DISTRIBUTION TRANSFORMER

Special Eligibility Criteria

1. 1

   Supply to be as per tender specifications.

   Document optionalConfirmation required
2. 2

   1. Part qty inspection , part qty supply and part qty payment is permissible . 2. Payment will be done after suitability from consignee along with Inspection certificate.

   Confirmation required
3. 3

   Offers from proven/experienced sources only will be considered. Bulk order will be placed on the manufacturers or their authorized dealers having proven past performance. The firms must have satisfactorily executed at least one single purchase order of Zonal Railways/ PUS/CORE for the tendered item [OR] for the items having same description, but of different sizes / ratings /capacities] for a minimum of 50 percent of total tendered quantity during last three years. This period of three years shall be counted with respect to tender opening date"

   Confirmation required
4. 4

   The bidders should quote only for Tender's Description Make/Brand/DRG No. (If any), if quote other than that Make/Brand will not be considered and accepted.and their offer will be summarily rejected

   Confirmation required
5. 5

   The vendor is responsible for transportation of transformers after Inspection to site. Placement,erection testing and commissioning of the transformers at three MRTS Railway stations of Southern Railway stations at two numbers per location. vendors should quote include the above civil works and other electrical works in the substations are already completed.

   Confirmation required

Check List

1. 1

   Have you read the Security Deposit (SD) condition at Para 10 of Part A of "SR TENDER CONDITIONS" attached with this tender document and uploaded relevant document for seeking exemption from submission of SD?
2. 2

   If not are you ready to pay Security Deposit ?
3. 3

   Are you coming under MSE status given as per guidelines issued by Railway Board for purchase preference vide letter No. 2010-RS [G] -363-1 Dt. 05.07.2012 or latest. If yes, have you attached valid documents (UDYAM Registration Certificate) towards being MSE?
4. 4

   Have you read and accepted tender conditions
5. 5

   Have you furnished the statement of deviations?[preferably nil]
6. 6

   Have you quoted Mode of dispatch on FOR DESTINATION BASIS for free delivery at destination with rate structure clearly indicating the Basic Rate, GST, Freight etc., up to destination [consignees premises]
7. 7

   Have you quoted delivery period correctly and precisely
8. 8

   Have you submitted authenticated copy of the document authorizing the signatory to submit offer and commit on behalf of tenderer
9. 9

   Have you quoted the discount if any in the specified column only in IREPS?
10. 10

    Have you attached any performance statements with your offer? For proof of supply to other railways / production units, copy of Purchase Order, Inspection certificate and receipt note / certificate must be uploaded. Non-submission of such vital documents may be taken as their not having any such past performance
11. 11

    Have you furnished Bank account details such as Name of the Bank and address, account no., MICR, IFSC code and type of account to facilitate EFT payment?
12. 12

    Please check our website before submitting offer, whether any corrigendum to the tender has been issued or not.
13. 13

    Firm to indicate make-model-brand offered, if any.
14. 14

    Have you kept your offer valid for 120 days?

Commercial-Compliance

1. 1

   In case of road delivery, the date of delivery at destination [consignee's end] shall only be treated as delivery date irrespective of F.O.R. / F.O.T. condition mentioned elsewhere in the contract / tender

   Confirmation required
2. 2

   Tenderers may note that their Offered delivery schedule should clearly indicate the starting time, quarterly rate of supply and finishing time. For offers with vague delivery schedule like -02 to 12 months- or like -06 to 10 months-, Delivery Period shall be given as per the requirement best suited to this office within the quoted range

   Document optionalConfirmation required
3. 3

   The bidder confirms that rates and other financial terms quoted in relevant columns of financial bid will only be ruling terms for acceptance, and such terms quoted anywhere else shall be ignored. [Denial of this condition not recommended].

   Document optionalConfirmation required
4. 4

   [a] All the bidders/tenderers should ensure that they are GST compliant and their quoted tax structure/rates are as per the GST Law. Firms must indicate its GST registration number along with their offer. [b] In case the successful tenderer is not liable to be registered under CGST/IGST /UTGST/SGST Act, The Railway shall deduct the applicable GST from his/their bills under Reverse Charge Mechanism (RCM) and deposit the same to the concerned tax authority. [c] The firm should indicate the tariff code (HSN Code) for claiming GST for the tendered item. [d] The offer shall be evaluated based on the GST rate as quoted by each bidder and same will be used for determining the inter-se ranking. While submitting offer, it shall be the responsibility of the bidder to ensure that they quote correct GST rate and HSN number. [e] It shall be the responsibility of the bidders to quote correct HSN number and corresponding GST rate. The Purchaser shall not be responsible for any misclassification of HSN number or incorrect GST rate, if quoted by the bidder. [f] Wherever, the successful bidder invoices the goods at GST rate or HSN number which is different from that incorporated in the Purchase order, payment shall be made as per GST rate which is lower of the GST rate incorporated in the Purchase order or billed. [g] Vendor is informed that she/he would be required to adjust her/his basic price to the extent required by higher tax bill as per invoice to match the All inclusive Price as mentioned in the Purchase order. [h] Any amendment to GST rate or HSN number in the contract shall be as per the contractual conditions and statutory amendments in the quoted GST rate and HSN number, under SVC.

