SUPERIOR QUALITY PILLOW FOR 1AC COACHES

Special Eligibility Criteria

1. 1

   Bidder must be OEM or its authorized dealer having tender specific authorization. Authorized dealers with valid authorization from OEM can also quote on behalf of OEM provided the OEM takes full responsibility for the quality of the material including warranty obligations and the inspection against Railways orders.

   Document requiredConfirmation required
2. 2

   OEM means the firm that has its own manufacturing facility from start to finish (i.e. spinning, weaving & processing) of the tendered product under same PAN Card. In this regard, a certificate of capacity cum capability to be furnished by manufacturer issued by RITES along with the offer. (In case of Pillows - Processing means filling of fiber)

   Document requiredConfirmation required
3. 3

   Financial Capability: OEMs Total Gross Revenue from Operations/Gross Sales Value, within the period of current financial year & previous three financial years (period to be reckoned as on the date of tender opening) must be minimum 150% of the estimated tender value. Bidder must submit a summary of financial year wise Gross Revenue from Operations/Gross Sales Value of OEM to show the compliance of this condition, duly supported by the copies of Income & Expenditure Statement or Profit & Loss account pertaining to the above period. These financial statements must be certified by a Chartered Accountant or any Statutory Auditor.

   Document requiredConfirmation required
4. 4

   OEM must have in-house lab in their premises along with all testing procedures in their in-house lab required for ensuring quality of all parameters for the ease of doing stage inspections and also to make sure that supplier is able to provide linen of required quality to Railways.

   Document requiredConfirmation required
5. 5

   OEM should be ISO-9001, ISO14001 & ISO-45001 and certificate to be furnished along with the offer.

   Document requiredConfirmation required
6. 6

   OEMs Test Report issued by NITRA/BTRA/SITRA/ATIRA/WRA lab for proving conformity to tendered specification to be submitted along with the offer.

   Document requiredConfirmation required
7. 7

   OEM premises must be certified under Pollution Control Board for all stages of manufacturing for Pollution control norms. Certificate to be furnished along with the offer.

   Document requiredConfirmation required
8. 8

   OEM should be Oeko-Tex (Standard 100 Product Class-II) certified and valid certificate to be furnished along with the offer. (Standard 100 Product Class-I is also acceptable. Respective product name i.e "Pillow" must be included in the certification scope)

   Document requiredConfirmation required
9. 9

   This item is reserved to be procured from MSE registered source only. The Tenderer must submit along with the Tender the proof of their being MSE registered with any of the agencies mentioned in the notification of Ministry of MSME and which are also indicated in the Para 2 of the Instructions to Tenderers for electronic Tender. The manufacturers participating directly in the tender shall submit the MSE registration certificate along with the offer. The firm who are traders are required to submit the MSE registration certificate of their principal and tender specific authorization letter from their principal manufacturer on their letter head along with the tender.

   Document optionalConfirmation required
10. 10

    In case if no MSE vendor is found eligible for this item , then Non-MSE firms will be considered as eligible for order placement.

    Document optionalConfirmation required
11. 11

    A) In Keeping with the Public Procurement (Preference to Make in India) Order, 2017, as amended, it has been found that there is sufficient local capacity and competition in supply of the tendered item of required quality and therefore public procurement of the item is restricted to Class I local suppliers only and the vendors who do not qualify to be Class I local suppliers should not quote in the tender as their offers shall not be considered for any ordering. In case any vendor who does not qualify to be a Class I local supplier for the tendered item participates in the tender it does so at its own risk and cost and Railways shall not be liable for any loss or damage caused to the vendor. B) Provisions of latest Rly Bd letter regarding Public Procurement (Preference to Make in India), Order 2017 - Revision vide Lr. No. 2020/RS(G)/779/2/Pt.1(E3322671) dt 20.08.2024 are applicable.

    Confirmation required

Check List

1. 1

   Please go through Tender eligibility criteria before submission of offer
2. 2

   Please go through Instructions to tenderers and General tender conditions of Tender before submission of offer. Having participated in the tender, it will be considered that you have gone through all the conditions and the same are accepted by you
3. 3

   Please check that the offered description is exactly as per tendered description.
4. 4

   Have you ensured that while quoting the rates, you have clearly indicated the rate of applicable duties and taxes included in the prices quoted by you. Any variation in tax structure/rate due to introduction of GST, shall be dealt with under statutory Variation Clause.
5. 5

   Please check whether you have enclosed relevant document for MSEs to get benefit/preference under public procurement policy.

Commercial-Compliance

1. 1

   [a] All the bidders/tenderers should ensure that they are GST compliant and their quoted tax structure/rates are as per the GST Law. Firms must indicate its GST registration number along with their offer. [b] In case the successful tenderer is not liable to be registered under CGST/IGST /UTGST/SGST Act, The Railway shall deduct the applicable GST from his/their bills under Reverse Charge Mechanism (RCM) and deposit the same to the concerned tax authority. [c] The firm should indicate the tariff code (HSN Code) for claiming GST for the tendered item. [d] The offer shall be evaluated based on the GST rate as quoted by each bidder and same will be used for determining the inter-se ranking. While submitting offer, it shall be the responsibility of the bidder to ensure that they quote correct GST rate and HSN number.[e] It shall be the responsibility of the bidders to quote correct HSN number and corresponding GST rate. The Purchaser shall not be responsible for any misclassification of HSN number or incorrect GST rate, if quoted by the bidder. [f] Wherever, the successful bidder invoices the goods at GST rate or HSN number which is different from that incorporated in the Purchase order, payment shall be made as per GST rate which is lower of the GST rate incorporated in the Purchase order or billed. [g] Vendor is informed that she/he would be required to adjust her/his basic price to the extent required by higher taxbill as per invoice to match the All inclusive Price as mentioned in the Purchase order. [h] Any amendment to GST rate or HSN number in the contract shall be as per the contractual conditions and statutory amendments in the quoted GST rate and HSN number, under SVC.

