Perpetual Empanelment of contractors for Execution of various types and nature of Engineering works under Tamil Nadu State Office under Category I 0-100 Lacs and Category II 100-200 lacs Empanelment for III rd Year

Subject: EMPANELMENT OF CONTRACTORS FOR EXECUTION OF VARIOUS TYPES & NATURE OF ENGINEERING WORKS OF CIVIL, MECHANICAL, ELECTRICAL IN NATURE INVOLVING CONSTRUCTION & MAINTENANCE OF RETAIL OUTLETS, RDI/RCDS, TERMINALS, DEPOTS, AFS, AND PLANTS (REPAIRS / PAINTING OF TANKS & PIPELINES, ETC.) UNDER TAMIL NADU STATE OFFICE UNDER CATEGORY-I (0-100 LACS) & CATEGORY- II (100-200 LACS).

Tender Ref. No.: SRCC/AR/PT/223/TNSO/2025-26

e-Tender ID: 2026_SROTN_189141_1

Bidder/Firm/Company Name:

Type of Firm (Please Select)

Name of DSC User for the subject Tender:

Son/Daughter of DSC User for the subject Tender:

Select Tender type based on "Value" & "EMD / BSD" Criteria to show / hide relevant Annexure EMPANELMENT

ANNEXURE – A ACCEPTANCE OF ALL TERMS & CONDITIONS OF TENDERER 0

We confirm that we have quoted the rates in the tender considering Inter-alia the 1. Tender Document(s) 2. Additional Document(s) (if any) 3. BOQ Document (Price Bid Format) 4. Corrigendum (if any) 5. Pre Bid Meeting Minutes (if any)

We ………………………………………………………………………………………………………………………… (Name of the Tenderer) hereby certify that we have fully read and thoroughly understood the tender requirements and accept all terms and conditions of the tender including all corrigendum/addendum issued, if any. Our offer is in confirmation to all the terms and conditions of the tender including all corrigendum/addendum, if any and minutes of the pre-bid meeting. In the event our offer is found acceptable, and contract is awarded to us, the complete tender document shall be considered for constitution of Contract Agreement.

ANNEXURE – B DECLARATION ON NCLT/NCLAT/DRT/DRAT/COURT RECEIVERSHIP/ LIQUIDATION 0

I(a) As on date, I/We am/ are not undergoing insolvency resolution process or liquidation or bankruptcy proceedings, and no application has been filed and is currently pending against me/us for initiation of insolvency resolution process, liquidation or bankruptcy proceedings whether under IBC or under any other applicable law (where IBC is not applicable).

I(b) As on date, I/We am/ are undergoing corporate insolvency resolution process (CIRP) / liquidation / bankruptcy proceedings, the details of which are attached, including copy of the relevant petition.

I(c) As on date, application for initiation of CIRP/ liquidation/ bankruptcy proceedings is currently pending against me/us, under IBC or other applicable law (where IBC is not applicable), the details of which are attached, including copy of the relevant petition.

I/We undertake to notify to IOCL immediately and no later than one (1) working day therefrom, in a written form along with copy of the relevant petition, once a petition for initiation of insolvency process (CIRP)/ liquidation/ bankruptcy proceedings is filed against us/me, and also upon admission or dismissal of such petition by the NCLT or any other competent authority and the appeal proceedings, if any.

II . I undertake to provide an updated declaration on proceedings under IBC before award of contract, as per timelines stipulated by Indian Oil Corporation Limited.

It is understood that if this declaration is found to be false or in case I/we fail to comply with the undertakings given, Indian Oil Corporation Limited shall have the right to reject my/our bid and forfeit the EMD, and if the bid has resulted in a contract, the contract will be liable for termination, without any liability on the part of Indian Oil Corporation Limited, and such termination would be without prejudice to any other right or remedy (including black listing or holiday listing) available to Indian Oil Corporation Limited.

