Multi grade engine oil 15W40 with API CI4 plus

Special Eligibility Criteria

1. 1

   Supply to be as per tender specification

   Confirmation required
2. 2

   Acceptable Make: IOC , HPCL, BHARAT SHELL, BALMER LAWRIE , BPCL, GULF OIL CORPORATION only . Offers from OEMs of the tendered make or authorized dealers of OEMs of the tendered make shall only be considered. Dealers should attach valid dealership certificate from the OEM without which their offer will not be considered.

   Document requiredConfirmation required

Check List

1. 1

   Have you attached any performance statements with your offer? For proof of supply to other railways/production units copy of Inspection certificate and receipt note/certificate mast be uploaded. Non-submission of such vital documents may be taken as their not having any such past performance.
2. 2

   Have you furnished the statement of deviations.[preferably nil]
3. 3

   Please check our website before submitting offer, whether any corrigendum to the tender has been issued or not.
4. 4

   Have you kept your offer valid for 90 days?
5. 5

   Have you submitted authenticated copy of the document authorizing the signatory to submit offer and commit on behalf of tenderers.
6. 6

   The bidder agrees to supply the tendered stores at the rates quoted by him in accordance with the IRS Conditions of Contract and [or] special Conditions and [or] other Conditions specified/attached with the tender.
7. 7

   Have you quoted in the prescribed proforma.
8. 8

   Have you furnished the details of equipment/quality control.
9. 9

   Have you quoted price on the basis of free delivery to destination, indicating the break up.
10. 10

    Have you quoted delivery period correctly and precisely.

Commercial-Compliance

1. 1

   In case of road delivery, the date of delivery at destination [Consignee's end] shall only be treated as delivery date irrespective of F.O.R/ F.O.T condition mentioned elsewhere in the contract/tender.

   Confirmation required
2. 2

   Goods and Service Tax (GST) shall be applicable as per GST act (Please refer Para 14.0 ( a to h) Part-A of Tender Condition.

   Document optionalConfirmation required
3. 3

   AS per Section 171 of GST Act 2017, as a remedy against anti- profiteering, INPUT TAX credit benefit if any accrued should be passed on to the purchaser as reduction in Basic Price, or else the following certificate should accompany the bill: A) It is certified that no INPUT TAX credit benefit has accrued on materials invoiced/billed for, that can be passed on to Purchaser. B) Firm should submit the Invoice/Bill clearly indicating the appropriate HSN and applicable GST rate thereon duly supported with documentary evidence. C) Firm should also give a declaration that any additional Input Tax Credit benefit, if become available to supplier, the same shall be passed on to purchaser without any undue delay.
4. 4

   The bidder confirms that rates and other financial terms quoted in relevant columns of financial bid will only be ruling terms for acceptance, and such terms quoted anywhere else should be ignored.

   Confirmation required
5. 5

   Preferably manufacturers should participate. Participating traders/agents must attach authorization letter issued by the OEM or OEM authorized stockist along with their offer. Authorization letter should preferably tender specific. In case of general authorization letter, it must clearly indicate the validity period/expiry date. Offers with general authorization letter silent on validity period /expiry date will not be considered for placement of order and that offer is liable to be ignored. ( please refer Para 3.4 of tender condition)

   Document optionalConfirmation required
6. 6

   Make In India Preference Policy: Please refer Para 16.0 Part-B of Tender Conditions.
7. 7

   Procurement of the item is restricted to Local suppliers with minimum local content of 50% (Class-I or Class-II Local supplier as defined in Railway Board letter no: No.2020/RS(G)/779/2/Pt.1 dated 25.09.2020) only and the vendors who do not qualify to be "Local suppliers" (i.e., "Non- Local suppliers" with local content less than 50%) should not quote in the tender as their offers shall not be considered for any ordering. In case any vendor who does not qualify to be a "Local supplier" for the tendered item participates in the tender, it does so at it's own risk and cost and Railways shall not be liable for any loss or damage caused to the vendor. Offer of the firm shall be summarily rejected in case of noncompliance of above declaration. For more details please refer para 16.0 of SR Tender Conditions attached with this tender

   Confirmation required
8. 8

   Tenderers shall confirm the following declaration failing which the offer will be ignored. " I have read the clause regarding restrictions on procurement from a bidder of a country which shares a land border with India. I certify that this bidder is not from such a country or, if from such a country, has been registered with the Competent Authority. I hereby certify that this bidder fulfills all requirements in this regard and is eligible to be considered. Where applicable, evidence of valid registration by the Competent Authority shall be attached."

   Document optionalConfirmation required
9. 9

   EARNEST MONEY DEPOSIT (EMD) at the rate of 2% of the estimated value of the tender shall be deposited by all the bidders subject to the applicable exemptions. For exemptions details please refer Para 2.1 of Part A of Southern Railway Stores Tender Conditions for Electronic Tenders available at above mentioned link. The bidder claiming exemption from EMD should clearly indicate valid reasons for such claim duly attaching scanned copies of relevant documents with their e-offers. MSE bidders should note that EMD exemption on MSE grounds shall be considered provided they participate in the tender as OEM and offer their own make/brand. Bidders who are participating in the tender as traders/dealers/agents of other OEM are not eligible for exemption from EMD payment irrespective of MSE Status of themselves or the OEM they are representing. Such bidders shall submit the applicable EMD amount, otherwise their offers shall be summarily rejected.

   Confirmation required
10. 10

    SECURITY DEPOSIT (SD) shall be 5 % of total value of contract and shall be taken from all vendors for contract value above Rs. 25 Lakh subject to the applicable exemptions. For details please refer para 10.0 of Part A of Southern Railway Stores Department Tender Conditions for Electronic Tenders.

    Confirmation required
11. 11

    Split Clause: Pre-decided splitting condition is applicable in this tender. The Purchaser reserves the right to split/distribute the procurable quantity on more than one eligible tenderers within the zone of consideration to ensure reliability and continuity of supplies in terms of the criteria outlined in Para 5.2 of Part-B of of Southern Railway Stores Department Tender Conditions available on the above mentioned link.

    Confirmation required
12. 12

    In case of MSE firm willing to claim the benefits under Public Procurement Policy (Preference to MSE) order 2012, the firm should upload with their offer, the proof of their being MSE registered with UDYAM REGISTRATION CERTIFICATE.

    Confirmation required
13. 13

    The oil should be supplied only in non-returnable mild steel barrels with a capacity of 208/ 209 or 210 litres each.

    Confirmation required
14. 14

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional

1. 1

   I/We have carefully gone through the IRS conditions of contract (included and uploaded along with the bid document) particularly Paras pertaining to "Code of Integrity, Misdemeanor and Penalties". I/We, affirm that we shall abide by the Code of Integrity in general, with specific reference to conflict of interest, anti competitive practices and obligation to proactive disclosures . I/We understand that we are fully responsible for the above declaration and it shall not be the Railway's responsibility to verify the same. I/We are aware that we shall be liable for all consequences of violation of Code of Integrity, if detected, at any stage.