ROOF MOUNTED AIR CONDITIONING SYSTEM WITHOUT "TROUGH"

Special Eligibility Criteria

1. 1

   (a) The Purchaser reserves the right to procure either Entire or Bulk quantity (minimum 80% of Net Procurable Quantity) from the vendors categorized as approved vendors for the tendered item as per directory of approved vendors available on Unified Vendor Approval Module (UVAM ID:2100134) in terms of Clause 10.10 of Section II of "CLW Bid Document 2026 Rev.V". (b) Approved Vendors whose prototype for the tendered item has not yet been cleared will be considered for bulk orders subject to type test/consistency test.

   Document optionalConfirmation required
2. 2

   Offers of developmental vendors appearing in U-VAM for the tendered item (without any condition for prototype/ field trial clearance) can be considered for developmental order up to 20% of NPQ.

   Document optionalConfirmation required
3. 3

   Developmental vendors appearing in U-VAM (with condition for prototype /field trial clearance) as well as vendors whose name do not appear in UVAM for the tendered item may be considered for small quantity developmental order [up to 5 Percent of Net Procurable Quantity]. Offer of vendors whose name do not appear in U-VAM for the tendered item will be considered for developmental order only if, along with offer, they enclose required past credential of supply of same item similar to tendered item, details of Plant & Machinery,Testing Facility, QAP, ISO Certificate and other relevant document to substantiate their capacity to develop and supply the tendered item subject to successful capacity-cum-capability assessment and completion of formalities as per Clause-10 and it's sub Para of Section-II of CLW BID DOCUMENT-2026 Rev.V.

   Document optionalConfirmation required
4. 4

   Firm on whom CLW/any other PUs/Zonal Rlys. has earlier placed Developmental Order with prototype inspection clause for this item and their prototype inspection is pending and Final Inspection Certificate not issued till date of tender opening, shall not be considered for further Developmental Order.

   Document optionalConfirmation required
5. 5

   In keeping with the Public Procurement (Preference to Make in India) Order, 2017, latest revision, it has been found that there exists sufficient local capacity and competition in supply of the tendered item of required quality and therefore public procurement of the item is restricted to "Class I Local Suppliers" only and the vendors who do not qualify to be "Class I Local Suppliers" should not quote in the tender as their offers shall not be considered eligible for any ordering. In case any vendor who does not qualify to be a "Class - I Local Supplier" for the tendered item participates in the tender, it does so at its own risk and cost and Railways shall not be liable for any loss or damage caused to the vendor.

   Document requiredConfirmation required
6. 6

   Dealers/Agents quoting on behalf of an OEM must upload "Tender Specific Authorization" from the OEM along with their offer in terms of Clause 9.2.2 of Section I of "CLW Bid Document 2026 Rev.V", failing which their offers will be summarily rejected. OEMs/ Authorized Dealers/Agents must also comply conditions as per Clause 9.2.4 of Section I of "CLW Bid Document 2026 Rev.V" failing which their offers are liable to be rejected without any further reference.

   Document requiredConfirmation required

Check List

1. 1

   This is e-tender. Manual Offers/Bids for these tenders will not be accepted under any circumstances, only electronic Offers/Bids shall be accepted.
2. 2

   Have you furnished the statement of deviations, if any?
3. 3

   Have you mentioned MAKE/BRAND of OEM ?
4. 4

   Have you indicated the HSN code of your offered product?
5. 5

   Have you kept your offer validity as per "Condition for Responsiveness of Offer"?
6. 6

   Have you indicated the percentage of Local Content in the relevant column?
7. 7

   Have you submitted the details of location(s) where local value addition is made?
8. 8

   Have you attached relevant document for MSE if you claimed benefits and preferential treatment as MSE firm?
9. 9

   Have you attached CA Certificate for the Local Content claimed, if you claim to be a "Class- I Local Supplier" ?

