Comprehensive Maintenance Contract for POH activities of RMPU with control panels fitted in AC coaches(LHB type ) for 527 coaches (i.e. 1054 RMPU unit)at CRWS Bhopal for 24 months

The tenderer must have minimum average annual contractual turnover of V/N or 'V' whichever is less ; where V= Advertised value of the tender in crores of Rupees N= Number of years prescribed for completion of work for which bids have been invited. The average annual contractual turnover shall be calculated as an average of 'total contractual payments" in the previous three financial years, as per the audited balance sheet. However, in case balance sheet of the previous year is yet to be prepared/ audited, the audited balance sheet of the fourth previous year shall be considered for calculating average annual contractual turnover. The tenderers shall submit requisite information as per Annexure-VIB, along with copies of Audited Balance Sheets duly certified by the Chartered Accountant/ Certificate from Chartered Accountant duly supported by Audited Balance Sheet.

(a)The tenderer must have successfully completed any of the following during last 07 (seven) years, ending last day of month previous to the one in which tender is invited: Three similar works each costing not less than the amount equal to 30% of advertised value of the tender, or Two similar works each costing not less than the amount equal to 40% of advertised value of the tender, or One similar work each costing not less than the amount equal to 60% of advertised value of the tender.

(b) In case of composite works (e.g. works involving more than one distinct component, such as Civil Engineering works, S&T works, Electrical works, OHE works etc. and in the case of major bridges - substructure, superstructure etc.), tenderer must have successfully completed any of the following during last 07 (seven) years, ending last day of month previous to the one in which tender is invited: Three similar works each costing not less than the amount equal to 30% of advertised value of each component of tender, or Two similar works each costing not less than the amount equal to 40% of advertised value of each component of tender, or One similar work each costing not less than the amount equal to 60% of advertised value of each component of tender.

Note (i): Separate completed works of minimum required values for each component shall also be considered for fulfillment of technical eligibility 1.1.1 criteria. (ii) In such cases, what constitutes a component in a composite work shall be clearly predefined with estimated tender cost of it, as part of the tender documents without any ambiguity.

Definition of Similar Work: The Tenderer should be OEM or RDSO approved source of RMPU manufacturer dispensing Technical & Financial eligibility criteria as per Railway Board's Letter No.(a)2009/Elec. (G)/138/1, dated:07.02.2017 and (b) 94/Elect(TRS)/441/1 Pt.III, dated:12.06.2013" Or for other than OEM/RDSO APPROVED SOURCES : Any following work and/or combination of (i) to (v) below: (i) Preventive /corrective maintenance of RMPUs of AC coaches running over Indian Railways. (ii) Repair/Servicing/Rehabilitation of RMPUs/Compressors/Control Panels of RMPUs of AC coaches running over Indian Railways. (iii) Installation/Commissioning of RMPUs of AC coaches running over Indian Railways. (iv) Annual/Comprehensive Maintenance Contract of RMPUs and its control panels of AC coaches running over Indian Railways. (v) Supply, Installation/Erection and Commissioning or maintenance of central/package type/chiller plants of Air conditioning or Refrigeration system.

Note for Technical Eligibility: Work experience certificate from private individual shall not be considered. However, in addition to work experience certificates issued by any Govt. Organisation, work experience certificate issued by Public listed company having average annual turnover of Rs 500 crore and above in last 3 financial years excluding the current financial year, listed on National Stock Exchange or Bombay Stock Exchange, incorporated/registered at least 5 years prior to the date of opening of tender, shall also be considered provided the work experience certificate has been issued by a person authorized by the Public listed company to issue such certificates. In case tenderer submits work experience certificate issued by public listed company, the tenderer shall also submit along with work experience certificate, the relevant copy of work order, bill of quantities, bill wise details of payment received duly certified by Chartered Accountant, TDS certificates for all payments received and copy of final/last bill paid by company in support of above work experience certificate.

The contractor shall be liable to pay minimum wages to labour at current rate notified by Dy. Chief Labour Commissioner (Central), Jabalpur, during currency of contract, the payment to the contract labourers should be made through bank/cheque and required to submit the proof to Railways.

