Hiring of Event Management Agency for Inauguration of New Terminal Building of Patna Airport on 29 May 2025

Amount

Providing and placing at position the following items for stage managements as per the direction and satisfaction of Engineer-in-charge. Printed Jute Folder

Providing and placing at position the following items for stage managements as per the direction and satisfaction of Engineer-in-charge. Branded Pen

Providing and placing at position the following items for stage managements as per the direction and satisfaction of Engineer-in-charge. High Quality Note Pad

Providing and placing at position the following items for stage managements as per the direction and satisfaction of Engineer-in-charge. Acrylic Name Tags with customised

Providing and placing at position the following items for stage managements as per the direction and satisfaction of Engineer-in-charge. Hand Bouquets for Guest

Providing and placing at position the following items for stage managements as per the direction and satisfaction of Engineer-in-charge. Water, Glasses, Coasters, water bottles etc. for stage

Construction of Wooden Frame Wall Branding masking with Good Quality Flex. The Engineer-in-Charge will approve the matters for printing on the flex board. ( Approx size of the flex will be 3500 x 8 feet. The measurement will be made on an actual basis in Sqft)

Construction of Main Stage - 20ft x 10ft x 6-inch Height with high-quality New Carpet & 2 no podium on stage with the satisfaction of Engineer-in-charge.

providing and fixing Main Stage - Skriting Masking with Good Quality Flex (Approx qty of the flex will be 64 x 0.5 feet. The measurement will be made on an actual basis in Sqft)

Providing, fabricating, transporting, and installing an inauguration plaque with the following specifications: a. High-quality flex (vinyl print) properly mounted, with dimensions of 16 ft (width) x 4 ft (height), with good-quality wooden framework. b. Plaque should be covered with high quality curtain before unveiling the plaque by the chief guest. c. Mechanism: System to include motorized operation (mechanized unveiling/opening/scrolling as applicable) controlled via remote operation.

Engagement of a professional local dance troupe comprising a minimum of six to seven high-quality artists to perform a traditional welcome dance during the inaugural function of the Terminal Building, graced by the presence of the Honorable Prime Minister. The performance shall be culturally appropriate, reflecting regional heritage, and suitable for a high-profile dignitary event.

Hiring charge for providing photographer and videographer with their camera for the event - Videographer with PMW 200 HD Camera or equivalent with Camera man storage device including final editing and mixing (Final editted videos with voice should be provided to AAl in pendrives of adequate capacity in 04 sets.

Providing and fixing Wooden Frame with black back flex Road Signages - (Approx. size - 4ft x 3ft and 60 in nos. For payment actual size of flex will be measured) The Engineer-in-Charge will approve the matters for printing on the flex board)

Providing and fixing Wooden Frame with black back flex Standees size (Approx size- 4ft x 8ft and in 50Pc For payment actual size of flex will be measured. The Engineer-in-Charge will approve the matters for printing on the flex board)

Designing Charges of the Event

Providing and fixing Wooden Frame with Good Quality Flex Branded Boards (Approx size- 20ft x 8ft and in 10 Pc For payment actual size of flex will be measured. The Engineer-in-Charge will approve the matters for printing on the flex board)

Providing and fixing Wooden Frame with Good Quality Flex Welcome Banners (Approx size- 12ft x 8ft and in 10 Pc For payment actual size of the flex will be measured. The Engineer-in-Charge will approve the matters for printing on the flex board)

Providing and fixing Wooden Frame with Good Quality Flex Branded Walls (Approx size- 50ft x 10ft and in 4 Pc For payment actual size of the flex will be measured. The Engineer-in-Charge will approve the matters for printing on the flex board)

Providing and fixing a Wooden Frame with good-quality Flex Pillar Branding on four side 5ft x 16ft (Approx 12 nos. For payment actual size of the flex will be measured. The Engineer-in-Charge will approve the matters for printing on the flex board)

Providing and fixing a Wooden Frame with good-quality Flex Pillar Branding on four sides 4ft x 10ft- ( Approx 20 nos. For payment actual size of the flex will be measured. The Engineer-in-Charge will approve the matters for printing on the flex board)