   Document optionalConfirmation required
2. 2

   Firm agrees to pass on such additional set off / input tax credit as may become available in future under the GST provisions in respect of all the inputs used in the manufacture of the tendered item on the date of supply, by way of reduction in price and advise the purchaser accordingly.

   Document optionalConfirmation required
3. 3

   In case of road delivery, the date of delivery at destination [consignee's end] shall only be treated delivery date irrespective of FOR/F.O.T condition mentioned elsewhere in the contract/tender.

   Confirmation required
4. 4

   EMD clause : EARNEST MONEY DEPOSIT (EMD) shall be deposited by all vendors for tenders with estimated value above Rs. 10 Lakhs subject to the applicable exemptions: (a) EMD shall normally not be called against Limited tenders with estimated value up to Rs. 25 lakhs (including single tenders, global limited tenders) and Open Tenders with estimated value upto Rs. 10 lakhs. If considered necessary, authority competent to issue tender may incorporate the condition to call for EMD even in such limited tenders, on a case to case basis. (b) MSEs irrespective of relevance of product category registered with the UDYAM (UDYAM Registration Certificate) will be exempted from payment of earnest money in terms of Rly Bd Lr. No. 2022/RS(G)/363/1 dated 21.09.2022. (c) Other Railways and Government departments in terms of Rly Bd Lr. No. 2004/RS(G)/779/11 dated 24.07.2007. (d) Indian Ordnance Factories in terms of Rly Bd. Lr. No. 92/RS(G)363/1 dated 08.04.1993. (e) PSUs owned by the Ministry of Railways and PSUs for the group of items that are manufactured by them in terms of Rly Bd. Lr. No. 2003/RS(G)779/5 dated 10.09.2004. (f) Vendors registered with South Central Railway for the trade group of the item tendered upto their monetary limit of registration. (g) Vendors appearing on the approved vendors list of RDSO/PUs/CORE (As available on IREPS/UVAM), subject to approval status being valid on the date of tender closing. (h) Vendors registered with Railway Board/SCR for supply of medicine, medical equipment and consumables shall be exempted from submission of EMD for these items. (i) In the tenders issued against PAC, EMD shall be mentioned in tenders as the EMD exemption is applicable for OEMs in whose favor PAC is issued but not to the authorized agent. KVIC shall be exempted from EMD for items supplied by them.

   Document optionalConfirmation required
5. 5

   Note: (i) There shall be no exemption to such bidders from submitting EMD and SD for all tenders published during the period of time they are disqualified as per declaration signed by them. (ii) If authorized agents participate on behalf of OEM/vendors appearing on the approved vendor list of RDSO/PUs/CORE, such authorized agents can not claim EMD exemption based on its own or its OEM/Approved vendors MSE certificate. (iii) OEMs are not exempted from payment of EMD where the OEM has participated in the tender and requests to place order on their authorized agent. (iv) Others submitted without EMD will be summarily rejected. Firm willing to avail benefits of Micro and Small Enterprises, must submit documentary evidence of being Micro or Small Enterprises for tendered item in the certificate issued by nodal agencies as per Public Procurement Policy (i.e., UDYAM REGISTRATION CERTIFICATE), failing which firms offers will be treated as Non-MSE firm. For detailed instructions refer Para 15 of General Tender Conditions attached with NIT and/or available as Public Document on IREPS website Goods and Services/SCR. Failing which such benefit will not be extended to them.

   Confirmation required
6. 6

   The bidders should quote the applicable HSN codes and it is the responsibility of the tenderer to quote the correct HSN code and upload the document.

   Confirmation required
7. 7

   PPP-MSE benefits are not applicable to authorized dealers or traders.
8. 8

   Offer shall be kept valid for 120 days.

   Confirmation required
9. 9

   Rule 153 of General Financial Rules-2017 shall be applicable which is reproduced below : The Central Government, through administrative instructions, has reserved all items of hand spun and hand-woven textiles (khadi goods) for exclusive purchase from Khadi Village Industries Commission (KVIC). Of all items of textiles required by the Central Government departments, it shall be mandatory to make procurement of at least 20% from amongst items of handloom origin, for exclusive purchase from KVIC and/ or Handloom Clusters such as Co-operative Societies, Self Help Groups (SHGs) Federations, Joint Liability Group (JLG), Producer Companies (PC), Corporations etc. including Weavers having Pehchan Cards. Bidders shall upload, Constitution of Firm or relevant certificate, whether the firm satisfies Rule 153 of GFR , to avail benefit under this clause. If the firm does not submit such certificate, the firm will not be considered for ordering for at least 20% of procurable quantity reserved for the category of firms mentioned under Rule 153 of GFR.

   Confirmation required
10. 10

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional
11. 11

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional

1. 1

   Validity of Offer: No deviation from the offer validity period stipulated in the tender is permitted. Validity will be reckoned from the closing date of tender.

2. 2

   Firms are expected to quote for a quantity not less than 50% of the tendered quantity. Offers received for quantity less than 50% of tendered quantity will be considered unresponsive and will be summarily rejected.