Karnataka

Active

Works

Buildings

Annual Maintenance of New Court Complex Building at Parvathi nagar BALLARI (House keeping, Sewage Treatment Plant, Electrical Maintenance, Lifts, DG Sets, UPS, Fire Fighting System, , CCTV, Fire Alaram System, Public Address System, Heat Ventilation Air Conditioning (HVAC), Internal and External Electrical Work and LAN Work) in Ballari for the Year 2025-26.

Public Works Department

PWD Division Office Ballari | Ballari, Karnataka

Amount: ₹84.1 LCloses: 18 Jun 2026

Tender Value

₹84.1 L

EMD Value

₹1.7 L

Closing Date

18 Jun 2026, 9:30 pm

Tender Inviting Organisation

Name

Public Works Department

Work Description

Annual Maintenance of New Court Complex Building at Parvathi nagar BALLARI (House keeping, Sewage Treatment Plant, Electrical Maintenance, Lifts, DG Sets, UPS, Fire Fighting System, , CCTV, Fire Alaram System, Public Address System, Heat Ventilation Air Conditioning (HVAC), Internal and External Electrical Work and LAN Work) in Ballari for the Year 2025-26.

Tender Information

Tender ID

304607

Reference Number

PWD/2025-26/BD/WORK_INDENT34841/CALL-2

Tender Type

Open

Product Category

Buildings

Location

PWD Division Office Ballari

Source Website

Subscribe to view

Documents Required

6 documents required · 6 mandatory

Technical Bid

RequiredKPWD Contractor Registration Certificate with QR Code

RequiredAnnual Turnover Certificate with UDIN for the last five years duly attested by the Notary or Government Gazetted Officer Submit the Originals at the time of Opening of the Financial Bid

RequiredSimilar Nature works i.e ANNUAL MAITENANCE OF GOVERNMENT/ COURT BUILDING WORKS Done Certificate as Prime Certificate from competent authority not below the rank of Executive Engineer or equivalent duly attested by the Notary or Government Gazetted Officer Submit the Originals at the time of Opening of the Financial Bid

RequiredQuantity wise breakup statement

RequiredExisting Commitments

RequiredBank line of credit from any Nationalized or scheduled bank

Eligibility Criteria

Tenders from Joint ventures are not acceptable.

Bidders shall not be under a declaration of ineligibility for corrupt and fraudulent practices issued by Government of Karnataka

Bidders shall ensure upload of relevant document certifying his/her status as Scheduled Caste/ Scheduled Tribe/other reserved category as prescribed in the tender document.

It shall be the responsibility of the Bidder to ensure credit of Tender Processing Fee and EMD into the respective receiving bank accounts of e-Procurement on or before the last date and time of bid submission.

EMD Payments through e-Payment mode shall be made as one single transaction and payments made in part are liable for rejection.

As per Karnataka State Government order No.LD/300/LET/2006 Bangalore Dated 01.01.2007 and Government Letter No.PW/134/BMS/2007 Dated 27-07-2007, a sum amounting to 1%of the bill amount will be deducted towards Construction Labour Welfare fund.

The Item Rate quoted shall include the Royalty Charges on construction materials and other taxes as per prevailing Government Orders.

Conditional tenders will not be accepted.

The Tenderer shall obtain the required work done certificates from the Competent Authority not below the rank of Executive Engineer or equivalent.

Financial Year will be reckoned as the period between first day of April and Thirty first day of March of succeeding year (both days inclusive).

The Tenderer shall scan Original Ownership Documents/ Lease/ Hire commitment Agreement for the Machineries and attach the scanned file to the Bid. The Original Documents shall be produced at the time of opening of technical Bids for physical verification.

The Employer reserves the right to reject any or all Tenders without assigning any reason or what so ever.

The tenderer shall maintain the Road/Building during the defect liability period.

The Department is not responsible for any delay in accessing kp procurement portal.

Financial turnover of previous years shall be given a weightage of 10% per year to bring them to the price level of the 2026-27. And Value at 2026-27 price level, of existing commitments and on-going works to be executed during the next 12 months (Financial commitment of previous years shall be given a weightage of 10% per year to bring them to the price level of the 2026-27) in the Technical Qualification Criteria mentioned in the next section.

Tenderer shall note that the Tenders of those found Eligible as mentioned in Clause 3 - Qualification of the Tenderer in Section 2: Instructions to Tenderers (ITT), will only be considered for evaluation.

The star rates in respect of specified materials (Cement, Steel and Bitumen) shall be payable as per GO No: FD/3/PCL/2008 Bangalore Dated 21.11.2008.