Providing and fixing a Wooden Frame with Good Quality Flex Standees 5ft x 10ft ( Approx 10 nos. For payment actual size of the flex will be measured. The Engineer-in-Charge will approve the matters for printing on the flex board)

Design, fabrication, transportation, installation, and removal of a temporary decorative model (INSTALLATION-I) as per the reference photograph for display during the inauguration of the Terminal Building by the Hon’ble Prime Minister. The work includes but is not limited to: Conceptual and detailed design of the model matching the approved reference photograph. Use of durable and aesthetically appealing materials such as thermocol, acrylic, FRP, metal framework, wood, printed vinyl, lighting, etc., as required to faithfully reproduce the model with proper structural support. Execution of installation at the designated location, including all anchoring, supports, finishing, and alignment. Provision for safety, stability, for the duration of the event. Incorporation of lighting elements (if applicable) for enhanced visual appeal. Complete removal and site clearance after completion of the event without causing damage to the surrounding area.

Design, fabrication, transportation, installation, and removal of a temporary decorative model (INSTALLATION-2) as per the reference photograph for display during the inauguration of the Terminal Building by the Hon’ble Prime Minister. The work includes but is not limited to: Conceptual and detailed design of the model matching the approved reference photograph. Use of durable and aesthetically appealing materials such as thermocol, acrylic, FRP, metal framework, wood, printed vinyl, lighting, etc., as required to faithfully reproduce the model with proper structural support. Execution of installation at the designated location, including all anchoring, supports, finishing, and alignment. Provision for safety, stability, for the duration of the event. Incorporation of lighting elements (if applicable) for enhanced visual appeal. Complete removal and site clearance after completion of the event without causing damage to the surrounding area.

Design, fabrication, transportation, installation, and removal of a temporary decorative model (INSTALLATION-3) as per the reference photograph for display during the inauguration of the Terminal Building by the Hon’ble Prime Minister. The work includes but is not limited to: Conceptual and detailed design of the model matching the approved reference photograph. Use of durable and aesthetically appealing materials such as thermocol, acrylic, FRP, metal framework, wood, printed vinyl, lighting, etc., as required to faithfully reproduce the model with proper structural support. Execution of installation at the designated location, including all anchoring, supports, finishing, and alignment. Provision for safety, stability, for the duration of the event. Incorporation of lighting elements (if applicable) for enhanced visual appeal. Complete removal and site clearance after completion of the event without causing damage to the surrounding area.

Design, fabrication, transportation, installation, and removal of a temporary decorative model (INSTALLATION-4) as per the reference photograph for display during the inauguration of the Terminal Building by the Hon’ble Prime Minister. The work includes but is not limited to: Conceptual and detailed design of the model matching the approved reference photograph. Use of durable and aesthetically appealing materials such as thermocol, acrylic, FRP, metal framework, wood, printed vinyl, lighting, etc., as required to faithfully reproduce the model with proper structural support. Execution of installation at the designated location, including all anchoring, supports, finishing, and alignment. Provision for safety, stability, for the duration of the event. Incorporation of lighting elements (if applicable) for enhanced visual appeal. Complete removal and site clearance after completion of the event without causing damage to the surrounding area.

Supplying the following items digitally printed as per the direction and satisfaction of Engineer-in-charge. Before printing and supplying, the matter should be approved from the Engineer. In charge. 100 GSM Paper Laminated Brochures A4 Size 3 page.

Supplying the following items digitally printed as per the direction and satisfaction of Engineer-in-charge. Before printing and supplying, the matter should be approved from the Engineer. In charge. Badges for Official

Supplying the following items digitally printed as per the direction and satisfaction of Engineer-in-charge. Before printing and supplying, the matter should be approved from the Engineer. In charge. Invitation card with envelopes

Supplying the following items digitally printed as per the direction and satisfaction of Engineer-in-charge. Before printing and supplying, the matter should be approved from the Engineer. In charge. Car Passes Stickers for Official

Supply and installation of electrical wiring from the main supply panel to the stage area, including necessary distribution boards, cabling, conduits, and all associated accessories to ensure safe and reliable power supply. Provision and setup of good quality microphones (wireless) on the stage in sufficient nos for use by guest speakers, including stands, cables, and necessary sound system connections. Testing and commissioning of the complete electrical and sound system setup to ensure proper functioning during the event. All materials used shall be of approved quality and installed as per standard safety regulations.

