SHAFT MOUNTED ZR CU STAMPING TYPE RESISTANCE RING DESIGN OF ROTOR (SCHEME-I)

Special Eligibility Criteria

1. 1

   (i) Railway reserves the right to order entire or bulk quantity on the sources approved by CLW for tendered item in UVAM (CLW Item ID: 2100429) as on the date of the tender closing. Other details will be as per clause 2.4.1 of attached documents (Integrated bid document of PLW for e-tenders. (ii) Where there are not more than three Indian suppliers categorized as Approved Vendors for the tendered item, Development vendors appearing in same UVAM without any condition/restriction of prototype approval/field trial/quantity can be considered for placement of bulk order without any quantity restrictions in terms of clause 2.4.1.1(ii & iii) of IBD-R21 of PLW

   Document optional
2. 2

   Offers of developmental vendors appearing in U-VAM for the tendered item (without any condition for prototype/field trial clearance) can be considered for developmental order up to 20% of NPQ

   Document optional

Commercial-Compliance

1. 1

   Please mention HSN code of your quoted product and applicable rate of GST . Also attach your registration certificate of GSTIN.

   Document required
2. 2

   Price Variation Clause:Tenderers must submit their offers with rates based upon IEEMA PVC formula for Rotating Machines circulated by IEEMA vide its latest circular no.138/PVC/RM/05 dated 30th jan 2026 (copy enclosed) as under:-P = Po[12 + 24 C/Co + 20 S/So + 7 IS/ISo + 8 PV/PVo + 4 AG/AGo + 25 W/Wo]/100 The quoted price shall be based upon IEEMA indices for the month of July-2026 (Base Month) as circulated by IEEMA vide circular no. IEEMA(PVC)/RM (R-2)/07/2026 dated 07/08/2026 [PVC base month: July- 2026] Note : (1) Basic rate can vary upto the upper ceiling of + 20% but there will be no ceiling for prices to go down. (2) If firm delays the supply against any installment of delivery, the updated price applicable will be lower one of the applicable price as per due date of installment or as applicable as per actual supply. (3) In the context of PVC, tenderers should take note of the provisions in Para 1.29 of the PLW IBD as uploaded.(4) The bidder should submit their bid with above PVC formula. The bids with fixed price or any deviation in PVC formula and/or Base date of indices will be summarily rejected as per para 1.29.2 of IBD attached.

   Document required
3. 3

   Firm should mention their type of industry like, MSE/Medium/LSI/PSU(Railway)/PSU(non Railway)/SC/ST/Women and attach relevant documents. If relevant documents are not attached by the bidder then the bidder will forfeit the claim or any such benefit accruing due to type of industry.

   Document required
4. 4

   The bidders are required to submit the information in their bid [in format given in attached document of tender) about their sister-concerns (Name of Firm, Address, Phone No. and Email) who have participated in this tender themselves or through their authorized dealer/agent. If there is no sister- concern then also 'NIL' remark should be written. This information and declaration should be furnished as per format given in attached document of IBD in pdf. If it is found at any stage of tender/contract that there been wrong information or concealing of facts on part of bidder/supplier, it shall render the bid/contract liable for rejection/cancellation , in addition to other penal action which may be taken by Purchaser under provisions of laws governing the tender/contract.

   Document required
5. 5

   Firm needs to confirm this clause:-"We hereby declare that in quoting the above price, we have taken into account the full effect of Input Tax Credit available under GST. We, further agree to pass an any financial gain/benefit as may become available in future in respect of all the input tax credit on the date of supply by way of reduction in price and advise the purchaser accordingly."We also undertake that we are aware of the provisions of section 171 of the CGST Act and consequences thereof if we fail to comply with the same.

   Confirmation required
6. 6

   The bidders to submit details of outstanding orders on them for this item.

   Document optional
7. 7

   The bidders to mention their monthly capacity for supplying this item.
8. 8

   For vendors appearing in UVAM, address of the place where the item will be inspected shall be as per UVAM VD.

   Document optional
9. 9

   Bidder shall also give the details of location(s) at which local value addition is made. Please mention complete address of place(s) where the item will be manufactured in India or where local value addition is made in India.

