out of their deployment/ duty under this Contract. The Contractor shall make them known about this position in writing before deployment under this contract. FOR INFORMATION

The blank box highlighted in yellow colour shall be filled by the Vendor and uploaded the dully filled format with authorised seal and Signatory along with commercial quote Bid of the above E-Tender mandatorily. PLEASE INDICATE YOUR RESPONSE TO THE FOLLOWING TERMS AND UPLOAD AS A PART OF TECHNICAL BID. BIDDERS TO ENSURE NO PRICES ARE INDICATED IN THIS SHEET OR ANY WHERE IN THE TECHNICAL BID EVEN IN THE FORM OF PDF, IN CASE PRICES ARE ENTERED IN TECHNICAL BID, THE OFFER WILL BE SUMMARILY REJECTED. PRICES SHOULD BE ENTERED ONLY IN PRICE BID OF E PROCUREMENT WEB PORTAL.

DEFINITIONS & INTERPRETATIONS

HAL / COMPANY : Means Aircraft Division - HAL, who is interested to appoint a Supplier for the tendered service.

BIDDER / TENDERER : The firm / Agency who submits the bid / tender against this Invitation for Tender (IFT)

SSFUL BIDDER or TENDERER / Supplier / Vendor: The Bidder/Tenderer, whose bid/tender is accepted by HAL for award of Contract.

BID SHOULD BE SUBMITTED THROUGH E-PROCUREMENT

HINDUSTAN AERONAUTICS LTD.,

AIRCRAFT DIVISION

COMMERCIAL QUOTE FORMAT

TELEPHONE: 080 - 22322243/22321519 E-MAIL ID : [email protected]

NATURE OF WORK: INSOURCING OF CNC PROGRAMMERS AT AIRCRAFT DIVISION ( PACKAGEWISE L1 OFFER) (OPEN TENDER - TWO BID SYSTEM)

TENDER REFERENCE NO: A/E/ESP/OPEN TENDER /LCAMK1A-241/1/25 Dtd 14/06/2025 Tender Due Date:04/07/2025

VENDOR NAME : VENDOR ADDRESS :

VENDOR QUOTE REF: QUOTATION DATE:

VENDOR GSTIN: UDYAM REGISTRATION NO:

TYPE OF ENTERPRISE MEDIUM/ MICRO/SMALL WOMEN ENTER PRISES (YES/NO)

OWNER OF THE ENTERPRISE BELONGS TO SC /ST OR OTHERS GEM SELLER ID

TReDS REGISTRATION NO: SAC NO FOR SERVICE RENDERED

CONTACT PERSON & PHONE NO: E-MAIL ID

Sl No. Part No Description Qty (In Nos) Vendor quote Total Cost

Unit Price (per part)

