Rate contract for supply of Medicines, Surgical and Consumables Items against day to day Local Purchase of Workshop Railway Hospital, Kanchrapara for a period of 02 years From the date of commencement of the contract.

Special Eligibility Criteria

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   1.Holding a valid Drug License. The chemists/vendors must hold valid Drug licenses as on the date of submission of bid in specified forms issued by the Drug Control Authority of the State under the provisions of Drug and Cosmetics Act, 1940. The successful bidder will further ensure that their licenses remain valid on the date of bid opening and till the end of the contract period. 2. Non Conviction certificate from "competent authority. 3. Trade license. 4. GST registration certificate. 5. PAN 6. The Average Annual Turnover of the vendors/firm/distributors for the last three completed financial years prior to the date of opening of tender should be equal to or more than Rs 2.27 crore i.e. three times the annual value of the retail local purchase of medicines made by WRH/ER/KPA in the last three completed financial years. (as per railway Board's letter no.2017/H/4/1/Local Purchase(E- 3236402) dt-31.07.2023.) 7.Vendor should show profits in at least two out of the three last three financial years. Balance sheet/Profit - loss account certified by CA should be submitted in the bid. (as per railway Board's letter no.2017/H/4/1/Local Purchase(E- 3236402) dt-31.07.2023.) 8.Chemist/Vendor's shop/commercial establishment should be situated within radius of 50KM from the Workshop Railway Hospital Kanchrapara. Presence of proper storage and cold chain supply system in the vendor's establishment to be assured. 9.Tenderers are required to deposit at the rate of 2% of the tender value as Earnest Money online only through IREPS. Any other mode of submission is not acceptable and in such cases. EMD to be deposited during participation of bidding which is refundable after issuance of LOA. Tenderes claiming exemption of Earnest Money should upload MSME certificate. 10. The firm must also submit an affidavit stating that the firm is not black listed/Prematurely terminated and that there is no punitive action taken by any Railway/State Government or other Govt. Organization.

   Document requiredConfirmation required

Commercial-Compliance

1. 1

   Financial and Commercial Criteria: : 1. The Average Annual Turnover of the vendors/firm/distributors for the last three completed financial years prior to the date of opening of tender should be equal to or more than Rs 2.27 crore i.e. three times the annual value of the retail local purchase of medicines made by WRH/ER/KPA in the last three completed financial years. (as per railway Board's letter no.2017/H/4/1/Local Purchase(E- 3236402) dt-31.07.2023.) 2.Vendor should show profits in at least two out of the three last three financial years. Balance sheet/Profit - loss account certified by CA should be submitted in the bid.(as per railway Board's letter no.2017/H/4/1/Local Purchase(E-3236402) dt- 31.07.2023.) 3.Tenderers are required to deposit at the rate of 2% of the tender value as Earnest Money online only through IREPS. Any other mode of submission is not acceptable and in such cases. EMD to be deposited during participation of bidding which is refundable after issuance of LOA. Tenderes claiming exemption of Earnest Money should upload MSME certificate. 4. EMD will be forfeited in case bidders withdraw from the registration process in between or after the offer of the acceptance letter or failure to sign the contract in accordance with the terms and condition. In case EMD is not submitted as per extant instructions along with the bid, the offer will be summarily rejected. Other terms and conditions as per railway Board's letter no.2017/H/4/1/Local Purchase(E- 3236402) dt-31.07.2023

   Document requiredConfirmation required
2. 2

   Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

   Document optional

General Instructions

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   Following criteria will be considered for empanelment. : A.Service Level i) Services should be available 24x7 (as per the requirement). ii) Supply/delivery of the items shall be done as per the local requirements. iii) Items shall be supplied on the same day preferably before the closure of OPD, if the indent has been placed at least 4 hours before closure of OPD timings. iv) Medicines for which orders are placed before 13.00 hrs. should be supplied and delivered before 17.00 hrs. on the same day to the medical store of hospital. v) In cases of life saving emergencies, vendor should be able to supply the item on a short notice preferably within one/two hour of being intimated on phone/ Whatsapp / message or fax etc as decided. vi) Each strip packet bottle contains the medicines should have a printing or stamping of Indian Railway-Not for sale. vii) Different time limits can be set for different medicines, surgical items or consumables as per local requirements. viii) If need be, different time limits can be set for different medicines, surgical items or consumables as per requirement. ix) Medicines have to be supplied through special messengers of the suppliers. x) Medicines should be supplied by the same name/make as indented/ordered. No alternate or substitute will be accepted except with special permission of CMS or in consultation of the treating doctor. xi) Failure to supply in time, quantity and quality shall be recorded. xii) Order for supply against a particular item will be placed on the vendor as per rotation and periodically as decided & fixed by CMS/ACMS(IC)/Doctor I/c, Medical Store. xiii) Order for supply against as particular item will be placed on the vendor as per the preference order of tender process i.e. as L1, L2, L3 etc. If L1 fails, the L2 will get the order subjected to fulfillment of necessary condition. Other terms & conditions as per Other terms & conditions as per railway Board's letter no.2017/H/4/1/Local Purchase(E- 3236402) dt-31.07.2023.
2. 1.1