Provision of professional sound system with line array hanging speaker system with complete wiring and cabling job with backup sound with adequate nos. of gooseneck mikes (2 to 4 nos) 6 to 8 cordeo mikes and 4 cordless miles etc. The sound dipersa\ to be uniform and clean without any distortion Echo.

Stage area professional light with complete wiring and cabling job with backup light control mixer.

Adequate nos. of gooseneck mikes (2 to 4 nos) 6 to 8 cordeo mikes and 4 cordless miles etc. The sound dipersa\ to be uniform and clean without any distortion Echo, Resonance inside and outside (if required) the tentage. Sound (on stage and in Venue)

Placement of dustbins at designated locations within the event area as directed by the event coordinator or engineer-in-charge.

Providing well-groomed, professional female hostesses to assist in the smooth conduct of the event. Duties of the hostess shall include welcoming guests, guiding dignitaries to their designated seats, facilitating stage activities, and providing general assistance during the event as directed. Hostesses shall report at least 4 hours before the scheduled start time of the event and remain available until the conclusion of the event. Uniforms with neat and formal appearance shall be provided by the agency supplying the hostesses, subject to prior approval from the Engineer-in-charge/Event Coordinator. Adequate backup (standby hostess) should also be arranged in case of any last-minute issues.

Terminal Building - Gate 1 and 2 (Flowral Decoration - Entry gate with desired colours based on the theme of the ceremony nearby the entry & exit way to Airport Road)

Flower decoration of the Terminal Building entry and exit gates at Arrival and Departure

providing and placing at designated location of Flowral Pillars - Inside Terminal

Providing and placing at designated location of Flowral Table

Decorating microphone stand with Flowral

Flowral Rangoli - Inside Terminal

Cloth Drape Decor -Cloth Draping Décor on Inside Terminal

Traditional Installations

Providing and placing Big Arecca Palm Planters at least 50 in number around the event place.

Providing and placing Green Tree duly planted in aesthetically good quality Planters during the event.

Decoration of railing with Cloth Drape & Flower Bunch

Providing High Tea service including arrangement of premium quality refreshments and branded mineral water, equivalent to or exceeding five-star hotel standards. The service shall include setup, presentation, and courteous serving by well-trained personnel in proper uniform with gloves, hair covers, and name badges, ensuring hygiene, decorum, and professional etiquette at all times. All arrangements shall be made in a clean and orderly manner, with aesthetically pleasing tableware and accessories. Service to be carried out as per the direction and satisfaction of the Engineer-in-Charge, including complete cleanup and removal post-event.

PYRAMIDFABCON EVENTMANAGER PVT LTD (BID ID -852439)

AJMANI INFRASTRUCTURES PROJECTS PRIVATE LIMITED (BID ID -852406)

SERVMARC COMMUNION PRIVATE LIMITED (BID ID -852423)

Pine Tree Pictures Pvt Ltd (BID ID -851021)

Evoke Media (BID ID -850980)

BLUE EVENTS (BID ID -851416)

Navkrit Brand Solutions Pvt. Ltd. (BID ID -852419)

Axis Communications (BID ID -851671)

COMMUNICATION & CONSTRUCTION (BID ID -851708)

Expression 360 Services India Limited (BID ID -852560)

Beatit Entertainment (BID ID -852426)

Chinmoyee Construction (BID ID -851986)

STCH INTEGRATED MARKETING SOLUTION PVT LTD (BID ID -851456)

Bidder Name

STCH INTEGRATED MARKETING SOLUTION PVT LTD