   Document optionalConfirmation required
5. 5

   Please refer para 15.0 of part - B of "SR TENDER CONDITIONS" attached with this tender document for details regarding "BENEFITS OF MSE AS PER PUBLIC PROCUREMENT POLICY

   Document optionalConfirmation required
6. 6

   Procurement of the item is restricted to Class-I Local suppliers with minimum local content of 50% (Class-I Local supplier as defined in Railway Board letter no: No.2020/RS(G)/779/2/Pt.1 dated 25.09.2020) only and the vendors who do not qualify to be "Class-I Local suppliers" (i.e., "Non-Local suppliers" or "Class-II Local suppliers" with local content less than 50%) should not quote in the tender as their offers shall not be considered for any ordering. In case any vendor who does not qualify to be a "Class-I Local supplier" for the tendered item participates in the tender, it does so at it's own risk and cost and Railways shall not be liable for any loss or damage caused to the vendor. For more details, the tenderer shall refer Para 16.0 of Part 'B' of 'SR TENDER CONDITIONS' attached to this tender document

   Document optionalConfirmation required
7. 7

   Bidder shall accept the following declaration [Land Border condition] by quoting "YES" against 'Conf. allowed" or "Complied" column for compliance of Office Memorandum of Department of Expenditure, Ministry of Finance OM No. F.No.6/18/2019-PPD dated 23.07.2020. If such certificate given by a bidder whose bid is accepted is found to be false, this would be a ground for immediate termination and further legal action in accordance with law. "I/WE HAVE READ THE CLAUSE REGARDING RESTRICTIONS ON PROCUREMENT FROM A BIDDER OF A COUNTRY WHICH SHARES A LAND BORDER WITH INDIA. I/WE CERTIFY THAT THIS BIDDER IS NOT FROM SUCH A COUNTRY OR , IF FROM SUCH A COUNTRY, HAS BEEN REGISTERED WITH THE COMPETENT AUTHORITY. I/WE HEREBY CERTIFY THAT THIS BIDDER, FULFILLS ALL REQUIREMENTS IN THIS REGARD, AND IS ELIGIBLE TO BE CONSIDERED. (WHERE APPLICABLE, EVIDENCE OF VALID REGISTRATION BY THE COMPETENT AUTHORITY SHALL BE ATTACHED.)''

   Document optionalConfirmation required
8. 8

   1) Bidders are instructed not to indulge in any anti-competitive practices. As per the provisions of Competition Act,2002, Railways can make a reference to the Competition Commission of India for making an enquiry in case of suspected anti-competitive behavior by the bidders. 2) Collusive bidding, Bid Rotation, Bid Suppression, Complementary bidding, Market Allocation and Sub-contracting arrangements fall under the purview of "Bid rigging" which would cause appreciable adverse effect on competition. 3) Competition Commission of India can impose heavy penalties such as: Penalty upto 10% of the average turnover for the last three preceding financial years upon each of such enterprises which are parties to bid- rigging and can even order the parties to cease and desist

   Confirmation required
9. 9

   a) FOR DESTINATION BY ROAD. Accordingly, the firms are advised to quote on "FOR DESTINATION BASIS BY ROAD" AND OFFERS WITH DEVIATIONS ARE LIABLE TO BE IGNORED.

   Confirmation required
10. 10

    Failure consequences: In case the firm fails to execute the contract within the original delivery period, the purchaser will be entitled to impose liquidated damages for extension of delivery period. For any reason, if the supplier fails to supply goods as per the conditions of contract, as amended from time to time, Purchaser shall have the right to levy damages from the supplier for failing to comply with the contractual conditions, not by the way of penalty, an amount equal to security deposit of the defaulted order amount. These damages shall be treated as recoveries outstanding against the vendor and dealt with accordingly.

    Confirmation required
11. 11

    Tenderers to acknowledge having read and also accept the "IRS CONDITIONS OF CONTRACT", "SR TENDER CONDITIONS", "SPECIAL and OTHER CONDITIONS" specified in this tender document/attached to this tender document

    Confirmation required
12. 12

    SECURITY DEPOSIT (SD) shall be 5% of contract value subject to Max. Rs.50 lakh of total value of contract and shall be taken from all vendors for contract value above Rs.25 Lakhs (payable in the name of FA&CAO/CN/MS) subject to the applicable exemptions. SD from successful tenderers should be received in Purchase Office within 21 days from the date of communication of acceptance with respect to the purchaser. There shall be no exemption from submission of Security Deposit (SD) for any tender or by any tenderer except following: a) The Store contract cases of value up to Rs 25 (Twenty-Five) lakh, b) Other Railways and Government departments, c) Indian Ordnance Factories, d) PSUs owned by Ministry of Railways and PSUs for the group of items that are manufactured by them. e) In tenders issued against PAC, OEM in whose favour PAC has been issued shall be exempted from submitting SD. KVIC and ACASH shall be exempted from SD for items supplied by them. f) Vendors registered with Railways for the trade group of the item tendered shall be exempted from SD for orders valued up to their monitory limit of registration. g) Vendors appearing on the approved vendor lists of RDSO/PUs/CORE, subject to approval status being valid on the date of tender closing. h) Vendors registered with Railways for supply of medicine, medical equipment and consumables shall be exempted from submission of SD for these items. (Please refer Para 10.0 of Part A in SR Tender Conditions. The same is attached along with this tender)

    Document optionalConfirmation required
13. 13

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender condition.