Commercial-Compliance

1. 1

   Earnest Money Deposit (EMD) shall be as per Clause 6.0 of Section-I of "CLW Bid Document 2026 Rev.V". EMD is compulsory and offers without EMD, except those exempted, will be summarily rejected. Vendors seeking exemption from payment of EMD shall have to attach scanned copy of requisite document along with offer in support of their claim for exemption, failing which offer will not be considered eligible for exemption from EMD. In terms of Clause 6.1.1 (i), bidders availing exemption from submission of EMD shall confirm "Bid Securing Declaration" as below: - "I/We certify that my/our offer is eligible for exemption from submission of bid security/Earnest Money Deposit, in terms of the tender conditions. In case my/our claim to exemption from submission of bid security/Earnest Money Deposit is not found valid as per terms of the tender, I/we understand and accept that Railways has unquestionable right to summarily reject my bid and my offer shall not be considered for ordering. Further, I/we hereby understand and accept that if I/we withdraw or modify my/our bids during the period of validity, or if I/we are awarded the contract and on being called upon to submit the performance security/Security Deposit, fail to submit the performance security/Security Deposit before the deadline defined in the request for bid document/Notice Inviting Tender, I/we shall be debarred from exemption of submitting Bid Security/Earnest Money Deposit and performance security/Security Deposit for a period of 6 (six) months, from the date I/we are declared suspended disqualified from exemption from submission of EMD/SD, for all tenders for procurement of goods issued by any unit of Indian Railways published during this period ". By seeking exemption of EMD/SD by the tenderer, it will be considered that the content of Bid Securing Declaration have been read and unconditionally agreed to and accepted by the tenderer.

   Document optionalConfirmation required
2. 2

   Bidders must agree to furnish SECURITY DEPOSIT as applicable as per Clause 13.0 of Section-II of "CLW Bid Document 2026 Rev.V" failing which their offers will be summarily rejected. Bidders (except approved vendors for tendered item / items as mentioned in the eligibility criteria for bulk order) claiming exemption from paying SD must upload requisite document towards such claim, along with the offer.

   Document optionalConfirmation required
3. 3

   Goods & Services Tax (GST): As per Clause 2.0 and all sub-clauses of Section-II of "CLW Bid Document 2026 Rev.V". All tenderers to quote correct HSN code and corresponding GST rate for the item/items quoted. Misclassification in HSN code, if quoted by any bidder, shall be dealt as per Clause 2.5 of Section II of "CLW Bid Document 2026 Rev.V".

   Document optionalConfirmation required
4. 4

   In case the successful tenderer is not liable to be registered under CGST/IGST/UTGST/SGST Act, the Railway shall deduct the applicable GST from his/their bills under Reverse Charge Mechanism [RCM] and deposit the same to the concerned tax authority.

   Document optionalConfirmation required
5. 5

   Bidders shall also give Declaration as below:- " I/We agree to pass on such additional input tax credit as may become available in future under GST scheme, in respect of all the inputs used in the manufacturing and/or supply of final goods/services on the date of supply by way of reduction in price and advise the purchaser accordingly".

   Document requiredConfirmation required
6. 6

   The Bidder agrees to supply the tendered stores at the rates quoted by him in accordance with the Standard Governing Conditions of this tender.

   Document optionalConfirmation required
7. 7

   The bidder confirms that Rates and other financial terms quoted in relevant columns of financial bid will only be ruling terms for acceptance, and such terms quoted anywhere else should be ignored. [Denial of this condition is not recommended].

   Document optionalConfirmation required
8. 8

   (i) Firms claiming to be "Class-I local supplier" on the basis of self certification of " Local Content" are required to upload along with their offer a self certificate of percentage of local content in the product offered in terms of clause 14.1.1, 7(a) of section -I of "CLW Bid Document 2026 Rev.V". (ii)Bidders to submit details of location(s) where local value addition is made as per Clause 14.1.1,7(a) of Section I of "CLW Bid Document 2026 Rev.V". In case of offers submitted by authorized agents/representatives on behalf of manufacturers/approved vendors appearing in UVAM, the local content certificates shall be required to be provided from the manufacturer/approved vendors only. Local content certificate of authorized agent/representatives will not be considered for the intended purpose mentioned in the tender documents.In case no details are furnished, it will be presumed that works address(es) of manufacturing in India are the location(s) of local value addition.

   Document requiredConfirmation required
9. 9

   Please indicate the HSN Code for product offered.

