PRINTING AND SUPPLY OF COMPUTERISED PRE-PRINTED, PRE-PEFORATED RESERVATION TICKETS ( PRS Ticket)

Special Eligibility Criteria

1. 1

   This item is reserved for procurement from RBI/IBA approved security printers i.e., from firms having valid license for operating security approved by RBI/IBA. Bidders must attach the valid documentary evidence i.e., valid approval letter along with their offer for consideration of their bid failing which their offer will be summarily rejected.

   Document required
2. 2

   For being eligible for a regular/developmental order(s), tenderers must have Relevant past performance as defined below:- A. Bulk Order: Bulk order will be placed on the firm(s) having satisfactory/proven past performance for supply of tendered item for a minimum 20% of tendered quantity against a single order during the last three completed Financial Years and the part of the current Financial Year up to the date of tender closing. Order date should not be earlier than 01.04.2023. B. Developmental Order: Developmental Order will be placed on firm(s) having satisfactory/proven past performance for supply of tendered item for a minimum 10% of tendered quantity against a single order during the last three completed Financial Years and the part of the current Financial Year up to the date of tender closing. Order date should not be earlier than 01.04.2023. Note: Total Developmental order quantity will not be more than 20% of the net procurable quantity. Firms shall submit the supply performance credentials documents such as Third-Party Inspection Certificate/ delivery document/ R Note etc. along with the bid. Non- submission of such vital documents shall be taken as their not having any such past performance and their offer will be summarily rejected without any back reference. Firm should enclose such documents along with summary statement of their performance financial year wise in the bid in format given in Annexure-B.

   Document required

Check List

1. 1

   Have you carefully reviewed the contents of the Undertaking/Declaration regarding non-participation of sister concerns or affiliates in this tender, as submission of false information/declaration could lead to rejection of the bid ?

Commercial-Compliance

1. 1

   Earnest Money Deposit shall be as per para 0500 of Western Railway Bid Document (Indigenous Purchases), Version -14 of June 2024. EMD is compulsory and offers without EMD, except those exempted, will be summarily rejected. In para 0502 wherein some exemptions are listed, a sub para (vii) is added as "Vendors registered with the Railways for the trade group of the item tendered ". Vendors (other than those appearing on vendor panels of approving agencies) seeking exemption from EMD, shall have to attach scanned copy of requisite document along with offer in support of their claim for exemption, failing which their offer will not be considered eligible for exemption from EMD. An authorized agent quoting on behalf of a manufacturer shall not be exempted from remitting EMD owing to any of the exemption claimed. Bidders claiming exemption shall also be required to sign the Bid Securing Declaration as follows:- " I/We certify that, my/our offer is eligible for exemption from submission of Bid Security/Earnest Money Deposit, in terms of tender conditions. In case my/our claim to exemption from submission of Bid Security/Earnest Money Deposit is not found valid as per terms of the tender, I/We understand and accept that Railways has unquestionable right to summarily reject my bid and my offer shall not be considered for ordering. Further, I/We hereby understand and accept that if I/We withdraw or modify my/our bids during the period of validity, or if I/We are awarded the contract and on being called upon to submit the performance security/Security Deposit, fails to submit the performance security /Security Deposit before the deadline defined in the request for Bid document/Notice inviting tender, I/We shall be debarred from exemption of submitting Bid Security/Earnest Money Deposit and performance Security/Security Deposit for a period of 06 (six) months , from the date I/We are declared suspended disqualified from exemption from submission of EMD/SD, for all tenders for procurement of goods issued by any unit of Indian Railways published during this period " .

   Document optional
2. 2

   Security Deposit: SD will be applicable as per para 0600 of Western Railway Bid Document (Indigenous Purchases), Version -14 of June 2024 along with correction slips /amendments ifany, before tender closing date. Bank Guarantee: As per proforma given in Annexure-5 of Western Bid Document (Indigenous purchase), Version 14 of June 2024. Note:- Offers from firms not exempted and denying to pay Security Deposit will be summarily rejected.
3. 3

   LD for delayed supplies :- In case of delay in supply Liquidated Damages (LD) shall be levied @1/2% (half percent) of the value of the stores delayed per week or part of the week during which delivery is accepted . The upper limit for recovery of Liquidated Damages in supply contracts shall be 10% (ten percent) of the value of stores delayed, irrespective of delays, unless otherwise specifically provided in the contract.In terms of Railway Board's letter no.2001/RS(G)/779/7 Pt 2 dated 25.06.2018, orders on developmental vendors shall be "developmental orders" and treated as such, specifically with regard to applicability of liquidated damages for delayed supplies.
4. 4

   Public Procurement (Preference to Make in India) Order shall be applicable as per para 1800 of Western Railway Bid Document (Indigenous Purchases), Version-16 of November 2024. Bidders to submit details of location(s) where local value addition is made. In case no details are furnished, it will be presumed that the indicated works address(es) of manufacturing in India are the location(s) of local value addition.

