Personal Tracking Device (PTD)

Supply to be made as per the tender specification/condition.

Preferably manufacturers should participate.Participating traders/agents must provide authorization letter issued by the OEM.Authorization letter should preferably be tender specific. In case of general authorization letter, it must clearly indicate the validity period/expiry date. Offers with general authorization letter silent on validity period/expiry date will not be considered for placement of order and that offer is liable to be ignored. Bidders must submit authorization letter along with their offer failing which the offer is liable to be ignored. For orders placed on dealers/traders/agents, documents certifying that the material is sourced from the OEM/OEM authorised dealer will have to be produced by the firm at the time of delivery.

BIDDERS TO ATTACH DETAILED PRODUCT SHEETS OF THE OFFERED PRODUCTS.FAILING WHICH OFFER MAY NOT BE CONSIDERED

EARNEST MONEY DEPOSIT (EMD) : EMD shall be deposited by all vendors for tenders with estimated value above Rs.25 Lakhs subject to the applicable exemptions. For the exemptions and other details please refer Para 2.0 Part A of Southern Railway Tender conditions.In case of submission of Earnest Money deposit in the form of Bank Guarantee,please refer page 63 (Annexure- 6) of Southern Railway Tender conditions for the Proforma for BG .

In case authorized dealer participates in the tender, the past performance of their principal firm i.e. OEM will be considered.

Bulk Order or entire quantity order shall be placed on firm/firms who has/have Supplied 20%of current tender quantity in a single purchase order of same/similar item to Indian Railways in past 3 years ( Counted backwards from the date of tender opening ). Documentary proof such as RITES/RDSO/TPI Inspection certificate or Receipt Notes /CRN shall be attached along with their offer.

Have you furnished the statement of deviations.[preferably nil]

Have you kept your offer valid for 90 days.

Have you submitted authenticated copy of the document authorizing the signatory to submit offer and commit on behalf of tenderers.

Have you attached any performance statements with your offer? For proof of supply to other railways / production units copy of Purchase Order, Inspection certificate and receipt note / certificate must be uploaded. Non submission of such vital documents may be taken as their not having any such past performance.

Have you checked our website before submitting offer, whether any corrigendum to the tender has been issued or not.

[a]Please indicate whether you are registered with any of the following Micro & small Enterprises (MSE)agencies:District industries Centre[s,KVIC, KVIB,Coir board,NSIC, Directorate of Handicraft & Handloom or any other body specified by Ministry of MSME.[Name the agency clearly]. If yes, then for availing benefits under MSME Act, should upload valid documents maintained under MSME Act such as NSIC Certificate etc duly marking the tendered item in the certificate. Otherwise, claim for benefits under MSME Act may not be entertained and also indicate whether the Enterprise is owned by SC/ST/Woman. Please upload support of this.[b] If you are not a MSE or a consortia of MSEs formed by NSIC, please indicate percentage of sub contracts in execution of this tender that will be from Micro and Small Enterprises. [in percent of order value] with further breakup of MSE owned by SC/ST[Information will be provided in percentage terms with 6 fields; Micro owned by SC, ST, Others and Small Industries owned by SC, ST and Others].Please refer para 15.0 Part B of tender conditions.

2 [a] All the bidders/tenderers should ensure that they are GST compliant and their quoted tax structure/rates are as per the GST Law. Firms must indicate its GST registration number along with their offer. [b] In case the successful tenderer is not liable to be registered underCGST/IGST/UTGST/SGST Act,The Railway shall deduct the applicable GST from his/their bills under Reverse Charge Mechanism (RCM) and deposit the same to the concerned tax authority. [c] The firm should indicate the tariff code (HSN Code) for claiming GST for the tendered item.[d] The offer shall be evaluated based on the GST rate as quoted by each bidder and same will be used for determining the inter-se ranking. While submitting offer, it shall be the responsibility of the bidder to ensure that they quote correct GST rate and HSN number. [e] It shall be the responsibility of the bidders to quote correct HSN number and corresponding GST rate. The Purchaser shall not be responsible for any misclassification of HSN number or incorrect GST rate, if quoted by the bidder. [f] wherever, the successful bidder invoices the goods at GST rate or HSN number which is different from that incorporated in the Purchase order,payment shall be made as per GST rate which is lower of the GST rate incorporated in the Purchase order or billed.[g] Vendor is informed that she/he would be required to adjust her/his basic price to the extent required by higher tax bill as per invoice to match the All inclusive Price as mentioned in the Purchase order. [h] Any amendment to GST rate or HSN number in the contract shall be as per the contractual conditions and statutory amendments in the quoted GST rate and HSN number, under SVC.

Railway is not bound to accept/Cancel the lowest or any tender or assign any reason for doing so and Railway reserves the right to accept/Cancel any tender in respect of the Whole or any portion of the items specified in the Schedule annexed (a or Tender Schedule) and the contractor shall be required to supply the same at the rate quoted.

Please enter the percentage of local content in the material being offered.Please enter 0 for fully imported items,and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

DELIVERY TERMS: F.O.R. DESTINATION BY ROAD AT CONSIGNEE END

Make in India Preference Policy Please refer para 16.0 Part B of Southern Railway tender conditions uploaded in IREPS.

HSN CODE :Tenderers should mention the HSN CODE of the item and Rate of GST applicable. Firm's GST NO. and Firm's Banker details viz., Name & Address of the Bank Account No.., IFSC Code. and MICR No. in their E-Bid.

Purchaser shall have the right to levy general damages on the supplier for failing to comply with the contractual conditions, not by way of penalty, an amount equal to 5% of the value of cancelled quantity.