1 01F 1B 100M 006 3AB NCP_1 BOTTOM LONGERON LH-PRG 1 0

2 01F 1B 100M 006 3AB PRV_1 BOTTOM LONGERON LH-PROVING 1 0

3 01F 1B 152M 003 1AA NCP_1 SIDE MEMBER LH COCKPIT-PRG 1 0

4 01F 1B 152M 003 1AA PRV_1 SIDE MEMBER LH COCKPIT-PROVING 1 0

5 01F 1B 959M001 1AB NCP_1 BOTTOM BRACKET LH-PRG 1 0

6 01F 1B 959M001 1AB PRV_1 BOTTOM BRACKET LH-PROVING 1 0

7 01F 1C 112M 006 1A0 NCP_1 TOP LONGERON-LH-PRG 1 0

8 01F 1C 112M 006 1A0 PRV_1 TOP LONGERON-LH-PROVING 1 0

9 01F 1C 131M 006 1A0 NCP_1 LONGERON (AIR C-PRG 1 0

10 01F 1C 131M 006 1A0 PRV_1 LONGERON (AIR C-PROVING 1 0

11 01F 1C 132M 001 0AA NCP_1 INTEGRAL FUEL WALL FWD LH-PRG 1 0

12 01F 1C 132M 001 0AA PRV_1 INTEGRAL FUEL WALL FWD LH-PROVING 1 0

13 01F 1C 132M 002 0AA NCP_1 INTEGRAL FUEL WALL FWD RH-PRG 1 0

14 01F 1C 132M 002 0AA PRV_1 INTEGRAL FUEL WALL FWD RH-PROVING 1 0

15 01F 1C 132M 003 0AC NCP_1 INTEGRAL FUEL WALL AFT LH-PRG 1 0

16 01F 1C 132M 003 0AC PRV_1 INTEGRAL FUEL WALL AFT LH-PROVING 1 0

17 01F 1C 132M 004 0AC NCP_1 INTEGRAL FUEL WALL AFT RH-PRG 1 0

18 01F 1C 132M 004 0AC PRV_1 INTEGRAL FUEL WALL AFT RH-PROVING 1 0

19 01F 1C 221M 027 0AB NCP_1 SIDE FRAME LH SIDE-PRG 1 0

20 01F 1C 221M 027 0AB PRV_1 SIDE FRAME LH SIDE-PROVING 1 0

21 01F 1C 221M 028 0AB NCP_1 SIDE FRAME RH SIDE-PRG 1 0

22 01F 1C 221M 028 0AB PRV_1 SIDE FRAME RH SIDE-PROVING 1 0

23 01F 1C 222M 001 0AA NCP_1 FRAME-TOP . STA.#22 -PRG 1 0

24 01F 1C 222M 001 0AA PRV_1 FRAME-TOP . STA.#22 -PROVING 1 0

25 01F 1C 222M 066 0AB NCP_1 FRAME LH, BLK'D ASSLY-PRG 1 0

26 01F 1C 222M 066 0AB PRV_1 FRAME LH, BLK'D ASSLY-PROVING 1 0

27 01F 1C 222M 067 0AB NCP_1 FRAME RH, BLK'D ASSLY-PRG 1 0

28 01F 1C 222M 067 0AB PRV_1 FRAME RH, BLK'D ASSLY-PROVING 1 0

29 01F 1C 223M 042 0AB NCP_1 FRAME LH, STA#23-PRG 1 0

30 01F 1C 223M 042 0AB PRV_1 FRAME LH, STA#23-PROVING 1 0

31 01F 1C 223M 043 0AB NCP_1 FRAME#23, RH SIDE-PRG 1 0

32 01F 1C 223M 043 0AB PRV_1 FRAME#23, RH SIDE-PROVING 1 0

33 01F 1C 224M 001 0AA NCP_1 FRAME#24-RH-SIDE-PRG 1 0

34 01F 1C 224M 001 0AA PRV_1 FRAME#24-RH-SIDE-PROVING 1 0

35 01F 1C 225M 001 0AB NCP_1 FRAME #25 -PRG 1 0

36 01F 1C 225M 001 0AB PRV_1 FRAME #25 -PROVING 1 0

37 01F 1C 226M 001 0AB NCP_1 FRAME STA # 26 (X= 8035)-PRG 1 0

38 01F 1C 226M 001 0AB PRV_1 FRAME STA # 26 (X= 8035)-PROVING 1 0

39 01F 1C 227M 001 1AA NCP_1 FRAME -LH FRAME #27-PRG 1 0

40 01F 1C 227M 001 1AA PRV_1 FRAME -LH FRAME #27-PROVING 1 0

41 01F 1C 228M 001 0AB NCP_1 FRAME M/C (STA#28 )-PRG 1 0

42 01F 1C 228M 001 0AB PRV_1 FRAME M/C (STA#28 )-PROVING 1 0

