RATE CONTRACT FOR SUPPLY OF MEDICINES,SURGICAL ITEMS & CONSUMABLES AGAINST DAY TO DAY LOCAL PURCHASE,OF KG HOSPITAL,CLW FOR A PERIOD OF TWO YEARS FROM THE DATE OF COMMENCEMENT OF THE CONTRACT

Special Eligibility Criteria

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   Following criteria will be considered for registration.A. Service Level1. The firm should supply the material within 6 hours after receiving indent from K.G.Hospital /CLW/CRJ. Self certification to be enclosed.2.The tenders shall submit a copy of notarized affidavit on a non-judicial stamp paper stating that all their statements/documents submitted along with bid are true and factual. Standard format of the affidavit to be submitted by the bidder is enclosed as Annexure- III.3.Each strip packet bottle contains the medicines should have a printing or stamping of Indian Railway-Not for sale.B. Facilities a. The empaneled supplier will visit the K.G.Hospital twice a day once in the morning and once in the evening and receive the consolidated order for local purchases approved by the competent authority. b. The empaneled suppliers will also receive and respond to E mails, WhatApp or phone calls.c. If more than one supplier is empaneled each empaneled supplier will be allotted orders on rotation basis which will be intimated to the supplier. d. The empanelled supplier will supply such orders received in person before 4 PM on t h e same day.e. Further, the successful empaneled supplier will collect the orders approved by the competent authority in the evening at 05 PM at the time of delivery of the items ordered in the morning.f. Those orders received in the evening should be complied and supplied next day before 12.00 noon.g. In case of life saving drugs, the supply should be done immediately.h. No alternate or substitute will be accepted.i. It is to be noted that no failure in supplying of any of the items ordered acceptable.j. The K.G.Hospital/CLW/CRJ will procure such non supplied items from other sources immediately and the difference will be deducted from difference will be deducted from payable bills.k. The successful empanelled supplier will submit the bills every month.C. Legal/Statutory requirements1. Legal eligibility requirement: a) Holding a valid Drug License. b)Non Conviction certificate from competent authority. c)GST registration certificate. d) Attested copy of Corporation license. 2. Performance of the empaneled vendors will be assessed on continuous basis on following criteria. Performance register will be maintained by the stores pharmacist concerned. The vendors or its representative while making deliveries shall sign(with date and time) on the receipt register/receipted Challan, record for which shall be the proof of performance. The authorized representative of vendor making supply can see the performance register. Performance register shall be countersigned by medical officer (doctor incharge of store at that unit)daily. Entries in the register shall be final and shall not be put to question in any dispute(including before any arbitrator/court).

   Confirmation required
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   E. Financial Capability:a. The Average Annual Turnover of the vendors/firm/distributors for the last three completed financial years(Fy/2023-24,FY/2024- 25,FY/2025-26 )prior to the date of opening of tender should be equal to or more than Rs 42885170.00 i.e. three times the average annual value (14295056.66) of the retail local purchase of medicines made by Hospital/CLW/Chittaranjan in the last three completed financial years. b. The bidder has to submit an Audit Balance Sheet with Profit & Loss statements of the preceding three financial years duly certified by a Chartered Accountant, showing profits in at least two out of the last three financial years.c. Details of registration with any Govt/Private/corporate hospitals and past experience of supply to Govt/Private/corporate hospitals for establishing the performance/Capacity of the vendor. Documents related to registration and contract copies along with satisfactory working in these organizations should be called .d. Tenderers are required to deposit Earnest Money online only through IREPS. Any other mode of submission is not acceptable and in such cases. Tenderes claiming exemption of Earnest Money should upload MSME /Start up certificate. F. Termination of Rate Contract:a. In case of unsatisfactory performance, the empanelment of the vendor may beterminated with one month prior notice and the orders will be passed to the vendor next on sequence list.b. The offer of given discount on MRP will be valid for the entire period of validity of rate contract including the extended period if any.c. Packing and delivery requirements: Standard packing norms based upon the medicines requirement shall be followed as per extant practice. Vendors /Firms/ Distubutors representative should be contactable/approachable over phone/Email/whatsapp for immediate supply in accordance with the local requirements.F. Operation of Rate Contract:1.validity of contract: 02 years from the date of signing of the contract from both the sides. Under exceptional circumstances, to maintain the continuity of supply, period of rate contract can be extended for a period maximum upto three months at a time with the approval of PCMO/KGH and concurrence of associate finance. Total extension shall not be more than six months.2.To avoid failure of supply in hospital, as per the need, rate contract may be entered with more than one vendor for local purchase. Vendors/firms/distributors offering maximum discount on MRP shall be considered for rate contract, individually for each categories mentioned. If rate contract is to be entered more than one vendor ,discount offered by LI should be counter offer to others selected suitable higher bidders i.e. L2.L3 ( as applicable) for acceptance. In case of two vendors, distribution of orders (Value wise) should be in the ratio of 70:30 on monthly basis. In case of three vendors, distribution of orders((Value wise) should be in the ratio of 60:25:15 on monthly basis. Suitable mechanism will be worked out to implement this.3. Medicines should be supplied by the same quality/brand etc. as mentioned in the supply order. No alternate or substitute will be accepted. However, in case there is no option, the indenting officer will obtain permission from Hospital in Charge for accepting any alternative medicine in consultation of the treating doctor.
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   4.If Vendors/firms/distributors fail to supply as per the supply order placed as per contract conditions of rate contract, that particular item shall be procured from the next vendors firms/distributors due for the next supply order as per criteria and periodicity policy already decided by the competent authority and the failure will be recorded in Performance register against the defaulting vendor firms/distributors. G. Payment procedure: 1.Vendors/firms/Distributors should be willing to accept cashless services on billing system on monthly basis. Payment will be made through NEFT on receipt of bills in triplicate along with challan copied. 2. Vendors/firms/distributors representative while making deliveries shall sign(with date and time) on receipted challan and dully signed by dealing Pharmacist. 3. On the basis of receipt challan, three copies of invoice to be submitted for payment procedure. Other terms and conditions as per railway Board's letter no.2017/H/4/1/Local Purchase(E-3236402) dt- 31.07.2023

Check List

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   A.This is e-tender. Manual Offers/Bids for these tenders will not be accepted under any circumstances, only electronic offers/Bids shall be accepted. B. Whether you are large scale Industry or consortia of MSEs and Small Enterprises [in percent of order value].C. Have you attached any performance statement separately .D. Are you eligible for availing benefits and preferential treatment extended to Micro and Small Enterprises [MSEs].If so, the necessary documents as per special conditions for MSEs for claiming benefits and preferential treatment extended to MSEs to be attached. E. Have you enclosed signed copy of self certified undertakings

Commercial-Compliance

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   Details of registration with any Govt/Private/corporate hospitals and past experience of supply to Govt/Private/corporate of the vendor. Documents related to registration and contract copies along with satisfactory working in these organizations should be called (Click here to download standard format) Please enter the percentage of local content in the material being offered. Please enter for fully important items ,and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

   Document required
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   Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

   Document optional

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   Delivery Period: No deviation from the Delivery Period stipulated in the tender is permitted.

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   Validity of Offer: No deviation from the offer validity period stipulated in the tender is permitted.

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   Payment Terms: No deviation from the Payment Terms stipulated in the tender is permitted.

4. 4

   Price Variation Clause: No deviation from the Price Variation Clause stipulated in the tender is permitted.