ANNEXURE – C COMPLIANCE CERTIFICATE FOR BIDDERS FROM A COUNTRY WHICH SHARES A LAND BORDER WITH INDIA 0

(A) The bidder, ………………………………………………………………………………………………………………………… is not from a country which shares a land border with India;

The bidder, ………………………………………………………………………………………………………………………… is from a country, ………………………………………………………………………………………………………… (Name of the Country) which shares a land border with India and are registered with the Competent Authority. Certificate of registration is attached with the bid;

The bidder, ………………………………………………………………………………………………………………………… is from a country, ………………………………………………………………………………………………………… (Name of the Country) which shares a land border with India and Government of India has extended lines of credit or is engaged in developmental projects in this country, ………………………………………………………………………………………………………… (Name of the Country) and hence do not require any separate registration for participation in this tender.

(B) I have read the Clause regarding restrictions on procurement from a bidder of a country which shares a land border with India; I certify that this bidder is not from such a country or, if from such a country, has been registered with the Competent Authority. I hereby certify that this bidder fulfils all requirements in this regard and is eligible to be considered. (Where applicable, evidence of valid registration by the Competent Authority shall be attached).

(C) I have read the Clause regarding restrictions on procurement from a bidder of a country which shares a land border with India and on sub-contracting to contractors from such countries; I certify that this bidder is not from such a country or, if from such a country, has been registered with the Competent Authority and will not sub-contract any work to a contractor from such countries unless such contractor is registered with the Competent Authority. I hereby certify that this bidder fulfills all requirements in this regard and is eligible to be considered. [Where applicable, evidence of valid registration by the Competent Authority shall be attached].

ANNEXURE – D UNDERTAKINGS AND DECLARATIONS FOR NON TAMPERING OF DATA 0

• I/We have not tampered or modified the subject tender document in any manner and before uploading, same has been cross-checked with documents hosted on your e-portal https://iocletenders.nic.in. In case, if same is found to be tampered/modified, I/We understand that my/our tender will be summarily rejected and EMD/SD may be forfeited and I am / We are liable to be banned from doing business with and/or prosecuted.

• I/We, hereby confirm that if any discrepancy observed in the submitted tender even at a future date, I/We will abide by all the terms and conditions as per all the documents hosted including Addendums/Changes/Corrigendum, on your e-portal related with subject tender. I/We further assure that we agree to all the decisions confirmed in Pre-Bid Conference of the subject tender.

ANNEXURE – E DECLARATION OF BLACK LISTING / HOLIDAY LISTING 0

I/We are participating in the above referred Tender as:

I/We hereby declare that I/We are participating in the above referred Tender as 'Partnership Firm'

Complete Declaration shall appear here after you select any option from above i.e. 'Proprietary Concern' / 'Partnership Firm' / 'Company'.

Details given below:

It is understood that if this declaration is found to be false, IndianOil Corporation Ltd. shall have the right to reject my/our bid. If the tender has been finalized, the contract will be liable for termination without prejudice to any other right of remedy (including black listing or holiday listing) available to IndianOil Corporation Ltd.

ANNEXURE – F DETAILS OF RELATIONSHIP WITH IOCL’S DIRECTORS ETC. 1

(A) Name of the Tenderer

(B) Organizational Structure

D E C L A R A T I O N - `A'

(1). Residence Address

(2). Office Address

(3). State whether tenderer is related to any Director/(s) of the Indian Oil Corporation Limited

(3.1). If 'Yes' to (C), State the name of IOCL’s Director & Tenderer’s relationship with him/her (e.g. Abcd Efgh (Brother)).

D E C L A R A T I O N - `B'

(2). Name of Partners

Sl. No. Name(s)

(3). State whether any of the partners is a Director to the Indian Oil Corporation Limited

(3.1). If `Yes’ to 3, State the name(s) of IOCL’s Director

Sl. No. Name(s)

(4). State whether any of the partners is related to any of the Director(s) of the Indian Oil Corporation Limited

(4.1). If `Yes’ to 5, State the name(s) of IOCL’s Director & the Concerned partner’s relationship with him/her

Sl. No. Name(s)

D E C L A R A T I O N - `C'

(1). Registered Office Address

(2). Principal Office Address

(3). State whether the Company is Pvt. Ltd. Co. or Public Ltd. Co.