The tenderer shall furnish required information in all formats. Scan and upload all Formats/Original documents required for this bid to the KP-procurement portal. The Original Formats/Documents shall be produced at the time of opening of Technical Bid for physical verification.

The proposed methodology and program of construction, backed with equipment planning and deployment, duly supported with broad calculations and quality control procedures proposed to be adopted, justifying their capability of execution and completion of the work as per technical specifications within the stipulated period of completion.

The time stipulated for completion of work is 5 (Five) calendar months including rainy season.

The Agency shall comply with ISO14001 (Environmental Management System) requirement during execution of work.

The tenderer shall submit an affidavit stating that he has not involved in litigation with Government, also he shall state that, amount of existing / on going works and amount of works awarded to him and yet to be commenced.

The defect liability period for the work is 12 (Twelve) calendar months.

Contractor should follow strictly the prevailing rules of labour act and applicable any other law as concerned to work.

All safety precautions, warning signs, night illumination, reflectors, deployment of security guards has to be ensured so that no untoward incident happens on account of negligence or any project activity till completion. Contractor should indemnify the client to that extent.

Contractor should establish a fully functional laboratory at site at their own cost and risk in order to carry out all the required tests for the materials and work being used in the project for satisfactory completion.

The Bidder shall ensure credit of Tender Processing Fee and EMD into the respective receiving bank accounts of KP Procurement portal on or before the last date of bid submission.

The tenderer is required to ensure browser compatibility of the computer well in advance to the last date and time for receipt of tenders. The departments shall not be responsible for non-accessibility of KP Procurement portal due to internet connectivity issues and technical glitches.

EMD Payments through KP-Payment mode shall be made as one single transaction and payments made in part are liable for rejection

As per Government Circular No.PWD/15/ITC/20082099 dated 2-12-2010, the tenderer can submit requisite EMD in two parts. i.e., for works costing from Rs.50.00 lakhs to 1.00 Crore, minimum of Rs.50,000/- through e-payment and rest of the amount either in the form of Bank Guarantee or FDR drawn in favour of the Executive Engineer, Public Works Department Division, Ballari issued by any Nationalised or Scheduled Bank. For works costing Rs.1.00 crore and above, minimum of Rs.1,00,000/- through e-payment and rest of the amount either in the form of Bank Guarantee or FDR drawn in favour of the Executive Engineer, Public Works Department Division, Ballari issued by any Nationalised or Scheduled Bank. If the tenderer intends to submit the requisite EMD in two parts, then the validity of EMD submitted in the form of Bank Guarantee or FDR shall remain valid for a period of 135 days from the last day of bid submission. If not such tenders will not be considered for evaluation. The tenderer shall submit the original instrument of EMD remitted in second part.

It is mandatory to use Manufactured Sand as per Government Circular No.PWD/72/BMS/2013 dated 31-07-2013. Also it is mandatory that the bidders should upload the required documents which demonstrate that, the bidder owns sand manufacturing unit or an agreement with the manufactured sand suppliers. The manufactured sand that should be got tested to confirm IS 383-2007 before use. Further, the contractor shall have his own Artificial sand manufacturing plant Unit.

Contractor should adhere to HSE policy applicable for similar projects. Contractor to that extent should submit HSE document defining all the procedure including the policies before execution of the project.

The tenderer shall note that, the GST at 18% shall be paid to the tendered amount separately.

The tenderer shall note that, the increase in GST shall not be paid in the extended period of contract for which the contractor alone is responsible for delay as determined by the authority while granting the extension of time.

The tenderers shall note that, as per The Karnataka Minor Mineral Concession Rules-1964, it is mandatory to submit the Mineral dispatch Permits (MDPs) issued by a competent authority, along with the bills. If not, penalty will be levied as per the prevailing clauses.

It is mandatory for the contractor to upload the work done certificate issued by an officer not below the rank of Executive Engineer duly indicating the work indent numbers for works costing more than Rs.5.00 lakhs

The tenderer shall upload Physical and financial implementation calendar format before last date of tender receipt in the kpp portal.

The Tenderer or his identified sub-contractor should possess required valid electrical license for executing electrification works

Successful tender should have to obtain all mandatory clearances from Fire Services, Electrical Inspectorate, GESCOM Power Supply etc., before commencement of the work.

UN-accessory documents or any kind of fake document will lead to rejection of tender.

Only relevant document needs to be uploaded.

Updation and modification of software/circuits are to be executed as per site conditions with prior permission of department

Maintenance of machineries and equipment of services like lift ,DG,UPS,FAS,HVAC, STP of 100 KLD, CCTV includes periodical servicing.