43 01F 1C 230M 001 0AB NCP_1 BLK'D FRAME STA#30-PRG 1 0

44 01F 1C 230M 001 0AB PRV_1 BLK'D FRAME STA#30- PROVING 1 0

45 01F 1C 313M 005 0AB NCP_1 FRAME#24, LH SIDE-PRG 1 0

46 01F 1C 313M 005 0AB PRV_1 FRAME#24, LH SIDE-PROVING 1 0

47 01F 1C 340M 001 1AA NCP_1 TOP LONGERON-FWD(X=6450 TO X=7400)- 1 0

48 01F 1C 340M 001 1AA PRV_1 TOP LONGERON-FWD- PROVING 1 0

49 01F 1C 342M 001 1AA NCP_1 TOP LONGERON-AF-PRG 1 0

50 01F 1C 342M 001 1AA PRV_1 TOP LONGERON-AF-PROVING 1 0

51 01F 1C 401M 001 1AA NCP_1 BOTTOM LONGERON-PRG 1 0

52 01F 1C 401M 001 1AA PRV_1 BOTTOM LONGERON-PROVING 1 0

53 01F 1D 231M 001 0AB NCP_1 BLK'D FRAME(STA#31 )-PRG 1 0

54 01F 1D 231M 001 0AB PRV_1 BLK'D FRAME(STA#31 )-PROVING 1 0

55 01F 1D 232M 001 0AB NCP_1 FRAME #32 (X=10295)-PRG 1 0

56 01F 1D 232M 001 0AB PRV_1 FRAME #32 (X=10295)-PROVING 1 0

57 01F 1D 233M 001 0AB NCP_1 FRAME # 33 (BLK'D. ASSY)-PRG 1 0

58 01F 1D 233M 001 0AB PRV_1 FRAME # 33 (BLK'D. ASSY)-PROVING 1 0

59 01F 1D 235M 001 0AB NCP_1 FRAME TOP(STA #35)-PRG 1 0

60 01F 1D 235M 001 0AB PRV_1 FRAME TOP(STA #35)-PROVING 1 0

61 01F 1D 236M 001 0AA NCP_1 TOP FRAME . STA #36)-PRG 1 0

62 01F 1D 236M 001 0AA PRV_1 TOP FRAME . STA #36)-PROVING 1 0

63 01F 1D 238M 001 0AA NCP_1 FRAME#38 -PRG 1 0

64 01F 1D 238M 001 0AA PRV_1 FRAME#38 -PROVING 1 0

65 01F 1D 301M 001 1AA NCP_1 BOTTOM LONGERON-PRG 1 0

66 01F 1D 301M 001 1AA PRV_1 BOTTOM LONGERON-PROVING 1 0

67 01F 1D 310M 001 1AA NCP_1 TOP LONGERON-PRG 1 0

68 01F 1D 310M 001 1AA PRV_1 TOP LONGERON-PROVING 1 0

69 01F 1F 101M 001 1AA NCP_1 SIDE FRAME LH-PRG 1 0

70 01F 1F 101M 001 1AA PRV_1 SIDE FRAME LH-PROVING 1 0

71 01F 1F 101M 003 0AA NCP_1 REAR ARCH-PRG 1 0

72 01F 1F 101M 003 0AA PRV_1 REAR ARCH-PROVING 1 0

73 01F 1G 110M 004 0A0 NCP_1 LH SIDE FRAME CANOPY-PRG 1 0

74 01F 1G 110M 004 0A0 PRV_1 LH SIDE FRAME CANOPY-PROVING 1 0

75 01F 1G 110M 006 0AA NCP_1 RH SIDE FRAME CANOPY-PRG 1 0

76 01F 1G 110M 006 0AA PRV_1 RH SIDE FRAME CANOPY-PROVING 1 0

77 01F 1M 101M 001 1AB NCP_1 INBOARD BEAM AIRBRAKE-PRG 1 0

78 01F 1M 101M 001 1AB PRV_1 INBOARD BEAM AIRBRAKE-PROVING 1 0

79 01F 1M 102M 001 1AB NCP_1 OUTBOARD BEAM AIRBRAKE-PRG 1 0

80 01F 1M 102M 001 1AB PRV_1 OUTBOARD BEAM AIRBRAKE-PROVING 1 0

81 01F 2B 401M 001 1AC NCP_1 ELEVON SUPPORT BRACKET-PRG 1 0

82 01F 2B 401M 001 1AC PRV_1 ELEVON SUPPORT BRACKET-PROVING 1 0

83 01F 2B 402M 001 1AA NCP_1 ROOT RIB (X=579-PRG 1 0

84 01F 2B 402M 001 1AA PRV_1 ROOT RIB (X=579-PROVING 1 0

85 01F 2B 403M 001 1AC NCP_1 ROOT RIB - WING-PRG 1 0

86 01F 2B 403M 001 1AC PRV_1 ROOT RIB - WING-PROVING 1 0