(4). Name of Directors of the Company

(5). State whether any of the Directors of the Tenderer Company is a Director of Indian Oil Corporation Limited

(5.1). If `Yes’ to 3, State the name(s) of IOCL’s Director

Sl. No. Name(s)

(6). State whether any of the Director of the Tenderer Company is related to any of the Director’s of the Indian Oil Corporation Limited

(6.1). If `Yes’ to (7), State the name(s) of IOCL’s Director & the concerned Director’s (of the tenderer Co.) relationship with him/her

Sl. No. Name(s)

D E C L A R A T I O N

I / We have not employed any retired Director and above rank officer of Indian Oil Corporation Ltd in their firm.

I / We have employed retired Director and above rank officer of Indian Oil Corporation Ltd in my/our firm as detailed below

(F) Sl. No. PARTICULARS DETAILS

1 Name of the Person

2 Post last held in IOC

3 Date of Retirement

4 Date of employment in the firm of Tenderer

ANNEXURE – G UNDERTAKING FOR BUSINESS TRANSACTION STATUS OF BIDDERS 0

I/We hereby declare that I/We/M/s.

(A) We hereby confirm that we have not transferred our ownership rights either in whole or in part to another entity or under process of transfer.

I/We have transferred my/our ownership rights in whole/part to other entity/ entities as per details below:

Sl. No. Name of Entity/Entities % of Ownership Transferred

I/We are in process of transferring my/ our ownership rights in whole/part to other entity/ entities as per details below:

Sl. No. Name of Entity/Entities % of Ownership Transferred

(B) I/We understand that Indian Oil Corporation Limited (IOCL) reserves the right to reject the tender of any entity, which has transferred its ownership rights in whole or in part or which is in process of transfer without assigning any reason for such rejection.

(C) I/ We also understand that refusal or failure to share the information regarding the status of any kind of business transfer process/restructuring etc. in this tender or at any later stage, as applicable, my/our tender is liable to be rejected by IOCL and without prejudice to any other remedy or action available with IOCL, IOCL shall forfeit the Earnest Money Deposit provided by the tenderer, in any form whatsoever.

ANNEXURE – H PARTICULARS OF BIDDER FIRM 0

(A) Name of the Bidders Firm

(B) Type of Firm

(C) Name(s) of Partners

Sl. No. Name(s)

(D) Partnership Deed

(E) Details of shareholders of firm holding at least 10% of share capital (Applicable in case of company)

Sl. No. Name(s) Total No of Shares held % of total Voting share Capital

ANNEXURE – I UNDERTAKING ON NO MULTIPLE BIDDING 0

I/ We, the authorized signatory of M/s. ………………………………………………………………………………………………………………………… participating in the subject Tender Ref. No. ……………………………………… for the job of …………………………………………………………………………………………………………………………………………………………………………………………………………………………………, do hereby declare:

I. have not submitted multiple bids. i.e., more than 1 bid either individually or in any combination of person (individual capacity, proprietor, affiliates, partnership, association of persons, Company, etc.)

II. understand that the submitted bids shall be construed as multiple bids in following scenarios:

a) A person shall be deemed to have submitted multiple bids if he submits more than one bid either individually or in any combination of person. A person shall for this purpose mean an individual, proprietor, any partner, association of persons, affiliate, company, etc.

b) A company shall for this purpose include any artificial person whether constituted under the laws of Indian or of any other country.

c) A person shall be deemed to have bid in a partnership format or in association of persons format if he is a partner of the firm which as submitted the bid or is a member of any association of persons which has submitted a bid.

d) A person shall be deemed to have bid in a Company format if, the person holds more than 10% (ten percent) of the voting share capital of the company which has submitted a bid or is a Director of the Company which has submitted a bid or holds more than 10% (ten percent) of voting share capital and/or is a Director of a holding Company which has submitted the bid.

III. am aware that, in case it is found that bidder has submitted more than one bids, all the bid shall be rejected and the Earnest Money Deposit (if applicable) for all such bids shall be forfeited, not by way of penalty or liquidated damages but by way of reimbursement of all pre-estimated costs likely to be incurred by the owner towards bidding process and in scrutiny and evaluation of bids.

Note: The submitted bids shall be considered as multiple bids as explained in "PART - B" of tender document.