The successful Tenderer shall produce EPF,ESI Licence

Technical Criteria

General

Total value of civl engineering works executed and payments received in the last five years (year-wise)

List of existing commitments and ongoing works

List of works for which tenders already submitted

Banker Details for reference

Construction equipment owned by the tenderer and equipment proposed to be deployed on this contract, if awarded

Reports on the financial standing of the tenderer, such as profit and loss statements and auditor’s reports for the last five years

Qualification and experience of the key technical and management personnel in permanent employment with the tenderer and those that are proposed to be deployed on this contract, if awarded

List of Financial Resources with Certificates

Past Experience

To qualify for award of this contract, each Tenderer in his name should have in the last five years i.e., 2021-22, 2022-23, 2023-24, 2024-25 and 2025-26. - achieved in at least two financial years an annual financial turnover (in all classes of civil engineering construction works only) of of value not less than Rs.84.50 Lakhs.

Audited CA Certificate of Annual Turnover

To qualify for award of this contract, each Tenderer in his name should have in the last five years i.e., 2021-22, 2022-23, 2023-24, 2024-25 and 2025-26. - satisfactorily completed as prime contractor, at least one similar work such as - ANNUAL MAITENANCE OF GOVERNMENT/ COURT BUILDING WORKS of value not less than Rs.42.50 Lakhs.

Others -- Work done certificate of similar nature work from competent authority not below the rank of Executive engineer

Qty executed in any one year, the following minimum quantities of work during last five years ie 2021-22, 2022-23, 2023-24, 2024-25 and 2025-26. 1) Cleaning of office floors, toilet floors, corridors, lobbies, partitions, storage units, furnitures, electrical & electronic equipment, doors, windows, curtains, blinds : 13,10,527.00 Sqm 2) Maintenance of Lifts (15 Passenger 2 Nos 10 Passenger 2 No 6 Passenger 1 No) 10 months 3) Maintenance of fire fighting and Fire Alarm System, 4) Floor Cleaning machine-2 (1 Owned & 1 Hired), and 5) Maintenance of HVAC.

Others -- Work done certificate of similar nature work from competent authority not below the rank of Executive engineer

Financial Status

Liquid Assets and /or availability of credit facilities of not less than Rs.25.50 Lakhs (Credit Lines/letter of credit/ certificates from the banks for meeting the fund requirement etc.,)

Others -- Bankers Certificate - Information in Format-9

Others

Constitutional or Legal Status of the Tenderer.

Others -- Copy of Registration for having registered in KPWD under Class-I category

Principal Place of Business.

Others -- Declaration by the Bidder on the Letter Head

Information on Existing commitments and on going works which are yet to be completed

Others -- Information in Format-5

Information of the works for which Tender acceptance letters are received.

Others -- Information in Format-6 and Letter of Acceptance

Information of the works for which Tenderer has submitted Tender

Others -- Information in Format-7

Information on litigation in which the Tenderer is involved

Others -- Information in Format-10

Fee & Financial Details

Tender Fee Amount

₹2,110

EMD Fee Amount

₹1.7 L

Important Dates

Last Activity

9 Jun 2026

Published

9 Jun 2026

Bid Opening

19 Jun 2026

Download Ends

15 Jun 2026

BOQ Preview

•

Financial Year Total value of Civil Engineering works executed and payments received in the last five years (in Rs. lac)

•

Attach Chartered Accountant's Yearwise Statements.

•

Note : Documents shall be attested by the Notary or Government Gazetted and original documents to be submitted at the time of opening of Technical bid for verification (Original documents shall scan and uploaded). The IT Returns statement shall also be scanned and uploaded.

•

Work executed as prime contractor (in the same name) on works of similar nature during the five years specified)

•

Project Name Name & Address of the Employer Name of Work Contract Number Value of contract Rs. Lakhs Date of Markout /Date of Handing over of site Specified period of completion (including/excluding Monsoon Actual date of completion Remarks (appreciation letter received for early completion or reasons, if there is delay in completion)

•

Attach Workdone Certificate for each work indicated above, in Format 3, obtained from the Competent Authority

•

Quantities of work executed as prime contractor (in the same name) during the last five years i.e., from 2014-15 to 2018-19

•

Year Name of Work Name of Employer Quantity of work performed Remarks(Indicate contract reference)

•

Earth work excavation in Cum Sub base and shoulders (Gravel/murrum) in Cum Wet mix macadam in Cum Bituminous Macadam in Cum Mix seal surfacing in Sqm Plain /Reinforced Cement concrete in Cum Size Stone Masonry in cum

•

Attach Workdone Certificate for each work indicated above, obtained from the Competent Authority not below the rank of Executive Engineer or equivalent.