87 01F 2B 404M 001 1AC NCP_1 ROOT RIB WING-PRG 1 0

88 01F 2B 404M 001 1AC PRV_1 ROOT RIB WING-PROVING 1 0

89 01F 2B 406M 001 1AB NCP_1 AUXILIARY ROOT-PRG 1 0

90 01F 2B 406M 001 1AB PRV_1 AUXILIARY ROOT-PROVING 1 0

91 01F 2B 407M 001 1AA NCP_1 REAR SPAR - INB-PRG 1 0

92 01F 2B 407M 001 1AA PRV_1 REAR SPAR - INB-PROVING 1 0

93 01F 2B 408M 001 1AB NCP_1 REAR SPAR MIDBO-PRG 1 0

94 01F 2B 408M 001 1AB PRV_1 REAR SPAR MIDBO-PROVING 1 0

95 01F 2B 409M 001 1AB NCP_1 REAR SPAR OUT BOARD_PRG 1 0

96 01F 2B 409M 001 1AB PRV_1 REAR SPAR OUT BOARD_PROVING 1 0

97 01F 2B 410M 001 1AD NCP_1 FRONT SPAR WIN-PRG 1 0

98 01F 2B 410M 001 1AD PRV_1 FRONT SPAR WIN-PRG 1 0

99 01F 2B 414M 001 1AC NCP_1 DRY BAY BRACKET-PRG 1 0

100 01F 2B 414M 001 1AC PRV_1 DRY BAY BRACKET-PROVING 1 0

101 01F 2B 418M 001 1AA NCP_1 SPAR 6 (I/B)-PRG 1 0

102 01F 2B 418M 001 1AA PRV_1 SPAR 6 (I/B)-PROVING 1 0

103 01F 7S 002M 001 1AA NCP_1 CHANNEL BRAKE PARACHUTE-PRG 1 0

104 01F 7S 002M 001 1AA PRV_1 CHANNEL BRAKE PARACHUTE-PROVING 1 0

105 01F 8C 101M 001 0AB NCP_1 PYLON HOUSING -IN BOARD-PRG 1 0

106 01F 8C 101M 001 0AB PRV_1 PYLON HOUSING -IN BOARD-PROVING 1 0

107 01F 8E 101M 001 0AA NCP_1 PYLON HOUSING -OUT BOARD-PRG 1 0

108 01F 8E 101M 001 0AA PRV_1 PYLON HOUSING -OUT BOARD-PROVING 1 0

109 01F 8E 300M 001 0A0 NCP_1 HOUSING (DUMMY)-PRG 1 0

110 01F 8E 300M 001 0A0 PRV_1 HOUSING (DUMMY)- PROVING 1 0

111 01F 8F 101M 001 0AB NCP_1 HOUSING (TANDEM)-PRG 1 0

112 01F 8F 101M 001 0AB PRV_1 HOUSING (TANDEM)-PROVING 1 0

113 01F 8H 201M 001 0A0 NCP_1 PYLON HOUSING - LD POD-PRG 1 0

114 01F 8H 201M 001 0A0 PRV_1 BLK'D FRAME STA#30- PROVING 1 0

115 324-85-30-300-001-00NCP_1 HOUSING (SPJ POD)-PRG 1 0

116 324-85-30-300-001-00PRV_1 HOUSING (SPJ POD)-PROVING 1 0

A. Total Taxable Value Per Part Basis 0

Sl No. Part No Description Raw material Cost Approx. Qty (In Hrs) Vendor quote Total Cost

Unit Price Man Hour rate for programming & Proving

117 CFC PANEL DRILLING NCP_1 CFC PANEL DRILLING(12 types)_PRG 100 0

118 CFC PANEL DRILLING PRV_1 CFC PANEL DRILLING(12types)_PROVING 50 0

119 DRILL OF LI TO HI NCP_1 DRILLING OF LI TO HI_PRG 100 0

120 DRILL OF LI TO HI PRV_1 DRILLING OF LI TO HI_PROVING 50 0

B. Total Taxable Value for Man Hour rate Basis Total Taxable Value (A) - 0

Total Taxable Value (A + B) - 0

Add : Statutory Taxes & Duties (i.e., GST wherever as Applicable)

CGST in % on Total Taxable Value (A) as applicable effective from 01.07.2017 - ( B ) 0

SGST in % on Total Taxable Value (A) as applicable effective from 01.07.2017 - ( C ) 0