ANNEXURE – J UNDERTAKING ON Public Procurement (Preference to Make in India (PP-MII) 0

UNDERTAKING ON Public Procurement (Preference to Make in India (PP-MII)

I ………………………………………………………………………………, son/daughter of ………………………………………………………………………………, do solemnly affirm and state as under:

(1). That I am the authorized signatory of M/s ……………………………………………………………………………… and I am duly authorized to furnish this undertaking declaration on behalf of M/s ………………………………………………………………………………

(2). That M/s ……………………………………………………………………………… has submitted its bid against bidding document of above Tender reference.

(3). That the Firm/Company is fully aware of the provisions of Public Procurement (Preference to Make in India) (PP-MII), Order 2017 and its amendments.

(4). We hereby confirm that our offer is achieving the minimum local content of:

Minimum 50% (>=50%)

Deemed Class-II Local Supplier (As per Clause 2A of PP-MII Order Revision Dated 19.07.2024. I confirm that we are manufacturing the tendered item under PLI Scheme and have received incentive from concerned PLI ministry. This declaration is being made within the specific time period only, as notified by concerned PLI Ministry)

(5). Details of location(s) where the local value addition is made

(6). I confirm that I am aware of the implication of the above undertaking and our liability on account of wrong declaration.

Note: 1. This undertaking shall be certified by the authorized signatory of the bidder. Authorised signatory shall mean a) The Proprietor in case of a proprietorship firm. b) Any one of the partners having POA in case of a partnership firm. c) Power of Attorney holder in case of a company.

2. Preference is applicable only for suppliers claiming minimum 50 % Local Content.

ANNEXURE – K BID SECURITY DECLARATION FROM BIDDERS IN LIEU OF EMD 0

I/ We, the authorized signatory of M/s. ………………………………………………………………………………………………………………………… participating in the subject Tender Ref. No. ……………………………………… for the job of …………………………………………………………………………………………………………………………………………………………………………………………………………………………………, do hereby declare that in the event:

I / We withdraw / modify our bid during the period of bid validity

I / We commit any other breach of tender conditions / contract which would have otherwise attracted forfeiture of EMD

I / We fail to / refuse to initiate the execution of the awarded Contract as per the terms of the Contract

then I / We could be debarred from being eligible for bidding / award of all future tender(s) of Indian Oil Corporation Limited for a period of SIX months from the date of communication of such debarment.

I/We agree that the above shall be without prejudice to the any other rights /remedies available to Indian Oil Corporation Limited under the Tender and/or law.

ANNEXURE – 14 (1) DECLARATION AGAINST SAFETY VIOLATION 0

UNDERTAKING ON Public Procurement (Preference to Make in India (PP-MII)

I/We are participating in the above referred Tender as:

I/We hereby declare that I/We are participating in the above referred Tender as 'Proprietary Concern'

Complete Declaration shall appear here after you select any option from above i.e. 'Proprietary Concern' / 'Partnership Firm' / 'Company'.

Details given below:

It is understood that if this declaration is found to be false, IndianOil Corporation Ltd. shall have the right to reject my/our bid. If the tender has been finalized, the contract will be liable for termination without prejudice to any other right of remedy (including black listing or holiday listing) available to IndianOil Corporation Ltd.