Tenderer must have valid GSTIN & PAN and shall submit the copy of the same along with his tender.

The tenderer is required to upload Firms Contact & Bank Details for NEFT payment.

Tenderer should have a valid registration number/ establishment code/business number with Employee Provident Fund Commissioner for labour either more than 19 or less than 20. In case registration is done for labour less than 20 then the same is to be mentioned either in registration certificate or elsewhere, otherwise for the purpose of evaluation of offer firm will be considered as registered for labour more than 19 and accordingly while evaluating his offer, rates of EPF contribution will be considered as applicable for labour more than 19. The tenderer will furnish attested copy of this registration number/ establishment code/ business number along with tender document.In absence of above documents, the offer of the bidder shall be summarily rejected.

Tenderer to have a valid registration number (of 17 digits) with ESIC. The tenderer shall furnish attested photocopy of this registration number along with tender document.In absence of above documents, the offer of the bidder shall be summarily rejected.

There is an option for the contractor to take payment from Railways through a letter of credit (LC) arrangement in terms of Railway Board's letter No.2018/CE-I/CT/9 dated:04.06.2018.The option of taking payment through LC arrangement, once exercised by tenderer at the time of bidding, shall be final and no change shall be permitted, thereafter, during execution of contract.

Tenderers will examine the various provisions of The Central Goods and Services Tax Act, 2017(CGST)/ Integrated Goods and Services Tax Act, 2017(IGST)/ Union Territory Goods and Services Tax Act, 2017(UTGST)/ respective state's State Goods and Services Tax Act (SGST) also, as notified by Central/State Govt. & as amended from time to time and applicable taxes before bidding. Tenderers will ensure that full benefit of Input Tax Credit (ITC) likely to be availed by them is duly considered while quoting rates.

In case the successful tenderer is not liable to be registered under CGST/IGST/UTGST/SGST Act, the railway shall deduct the applicable GST from his/their bills under reverse charge mechanism (RCM) and deposit the same to the concerned authority.

This work would be subject to GST Act & Rules as applicable for time to time. All bidder/tenderer should ensure that they are GST compliant and their quoted tax structure/rates are as per GST Law

No advance payment will be made by the Railways. Payment will be given on demand of contractor after satisfactory completion of work in RMPUs on monthly basis duly checked, passed and certified by nominated supervisor & nodal officer for doing work as per Railways' requirement /specification.

Contractor is abide by the provisions of Payment of Wages act & Minimum Wages act in terms of clause 54 and 55 of Indian Railways General Condition of Contract. In order to ensure the same, an application has been developed and hosted on website www.shramikkalyan.indianrailways.gov.in. Contractor shall register his firm/company etc. and upload requisite details of labour and their payment in this portal. These details shall be available in public domain. It shall be mandatory upon the contractor to ensure correct and prompt uploading of all salient details of engaged contractual labour & payments(such as Payment details , EPF , ESI ) made thereof after each wage period.

Payment of Bid Security: The amount of Bid security is Rs. 8,82,900.00 For more details regarding payment of bid security refer clause no. 3.1 of Special terms and conditions of tender.