IGST in % on Total Taxable Value (A) as applicable effective from 01.07.2017 - ( D ) 0

GRAND TOTAL - ( Sum of A+B+C+D) 0

Validity of Quotes

Delivery Lead Time & Liquidated Damages

Terms and Conditions Annexure-I, Scope of Work & Commercial bid notes (Acceptable / Not acceptable)

1. Your Quote is Subject to the following Terms & Conditions:

The price quoted is F.O.R, HAL, Aircraft Division, B'lore as per below terms and conditions: Qualification, Skills & Working Method. 1. BIDDER shall provide Personnel fulfilling Minimum Qualification & Experience criteria of respective domains mentioned in Annexure-IIIB. a. Work-force should have acquaintance with Microsoft Office Tools (Word, Excel & Power-point), Windows Operating System 7 or higher in addition to the relevant Domain’s CAD/CAM Software. b. Working Method: i. HAL Nodal Officer (HNO) shall oversee the Domain activities (CNC Programming & Documentation). ii. Bidder’s Qualified Work-force will be assigned the Engineering Services activities as specified by HNO from time to time. iii. In case, the desired output is not achievable from the deployed workforce, Bidder shall make necessary replacement of the workforce to ensure timely delivery of the engineering services. c. CNC Programming & Proving of Aircraft components by using Catia V5 Release 2023 available in aircraft division. d. Hardware( Workstations) and softwares ( Catia V5,Vericut, cimco edit etc) will be provided by the division. Work to be carried out in Nc Programming Dept. e. Generating NC codes Using suitable post processor of Catia V5 Software. f. Bidders are required to depute Qualified CNC Programmers for Programming on 2 shift basis. g. The Bidder has to quote part wise rate for Sl.No. 1 to 116 and for Sl.No. 117 to 120 the Bidder has to quote per hour rate for Programming and Proving. h. Estimated Parts is 58 and Work Hours - Approx. 300 Hours & estimated persons are 03 Nos. This mentioned personnel requirement is indicative for reference only. After placement of Purchase Order, Bidder to ensure sufficient number of personnel for completion of the work as assigned by HAL from time to time.

a) Pre-Bid meeting: Interested vendor should attend Pre bid meeting to discuss any Technical Clarification noticed by the Vendor for better understanding of Scope for submission of Competitive Quote and also to assess the vendor for qualification criteria. Vendor to submit original signed Omnibus NDA agreement (Annexure VI) as applicable as per HAL prescribed format which is uploaded in the e-Tender. Vendor should attend the pre Bid meeting on or before 28.06.2025 for technical clarification & It is Mandatory attend Pre Bid Meeting to discuss technical Clarification. The Vendor has to give prior confirmation by E-mail for attending the Pre-Bid meeting with furnishing the Representative names and Government ID proof for attending the Pre-Bid Meeting putting request to DGM (ES) to email id ([email protected]) & contact No: 080-22322243/1519.

b) The Statutory taxes as applicable (i.e,G S T) at the time of delivery to be indicated Explicitly in percentage as provision given in the above commercial quote format coloured with Yellow. In case if the Vendor has not indicated the Tax line structure in % or left blank or not given any qualification for applicability of taxes as provision given in the additional notes below, such quotes shall be considered as "Inclusive of all Taxes and Duties" and vendor will not be eligible to make any claim in this regard at a later stage.

c) The RFQ quantity indicated is tentative, which may Increase/Decrease from time to time based on our LCA production Programme The Vendor shall submit the competitive offer considering the 5 Years anticipated requirement in addition to the above RFQ Quantity. The quotes of the Vendor shall be firm and fixed valid for 5 years period for the future additional quantise after successful proving and supply of initial order as establish source. In case of any higher issue changes against Annexure A parts indicated above in the commercial quote format after award of PO, the vendor has to carry out the Machining work on the updated higher issue part at the quoted price.

d) Identical Prices: In case Two or more bidder quotes the same price HAL reserves the right to seek revised offer from the same bidders or resolve the tie through a real-time reverse auction process and placing the order on the revised L1 offer. In case if the same situation prevails again then HAL reserve the right to place order on any one of them. When counter terms and conditions have been offered by a bidder HAL shall not be deemed to be governed by such terms and condition unless specific written acceptance there of has been given by HAL.

