Comprehensive Annual Maintenance Contract of Integrated Passenger Information System (IPIS make M/s Audio Visual Digital Systems) consisting of Train Information Display Boards (TIB), Coach Guidance Display Board (CGDB) and Coach at a Glance Display Board (AGDB) including GPS based digital platform clock installed at KEU,JMU, LKR, RH,BKP,MKA,JHD and ARA station for a period of 03 years under Danapur division

The tenderer must have minimum average annual contractual turnover of V/N OR 'V' whichever is less; where V= Advertised value of the tender in crores of Rupees N= Number of years prescribed for completion of work for which bids have been invited. The average annual contractual turnover shall be calculated as an average of "total contractual payments" in the previous three financial years, as per the audited balance sheet. However, in case balance sheet of the previous year is yet to be prepared/ audited, the audited balance sheet of the fourth previous year shall be considered for calculating average annual contractual turnover. The tenderers shall submit requisite information as per Annexure-VIB, along with copies of Audited Balance Sheets duly certified by the Chartered Accountant/ Certificate from Chartered Accountant duly supported by Audited Balance Sheet. (Advance correction slip no.1 of GCC April 2022 letter No. 2022/CE-I/CT/GCC- 2022/Policy New Delhi dtd. 14.07.2022)

The balance sheet and all other financial documents attested/certified by the Chartered Accountant (CA) to substantiate fulfilment of Financial Eligibility Criteria should be with UDIN (Unique Document Identification Number), failing which the offer shall be considered as incomplete and will be summarily rejected without any further reference. Ref: GM (ENGG) HJP letter No- ECR-HQ0ENGG(CONT)0009/2025Dtd 18.11.2025)

Since the work is a single tender of CAMC of IPIS system through OEM Audio Visual Digital Systems ), no technical criteria are required. However, the OEM may submit supporting documents.

The tenderer whether sole proprietor, a company or a partnership firm / joint venture (JV) / registered society / registered trust etc if they want to act through agent or individual partner(s), should submit along with the tender, a copy of power of attorney duly stamped and authenticated by a Notary Public or by Magistrate in favour of the specific person whether he/they be partner(s) of the firm or any other person specifically authorizing him/them to submit the tender, sign the agreement, receive money, co-ordinate measurements through contractor's authorized engineer, witness measurements, sign measurement books, compromise, settle, relinquish any claim(s) preferred by the firm andThe tenderer whether sole proprietor, a company or a partnership firm / joint venture (JV) / registered society / registered trust etc if they want to act through agent or individual partner(s), should submit along with the tender, a copy of power of attorney duly stamped and authenticated by a Notary Public or by Magistrate in favour of the specific person whether he/they be partner(s) of the firm or any other person specifically authorizing him/them to submit the tender, sign the agreement, receive money, co-ordinate measurements through contractor's authorized engineer, witness measurements, sign measurement books, compromise, settle, relinquish any claim(s) preferred by the firm and sign "No Claim Certificate" and refer all or any disputes to arbitration. sign "No Claim Certificate" and refer all or any disputes to arbitration.

The Bid Security shall be deposited either in cash through epayment gateway or submitted as Bank Guarantee bond from a scheduled commercial bank of India or as mentioned in tender documents. The Bank Guarantee bond in favour of FA & CAO /ECR/HJP shall be as per Annexure VIA and shall be valid for a period of 90 days beyond the bid validity period. { Advance correction Slip No.- 11 to Indian Railways Standard Conditions of Contract, April.2022 Authority: Railway Board letter No2022/CEI/CT/GCC-2022/POLICY/Pt.I(E-3320424 New Delhi Dtd. 13.03.2026

If the firm intended to submit BG for Bid security then, the original Bank Guarantee & SFMS ( Swift copy having Railway details- Bank State Bank of India Branch- Navi Mumbai IFSC code- SBIN000RAIL etc ) of the concerned BG should be delivered in person to the official nominated as indicated in the tender document before closing date for submission of bids (i.e. excluding the last date of submission of bids) (As Per Rly. Bds Letter No. 2022/CE-I/CT/GCC2022/Policy dated 20.10.203, Advance Correction Slip No. 5 & Railway Board letter No- 2022/CE-I/CT/GCC2022/POLICY/Pt.I(E-3320424 New Delhi Dtd. 13.03.2026 Advance Correction Slip No. 11).

The successful bidder after award of LOA, shall have to submit a Performance Guarantee (PG) amounting to 5% of the original contract value and Additional Performance Guarantee of 5% if applicable as per clause 16(a)(h) of GCC-2022 which is attached as advance correction Slips of GCC-2022 separately in NIT

The successful bidder shall have to submit a Performance Guarantee (PG) amounting to 5% of the original contract value and Additional Performance Guarantee of 5% if applicable as per clause 16(a)(h) of GCC-2022 which is attached as advance correction Slips of GCC-2022 separately in NIT

If the firm submit Bank guarantee against either Bid security at the time of bid or PG after award of work ,they should submit Swift copy of SFMS with details [ IFSC code- SBIN000RAIL, IFSC Type- Branch ,Bank Name- State Bank of India, Address- Sector- II, CBD Belapur, Navi Mumbai, District-Navi Mumbai, State- Maharashtra, BG Enabled-Yes] for the concerned BG duly issued from the concerned bank , otherwise the BG will not be received. Authority: Railway Bd Letter No- 2025/F(X)-II/10/14 New Delhi Dtd. 17.10.2025