   Document optional
5. 5

   MSE: The purchase preference to MSEs shall be considered as per para 1700 of Western Railway Bid Document (Indigenous Purchases), Version -14 of June 2024. Notes:- i) Criteria for classification of Enterprises based on investment and turnover vide Gazette Notification dated 26.06.2020, as amended time to time, issued by the Ministry of MSME is applicable in the tender. In case conditions contained in above notification contradict with any of the tender conditions, conditions contained in above notification, as amended, will prevail. ii) As per extant guidelines an enterprise registered as MSE firm with any other organization under the Ministry of Micro, Small and Medium Enterprises shall register itself under UDYAM Registration for getting MSE benefit under this clause. Classification of Enterprise as Micro, Small or Medium Enterprise shall only be considered on the basis of UDYAM Certificate. Vendors claiming to avail benefits and preferential treatment extended to Micro and Small Enterprises (MSEs) must necessarily upload relevant documents with their offer. i. e. complete UDYAM certificate indicating social status of the MSE. iii) MSE benefit will not be applicable for the traders/authorized dealers/agents. iv) Vendors claiming MSE benefits/preferential treatment, despite upward re- classification, must upload document confirming their MSE status within a span of 03 years preceding from the date of closing of the tender, else status of such vendors shall not be considered as MSE.

   Document optional
6. 6

   Warranty/Guarantee: As per clause 1200 of the Western Railway Bid Document (Indigenous purchases) Version-14 of June 2024 or latest with all corrigendums and amendments, if any, along with all latest Railway Board guidelines issued before the tender closing date. In the event of any conflict, warranty clause as appearing in the technical specification shall prevail.
7. 7

   OEM:- Procurement from Authorized Agents/Dealers/Distributors etc. shall be as per para 0400 of Western Railway Bid Document (Indigenous Purchases), Version-14 of June 2024. a) OEMs should quote directly preferably or an OEM can authorize and give Tender Specific Authorization (TSA) to its Agent / Dealer to quote on their behalf similar to proforma attached as Annexure-2. b) The authorized Dealer/Agent should upload valid tender specific authorization, along with the offer, failing which their offer is liable to be passed over. c) Trader/Authorized Dealer should mention name of Manufacturer, Make and complete address in their bid for inspection of material at OEM works. d) In a tender, either the authorized agent/dealer on behalf of the Principal/OEM or the Principal/OEM itself can bid, but both cannot bid simultaneously for the same item in the same tender. Further, against a particular tender, one Principal/OEM should not issue Tender Specific Authorization to more than one agent/dealer. Such offers with different terms against a particular product, if treated as ambiguous offers, the bidder(s) or their Principal/OEM will have no right to lodge any claim. e) If an authorized agent/dealer submits bid on behalf of a Principal/OEM, the same agent/dealer shall not submit a bid on behalf of another Principal/OEM in the same tender for the same item/product and such bids will be summarily rejected.

   Document optional
8. 8

   Land Border Conditions: A bidder from a country which shares a land border with India will be eligible to bid only if the bidder is registered with Competent Authority as specified in Para 1810 and Annexure-7 of Western Railway Bid Document (Indigenous Purchases), Version -14 of June 2024. Note:- In compliance of restriction under Rule 144(xi) of GFR-2017, bidders must submit the self declaration certificate as specified in Annexure-8 attached with Western Railway Bid Document (Indigenous Purchases), Version -14 of June 2024, reproduced below:- 1. "I have read the clause regarding restrictions on procurement from a bidder of a country which shares a land border with India, I certify that: This bidder is not from such a country. OR If from such a country, has been registered with the Competent Authority. I hereby certify that the bidder fulfills all requirements in this regard and is eligible to be considered." 2. "I have read the clause regarding restrictions on procurement from a bidder having Transfer of Technology (TOT) arrangement. I certify that: This bidder does not have any TOT arrangement requiring registration with the competent authority." OR "I have read the clause regarding restrictions on procurement from a bidder having Transfer of Technology (TOT) arrangement. I certify that this bidder has valid registration to participate in this procurement." (Tick whichever is applicable, and also where applicable, evidence of valid registration by the Competent Authority shall be attached) .

   Document required
9. 9

   Goods and Services Tax (GST): As per clause 0906 of WESTERN RAILWAY Bid Document (Indigenous Purchases), Version -14 of June 2024 attached with the tender. All tenderers to quote HSN code and corresponding GST rates for the item/items quoted.

   Document optional
10. 10

    In case the successful tenderer is not liable to be registered under CGST/IGST/UTGST/SGST Act, the Railway shall deduct the applicable GST from his/their bills under Reverse Charge mechanism (RCM) and deposit the same to the concerned tax authority.

    Document optionalConfirmation required
11. 11

    Bidders shall also give declaration as below:- " I/We agreed to pass on such additional input tax credit as may become available in future under GST scheme, in respect of all the inputs used in the manufacturing and/or supply of final goods/services on the date of supply by way of reduction in price and advise the purchaser accordingly ".

    Document optionalConfirmation required
12. 12

    Delivery: The delivery period shall be reckoned from the date of issue of PO /Letter of Advance Acceptance/ Letter of Acceptance as the case may be
13. 13

    Delivery is to be made on FOR-Destination basis by Road only adhering to para 2100 of Western Railway Bid Document (Indigenous Purchases), Version -14 of June 2024 Being road delivery, the date of delivery at destination (consignee's end) shall only be treated as date of delivery irrespective of F.O.R. / F.O.T. condition mentioned elsewhere in the contract / tender.
14. 14

    The Bidder confirms that rates and other financial terms quoted in relevant columns of financial bid will only be ruling terms for acceptance and such terms quoted anywhere else should be ignored.(Denial of this condition not recommended).

    Confirmation required
15. 15

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional

1. 1

   Validity of offer should be strictly as stipulated in tender document as per para 2001 of Western Railway Bid Document (Indigenous Purchases), Version -14 of June 2024. Offers quoted with shorter validity shall be deemed as commercially unresponsive and shall be summarily rejected

2. 2

   Bidders must quote on FIRM price basis only as price is not subject to any variation. Offers quoted with Price Variation Clause (PVC) will be considered unresponsive and will be summarily rejected.