e) The offer is valid unless otherwise specified in the quote should remain valid for our acceptance for a minimum of 120 Days from the closing date of Tender.

f) Post Tender Correction: If the bidder request for any post Tender correction after opening of the Tender, such Tender is liable for Rejection or Disqualification.

g) Payment Terms: 1. The contract is not a manpower supply contract. Mere positioning of manpower will not entitle the firm for any kind of payment. Payment will be based on successful completion and acceptance of each line item by HAL Team only. Monthly Payments will be made after submission of Certification by HAL Nodal Officer (HNO) as under. a. Attendance Hours: Mere Physical attendance Hours of Personnel doesn’t qualify for the Payment. b. Certified Domain Activities: Payments will be done for Completed Activities as per following mile-stones. i. Mile-stone 1 Payment: 70% Payment against the Completed and verified programs by vericut shall be made on obtaining approval/clearance from HAL Nodal Officer. ii. Mile-stone 2 Payment: Remaining 30% Payments shall be made after First Article Acceptance (FAA)/Prove-out and incorporation of all necessary changes (if any) in respective programs. c. All the payments terms are fixed and final. d. The decision of the HAL Nodal Officer (HNO) is final with regard to the certification, satisfactory performance of the contract and any matter arising out of that is binding on the firm as decided by HAL-Aircraft Division. 2. BIDDER has to raise GST Invoice on Monthly Basis for the consolidated Mile-stone Payments of the completed Activities/Deliverables. a. The Invoice should accompany with the Deliverable Completion Certificate issued/signed by HAL Nodal Officer. b. The invoice should contain the applicable Taxes. Payment for invoice value will be released after recovering income tax (TDS), as applicable, within 30 Days of submission of clear invoice. c. In case there is an upward revision in the applicable rate of tax (GST) post submission of bid, the contractor shall submit a copy of the relevant statute/notification evidencing change of applicable rates for claiming payment from HAL as per revised GST rates. Similarly, if there is downward revision of applicable tax rate post submission of bid, the benefit of lower tax liability shall be passed on to HAL. 3. No payment will be made if part is rejected by NC(Q) and deviation is attributable to supplier. 4. After assigning ( giving Priority) by the nodal officer the bidder has to supply the program within 2 weeks. In case of delay in part completion as per outsourcing manual 9.8.4, LD as per norms shall be applied . The Vendor shall submit the remittance proof of statutory payment of ESI and PF on monthly basis for confirmation along with submission of Invoice and respective monthly attendance report of Vendors personnel deputed at respective Shop floor of Aircraft Division, HAL, B'lore.

h) Bidders are required to depute Qualified CNC Programmers for Programming on 2 shift basis. HAL reserved the Right to Identify the L1 Vendor considering all 120 CNC Programming and Proving activities on Package wise L1 Offer basis. In case, any vendor quote partially or not quoted for all the CNC activities (i.e., All 120 parts) items such quotes are liable for Dis-Qualification. Against Tender Sl No.117 to 120 quote to be submitted as per hour rate separately as provisioned in the above commercial quote format. Total cost of the part will be Man Hour Rate x SMH fixed by the NC Programming Dept ,Aircraft Division, HAL, B'lore. All operational SMH is as per the established NC Programming Hours available as per Annexure-A .

i) REJECTION ALLOWANCE: Rejection allowance of 5% or One (1) , whichever is higher on HAL supplied parts shall be allowed on the RFQ Qty over the contract period of 01 year. Against Tender Sl No 117 to 120 There will be no Rejection allowance will be provided. Full Raw material cost will be recovered. The maximum permissible rejection allowance will be 5% on HAL supplied parts (or the final quantity deliverable as per any subsequent amendment, Short-Closure or Termination) or One (1) , whichever is higher. This quantity will be converted into an equivalent allowable value. If the cumulative rejection in value terms is within the allowable value, HAL will supply additional material free of cost to the extent to cover the rejection. HAL Aircraft Division has the right to recover the cost of raw material as indicated in the above commercial quote format from the subcontractor for excess rejection. The Raw material cost is not indicated in the RFQ. The exact loaded material cost on rejection will be recovered at the point of payment as per the actual loaded material type and respective current material purchase price.