Documents to be Submitted Along with Tender (i) The tenderer shall clearly specify whether the tender issubmitted on his own (Proprietary Firm) or on behalf of a Partnership Firm / Company / Joint Venture (JV) / Registered Society / Registered Trust / Hindu Undivided Family (HUF) / Limited Liability Partnership (LLP) etc.The tenderer(s) shall enclose the attested copies of the constitution of their concern, and copy of PAN Cardalong with their tender. Tender Documents in such cases are to be signed by such persons as may be legallycompetent to sign them on behalf of the firm, company, association, trust or society, as the case may be. (ii)Following documents shall be submitted by the tenderer: (a) Sole Proprietorship Firm: (i) All documents interms of Para 10 of the Tender Form (Second Sheet) above. (b) HUF: (i) A copy of notarized affidavit on StampPaper declaring that he who is submitting the tender on behalf of HUF is in the position of 'Karta' of Hindu Undivided Family (HUF) and he has the authority, power and consent given by other members to act on behalfof HUF. (ii) All other documents in terms of Para 10 of the Tender Form (Second Sheet) above. (c) PartnershipFirm: (i) All documents as mentioned in para18 of the Tender Form (Second Sheet). (d) Joint Venture (JV): Alldocuments as mentioned in para 17 of the Tender Form (Second Sheet).(e) Company registered under Companies Act2013: (i) The copies of MOA (Memorandum of Association) / AOA (Articles of Association) of thecompany (ii) A copy of Certificate of Incorporation (iii) A copy of Authorization/ Power of Attorney issued by the Company (backed by the resolution of Board of Directors) in favour of the individual to sign the tender onbehalf of the company and create liability against the company. (iv) All other documents in terms Para 10 ofthe Tender Form (Second Sheet) above. (f) LLP (Limited Liability Partnership): (i) A copy of LLP Agreement (ii) A copy of Certificate of Incorporation (iii) A copy of Power of Attorney/Authorization issued by the LLP in favourof the individual to sign the tender on behalf of the LLP and create liability against the LLP. (iv) An undertakingby all partners of the LLP that they are not blacklisted or debarred by Railways or any other Ministry / Department of the Govt. of India from participation in tenders / contracts as on the date of submission of bids,either in their individual capacity or in any firm/LLP or JV in which they were / are partners/members. Concealment / wrong information in regard to above shall make the contract liable for determination under Clause 62 of the Standard General Conditions of Contract. (v) All other documents in terms of Para 10 of theTender Form (Second Sheet)

Continued from para-6 of Commercial compliance above - (g) Registered Society & Registered Trust: (i) A copyof Certificate of Registration (ii) A copy of Memorandum of Association of Society/Trust Deed (iii) A copy ofPower of Attorney in favour of the individual to sign the tender documents and create liability against theSociety/Trust. (iv) A copy of Rules & Regulations of the Society (v) All other documents in terms of Para 10 ofthe Tender Form (Second Sheet) above. (iii) If it is NOT mentioned in the submitted tender that tender is beingsubmitted on behalf of a Sole Proprietorship firm / Partnership firm / Joint Venture / Registered Company etc.,then the tender shall be treated as having been submitted by the individual who has signed the tender. (iv) After opening of the tender, any document pertaining to the constitution of Sole Proprietorship Firm /Partnership Firm / Registered Company/ Registered Trust / Registered Society /HUF/LLP etc. shall be neitherasked nor considered, if submitted. Further, no suo moto cognizance of any document available in publicdomain (i.e., on internet etc.) or in Railway's record/office files etc. will be taken for consideration of thetender, if no such mention is available in tender offer submitted. (v) A tender from JV shall be considered only where permissible as per the tender conditions. (vi) The Railway will not be bound by any change of power of attorney or in the composition of the firm made subsequent to the submission of tender. Railway may however, recognize such power of attorney and changes after obtaining proper legal advice, the cost of which will be chargeable to the Contractor

Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

The Tenderers are required to scrutinize carefully all clauses appearing in the Tender documents before uploading their bid

The Railway reserves the right to verify all statements, information and documents submitted by the bidder in his tender offer, and the bidder shall, when so required by the Railway, make available all such information, evidence and documents as may be necessary for such verification. Any such verification or lack of such verification, by the Railway shall not relieve the bidder of its obligations or liabilities hereunder nor will it affect any rights of the Railway there under

In case of any information submitted by tenderer is found to be false forged or incorrect after the award of contract, the contract shall be terminated. Performance Guarantee and Security Deposit available with the railway shall be forfeited. In addition, other dues of the contractor, if any, under this contract shall be forfeited and agency shall be banned for doing business for a period of up to two years

Railways reserves its right to either cancel the tender or reject any or all the tenders without assigning any reasons thereof

General Conditions of the Contract (GCC), April 2022 with latest amendment/ correction slips is applicable and final authority for this contract in case of any conflict or confusion

The firm must entry of details of numbers of engaged labours ( skilled or unskilled) , ESIC & PF deduction if applicable) , must be updated on IR- Shramik Kalyan portal at the time of execution of work. Without uploading of these documents running bill of concerned period will not be processed.

Firm must submit details of Graduate/diploma engineers or equivalent employed by the firm against this work with relevant certificate within two weeks of issue of LOA/before making of agreement Other wise any bill will not be process and LD will be imposed as described in tender Document

No payment will be initiated till all the conditions regarding Payment of Wages act & Minimum Wages act in terms of clause 54 and 55 of Indian Railways General Condition of Contract. It shall be mandatory upon the contractor to ensure correct and prompt uploading of all salient details of engaged contractual labour & real payments made thereof after each wage period on Shramik Kalyan portal.

The firm must study the instructions laid down as Special conditions of contract mentioned in the tender document and to execute the AMC work accordingly other wise action will be taken in terms of penalty clause as per Performa attached.

The firm should go through penalty clause of failure occurred during CAMC period mentioned as different Annexures in tender Documents.