As per GCC 2022, Part-I Clause no. 14, the following document to be submitted along with tender: (i) The tenderer shall clearly specify whether the tender is submitted on his own (Proprietary Firm) or on behalf of a Partnership Firm /Company / Joint Venture (JV) / Registered Society /Registered Trust / Hindu UndividedFamily (HUF) /Limited Liability Partnership (LLP) etc. The tenderer(s) shall enclose the attested copies of the constitution of their concern, and copy of PAN Card along with their tender. Tender Documents in such cases are to be signed by such persons as may be legally competent to sign them on behalf of the firm, company, association, trust or society, as the case may be. (ii) Following documents shall be submitted by the tenderer: (a) Sole Proprietorship Firm:(i)All documents in terms of Para 10 of the Tender Form (Second Sheet).As per GCC 2022, Part-I, Tender Form (Second Sheet)Para 10)(b) HUF:(i) A copy of notarized affidavit on Stamp Paper declaring that he who is submitting the tender on behalf of HUF is in the position of 'Karta' of Hindu Undivided Family (HUF) and he has the authority, power and consent given by other members to act on behalf of HUF. (ii) All other documents in terms of Para 10 of the Tender Form (Second Sheet) above. (As per GCC 2022, Part-I, Tender Form (Second Sheet), Para 10) (c) Partnership Firm: (i) All documents as mentioned in para18 of the Tender Form (Second Sheet). (As per GCC 2022, Part-I, Tender Form (Second Sheet), Para 18) (d) Joint Venture (JV): All documents as mentioned in para 17 of the Tender Form (Second Sheet). (As per GCC 2022, Part-I, Tender Form (Second Sheet), Para 17) In absence of above documents, as per GCC 2022, Part-I Clause no. 15 the offer of the firm is summarily rejected.

Following documents shall be submitted by the tenderer: (e) Company registered under Companies Act2013: (i) The copies of MOA (Memorandum of Association) / AOA (Articles of Association) of the company (ii) A copy of Certificate of Incorporation (iii) A copy of Authorization/Power of Attorney issued by the Company (backed by the resolution of Board of Directors) in favour of the individual to sign the tender on behalf of the company and create liability against the company. (iv) All other documents in terms Para 10 of the Tender Form (Second Sheet) above. (As per GCC 2022, Part-I, Tender Form (Second Sheet), Para 10) (f) LLP (Limited Liability Partnership): (i) A copy of LLP Agreement (ii) A copy of Certificate of Incorporation (iii) A copy of Power of Attorney/Authorization issued by the LLP in favour of the individual to sign the tender on behalf of the LLP and create liability against the LLP. (iv) An undertaking by all partners of the LLP that they are not blacklisted or debarred by Railways or any other Ministry / Department of the Govt. of India from participation in tenders / contracts as on the date of submission of bids, either in their individual capacity or in any firm/LLP or JV in which they were / are partners/members. Concealment /wrong information in regard to above shall make the contract liable for determination under Clause 62 of the Standard General Conditions of Contract. (v) All other documents in terms of Para 10 of the Tender Form (Second Sheet). (As per GCC 2022, Part-I, Tender Form (Second Sheet), Para 10) (g) Registered Society & Registered Trust: (i) A copy of Certificate of Registration (ii) A copy of Memorandum of Association of Society/Trust Deed (iii) A copy of Power of Attorney in favour of the individual to sign the tender documents and create liability against the Society/Trust. (iv) A copy of Rules & Regulations of the Society (v) All other documents in terms of Para 10 of the Tender Form (Second Sheet) above. (As per GCC 2022, Part-I, Tender Form (Second Sheet), Para 10) In absence of above documents, as per GCC 2022, Part-I Clause no. 15 the offer of the firm is summarily rejected.

As per GCC 2022, Part-I Clause no. 16, Employment/Partnership etc. of Retired Railway Employees: (a) Should a tenderer i) be a retired Engineer of the gazetted rank or any other gazetted officer working before his retirement, whether in the executive or administrative capacity or whether holding a pensionable post or not, in the Engineering or any other department of any of the railways owned and administered by the President of India for the time being, OR ii) being partnership firm / joint venture (JV) / registered society / registered trust etc have as one of its partners/members a retired Engineer of the gazetted rank or any other gazette officer working before his retirement, OR iii) being an incorporated company have any such retired Engineer of the gazetted rank or any other gazetted officer working before his retirement as one of its directors AND in case where such Engineer or officer had not retired from government service at least 1 year prior to the date of submission of the tender THEN the tenderer will give full information as to the date of retirement of such Engineer or gazetted officer from the said service and as to whether permission for taking such contract, or if the Contractor be a partnership firm or an incorporated company, to become a partner or director as the case may be, has been obtained by the tenderer or the Engineer or officer, as the case may be from the President of India or any officer, duly authorized by him in this behalf, shall be clearly stated in writing at the time of submitting the tender. b) In case, upon successful award of contract, should a tenderer depute for execution of the works under or to deal matters related with this contract, any retired Engineer of gazette rank or retired gazetted officer working before his retirement in the Engineering or any other department of any of the railways owned and administered by the President of India for the time being, and now in his employment, then the tenderer will ensure that retired Engineer or retired gazetted officer had retired from government service at least 1 year prior to the date of his employment with tenderer and in case he had retired from service within a year then he possesses the requisite permission from the President of India or any officer, duly authorized by him in this behalf, to get associated with the tenderer. c) Should a tenderer or Contractor being an individual, have member(s) of his family or in the case of partnership firm/ company / joint venture (JV) / registered society / registered trust etc. one or more of his partner(s)/shareholder(s) or member(s) of the family of partner(s)/shareholder(s) having share of more than 1%in the tendering entity employed in gazetted capacity in the Engineering or any other department of the railway, then the tenderer at the time of submission of tender, will inform the authority inviting tenders the details of such persons. Note: -If information as required as per 16. a), b), c) above has not been furnished, contract is liable to be dealt in accordance with provision of clause 62 of the Standard General Condition of contract.