•

Note : Documents shall be attested by the Notary or Government Gazetted. The Original documents shall

•

scanned and uploaded. At the time of opening of the Technical Bid, submit the original documents for

•

Physical verification.

•

FORMAT FOR WORK DONE CERTIFICATE TO BE OBTAINED FROM COMPETENT AUTHORITY

•

has executed/ is executing(strike off which ever is not applicable) the work of .............................................

•

in this Organisation. The details of the work is as under:

•

1 Name of the Project :

•

2 Name of the Work :

•

3 Contract Amount :

•

4 Date of signing the Agreement :

•

5 Date of handing over of the Site :

•

6 Progress * : 2020

•

January February March April May June July August September October November December

•

Earthwork Physical in cum :

•

Financial in lac :

•

Formation of Road embankment Physical in cum :

•

Financial in lac :

•

Metalling Physical in cum :

•

Financial in lac :

•

Mix-seal Surfacing Physical in Sqm :

•

Financial in lac :

•

Others (Pl specify) Physical is cum/sqm :

•

Financial in lac :

•

Others (Pl specify) Physical :

•

Financial in lac :

•

Progress * : 2021

•

January February March April May June July August September October November December

•

Earthwork Physical in cum :

•

Financial in lac :

•

Formation of Road embankment Physical in Quintal :

•

Financial in lac :

•

Metalling Physical in cum :

•

Financial in lac :

•

Mix-seal Surfacing Physical in Sqm :

•

Financial in lac :

•

Others (Pl specify) Physical is cum/sqm :

•

Financial in lac :

•

Others (Pl specify) Physical :

•

Financial in lac :

•

Progress * : 2022

•

January February March April May June July August September October November December

•

Earthwork Physical in cum :

•

Financial in lac :

•

Formation of Road embankment Physical in Quintal :

•

Financial in lac :

•

Metalling Physical in cum :

•

Financial in lac :

•

Mix-seal Surfacing Physical in Sqm :

•

Financial in lac :

•

Others (Pl specify) Physical is cum/sqm :

•

Financial in lac :

•

Others (Pl specify) Physical :

•

Financial in lac :

•

Progress * : 2023

•

January February March April May June July August September October November December

•

Earthwork Physical in cum :

•

Financial in lac :

•

Formation of Road embankment Physical in Quintal :

•

Financial in lac :

•

Metalling Physical in cum :

•

Financial in lac :

•

Mix-seal Surfacing Physical in Sqm :

•

Financial in lac :

•

Others (Pl specify) Physical is cum/sqm :

•

Financial in lac :

•

Others (Pl specify) Physical :

•

Financial in lac :

•

Progress * : 2024

•

January February March April May June July August September October November December

•

Earthwork Physical in cum :

•

Financial in lac :

•

Formation of Road embankment Physical in Quintal :

•

Financial in lac :

•

Metalling Physical in cum :

•

Financial in lac :

•

Mix-seal Surfacing Physical in Sqm :

•

Financial in lac :

•

Others (Pl specify) Physical is cum/sqm :

•

Financial in lac :

•

Others (Pl specify) Physical :

•

Financial in lac :

•

Progress * : 2025

•

January February March April May June July August September October November December

•

Earthwork Physical in cum :

•

Financial in lac :

•

Formation of Road embankment Physical in Quintal :

•

Financial in lac :

•

Metalling Physical in cum :

•

Financial in lac :

•

Mix-seal Surfacing Physical in Sqm :

•

Financial in lac :

•

Others (Pl specify) Physical is cum/sqm :

•

Financial in lac :

•

Others (Pl specify) Physical :

•

Financial in lac :

•

7 Stipulated Period of Completion (including monsoon)

•

8 Prescribed Date of completion

•

9 Actual Date of Completion/ Probable Date of Completion

•

10 Cost of balance work (if work is in progress) :

•

11 Reasons if any for delay in completion, if work completion is delayed :

•

12 Penalty if any imposed :

•

13 Any other information :

•

* Monthwise progress shall be furnished seperately.

•

Date: (Authorised Signatory)

•

Address for correspondence:

•

Note : Documents shall be attested by the Notary or Government Gazetted and original documents to be submitted at the time of opening of Technical bid for verification. Originals shall sacnned and uploaded.