   Document requiredConfirmation required
10. 10

    All bidders shall confirm declaration as below in compliance of restrictions under Rule 144 (ix) of GFR-2017 and as per Clause 30(1) & (2) of Section II of "CLW Bid Document 2026 Rev.V" :- a) I have read the clause regarding restrictions on procurement from a bidder of country which shares a land border with India. b) I certify that this bidder is not from such a country or, if from such a country, has been registered with the competent authority. c) I hereby certify that this bidder fulfills all requirements in this regard and is eligible to be considered. (Where applicable, evidence of valid registration by the competent authority is attached). If the bidder fails to give such declaration, as above, then it will be presumed that the contents of above declaration have been read and unconditionally agreed and accepted by the tenderer. If any tenderer is not agreeable to this declaration they have to categorically mention about the disagreement in Techno Commercial Deviation.

    Document requiredConfirmation required
11. 11

    In the cases of specified TOT, in terms of para 30.3 of section-II of CLW bid document attached, the bidders are required to attach additional certificate in either of the following (as the case may be) : (a) "l have read the clause regarding restrictions on procurement from a bidder having Transfer of Technology (TOT) arrangement. I certify that this bidder does not have any TOT arrangement requiring registration with the competent authority " OR (b) "I have read the clause regarding restrictions on procurement from a bidder having Transfer of Technology (TOT) arrangement I certify that this bidder has valid registration to participate in this procurement. " The applicable above declaration either (a) or (b) may also be specified in Remarks.

    Document requiredConfirmation required
12. 12

    Vendors claiming to avail benefits and preferential treatment extended to Micro and Small Enterprises [MSEs] must necessarily upload relevant documents with their offer in terms of Clause 13.0 of Section I of "CLW Bid Document 2026 Rev.V". As per Clause 13.1 of Section I of "CLW Bid Document 2026 Rev.V", the extant Public Procurement Policy of the Government of India, Micro and Small Enterprises (MSEs) having current and valid UDYAM registration are entitled for benefits and purchase preferences extended to them. MSEs who are interested in availing themselves of these benefits must upload UDYAM registration certificate with their offer.

    Document requiredConfirmation required
13. 13

    Public Procurement (preference to Make in India), order 2017 with all revisions issued from time to time a n d latest revision issued on 20/08/24 will be applicable. (a)In cases of procurement for a value in excess of Rs.10 crores, the Class-I Local Supplier shall be required to provide a certificate from Statutory Auditor or Cost Auditor of the company (in case of companies) or from a practicing Cost Accountant or practicing Chartered Accountant (in respect of suppliers other than companies) giving the percentage of local content. (b)The bidder shall give self- declaration for local content in the quoted item (goods / works /services) at the time of tendering. However, at the time of execution of the project, for all contracts above INR 10 Crore, the contractor /supplier shall be required to give local content certification duly certified by Cost / Chartered Accountant in practice. For Cases where it is not possible to provide certification by Cost / Chartered Accountant at the time of execution of project, the supplier shall be permitted to provide the certificate for local content from Cost / Chartered Accountant after completion of the contract, within time limit acceptable to the procuring entity. In case the contractor / supplier does not meet the stipulated local content requirement and the category of the supplier changes from Class-I to Class-II / Non-local , a penalty up to 10% of the contract value may be imposed. However, contract once awarded shall not be terminated on this account.

    Document optionalConfirmation required
14. 14

    Annual Maintenance Contract:- The detailed terms and conditions of AMC shall be as given in CLW/ELDO/AMC/Cab AC/01 Rev-0 Dt.05-07-2025 in attached document.

    Document requiredConfirmation required
15. 15

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional

1. 1

   Validity of offer: Validity of offer should be strictly as per Para 12.0 of Section-I of "CLW Bid Document 2026 Rev-V" i.e. 120 DAYS. Offers quoted with lesser validity shall be deemed as commercially unresponsive and will be summarily rejected.

2. 1.1

   Bidders must quote on firm price basis only as price is not subject to any variation. Offers quoted with Price Variation Clause (PVC) will be considered unresponsive and will be summarily rejected.