j) Any minor changes in nomenclature including changes in drawing number, part number, Higher Issues, change in dimensions or change in material specification or etc against above RFQ Parts does not entail an increase in unit SMH by more than 5% vendor should absorb the changes voluntarily with out additional cost / claim for the applicable Order Quantity for the material supplied by HAL.

k) Delivery Schedule : After Assigning (Giving Priority) by the Nodal Officer the Vendor has to supply the program within 02 Weeks. In case of delay beyond the defined time line for any activities shall be considered as a failure to meet the production requirement and same will be treated as underperformance. HAL reserves the right to terminate the contact based on underperformance report . Monthly /Quarterly performance report will be made available to vender in writing. The anticipated work-force (comprising of Graduate Engineers, Diploma Engineers) required shall be deployed by the BIDDER for the activities within FOUR weeks from the date of order placement. The time/date of execution of the assigned activity mentioned in the Order/Contract shall be deemed to be the essence of the contract and the activity must be completed not later than the timeline specified therein. If the vendor fail to execute the assigned activity within the prescribed period as per the Order or as mutually agreed later in writing with HAL, HAL is entitled at its option to seek compensation and redressal through any or some of the following as deemed appropriate a)To recover Liquidated Damager(LD at the rate of 0.5% of the value of the activity executed late for each week of delay subject to a maximum of 5% of the value of the activity delayed. b) To short-close / Terminate the order. Following delays will not be attributable to vendors, in case of sub-assembly jig hold up : (a)Additional technical input during the build by HAL (b)Delay in supply of items by HAL (c)Delay for Stage clearances /approvals by HAL QC / ORDAQA

Earnest Money Deposit (EMD): The bidder shall be required to deposit earnest money of Rs. 40,000/- (Rupees Forty Thousands only) for Indian Bidders. The EMD shall be submitted in Demand Draft/Banker’s Cheque/Wire Transfer only in favour of Hindustan Aeronautics Limited, payable at Bangalore and enclosed in a cover with tender reference and due date super scribed, and should reach the following address or the requisite amount to be Wire Transferred before Tender Closing date & Time. Deputy General Manager [External Source Department], Hindustan Aeronautics Ltd., Aircraft Division, Bangalore Complex, Bangalore-560017.India Ph : 080-22322243/1519 For Wire transfer, please make use of the following bank details: ACCOUNT NAME: HINDUSTAN AERONAUTICS LIMITED, AIRCRAFT DIVISION ACCOUNT NO: 39187601793 IFSC CODE : SBIN0001114 BANK NAME : STATE BANK OF INDIA, HAL BRANCH However EMD is exempted for PSUs, Other entities in the Govt Sector, MSEs Exempted by Govt Policy and foreign vendors. Vendor has to submit relevant documents MSME, Udyog Aadhaar etc., for claiming exemption.

l) Vendor can enter "0" Values for partial Regrets for Line Wise Items, since the cells accept only "numerical values" and In case if they want to regret the whole Tender, "Regret" can be qualified in the additional notes as provision given below.

m) Integrity Pact (IP) : The Vendor has to Compulsorily submit the duly signed Integrity Pact as per the Prescribe format of HAL where the order Value is > 5 Crore before placement of PO. The vendor will subcontract any portion of the SOW to a third party and the value of such subcontracting will be Rs. 2 Crores or more, the vendor should sign and submit a tripartite Integrity Pact (HAL, vendor and subcontractor) in a format to be specified by HAL

n) HAL reserves the right to place Repeat Order up to 100% of the value & quantity of the original order for any additional quantity requirement after placement of the original order (or) within 12 months from the date of completion of the original order.

o) Deviation Statement: Company will appreciate submission of offer based on the terms and conditions in the "RFQ" & “Scope of Service”, etc. to avoid wastage of time and money in seeking clarifications on technical / commercial aspect of the offer. Any deviation in reference to Commercial Terms & Conditions and its justifications must be submitted in the Deviation Statement format as per Annexure - IV of RFQ Document only.

p) Safety: HAL is not responsible for any injury/ loss of life, etc. caused to his personnel deputed for work; it is the sole responsibility of vendor to supervise the job and will be responsible for the safety. Vendor shall indemnify HAL for any loss of life, casualty or injury to his personnel or any loss or damage to the property of HAL.