•

Monthly Physical and Financial Progress Achieved in all Contracts which are referred to in Format 3

•

Names of Works Item of Work Names of Employers 2020 Remarks (Indicate contract reference)

•

January February march April May June July August September October November December

•

Earthworks in cum Physical

•

Formation of Road embankment in cum Physical

•

Metalling in Cum Physical

•

Asphalting (20 mm thick MSS) in sqm Physical

•

Others Specify Details Physical

•

Earthworks in cum Physical

•

Formation of Road embankment in cum Physical

•

Metalling in Cum Physical

•

Asphalting (20 mm thick MSS) in sqm Physical

•

Others Specify Details Physical

•

Earthworks in cum Physical

•

Formation of Road embankment in cum Physical

•

Metalling in Cum Physical

•

Asphalting (20 mm thick MSS) in sqm Physical

•

Others Specify Details Physical

•

Earthworks in cum Physical

•

Formation of Road embankment in cum Physical

•

Metalling in Cum Physical

•

Asphalting (20 mm thick MSS) in sqm Physical

•

Others Specify Details Physical

•

Earthworks in cum Physical

•

Formation of Road embankment in cum Physical

•

Metalling in Cum Physical

•

Asphalting (20 mm thick MSS) in sqm Physical

•

Others Specify Details Physical

•

Earthworks in cum Physical .

•

Formation of Road embankment in cum Physical

•

Metalling in Cum Physical

•

Asphalting (20 mm thick MSS) in sqm Physical

•

Others Specify Details Physical

•

Information on works which are yet to be completed.

•

(EXISTING COMMITMENTS AND ON-GOING WORKS)

•

Project Name Name & Address of the Employer Name of Work Contract Number Value of contract Rs. Lakhs Date of Markout /Date of Handing over of site Specified period of completion (including/excluding Monsoon cost of balance works remaining Rs. in lac Probable date of completion

•

Attach Certificate for each work indicated above, in Format 3, obtained from the Competent Authority

•

Information of the works for which Tender acceptance letters are received.

•

Project Name Name & Address of the Employer Name of Work Tendered Amount in Rs lac Specified period of completion (including/excluding Monsoon Probable Date of Handing over of site

•

Attach letters of Acceptance received.

•

Information of the works for which Tenderer has submitted Tender.

•

Project Name Name & Address of the Employer Name of Work Amount put to Tender in Rs lac. Specified period of completion (including/excluding Monsoon Prescribed last date of submission of tender Probable date of decision on the Tender Remarks if any.

•

List of Machineries Required

•

Item of Equipment Requirement Owned/ Hired/Leased Owned/ Hired/Lease and available Remarks

•

No. Capacity Number/Capacity Age/ Condition

•

BANKER’S CERTIFICATE

•

This is to certify that M/s. ………………………….. is a reputed company with a good financial standing. If the contract for this work, namely.................................................................................... (Name of the work) is awarded to the above firm, we shall be able to provide overdraft/credit facilities to the extent of Rs. …………....../- (inwards) .................................................................... ..... to meet the working capital requirements for executing the above contract

•

Name of the Bank, Senior Bank Manger

•

Information on litigation in which the Tenderer is involved:

•

Other Party/Parties Employer Details of Dispute Amount involved Remarks showing Present Status

•

Documents

Tap a document below to read it instantly. You can also download everything as a ZIP if you prefer.

NIT Documents

sec.9_wood-work.zip

Others - Specifications • 6.29 MB

kbs-section-8 roofing.zip

Others - Specifications • 2.17 MB

sec.2__earthwork.zip

Others - Specifications • 0.57 MB

sec.4_concrete-work.zip

Others - Specifications • 8.75 MB

sec.5_stone-masonry.zip

Others - Specifications • 5.35 MB

sec.6_brick-masonry.zip

Others - Specifications • 3.83 MB

sec.7_steel-work.zip

Others - Specifications • 4.85 MB

environemnt management system - regulatory requirements.doc

Others - EMS • 0.21 MB

KPP_formats new.xls

Instructions to Tenderers • 0.11 MB

sec.13_water_supply.zip

Others - Specifications • 2.99 MB

sec.16-electrification.zip

Others - Specifications • 0.15 MB

kbs-section-10 water proofing.zip

Others - Specifications • 1.23 MB

kbs-section-12 drainage work.zip

Others - Specifications • 7.57 MB

kbs-section-14 flooring works.zip

Others - Specifications • 3.66 MB

kbs-section-15 finishing work.zip

Others - Specifications • 4.50 MB

sec.11_sanitary-works.zip

Others - Specifications • 4.23 MB

34841 CALL2 KW-3 Building.doc

Tender Document • 0.40 MB

Ready to Participate?

Download all tender documents and submit your bid

Market Intelligence

Tender Inviting Organisation

Work Description

Tender Information

Documents Required

Eligibility Criteria

Technical Criteria

Fee & Financial Details

Important Dates

BOQ Preview

Documents

NIT Documents

Ready to Participate?