Annexure Name Description Submission Status

ANNEXURE – A ACCEPTANCE OF ALL TERMS & CONDITIONS OF TENDERER NOT Submitted 0

ANNEXURE – B DECLARATION ON NCLT/NCLAT/DRT/DRAT/COURT RECEIVERSHIP/ LIQUIDATION NOT Submitted 0

ANNEXURE – C CERTIFICATE FOR BIDDERS FROM A COUNTRY WHICH SHARES A LAND BORDER WITH INDIA NOT Submitted 0

ANNEXURE – D UNDERTAKINGS AND DECLARATIONS FOR NON TAMPERING OF DATA NOT Submitted 0

ANNEXURE – E DECLARATION OF BLACK LISTING / HOLIDAY LISTING NOT Submitted 0

ANNEXURE – F DECLARATION "A", "B", "C" & "D" NOT Submitted 0

ANNEXURE – G UNDERTAKING FOR BUSINESS TRANSACTION STATUS OF BIDDERS NOT Submitted 0

ANNEXURE – H PARTICULARS OF BIDDER FIRM NOT Submitted 0

ANNEXURE – I UNDERTAKING ON NO MULTIPLE BIDDING NOT Submitted 0

ANNEXURE – J UNDERTAKING ON PUBLIC PROCUREMENT (PREFERENCE TO MAKE IN INDIA (PP-MII) NOT Submitted 1 C-I

ANNEXURE – K BID SECURITY DECLARATION FROM BIDDERS IN LIEU OF EMD NOT Submitted 0

ANNEXURE – 14 (1) DECLARATION AGAINST SAFETY VIOLATION NOT Submitted 0

Tender Ref : SRCC/AR/PT/223/TNSO/2025-26

Job: Perpetual Empanelment of contractors for Execution of various types & nature of Engineering works under Tamil Nadu State Office under Category-I (0-100 Lacs) & Category- II (100-200 lacs)

NOTE : Bidders are requested to fill in the details in respective cells as prescribed against the description and upload the same in excel format only.

Description BIDDER DETAILS

BASIC DETAILS Name of the FIRM

Registered Address of Firm

Bidder Login ID

DSC HOLDER NAME

Ph no / Mobile Number

Email Id for Correspondence

Type of Firm (Proprietor firm/Partnership firm /Public or PVT. LTD. Co.)

Name of the Proprietor/Partners/Board members

CATEGORY APPLIED CATEGORY APPLIED (Indicate Yes/No under each category as per your choice ) Emp-I (Rs. 0 to 100 Lakhs) Emp-II (Above Rs. 100 to Rs. 200 Lakhs)

Mechanical Works

Electrical Works

We have thoroughly studied and understood all documents, logistics of working areas, drawings, specifications mentioned in the tender documents. Accordingly, we opt for above category (s) for quoting in respect of above tender. Similarly, in case we mark our choice for more category (s) in the above table but qualifies for less number of category (s) as per turnover criteria, our bids shall be considered in the order of our eligibility.

CATEGORY AND PREFERENCE OF CATEGORIES FULFILLING THE PQC REQUIREMENT - Annexure-6 (Submitted / Not submitted)

1 EARNEST MONEY DEPOSIT (EMD) For category Rs 0-100 Lacs, EMD amount is Rs 1,00,000 and for category Rs 100-200 Lacs, EMD amount is Rs 2,00,000. Refer NIT point (Submitted / Not submitted)

2 PQ DETAILS Bidders need not fill same order details in Rs. 60 Lacs and Rs. 120 Lacs category.

2.1 Min Work Order Value Required for CAT Applied as per NIT Rs. 60 Lakh Rs. 120 Lakh

WORK ORDER Work Order /Purhase Order no. & Date

Work Order / PO amount (Rs)

Name of the Client

Work description

Work completion amount (Rs)

Date of Work Completion

Completion Certificates OR duly certified copy of bills/ invoices (in case of Government Bodies/ PSUs ).

Certificate from CA certifying the value of work done with relevant TDS certificates (TRACES where applicable) (or) bank statement (in case of Private clients)

Provide Sub-contracting approval from Original Owner of the Work (In case of Sub Contracting Work Orders)

Mechanical Works

WORK ORDER Work Order /Purhase Order no. & Date

Work Order / PO amount (Rs)

Name of the Client

Work description

Work completion amount (Rs)

Date of Work Completion

Completion Certificates OR duly certified copy of bills/ invoices (in case of Government Bodies/ PSUs ).

Certificate from CA certifying the value of work done with relevant TDS certificates (TRACES where applicable) (or) bank statement (in case of Private clients)

Provide Sub-contracting approval from Original Owner of the Work (In case of Sub Contracting Work Orders)

For work order submitted under 'Welded pipeline of minimum 150 mm dia with radiography of welded joints', Bidder to highlight item of radiography and item of 150MM dia welded pipeline (Write item number and page number in this column)

Electrical Works

WORK ORDER Work Order /Purhase Order no. & Date

Work Order / PO amount (Rs)

Name of the Client

Work description

Work completion amount (Rs)

Date of Work Completion

Completion Certificates OR duly certified copy of bills/ invoices (in case of Government Bodies/ PSUs ).

