Manufacture and Supply of 1. Elastic Rail Clips (ERC) Marked for Narrow Gauge. 2. Elastic Rail Clip-J to RDSO Drg. No. T-4158 .

Special Eligibility Criteria

1. 1

   This item is reserved for purchase from RDSO/ICF/RCF/MCF/BLW/CORE approved sources only. The approval status of the firm for the said item will be reckoned as on the date of tender opening and not thereafter. But, in case of downgrading/removal/suspension/banning etc. after opening of tender, such changes shall be taken into account while considering the offers. Bidders should submit documentary evidence failing which offer is liable to be ignored

   Confirmation required
2. 2

   (i) Bulk purchase [minimum 80 percent of net procurement quantity] will be made only from those sources who are on the approved panel list or any successful previous supplier of this item within last 3 years, may also considered for bulk order along with the RDSO approved sources. (ii) The offers from developmental vendors may be considered for developmental orders limited to the extent of up to 20% of the net procurement quantity. Total quantity to be ordered on developmental sources shall be limited up to 20% of Net Procurement Quantity in regular tenders.

   Confirmation required
3. 3

   Developmental order upto 20 percent of NPQ may be placed on manufacturers or its authorized agents who does not comply conditions mentioned in para 2.1 above and demonstrate the capacity cum capability to manufacture/supply the tendered item. For this purpose, they must upload the necessary documents such as past performance for having supplied similar item, NSIC etc or developmental vendor in any PU/RDSO list for the tendered item.

   Confirmation required
4. 4

   Preferably manufacturers should participate. Participating traders/agents must provide authorization letter issued by the OEM. Authorization letter should preferably be tender specific. In case of general authorization letter, it must clearly indicate the validity period/expiry date and it must cover Central Railways for sales and services. Offers with general authorization letter silent on validity period/expiry date will not be considered for placement of order and that offer is liable to be ignored. Bidders must submit authorization letter along with their offer failing which the offer is liable to be ignored.

   Confirmation required
5. 5

   Prototype inspection [Where Applicable] of the items supplied against developmental orders / orders placed on unapproved source shall be done by the nominated vendor approving agency for the item. The balance supplies executed by the developmental vendors after clearance of prototype by the nominated vendor approving agency can be inspected by any agency as decided by the purchaser

   Confirmation required
6. 6

   Where there are not more than 3 Indian suppliers categorized as approved vendor in RDSO vendor directory for a particular item, developmental vendors can be considered for placement of bulk order without any quantityrestriction. However, while considering such vendors factors including past performance, capacity, delivery requirements, quantity under procurement, nature of item, outstanding order load etc shall be considered in transparent manner, subject to rates being reasonable. Qty allocation among eligible vendors shall be based on pre decided tender criteria , such orders shall be treated as bulk orders%u201D.

   Confirmation required
7. 7

   This is a Railway specific item. Firm who are traders/authorized agents, are requested to indicate name and address of manufacturer works and submit the tender specific OEM AUTHORIZATION letter from their manufacturer/OEM along with the tender. Non-submission of valid AUTHORIZATION letter along with offer will make their offer invalid and offer will be summarily rejected.

   Confirmation required

Check List

1. 1

   In case firm quotes Tax rate lower in offer and subsequently bills the item at higher tax rate, then firms is informed that she/he would be required to adjust her/his basic price to the extent required by higher tax billed as per invoice to match the all-inclusive price as mentioned in the purchase order.
2. 2

   Firm must carefully examine the contents of LOA/PO for any discrepancy as compared to their offer and, shall make a representation within 7 days of the date of LOA/PO in case any discrepancy is noted. Any representation thereafter for DP re-fixation on this ground shall not be considered.
3. 3

   Please confirm that your are agreeable to execute the contract as per IRS terms & conditions with latest revision , terms and conditions for a tender instructions to tenderer for submitting E-bids and schedule of requirement . the above documents are available on IREPS site and can be seen or downloaded under public documents category.
4. 4

   Scanned copies of all necessary documents must be uploaded with the offer. In case offers are not accompanied with the required documents, it will be liable to be rejected without assigning any reason. Railway reserves the right to consider the offers received without supporting documents, on merits in deserving cases and/or purchaser at his sole discretion can seek documents from bidders in exceptional situations.
5. 5

   Bidders must indicate their offered Make/Brand in the remarks column. Bids having no mention of Make/Brand, vague, nonexistent or irrelevant mention of make like 0, ANY INDIAN MAKE etc, will be considered as commercially unresponsive and is liable to be ignored.
6. 6

   Bidders must attach only relevant and limited documents required to be submitted as per the above eligibility criteria or specified in tender description. Submission of any irrelevant PO, I/C & R- NOTE copies and any other un-related documents which has no relevance to the above eligibility criteria may lead to rejection of the offer. No claim/representation of the bidder shall be admissible in such cases.
7. 7

   Material shall be supplied in original manufacturers packing. In case bidder is not an OEM, proof required that material is procured from OEM at the time of supply.
8. 8

   Bidders to indicate the HSN code of the tendered item along with their GST registration number in the remarks column. CR GST NO. is 27AAAGM0289C2ZI
9. 9

   Delivery is to be made on FOR Destination basis as per Clause No. 27.0 of CENTRAL RAILWAY BID DOCUMENT (Updated) JAN- 2025 .Non compliance of the clauses specified in the bid document will lead to rejection of offer.
10. 10

    Warranty Clause: Warranty clause will be applicable as per technical specification of the item, otherwise governed with IRS condition of contract.

Commercial-Compliance

1. 1

   Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

   Document optional

1. 1

   Validity of offer: Validity of offer should be 90 days as per Clause 1.8.5 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated) JAN- 2025 (or) as stipulated in the tender document, whichever is longer. Offers quoted with lesser validity shall be deemed as commercially unresponsive and shall be summarily rejected.