   Document required
10. 10

    PUBLIC PROCUREMENT ORDER 2017- REVISION: Provisions laid down in public procurement order 2017 - revision as circulated by ministry of commerce and industry vide their letter dated.19.07.2024 (as per Annexure A-5.7 of IBD attached with this tender) shall be applicable. Clause 3(a) of the said order shall be applicable in this tender. Minimum local content for purchase preference shall be 50%. As per this policy only 'class-I local suppliers' is eligible to bid. Public procurement of this item is restricted to Class I local suppliers only and the vendors who do not qualify to the Class I local suppliers should not quote in the tender as their offers shall not be considered for any ordering. In case any vendor who does not qualify to a Class I local supplier for the tendered item participates, it does so at it's own risk and cost and Railways shall not be liable for any loss or damages caused to the vendor. The bidder shall give self-certification for local content in the quoted item (Goods/Works/Services) at the time of tendering under the relevant para of commercial compliance in NIT/Tender document. However, at the time of execution of the project, for all contracts above INR 10 crores, the contractor/supplier shall be required to give local content certification duly certified by cost/chartered accountant in practice in case of supplier other than company (or certified by statutory auditor/cost auditor of the company, in case of Companies) after issue of the purchase order and before submission of the first bill. The supplier will submit the relevant certificate to PLW's purchase office in the prescribed proforma attached as Annexure A-5.8 of PLW's IBD document. After verification & confirmation of the local content from the above said certificate, a letter will be issued by the PLW's purchase office, in form of the Modification Advice (MA) to the Purchase Order, duly mentioning the Class of the vendor under MII policy. The above mentioned Modification Advice shall be attached by the contractor/supplier along with the first bill for claiming the payment, in case the contractor/supplier does not meet the stipulated local content requirement and the category of the supplier changes from Class-l to Class- II/Non-local or from Class-II to Non local, a penalty up to 10% of the contract value may be imposed. However, contract once awarded shall not be terminated on this account.
11. 11

    Firm needs to provide a certificate (as per Annexure-A-5.8 of IBD uploaded) from the statutory auditor or cost auditor of the company (in the case of companies) or from a practicing cost accountant or practicing chartered accountant (in respect of suppliers other than companies) giving the percentage of local content

    Document requiredConfirmation required
12. 12

    In terms of the provisions laid down in Para 10(d) of the Public procurement order 2017 revision as circulate by ministry of commerce and industry vide their order no.P-45021/2/2017-PP (BE-II)-Part (4) Vol. II dated 19.07.24 attached as Annexure 5.7 of IBD, Entities of countries which have been identified by the ministries of Railways as not allowing Indian companies to participate in their Government procurement for any item related to this ministry shall not be allowed to participate in India for all items related to this Ministry, except for the list of items published by the Ministry permitting their participation. The term 'entity' of a country shall have the same meaning as under the FDI Policy of DPIIT as amended from time to time."Bidders hereby confirms that the bidder has nothing to report to the Nodal Ministry in this regard."

    Document requiredConfirmation required
13. 13

    Amended Rule 144 (xi) General Financial Rules (GFRs) 2017 is applicable as per Annexure A-5.9 of IBD (uploaded). Bidder must enclose a certificate as per annexure A-5.10 of IBD stating that "l have read the clause regarding restrictions on procurement from a bidder of a country which shares a land border with India; I certify that this bidder is not from such a country or, if from such a country, has been registered with the Competent Authority. I hereby certify that this bidder fulfills all requirements in this regard and is eligible to be considered." Where applicable, evidence of valid registration by the Competent Authority shall be attached. If such certificate given by a bidder whose bid is accepted is found to be false, this would be a ground for immediate termination and further legal action in accordance with law.

    Document requiredConfirmation required
14. 14

    Offers of Original manufacturers [OEM] or their authorised dealers/agents only shall be considered for ordering. Dealers/Agents quoting on behalf of an OEM must upload Tender Specific Authorization from the OEM along with their offer in terms of Clause 1.20 of PLW IBD, failing which their offers will be summarily rejected. OEMs/Authorized Dealers/Agents must also comply conditions as per Clause 1.20 of PLW IBD failing which their offers are liable to be rejected without any further reference.