   B. Facilities i. The empaneled supplier will visit the WRH/ER/KPA twice a day once in the morning and once in the evening and receive the consolidated order for local purchases approved by the competent authority. Services to be provided 24x7 for 730 Days. ii. The empaneled suppliers will also receive and respond to E mails, WhatsApp or phone calls. The chemist or his representative shall always be contactable of his/her phone and otherwise on all the days. Every vendor should have an official e-mail ID and official contact no. Orders will be placed through email/ whatsapp/ Online Portal HMIS or any other web platforms as decided by the Railway Administration. The successful bidder should be able to respond to such Purchase Orders available on dedicated web portal and should enter the details of the items which is being supplied to this Hospital before delivering the material. In unavoidable circumstances physical copy of the Purchase order will be handed over to representative of vendor or through email/SMS/Whatsapp to the supplier as decided by the competent authority. iii. Further, the successful empanelled supplier will collect the orders approved by the competent authority in the evening at 05 PM at the time of delivery of the items ordered in the morning. iv. Those orders received in the evening should be complied and supplied next day before 12.00 noon. v. In case of life saving drugs, the supply should be done immediately. vi. No alternate or substitute will be accepted. vii. It is to be noted that no failure in supplying of any of the items ordered acceptable. viii. The WRH/ER/KPA will procure such non supplied items from other sources immediately and the difference will be deducted from payable bills. ix. The successful empanelled supplier will submit the bills every month. Other terms & conditions as per railway Board's letter no.2017/H/4/1/Local Purchase(E- 3236402) dt-31.07.2023. C. Legal/Statutory requirements. a) Holding a valid Drug License. b) Non Conviction certificate from "competent authority. c) GST registration certificate. d) Attested copy of trade license. D. Financial Capability: a. The Average Annual Turnover of the vendors/firm/distributors for the last three completed financial years prior to the date of opening of tender should be equal to or more than Rs 2.27 crore i.e. three times the annual value of the retail local purchase of medicines made by WRH/ER/KPA in the last three completed financial years. b. Vendor should show profits in at least two out of the three last three financial years. Balance sheet/Profit - loss account certified by CA should be submitted in the bid. c. Details of registration with any Government/Private/corporate Hospitals and past experience of supply to Government/Private/corporate Hospitals for establishing the performance/Capacity of the vendor. Documents related to registration and contract copies along with satisfactory working in t h e s e organizations should be submitted in the bid. d. Tenderers are required to deposit at the rate of 2% of the tender value as Earnest Money online only through IREPS. Any other mode of submission is not acceptable and in such cases. Tenderers claiming exemption of Earnest Money should upload MSME certificate. e. EMD / Security deposit, based on the estimated value of the Rate contract, should be as per the extant instructions.

3. 1.1.1 E. Termination of Rate Contract: a. In case of unsatisfactory performance, the empanelment of the vendor may be terminated with one month prior notice and the orders will be passed to the vendor in terms of L1, L2, L3 etc. b. The offer of given discount on MRP will be valid for the entire period of validity of rate contract including the extended period if any. c. Packing and delivery requirements: Standard packing norms based upon the medicines requirement shall be followed as per extant practice. Vendors /Firms/ Distubtors representative should be contactable/approachable over phone/Email/whatsapp for immediate supply in accordance with the local requirements. Other terms & conditions as per railway Board's letter no.2017/H/4/1/Local Purchase(E- 3236402) dt-31.07.2023.
4. 1.2

   F. Operation of Rate Contract: a.Validity of contract: 02 years from the date of commencement of the contract.Under exceptional circumstances, to maintain the continuity of supply, period of rate contract can be extended for a p e r i o d maximum upto three months at a time with the approval of CMS/KPA and concurrence of associate finance. Total extension shall not be more than six months. b.To avoid failure of supply in hospital, as per the need, rate contract may be entered with more than one vendor for local purchase. Vendors/firms/distributors offering maximum discount on MRP shall be considered for rate contract, individually for each categories mentioned. If rate contract is to be entered more than one vendor ,discount offered by L1 should be counter offer to others selected suitable higher bidders i.e. L2, L3 ( as applicable) for acceptance. In case of two vendors, distribution of orders (Value wise) should be in the ratio of 70:30 on monthly basis. In case of three vendors, distribution of orders (Value wise) should be in the ratio of 60:25:15 on monthly basis. Suitable mechanism will be worked out to implement this. The firm which is offering maximum discount on MRP shall be treated as L1& the same way L2, L3 will be decided. c. Minimum discount for Branded Medicines-10%, Generic Midicine- 35%, Anticancer related Medicine- 15%, Minimum discount for Surgical, Consumable, lab items and Dental& Implements @ 25%. d. Medicines should be supplied by the same quality/brand etc. as mentioned in the supply order. No alternate or substitute will beaccepted. However, in case there is no option, the indenting officer will obtain permission from Hospital in Charge for accepting any alternative medicine in consultation of the treating doctor. e. If Vendors/firms/distributors fail to supply as per the supply order placed as per contract conditions of rate contract, that particular item shall be procured from the next vendors firms/distributors due for the next supply order as per criteria and periodicity policy already decided by the competent authority and the failure will be recorded in Performance register against the defaulting vendor firms/distributors. Other terms & conditions as per railway Board's letter no.2017/H/4/1/Local Purchase(E- 3236402) dt-31.07.2023.

1. 1

   Validity of Offer: No deviation from the offer validity period stipulated in the tender is permitted.

2. 2

   Payment Terms: No deviation from the Payment Terms stipulated in the tender is permitted.

3. 3

   Delivery Period: No deviation from the Delivery Period stipulated in the tender is permitted.

4. 4

   Price Variation Clause: No deviation from the Price Variation Clause stipulated in the tender is permitted.