Verification of local content (As per Railway Board Letter No. 2020/RS(G)/779/2/Pt. 1 (E3322671) dated 20.08.2024) : The 'Class-I local supplier'/ 'Class-II local supplier' at the time of tender, bidding or solicitation shall be required to indicate percentage of local content and provide self certification that the item offered meets the local content requirement for 'Class-I local supplier'/ 'Class-II local supplier', as the case may be . They shall also give details of the location(s) at which the local value addition is made.In cases of procurement for a value in excess of Rs. 10 crores, the 'Class-I local supplier'/ 'Class-II local supplier' shall be required to provide a certificate from the statutory auditor or cost auditor of the company (in the case of companies) or from a practicing cost accountant or practicing chartered accountant (in respect of suppliers other than companies) giving the percentage of local content.The bidder shall give selfcertification for local content in the quoted item (good/works/services) at the time of tendering. However, at the time of execution of the project, for all contracts above INR 10 Crore, the contractor/supplier shall be required to give local content certification duly certified by cost/ chartered accountant in practice. For cases where it is not possible to provide certification by Cost/ Chartered Accountant at the time of execution of project, the supplier shall be permitted to provide the certificate for local content from Cost/Chartered Accountant after completion of the contract, within time limit acceptable to the procuring entity. In case the contractor/supplier does not meet the stipulated local content requirement and the category of the supplier changes from Class-I to Class-II/ Non-local or from Class-II to Nonlocal, a penalty upto 10% of the contract value may be imposed. However, contract once awarded shall not be terminated on this account.In absence of the above documents, the offer of the bidder shall be summarily rejected. Format as per attached .

In case of other than Company/Proprietary firm, Annexure- V(A) shall be submitted by the each member of a Partnership Firm/Joint Venture (JV)/ Hindi Undivided Family (HUF)/Limited Liability Partnership (LLP) etc. as the case may be. Non submission of above certificate(s) by the bidder shall result in summarily rejection of his/their bid. It shall be mandatorily incumbent upon the tenderer to identify, state and submit the supporting documents duly selfattested/ digitally signed by which they/he is qualifying the Qualifying Criteria mentioned in the Tender Document. (as per GCC 2022, Part-I Clause no. 6.1)

Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

Tenderer is instructed to carefully go through IR Standard G.C.C 2022, CRWS Tender Booklet, Scope of Work, Schedule of work, Measurement of Work & also visit the Site, before quoting his own percentage rates (above/below/at par).

Tenderer should quote his single & common Percentage Rates (above/below/at par) only, otherwise offer will be summarily rejected.

The rates mentioned in schedule of quantity & rates are inclusive of all taxes.

Conditional offer shall be liable to be rejected.

Necessary Income Tax @ 2% will be deducted from bill and TDS on payments made or credited to supplier of taxable goods or services or both will be applicable @ 1% CGST ,@ 1% SGST or @ 2% IGST. as per extent rule.