    Document required
15. 15

    The tenderers in their bids shall indicate the details of their Jurisdictional Assessing Officers (Designation, address & email id). In case of a contract award, a copy of the LOA/Purchase Order shall be immediately forwarded by Purchaser to the Jurisdictional Assessing Officer mentioned in the Tenderer's bid.

    Document required
16. 16

    Earnest money deposit (EMD) : 1. The bidder shall be required to submit EMD as stipulated in the NIT HEADER. Offers submitted without EMD shall be summarily rejected. However, those bidders complying with the provision mentioned in the para 1.23.1 of IBD are exempted from submission of EMD. Such bidders availing exemption are required to submit signed bid security declaration as per Annexure -A-5.6 of bid document. 2. Exemption for MSE will be applicable who attach/submit UDYAM Registration certificate irrespective of relevance of product category.

    Document required
17. 17

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional
18. 18

    Please mention HSN code of your quoted product and applicable rate of GST . Also attach your registration certificate of GSTIN.

    Document optional
19. 19

    Please mention full postal address of place where the item will be manufactured and it is to be inspected

    Document requiredConfirmation required
20. 20

    Please submit your details of your bank account for electronic payment [NEFT/RTGS] as per Annexure:A-4.4: of attached document[Integrated Bid Document of DMW for e-tenders]

    Document requiredConfirmation required
21. 21

    The bidders are required to submit the information in their bid [in format given in attached document of tender) about their sister-concerns (Name of Firm, Address, Phone No. and Email) who have participated in this tender themselves or through their authorized dealer/agent. If there is no sister- concern then also 'NIL' remark should be written. This information and declaration should be furnished as per format given in attached document of tender : Sister-Concern_1.pdf. If it is found at any stage of tender/contract that there been wrong information or concealing of facts on part of bidder/supplier, it shall render the bid/contract liable for rejection/cancellation , in addition to other penal action which may be taken by Purchaser under provisions of laws governing the tender/contract

    Document requiredConfirmation required

Special Conditions

1. 1

   INSPECTION OF BOUGHT OUTS & CRITICAL RAW MATERIALS: 1) Inspecting Engineer of Inspecting Agency shall ensure that all the documents, i.e. Tax Invoice (priced or un-priced), Import documents (if any), Test certificates/WTC, Delivery Challan etc. of all the bought outs & Test certificates of critical raw materials, submitted by Principal firm or Sub vendor at the time of inspection are original and relate to each other in all respects as per requirement of the purchase order to ensure that the Bought Outs & critical raw materials have been genuinely procured from approved sources or as per PO. A copy of all such documents shall be uploaded & provided by the Inspecting Engineer along with the Inspection Certificate to PLW along with complete traceability records like Sr. No./Make etc. Inspection Certificate issued without these documents will be considered as incomplete Inspection Certificate.2) Firm should provide all the above stated documents as required by the Inspecting Engineer of Inspecting Agency for verification and uploading by the Inspecting Engineer along with the Inspection Certificate. Bills of the firm will not be passed with incomplete Inspection Certificate issued without these document.
2. 2

   DELIVERY SCHEDULE: Delivery schedule is tentative and PO placement authority reserves the right to reschedule the delivery to meet the requirement.
3. 3

   MSEs who are interested to avail the benefits, please follow the guideline as mentioned in para 1.21.1 of IBD (uploaded).
4. 4

   Warranty Clause : 30 months from date of supply at PLW/Patiala
5. 5

   Packing Condition : (1) As per IRS Conditions.(2) To avoid fire hazard,non flammable material only to be used for packing. Material like Hay or Dry Grass shouldnot be used.
6. 6

   MARKING CONDITIONS : As per SN. (j) of CLW Routine Inspection Plan & Test plan no. QA /TM/Rotor/17340/Sch-1 dtd. 27/02/2024 of Complete Rotor (scheme-I) attached.
7. 7