q) Loss / Damage: The Vendor shall be responsible for any loss or damage caused to HAL property due to the negligence of the personnel engaged by him. The cost of such damage shall be paid by the vendor or recovered from the amounts payable to the vendor.

r) Risk Purchase: In case the supplier fails to execute the order in time either in terms of quality and quantity, HAL reserves the right to procure from elsewhere at the risk and the cost of the supplier and any extra expenditure incurred due to this purchase is payable by the supplier. In case the order is not executed to the entire satisfaction of HAL the Performance Bank Guarantee shall be forfeited. Besides intimation of risk purchase action.

s) Performance Bank Guarantee: The Successful L1 vendor shall furnish a Performance Bank Guarantee as per HAL’s format (Annexure- VII) for 10% of the PO Value excluding GST from a scheduled bank in India and the same shall be valid up to end of the warranty period from the date of acceptance / commissioning or otherwise equivalent amount shall be retained till completion of warranty period and other obligation of Purchase Order / contract. In case Supplier does not agree for Performance Bank Guarantee / retention of equivalent amount from their invoice/bill, the offer would be summarily rejected

t) The Vendor has to Upload the duly filled and authorised signed copy of TECHNICAL COMPLIANCE MATRIX CUM SCOPE OF WORK (ANNEXURE-I) along with commercial Quote Bid of the above E-Tender Mandatorily for Evaluation of offer Technically by TEC. The blank box highlighted in yellow colour of the Scope of work Compliance Matrix - Annexure I shall be filled by the Vendor. Any Vendor quote technically Dis-Qualified by TEC such Commercial Bid quote will not be opened.

u) The Vendor should submit the Commercial Quote taking in to consideration of all the Annexures and Scope of Work as as referred in the RFQ. The other general terms and conditions will be indicated in Annexures I & III.

v) Supplied (Vendor) should have Security Clearance issued by concerned Police Authorities and should have clear Police Verification Report (PVR) at all times in their possession to be issued to the Purchaser (Vendee) on specific demand.

w) Vendor should submit Signed Omnibus Non-Disclosure Agreement (NDA) as per the format given which will be valid for 03 to 05 years period.

x) Confidentiality: For the purpose of this Tender/Contract/Agreement ,The Bidder/Contractor/Supplier shall not store, copy or disclose HAL's data and information whether in written, machine readable or other tangible form or disclosed orally, that is of value to HAL. Also Bidder/Contractor/Supplier agrees to use HAL's data only for the purpose under this Tender/Contract/Agreement, restrict disclosure to any other person or entity or Third party and shall safeguard the provided data including from Cyber security risks etc. Bidder/Contractor/Supplier should promptly return within 90 Days HAL's data in original media and should not keep HAL's data, upon expiry of Tender/Contract/Agreement or early termination of Contract /Agreement and certify that HAL's data has been deleted permanently. Non- Adherence to this confidentiality clause by The Bidder/Contractor/Supplier shall be treated, as a material breach of this Tender/Contract/Agreement. The provisions of this clause shall survive and remain in force notwithstanding the termination or expiry of this Contract/ Agreement

y) Bidders are advised, in their own interest, to ensure that their bids are submitted well before the "Due Date & Time of Bid-Submission" of the Tender as HAL's "e-Procurement System" at https://eproc.hal-india.co.in will not allow submission of bids once the closing date and time of the Tender (i.e., Due Date & Time of Bid-Submission) is reached. HAL shall not be responsible, if bidder is not able to submit the bid on account of failure in network / internet connect. Quotation sent by any other modes like e-mail/Fax/Courier/Post/ Hand drop will be not be considered for evaluation. For general correspondence kindly mail to [email protected]

z) Register on TReDS Platform: “HAL is registered on TReDS Platform (Trade Receivables Discounting Systems), as being promoted by Government of India directive. It is suggested that all the MSMS vendors to take note of the same and consider for registering on any TReDS platform and avail the platform services which is being made available as per the Government Initiative.”

Important Note:

HAL has not appointed any agent in India or outside India for procurement of any items and deals directly with Vendors. In case any individual or firm approaches you posing themselves as an authorized agent of HAL. It is requested that you should not entertain such claim and in addition inform immediately to DGM (External Source Department) Aircraft Division, HAL, Bangalore" .

Additional Notes if any: