Design, manufacture, supply, installation, testing, commissioning and proving of High Vacuum

The Manufacturer/Authorised Dealer firm must have satisfactorily executed atleast two High Vacuum Type Transformer Oil Purification/Filtration Plant with same or higher capacities in a single or multiple Purchase Order to this Railway or any other zonal railways, production units or Other Railway units in the last five financial years and current financial year upto date of tender opening . Documentary evidence (such as R/Notes or CRN or CRAC or RITES Inspection Certificate or Completion certificate etc.,) must be furnished along with the offer evidencing the execution of such purchase orders or else the offer will be rejected. Supply as per tender description/Specification only.

As per para 4A of the revised 'Public Procurement (Preference to Make in India) Order,2017' issued vide Ministry of Commerce and Industry, DPIIT Order No.P-45021/2/2017-PP (BE-II)-Part(4)Vol.II dt.19.07.2024 further communicated through Railway Board circular No.2020/RS(G)/779/2/Pt.1 (E3322671) dt.20.08.2024, procurement of spare parts from Original Equipment Manufacturer/Original Equipment Supplier/Original Part Manufacturer shall be exempted from the said order.

Procurement of the item is restricted to Local suppliers with minimum local content of 20% (Class-I or Class-II Local supplier as defined in Railway Board letter no: No.2020/RS(G)/779/2/Pt.1 dated 25.09.2020) only and the vendors who do not qualify to be "Local suppliers" (i.e., "Non-Local suppliers" with local content less than 20%) should not quote in the tender as their offers shall not be considered for any ordering. In case any vendor who does not qualify to be a "Local supplier" for the tendered item participates in the tender, it does so at it's own risk and cost and Railways shall not be liable for any loss or damage caused to the vendor.

Preferably manufacturers should participate. In case of firms other than OEMs participating in the tender, they must submit tender specific Authorization from OEMs, failing which their offers will not be considered. OEMs can authorize and give Tender Specific Authorization to its Agent / Dealers to quote on their behalf provided the vendor takes full responsibility for the quality of the material including warranty obligation and the inspection of product against Railways order is carried out at the manufacturers premises.Please refer para 3.4 of Part-B of Southern Railway Tender Conditions attached with this tender.

The tenderer shall, in their offer, submit performance certificate of atleast (02 number of machines) High Vacuum Type Transformer Oil Purification/Filtration Plant with same or higher capacities in supplied in the last 05 years and the machine covered by these certificates must have worked satisfactorily for at least one year from the date of commissioning as on the original date of closing of tender in any of Indian Railways unit. The certificate shall not be older than one year from the original date of closing of tender. The performance certificate issued after original date of closing of tender (in cases where tender closing date has been extended) are also acceptable however the machine must have completed one year of satisfactory working after date of commissioning as on original date of closing of tender. The performance certificate submitted by the tenderer shall have been issued by the actual end user organization of the machine, with their clear signature and address therein, in whose premises the machine is installed and commissioned. Performance certificates should be as per Annexure A1.

Please enter the percentage of local content in the material being offered.Please enter 0 for fully imported items, and 100 for fully indigenous items.The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender condition

Tenderers shall confirm the following declaration failing which the offer will be ignored. " I have read the clause regarding restrictions on procurement from a bidder of a country which shares a land border with India.I certify that this bidder is not from such a country or,if from such a country,has been registered with the Competent Authority. I hereby certify that this bidder fulfills all requirements in this regard and is eligible to be considered.Where appIicabIe,evidence of valid registration by the Competent Authority shall be attached.

CAMC: FIRM TO SUBMIT AMC RATE SEPARATELY in the offer. The POST WARRANTY COMPREHENSIVE ANNUAL MAINTENANCE contract (CAMC) for the subject equipment (As per clause no. 17 of technical specification enclosed) is required for the next 5 years ( i.e AFTER 2 YEARS FREE WARRANTY PERIOD ). Rate for individual year to be mentioned. This rate mentioned in the PO will be considered for AMC by the consignee after completion of warranty. Firm will be bound to accept the AMC if consignee desires to go with AMC after warranty period. AMC charges will be processed as per the regular procedure and will be processed through revenue allocation.

Inter Se position of the offers would be determined based on the evaluation criteria on Para 5 of the Section IV of the specification document. The CAMC charges quoted in the tender will be taken into consideration for the inter se position and the CAMC rates will be mentioned in the Purchase Order. Based on these rates, the consignee, Electrical (RS/ED) department of Salem division will place a CAMC service contract on the bidder as per Indian Railway General condition of contract for services, 2018 for 5 years at time of completion of warranty period, as deemed necessary

Free training by the firm shall be imparted in operation and maintenance of the machine.

As per para 5 Evaluation criteria of the Spec document, detailed split up of (i) The cost of basic machine. (ii) Cost of concomitant accessories. (iii) Cost of any other accessory which in the opinion of supplier is essentially required for making the machine fully functional (iv) Cost of Turnkey Charges viz. installation and commissioning, etc. (v) Cost of Preventive Maintenance during 1 st & 2 nd year of Warranty Period (vi) Cost of Comprehensive AMC for five years after the warranty as per clause 17. (vii) Duties, taxes, insurance, freight and packing charges are to be provided along with bid. Failing which offer wont be considered. Detailed splitup should include individual items price breakup of spares, tools, accessories,etc.

As per Para 6 - OTHER ITEMS TO BE QUOTED in Spec document, detailed price breakup of (i) Optional Accessories with break up of individual items as specified in clause 4.3 of section - IV. These items will need to be quoted additionally though will not be part of commercial evaluation. Failing which offer wont be considered.

The list of consumable spares shall be furnished and quoted along with their unit rate. Consumables shall be supplied along with the machine or as per agreed time table, if ordered.

Demonstration and Training: The supplier shall demonstrate the working of the machine and shall fully and adequately train the operator and maintenance personal of the consignee free of cost.

After sale service required at the place of delivery . Details of after sales service facilities like address , telephone no , fax no , email etc should be enclosed. The tenderer will clearly spell out in the offer the facilities available with him or his agent for providing adequate after-sales service in India during warranty period. The complete details such as organization for after sales service, availability of technically competent engineers and warehousing.

Tenderers shall confirm the following declaration failing which the offer will be ignored. " I have read the clause regarding restrictions on procurement from a bidder of a country which shares a land border with India. I certify that this bidder is not from such a country or, if from such a country, has been registered with the Competent Authority. I hereby certify that this bidder fulfills all requirements in this regard and is eligible to be considered. Where applicable, evidence of valid registration by the Competent Authority shall be attached. Declaration to their effect to be uploaded as per Document Land Border Declaration.

Performance Guarantee for the warranty obligations, of 10% of the contract value to be submitted at time of supply valid for 6 months beyond the free warranty period. The consignee officials to ensure that the Performance Guarantee is received and given to purchase office before releasing CRN.

PENALTY FOR DELAY IN COMMISSIONING:-The Contractor or his agents shall commission the machine within 30 days from date of supply of machine at consignee location.. This time frame will be applicable from the consignee in respect of readiness and installation of the machine in cases where the machine is to be installed by the consignee. The time schedule includes the time for installation in cases where installation is also to be undertaken by the supplier. The time allowed for commissioning of machine by the contractor or his agent shall be deemed to be the essence of the contract. In case of delay in commissioning of the machine on the part of Contractor, the Purchaser shall be entitled to recover and the Contractor shall be liable to pay pre estimated liquidated damage at the rate of 2% of the total contract value of machine not commissioned for each and every month or part thereof for which commissioning is delayed. Provided always that the entire amount of liquidated damages to be paid under the provision of this clause shall not exceed 10% of the total contract value. After expiry of 5 months period from the date of default i.e. from the date of commissioning provided in the contract, purchaser will be at liberty to invoke the PG Bond submitted by the supplier. Continuance of commissioning work after expiry of stipulated time will also not absolve the contractor from the liquidated damages as stated above. The decision of the Purchase Office, whether the delay in commissioning has taken place on account of reasons attributed to the contractor shall be final.

After the warranty period and AMC period, if any, the manufacturer or his agent shall agree to provide service supports for trouble shooting and obtaining spare parts. The manufacturer shall be obliged to provide spare parts required by the Purchasers for a period of 15 years from the date of delivery of the machine at the ultimate destination to safeguard against obsolescence. Tenderer who are OEM, shall undertake to supply spare parts for a period of expected life of machine. Other tenderers shall submit undertaking from OEM for supply of spare parts for a period of expected life of the machine.

Bidders to provide filled Annexure B- indemnity Bond along with offer. If bidder is not OEM, the same to be provided by OEM. Failing which offer may not be considered.

The manufacturer shall have valid ISO 9001 certificate on the original date of closing of tender and a copy of same should be submitted along with the bid. Transformer Oil Purification/ Filtration Plant shall be in the scope of ISO certificate.

HSN CODE 8607 [a] All the bidders/tenderers should ensure that they are GST compliant and their quoted tax structure/rates are as per the GST Law. Firms must indicate its GST registration number along with their offer. [b] In case the successful tenderer is not liable to be registered under CGST/IGST/UTGST/SGST Act, The Railway shall deduct the applicable GST from his/their bills under Reverse Charge Mechanism (RCM) and deposit the same to the concerned tax authority. [c] The firm should indicate the tariff code (HSN Code) for claiming GST for the tendered item. [d] The offer shall be evaluated based on the GST rate as quoted by each bidder and same will be used for determining the inter-se ranking. While submitting offer, it shall be the responsibility of the bidder to ensure that they quote correct GST rate and HSN number. [e] It shall be the responsibility of the bidders to quote correct HSN number and corresponding GST rate. The Purchaser shall not be responsible for any misclassification of HSN number or incorrect GST rate, if quoted by the bidder. [f] Wherever, the successful bidder invoices the goods at GST rate or HSN number which is different from that incorporated in the Purchase order, payment shall be made as per GST rate which is lower of the GST rate incorporated in the Purchase order or billed. [g] Vendor is informed that she/he would be required to adjust her/his basic price to the extent required by higher tax bill as per invoice to match the All inclusive Price as mentioned in the Purchase order. [h] Any amendment to GST rate or HSN number in the contract shall be as per the contractual conditions and statutory amendments in the quoted GST rate and HSN number, under SVC.

SECURITY DEPOSIT (SD) shall be 5% of total value of contract and shall be taken from all vendors for contract value above Rs.25 Lakhs (payable in the name of Sr.DFM/SA) subject to the applicable exemptions. SD from successful tenderers should be received in Purchase Office within 21 days from the date of communication of acceptance with respect to the purchaser. There shall be no exemption from submission of Security Deposit (SD) for any tender or by any tenderer except following: a) The Store contract cases of value up to Rs 25 (Twenty-Five) lakh, b) Other Railways and Government departments, c) Indian Ordnance Factories, d) PSUs owned by Ministry of Railways and PSUs for the group of items that are manufactured by them. e) In tenders issued against PAC, OEM in whose favour PAC has been issued shall be exempted from submitting SD. KVIC and ACASH shall be exempted from SD for items supplied by them. f) Vendors registered with Railways for the trade group of the item tendered shall be exempted from SD for orders valued up to their monitory limit of registration. g) Vendors appearing on the approved vendor lists of RDSO/PUs/CORE, subject to approval status being valid on the date of tender closing. h) Vendors registered with Railways for supply of medicine, medical equipment and consumables shall be exempted from submission of SD for these items. (Please refer Para 10.0 of Part A in SR Tender Conditions. The same is attached along with this tender).

EARNEST MONEY DEPOSIT (EMD) shall be deposited by all vendors for tenders with estimated value above Rs.25 Lakhs subject to the applicable exemptions. The Para 2.1 of the Part A of "SR TENDER CONDITIONS" with regard to EMD exemption is superseded as below and the conditions mentioned here below will prevail over that of in Para 2.1 of the Part A of "SR TENDER CONDITIONS" attached to this tender document: EMD amount shall be mentioned in all tenders irrespective of the nature of tender as per the EMD amount mentioned in clause 2.3 of Part A of "SR TENDER CONDITIONS" or as decided by he purchaser under the policy. There shall be no exemption from submission of EMD for any tender or by any tenderer subject to provisions under clause 10.4.3 of Part A of "SR TENDER CONDITIONS" except following : (i) EMD shall normally not be called against tenders with estimated value up to Rs.25 lakhs (including single tenders, global limited tenders) except cases where competent authority incorporates the condition to call for EMD. ii) Public Sector Undertakings (PSUs) a. PSUs owned by Ministry of Railways and b. PSUs for the group of items that are manufactured by them. iii) MSEs REGISTERED UNDER UDYAM REGISTRATION SHALL BE ELIGIBLE FOR EXEMPTION FROM PAYMENT OF EMD irrespective of relevance of product Category for which they are registered with UDYAM. However, traders/distributors sole agent/works contract are not exempted from payment of EMD as they are excluded from the purview of the policy. iv) Other Railways, Indian Ordinance factories and Govt. departments. v) In exceptional cases, where EMD exemption is specifically incorporated in tender conditions. vi) Vendors registered with Southern Railway for the trade Group/trade groups of the tendered item. vii) Regular and development vendors appearing on the approved vendor lists of RDSO/PUs/CORE etc., for those specific items for which they are on the approved list, subject to approval status being valid on the date of tender closing. viii) Vendors registered with Railways for supply of medicine, medical equipment%u2019s and consumables shall be exempted from submission of EMD for these items. ix) In\ tenders issued against PAC, OEM in whose favor PAC has been issued shall be exempted from submitting EMD. KVIC and ACASH shall be exempted from EMD for items supplied by them. In case of submission of Earnest Money Deposit in the form of Bank Guarantee, please refer Annexure- 6 of "SR TENDER CONDITIONS" for the Proforma for BG.

Bidder shall submit a declaration [Land Border condition] "I have read the clause regarding restrictions on procurement from a bidder of a country which shares a land border with India. I certify that this bidder is not from such a country or , if from such a country, has been registered with the Competent Authority. I hereby certify that this bidder, fulfills all requirements in this regard, and is eligible to be considered. (Where applicable, evidence of valid registration by the Competent Authority shall be attached.)' along with bid for compliance of Office Memorandum of Department of Expenditure, Ministry of Finance dated 23.07.2020. If such certificate given by a bidder whose bid is accepted is found to be false, this would be a ground for immediate termination and further legal action in accordance with law. In case of non- submission of the above said certificate by a bidder, such bidder's bid is liable to be ignored.

Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

Mode of despatch : Rail/Road. If dispatch is by Road, door delivery only is accepted: Free door delivery to ELS/ED along with Delivery Challan (i.e. Postal Address is: To, The Senior Section Engineer (Stores section), Electric Loco Shed, near Kollampallayam, Erode- 638002). Southern railway GST No.is 33AAAGM0289C1ZQ 2). Unloading the materials to be arranged by firm. 3) Material has to be strictly supplied within delivery date. Otherwise, Liquidated damage (LD) will be imposed viz. 0.5 percentage per week, upper limit being 10 percentage on delayed supply. 4) Before supply the material, validity of delivery period should be ensured. If Delivery period is expired, Modification of Purchase order (MOP) for extension of Delivery Period to be obtained duly applying in IREPS Portal. 5) Material should be supplied along with e-dispatch note. E-way bill to be submitted along with supply if value of material is more than Rs. 50,000/-. 6) If the material is not supplied after the delivery due date mentioned in P.O, (or) Extended delivery date as per MOP, then this purchase order will get cancelled without intimation to firm duly imposing GD (General Damage).