Certificate from CA certifying the value of work done with relevant TDS certificates (TRACES where applicable) (or) bank statement (in case of Private clients)

Provide Sub-contracting approval from Original Owner of the Work (In case of Sub Contracting Work Orders)

2.2 Min ATO Required for Category applied as per NIT Rs. 180 Lacs Rs. 360 Lacs

Annual Turn Over (ATO)-FY 2022-23 (ATO in Rs Lacs)

Annual Turn Over (ATO)-FY 2023-24 (ATO in Rs Lacs)

Annual Turn Over (ATO)-FY 2024-25 (ATO in Rs Lacs)

2.3 NET PROFITABILITY (submitted/Not submitted) The party should not be incurring losses for the last three consecutive financial years (P&L statement) specified in NIT. Parties not submitting turnover statement for all 3 preceding years shall be evaluated on the basis of P&L statement submitted. i.e. if a party submits P&L statement only for a year or two indicating losses even after according an opportunity, then such party shall be considered as incurring losses for all 3 years. In case of new parties in the business for less than 3 years, above condition shall not apply. Parties to Submit P&L statement for all 3 preceding years.

2.4 SAFETY CONFORMANCE (submitted/Not submitted) PROFORMA FOR DECLARATION AGAINST SAFETY VIOLATION - Annexure-B* The party should not have a past record of more than 1 safety violation involving fatal accident in the past 3 years ending last day of the month prior to the one in which tender is due for opening. Bidder is required to submit undertaking past record on safety as per format Annex-W enclosed in tender. In case, during the pendency of empanelment, if it is found that the undertaking furnished in the tender is false, necessary action shall be taken in line with holiday listing policy.

7 Valid electrical License under Indian Electricity Rule 1956 of any state/UT. (submitted/Not submitted)

Other mandatory Documents

OTHER COMMERCIAL CRITERIA i. PAN (card number)

ii. PF Registration Certificate (Reg. number)

iii.GST Registration Certificate (GSTIN no.) Parties without valid GSTIN registration Number need to submit undertaking for obtaining GSTIN in case of award of work within six weeks as performat given in tender document. (submitted/Not submitted)

iv. Self attested Proprietorship Declaration on Letter head with PAN & GST numbers (in case of Proprietary Firm) (submitted/Not submitted)

v. Partnership Deed. (in case of Partnership Firm) (submitted/Not submitted)

vi.Certificate of Incorporation with Memorandum and Article of Association (in case of Pvt. Ltd. / Public Ltd. Company) (submitted/Not submitted)

vii. Power of Attorney (in favour of DSC holder and tender Signatory)/ Board resolution (as applicable) in favour of DSC holder and Tender Signing authority (submitted/Not submitted)

Annexure- A to I, K to be submitted as per excel sheet ‘Excel_Declarations_Undertakings’ excel file uploaded along with tender Please refer other sheets of this excel sheet ‘Excel_Declarations_Undertakings’.Annexure- A to I, K, Annexure 14(1) to be submitted as per excel sheet ‘Excel_Declarations_Undertakings’ excel file uploaded along with tender.Please refer ‘Guidelines for Declarations Submission’ for help.

A ACCEPTANCE OF ALL TERMS & CONDITIONS OF TENDERER (Type Submitted/Not Submitted)

B DECLARATION ON NCLT/NCLAT/DRT/DRAT/COURT RECEIVERSHIP/ LIQUIDATION (Type Submitted/Not Submitted)

C CERTIFICATE FOR BIDDERS FROM A COUNTRY WHICH SHARES A LAND BORDER WITH INDIA (Type Submitted/Not Submitted)

D UNDERTAKINGS AND DECLARATIONS FOR NON TAMPERING OF DATA (Type Submitted/Not Submitted)

E DECLARATION OF BLACK LISTING / HOLIDAY LISTING (Type Submitted/Not Submitted)

F DECLARATION "A", "B", "C" & "D" (Type Submitted/Not Submitted)

G UNDERTAKING FOR BUSINESS TRANSACTION STATUS OF BIDDERS (Type Submitted/Not Submitted)

H PARTICULARS OF BIDDER FIRM (Type Submitted/Not Submitted)

I UNDERTAKING ON NO MULTIPLE BIDDING (Type Submitted/Not Submitted)