Rate contract for 2 Years with Firms/ Distributors/Chemist shops of Hisar city for Day to Day supply of Medicines and Surgical Items & Consumables etc. to NORTH WESTERN RAILWAY, Health unit Hisar

The average annual turnover of the firm should be minimum INR 3000000 Rs. per annum for last three consecutive financial years i.e. FY 2022-23, 23-24 and 24-25. Firms must submit, along with its offer, copies of audited balance sheet and P&L account for above 3 financial years. However, if balance sheet of last FY 2024-25 is not yet audited then audited balance sheet (& P&L account) can be submitted for 4th previous year i.e. FY 2021- 22 instead of FY 2024-25. In case audited balance sheet is not submitted for any FY, turnover of that year will be taken as NIL for average calculation. Turnover and other supporting documents must pertain exclusively to the supplying firm that existence continuously in the municipal area of Hisar city. Turnover or documents related to concerns, subsidiaries, or any other principal firm will not be accepted for technical evaluation.

Please submit CA certificate in format of Annexure-IV given in tender document

Firms must show profits in at least 2 years out of the last three financial years. The Firm/Distributors/Chemist must produce the last three financial years assessed and audited balance sheet/Profit-loss account (CA certified) / which should show profit in at least 2 out of last 3 financial years. However, if balance sheet of last FY 2024-25 is not yet audited then audited balance sheet (& P&L account) can be submitted for 4th previous year i.e. FY 2021-22 instead of FY 2024-25

License: The Firm/Distributors/Chemist must hold valid licenses as on the date of ETender opening in specified forms for various categories of allopathic drugs issued by the Drug Control Authority of the State under the provisions of Drugs and Cosmetics Act, 1940. Copy of license must be submitted. If the license is renewed, the renewal certificate/ receipt of renewal copy must be attached. Non submission of license will lead to summary rejection of offer

No Conviction Certificate: The Firm/Distributors/Chemist must not have been convicted by the State drugs authorities and no case should be pending under the Drugs and Cosmetics Act and Rules. Vendor(s) participating in Tender submit" No Conviction Certificate" issued from State Drug Controller that there is no case pending under the Drugs and Cosmetic Act and Rules there under, against the firm (Issued not earlier than 6 months from date of publishing of Tender.) If the No Conviction Certificate has been applied to the State Drug Controller, kindly submit the receipt along with an undertaking that your firm has not been convicted by any authorities. Otherwise offer shall be rejected

Address proof within Municipal Area: The Firm/Distributors/Chemist shop should be in existence in the municipal area of Hisar city. Any Relevant documents such as: Certificate under Haryana shop and commercial establishment act /Electricity bill/ MSME /UDYAM registration certificate/GST registration certificate should be uploaded. Same also will be verified physically by the Railway Authority before issuing LOA/PO.

Please submit/upload copy of GST Registration certificate of the bidder/firm/chemist

Name and address of bankers along with other documents for E.C.S. purpose. Submit as per format of Annexure-I

Bidders profile giving complete details about the firm, including the period for which it is in this business, Name/s of Proprietor/partners/directors of the bidder's firm with their residential address and telephone numbers and storage facility. Submit as per format of Annexure-II.

Vendor(s) shall submit the details of registration with any Government/Private/Corporate Hospitals with past experience of supply to Government/Private/Corporate Hospitals for establishing the performance/capacity of the vendor. Documents related to the registration and contract copies with satisfactory working report in these organizations to be submitted by the bidder. Experience certificates to be submitted for this purpose should be duly signed by Competent Authority on their letterhead (If Any).

Please upload/ submit copy of PAN card of firm/proprietor

Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

Bidders must fill in the techno commercial offer form (consisting of eligibility criteria, terms and conditions, performance statement, deviation statement, checklist & special conditions etc.), financial offer form and attach scanned copy of necessary documents.

The contract shall be governed by the conditions of Tender inquiry , IRS conditions of contract, Special conditions of contract (if any) attached with this tender. The tender inquiry conditions & Special Conditions of Contract (if attached) will have precedence over the IRS conditions and conditions specified in tender annexures.

The firm must have familiar to work on HMIS type portal as this must be the major part in delivery of medicines those firm which are not having computer/internet/or experience in online working on HMIS type portal must not take participation in this empanelment process

Important Instructions for Bidder to fill Financial Bid on IREPS System is given as attachments with this NIT

For conditions not specified in electronic SOR/NIT, the conditions specified in annexures will prevail

The Special Conditions of Contract are enclosed. The Special Conditions of the Contract will have precedence over the IRS conditions and instructions to tenderers.

All documents (duly signed and stamped in each page by the authorized signatory) scanned and uploaded as clear and legible PDF documents on the IREPS portal latest by date and time mentioned in schedule of tender process.

If competent authority requires panel of multiple firms or as per the need, Rate Contract will be entered with more than one vender (most probably maximum two/three vendors) for Local Purchase. Quantity to be ordered against rate contracts shall be graded in relation to discounts offered by vendors i.e. L1 will get the maximum supply orders. In case of two vendor's distribution (between L-1 &L-2) of orders (value wise) should be in the ratio of 70:30 on monthly basis. In case of three vendor's distribution (between L-1,L-2 & L-3) of order (value wise) should be in the ratio of 60: 25:15 on monthly basis. Note:- A. If there are two/three bidder L2/L3 will be counter offered for L-1 rates and if bidders accepting the counter offer shall be finalize for placement of rate contract as per predefined distribution (as above) . B. If there are two bidder (L1) after assessing technical suitability for a particular category, and they offer the same discount, then the quantity to be ordered against rate contracts shall be divided equally between them at a ratio of 50:50 on monthly basis. No other higher bidders i.e. L2, L3 may be considered for a counteroffer. Decision regarding the number of vendors to be empanelled will be taken by the Railway and this decision will be final.

The bidder must quote their offers with the discounts for each categories i.e. Medicine, Surgical items and consumables etc. separately, otherwise their offer will not be accepted and their tender will be rejected out rightly. Offers of eligible bidders will be evaluated on the basis of financial bid. No condition shall be indicated in the price bid. Note 1: Example to Quote the offer for Medicine and Surgical & Consumables Separately{Basic Rate: Rs. 100.00 (bidders are advised to fill only 100 in base rate column), Un-conditional Discount: filled by bidder, Pkg. Charge: Rs. NIL, GST: NIL}. The highest discount offered by bidder will be the criteria for evaluation and selection.

The successful bidder will submit a Security Deposit (@ 5% of the contract value subject to max. Rs. 50 lakh) from a Nationalized Bank/Scheduled Indian Bank within 21 days from the issue of the letter of acceptance (LOA) of the tender by the Railway.

The turnover and other supporting documents must pertain exclusively to the supplying firm, which must be located within municipal area of Hisar. Turnover or documents related to sister concerns, subsidiaries, or any other principal firm will not be accepted for technical evaluation. In such cases, the offer submitted by the vendor shall be deemed ineligible and rejected

Penalty clauses for Not supplied items will be as per the tender document conditions of registration as attached with NIT