    Confirmation required
14. 14

    For "Public Procurement (Preference to Make in India)" policy, please refer Para 16.0 of Part-B of "SR TENDER CONDITIONS" attached to this tender document. If the estimated value of the tender is more than Rs.10 crores, the Class-I local supplier / Class-II local suppler shall be required to provide a certificate from the statutory auditor or cost auditor of the company (in the case of companies) or from a practicing cost accountant or practicing chartered accountant (in respect of suppliers other than companies) giving the percentage of local content.

    Document optionalConfirmation required
15. 15

    EMD:-EARNEST MONEY DEPOSIT (EMD) shall be deposited by all vendors for tenders with estimated value above Rs.25 Lakhs subject to the applicable exemptions. The Para 2.1 of the Part A of "SR TENDER CONDITIONS" with regard to EMD exemption is superseded as below and the conditions mentioned here below will prevail over that of in Para 2.1 of the Part A of "SR TENDER CONDITIONS" attached to this tender document: EMD amount shall be mentioned in all tenders irrespective of the nature of tender as per the EMD amount mentioned in clause 2.3 of Part A of "SR TENDER CONDITIONS" or as decided by the purchaser under the policy. There shall be no exemption from submission of EMD for any tender or by any tenderer subject to provisions under clause 10.4.3 of Part A of "SR TENDER CONDITIONS" except following : (i) EMD shall normally not be called against tenders with estimated value up to Rs.25 lakhs (including single tenders, global limited tenders) except cases where competent authority incorporates the condition to call for EMD. (ii) Public Sector Undertakings (PSUs) a. PSUs owned by Ministry of Railways and b. PSUs for the group of items that are manufactured by them. (iii) MSEs REGISTERED UNDER UDYAM REGISTRATION SHALL BE ELIGIBLE FOR EXEMPTION FROM PAYMENT OF EMD irrespective of relevance of product Category for which they are registered with UDYAM. However, Traders/distributors/sole agent/works contract are not exempted from payment of EMD as they are excluded from the purview of the policy. (iv) Other Railways, Indian Ordinance factories and Govt. departments. v) In exceptional cases, where EMD exemption is specifically incorporated in tender conditions. (vi) Vendors registered with Southern Railway for the trade Group/trade groups of the tendered item. (vii) Regular and development vendors appearing on the approved vendor lists of RDSO/PUs/CORE etc., for those specific item for which they are on the approved list, subject to approval status being valid on the date of tender closing. (viii) Vendors registered with Railways for supply of medicine, medical equipments and consumables shall be exempted from submission of EMD for these items. (ix) In tenders issued against PAC, OEM in whose favour PAC has been issued shall be exempted from submitting EMD. KVIC and ACASH shall be exempted from EMD for items supplied by them. In case of submission of Earnest Money Deposit in the form of Bank Guarantee, please refer Annexure- 6 of "SR TENDER CONDITIONS" for the Proforma for BG.

    Document optional
16. 16

    WARRANTY: 24 MONTHS FROM THE DATE OF TESTING AND COMMISSIONING.

    Confirmation required
17. 17

    Place of delivery:- : 1.St.Thomas Mount MRTS Station-2 Nos. 2.Adambakkam MRTS Station Block-1 No. 3.Puzhuthivakkam MRTS Station Block1 -2 Nos.Contact person:S.Vasanth Kumar,SSE/EG/MTP/MS . cell No.9003145316

    Confirmation required
18. 18

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional

1. 1

   Validity of Offer: No deviation from the offer validity period stipulated in the tender is permitted

2. 2

   I/We have carefully gone through the IRS conditions of contract (included and uploaded along with the bid document) particularly Para 2500 pertaining to "Code of Integrity, Misdemeanor and Penalties". I/We hereby certify that no other concerns or affiliates (such as having common partner/director/promoter/owner/holding company decision control etc.) have participated in this tender which can give rise to a conflict of interest or fall under anti-competitive practices. We understand that the offers of all such sister concerns including ours are liable to be rejected as per relevant provisions of IRS terms and conditions. I/We, affirm that we shall abide by the Code of Integrity in general, with specific reference to conflict of interest [Para 2502 (e)], anti competitive practices [Para 2502(c)] and obligation to proactive disclosures [Para 2503]. I/We understand that we are fully responsible for the above declaration and it shall not be the Railway's responsibility to verify the same. I/We are aware that we shall be liable for all consequences of violation of Code of Integrity, if detected, at any stage.