   Security deposit : The successful tenderer shall be required to submit security deposit @ 5% of contract value, subject to maximum as per IBD Para 1.23.2.2 of contract value except for those tenderers who are exempted from paying security deposit. Bidders seeking waiver of security deposit will have to submit requisite documentary evidence as referred in para 1.23.2.1 of IBD attached with tender by uploading the same while submitting online bids.
8. 8

   Splitting of quantity : Tenderers should note that splitting of tender quantity is applicable in this tender as per para 2.3.1 of I-Bid (uploaded).
9. 9

   Firm to supply the tendered stores at the rates quoted in accordance with the IRS Conditions of Contract and [or] special and [or]other conditions specified/attached with the tender.
10. 10

    All bidders should confirm to submit e-bills for subject item. No manual bills will be accepted.
11. 11

    Rates and other financial terms to be quoted in relevant columns of financial bid will only be ruling terms for acceptance. Such terms quoted anywhere else should be ignored. [Denial of this condition not recommended].
12. 12

    Force Majeure Clause will be applicable as per clause 16 of IRS Conditions of Contract (uploaded).
13. 13

    Inspection : (1) By TPI agency at firm s premises or by consignee at PLW if PO value is less than 5 lakhs. (2) Stage Inspection : Yes (One)(i) Stage Inspection as per CLW Standard inspection plan. (a) Description of every stage inspections : Stage-1 : Verification of purchase document of raw material as per CLW Routine Test Schedule No.QA/TM/Rotor/17340/Sch- 1 dtd.27/02/2024 Clause No. 8.1 for Sch-I design Rotor.(b) Any other variants/ percentage of stage inspections : Once for each lot size.(ii) Final Inspection of manufactured product shall be as per CLW Routine Inspection & Test plan no. QA / TM/Rotor/17340/ Sch-1 dtd. 27/02/2024 of Complete Rotor (scheme-I). (3) Special conditions for inspection through TPI are as per Annexure-II (uploaded)
14. 14

    Other Special Conditions : Cancellation of P.O. of the RC after banning/De-listing of RC holder firm In Case during the currency of RC, If any RC holder gets banned/De-listed by the approving agency or any other court, the RC shall be cancelled without any liability on either side. The due quantity, If any, having live DP against already placed supply order will be cancelled without financial repercussion on either side.
15. 15

    Other Special Conditions : Revoke of Contract holder during currency of the RC contract. Rate contract is in nature of Standing Offers. These standing offers mature into legally binding contracts, when a supply order is placed in pursuance thereof. Being a standing offer, contract holder or purchaser may revoke it at any time during the currency of contract giving notice of minimum 45 days.
16. 16

    Other Special Conditions : At any time, during the currency of the Rate Contract, PCMM/PLW reserves the right to increase the total quantity of the Rate contract (RC) by not more than 30% at one time or in installments and also extend the currency of contract upto 6 months, at the same terms and conditions as stipulated in the Rate Contract.
17. 17

    CONSIGNEE PARTICULARS : The material shall be delivered directly to the consignee as specified in Annexure-A attached. Covering PO/Supply order indicating consignee & bill paying officer will be placed by PLW against Indents/NSR demands after fund certification by planning.
18. 18

    F.O.R. : F.O.R. : Destination.
19. 19

    Delivery Schedule : To start immediately from the date of contract and to be completed upto 31/03/2027 or as per consignee's requirement. Firm to quote the rate of supply.
20. 20

    This tender and the contract/Purchase order placed against this tender will be governed by all the conditions mentioned in schedule of tender and documents attached with this tender.
21. 21

    Other Special Conditions : The Contract is being awarded in terms of Rate Contract (RC) for a period of one (1) year from the date of Issue of Rate Contract. However, the currency of the contract may be extended further for a period of six months with mutual consent between the Contractor and the Purchaser.
22. 22

    Before submission of bid, Bidder should study all the terms and conditions mentioned in the tender document alongwith the files attached with the tender.
23. 23

    It is certified that this tender complies with Public Procurement Policy Order- 2017 dated 15/06/2017.

1. 1

   Validity of Offer: No deviation from the offer validity period stipulated in the tender is permitted.

2. 2

   Price Variation Clause: No deviation from the Price Variation Clause stipulated in the tender is permitted.