For inclusion in this tender, please mail your request to [email protected] with proof of successful performance and certificate.Contact No.9363421605

Firm has to replace defective/malfunctioning device up total warranty period i.e. 3 years free of cost within 15 days from intimation, failure to which penalty of Rs.500 per day per device (maximum up to the cost of individual device) after completion of 15th day will be imposed.

IN CASE OF ROAD DELIVERY THE DATE OF DELIVERY AT DESTINATION (CONSIGNEE'S END) SHALL ONLY BE TREATED AS DELIVERY DATE IRRESPECTIVE OF 'FOR / F O T ' CONDITION MENTIONED ELSEWHERE IN THE CONTRACT/TENDER.

THE BIDDER CONFIRMS THAT RATE AND OTHER FINANCIAL TERMS QUOTED IN RELEVANT COLUMNS OF FINANCIAL BID WILL ONLY BE RULING TERMS FOR ACCEPTANCE, AND SUCH TERMS QUOTED ANYWHERE ELSE SHOULD BE IGNORED.

Latest Public Procurement policy for MSEs amendment order 2018 and revision there of is applicable.

The frm shall replace defective/malfunctioning devices up to the total maintenance period (inclusive of 1-year warranty and 2-year AMC), i.e., 3 years, free of cost.

Warranty for the GPS device shall be for 1 year from the date of commissioning. After the warranty period, maintenance and operational charges shall be covered under a 2- year AMC.

SECURITY DEPOSIT (SD) shall be 5% of total value of contract and shall be taken from all vendors for contract value above Rs.25 Lakhs subject to the applicable exemptions. SD from successful tenderers should be received in Purchase Office within 21 days from the date of communication of acceptance with respect to the purchaser. There shall be no exemption from submission of Security Deposit (SD) for any tender or by any tenderer except following: a) The Store contract cases of value upto Rs 25 (Twenty Five) lakh, b)Other Railways and Government departments, c) Indian Ordnance Factories, d) PSUs owned by Ministry of Railways and PSUs for the group of items that are manufactured by them.e) In tenders issued against PAC, OEM in whose favour PAC has been issued shall be exempted from submitting SD. KVIC and ACASH shall be exempted from SD for items supplied by them. f) Vendors registered with Railways for the trade group of the item tendered shall be exempted from SD for orders valued up to their monetory limit of registration. g) Vendors appearing on the approved vendor lists of RDSO/PUs/CORE, subject to approval status being valid on the date of tender closing. h) Vendors registered with Railways for supply of medicine, medical equipment's and consumables shall be exempted from submission of SD for these items. (Please see details in attached SR Tender Conditions) SD will be valid for a minimum period of 60 days beyond the date of completion of all the contractual obligations of the supplier, including warranty obligations and warranty period time . If delivery period extended ,SD to be extended suitably.

REGARDING APPLICABILITY OF PAYMENT OF SECURITY DEPOSIT (SD), TENDERS ARE REQUIRED TO REFER TERMS AND CONDITIONS APPLICABLE IN THE TENDER.THE FIRMS CLAIMING WAIVER/EXEMPTION FROM SD SHOULD CLEARLY INDICATE VALID REASON FOR SUCH CLAIM DULY ATTACHING SCANNED COPIES OF THE CURRENT VALID REGISTRATION /APPROVAL /VALID CERTIFICATE / DOCUMENTS etc. THE TENDERERS REQUEST FOR ADJUSTMENT OF SD RELATING TO THEIR EARLIER TENDERS /CONTRACTS MAY NOT BE CONSIDERED.

SD may be submitted in the form of BG,FDR or through NEFT/RTGS Bank Guarantee ( Whereever Applicable) 1. BG shall be executed on the Non-Judicial Stamp Paper with appropriate value prevailing in the concerned state.2. As per GCC 2022, Non-Judicial Stamp Paper shall be purchased in the name of the BG Executing bank. The Non-Judicial Stamp paper shall be purchased prior to the date of execution of the BG.3.Sr.DFM/MDU shall be the beneficiary of the BG.4. The BG number and date shall be mentioned at the top of each page of the BG. Signatures of two witnesses with complete names and addresses shall be placed on the last page of the BG below the signatures of the bank officials.5. Direct confirmation shall be obtained from the BG executing bank. However,legal vetting of the BG shall be obtained as per the General Procedure in Vogue.Deeds for extension of the validity of the BG need not be sent for legal vetting.

If tenderers are seeking exemption from payment of Earnest Money as per SR tender conditions i.e. Micro and Small Enterprises (MSEs)registered for the tendered item and i.e. Vendors registered with Railways for the trade group of the item tendered, upto their monetary limit of registration status being valid on the date of tender closing of the instructions to Tenderers,then you must attach scanned copy of requisite documentary evidence in support of their claim along with offer, failing which the offer will be considered invalid and will be summarily rejected.

If exemption is not allowed as per conditions incorporated in the Instructions to Tenderers, then required amount of EMD must be paid. If the offer is without EMD and exemption is not applicable as per these conditions then offer will be summarily rejected

Failure Consequences: In the event the firm fails to execute the contract within the stipulated delivery period, the Purchaser shall be entitled to impose liquidated damages for any extension of the delivery period. Further, if the supplier, for any reason, fails to deliver the goods in whole or in part in accordance with the contractual terms and conditions (as amended from time to time), the Purchaser reserves the right to recover damages from the supplier, not as a penalty, but by way of compensation, equivalent to the value of the security deposit for the entire contract.

Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.