Comprehensive Annual maintenance contract of Integrated passenger information system at GWL stations of Jhansi division.(for three years).

Please submit your bank details i.e. Name of the Bank along with Bank Branch Code, Account Number, IFSC Code, and PAN Number.

Please furnish list of plant and Machinery available on hand own and proposed to be inducted own and hired to be given separately for the subject work.

Please furnish list of Works on hand indicating Description of Work, Contract Value, Approximate value of balance work yet to be done and Date of award.

Please furnish list of personal, organization available on hand and proposed to be engaged for the subject work.

Documents to be Submitted Along with Tender: (i)The tenderer shall clearly specify whether the tender is submitted on his own (Proprietary Firm) or on behalf of a Partnership Firm / Company / Joint Venture (JV) / Registered Society / Registered Trust / HUF etc. The tenderer(s) shall enclose the attested copies of the constitution of their concern, and copy of PAN Card along with their tender. Tender Documents in such cases are to be signed by such persons as may be legally competent to sign them on behalf of the firm, company, association, trust or society, as the case may be. (ii)Following documents shall be submitted by the tenderer:

(a)Sole Proprietorship Firm: All documents in terms of Para 10 of the Tender Form (Second Sheet) above (As per GCC-2022) above (as per GCC -2022).

(b)HUF: i) A copy of notarized affidavit on Stamp Paper declaring that he who is submitting the tender on behalf of HUF is in the position of 'Karta' of Hindu Undivided Family (HUF) and he has the authority, power and consent given by other members to act on behalf of HUF. (ii) All other documents in terms of Para 10 of the Tender Form (Second Sheet) above.as per GCC-2022.

(c)Partnership Firm: All documents as mentioned in para18 of the Tender Form (Second Sheet) as per GCC-2022.

d) Joint Venture (JV): All documents as mentioned in para 17 of the Tender Form (Second Sheet).as per GCC-2022.

(e)Company registered under Companies Act2013: (i) The copies of MOA (Memorandum of Association) / AOA (Articles of Association) of the company (ii) A copy of Certificate of Incorporation (iii) A copy of Authorization/Power of Attorney issued by the Company (backed by the resolution of Board of Directors) in favour of the individual to sign the tender on behalf of the company and create liability against the company. (iv) All other documents in terms Para 10 of the Tender Form (Second Sheet) above.(Eligibility Criteria) above as per GCC-2022.

(f)(i) A copy of LLP Agreement (ii) A copy of Certificate of Incorporation (iii) A copy of Power of Attorney/Authorization issued by the LLP in favour of the individual to sign the tender on behalf of the LLP and create liability against the LLP. (iv) An undertaking by all partners of the LLP that they are not blacklisted or debarred by Railways or any other Ministry / Department of the Govt. of India from participation in tenders / contracts as on the date of submission of bids, either in their individual capacity or in any firm/LLP or JV in which they were / are partners/members. Concealment / wrong information in regard to above shall make the contract liable for determination under Clause 62 of the Standard General Conditions of Contract. (v) All other documents in terms of Para 10 of the Tender Form (Second Sheet)..(Eligibility Criteria) above as per GCC2022.

(g)Registered Society & Registered Trust: (i) A copy of Certificate of Registration (ii) A copy of Memorandum of Association of Society/Trust Deed (iii) A copy of Power of Attorney in favour of the individual to sign the tender documents and create liability against the Society/Trust. (iv) A copy of Rules & Regulations of the Society (v) All other documents in terms of Para 10 of the Tender Form (Second Sheet) above.

The tenderer whether sole proprietor/ a company or a partnership firm/registered society / registered trust / HUF / LLP etc if they want to act through agent or individual partner(s), should submit along with the tender, a copy of power of attorney duly stamped and authenticated by a Notary Public or by Magistrate in favour of the specific person whether he/they be partner(s) of the firm or any other person, specifically authorizing him/them to sign the tender, submit the tender and further to deal with the Tender/ Contract up to the stage of signing the agreement except in case where such specific person is authorized for above purposes through a provision made in the partnership deed / Memorandum of Understanding / Article of Association /Board resolution, failing which tender shall be summarily rejected.

Any DIPP certificate submitted along with the tender document for, exemption of EMD should be valid on the date of opening of the tender, else the tender offer will be summarily rejected.

Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

The tenderers may also upload the following documents along with his/their tender: The tenderer may upload statement, which shall contain organizational set up and working systems to be adopted by the successful tenderer s during the operation of the contract. It shall contain the details of man power and machineries in the prescribed format and details of methodology for planning, execution, monitoring and completion of the project. The methodology so adopted shall suit to the nature of work and shall also comply fully with best practice and current regulations. A comprehensive detailing for each activity like setting-up organization, safety plan, execution plan, quality assurance plan, sequence of work to achieve the mile stones, ensure targeted progress and quality and in turn deployment of resources, risk analysis and its mitigation strategy shall be given communication arrangement within his organization and with the railways for decisions, progress or any other matter connected with this project to ensure full information about the project including progress of work at different time scale shall also be furnished.

Supportive documents/certificates from the organizations with whom they worked/are working as list of works completed and list of works on hand should be enclosed.

List of works on hand indicating description of work, contract value, and approximate value of balance work yet to be done and date of award.

Uploading of declaration regarding Employment/Partnership etc. of Retired Railway Employees as per GCC-2022 . (ANNEXURE attached).

Uploading of Tender Forms shall embody the contents of the contract documents either directly or by reference and shall be as per specimen form. e-Tender Forms shall be issued free of cost to all tenderers.

A copy of certificate stating that they are not liable to be disqualified and all their statements/documents submitted along with bid are true and factual. Standard format of the certificate to be submitted by the bidder is enclosed as Annexure-V. In addition to Annexure-V, in case of other than Company/Proprietary firm. Annexure-V(A) shall also be submitted by the each member of a partnership firm/Joint Venture (JV)/ Hindu Undivided Family (HUF)/ Limited Liability Partnership (LLP) etc. as the case may be.Non submission of a copy of certificate by the bidder shall result in summarily rejection of his/their bid. It shall be mandatorily incumbent upon the tenderer to identify, state and submit the supporting documents duly self attested/digitally signed by which they/he are/is qualifying the Qualifying Criteria mentioned in the Tender Document. (As per Railway bord letter no.2022/CE-l/CT/GCC- 2022/Policy dt. 13.12.2022)

Declaration form regarding site etc.

Declaration regarding constitution of firm .

Engineers/Personnel.

Performa of Completion Certificate .

The tenderer should be either original equipment manufacturer (OEM) of M/S I.C.S. SYSTEMS PRIVATE LIMITED-NEW DELHI make IPIS System or authorised dealer/ service provider for M/S I.C.S. SYSTEMS PRIVATE LIMITED-NEW DELHI make IPIS System , authorisation certificate from OEM for servicing/maintaining the product to be taken up for maintenance need to be submitted along with tender.

All tender conditions shall be strictly complied with as per the Indian Railways Standard General Conditions of Contract (GCC), April 2022, along with all subsequent correction slips issued thereof.