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Tender Value
Refer Docs
EMD Value
₹1 L
Closing Date
28 Oct 2025, 2:00 pmClosed
SANDIP JADHAV
Retail Engg. WR, Bharat Petroleum Corporation Limited
Discount tender/s for conducting All India Smart fleet and Finance event at Jaipur. NOTICE INVITING TENDER Dear Sir/Madam, Subject: INVITATION TO BIDDER Bharat Petroleum Corporation Ltd. (BPCL) is a Fortune 500 Maharatna Oil Refining and Marketing company in India. The company produces a diverse range of products, from petrochemicals and solvents to aircraft fuel and specialty lubricants and markets them through its wide network of Petrol Stations, Kerosene Dealers, LPG Distributors and Lube Shoppe’s. You are invited to submit your offer as E- bids for the following work on the terms and conditions contained in this tender document. Bharat Petroleum Corporation Limited (BPCL) invites Two Part bids through E-tender under techno-commercial bid system from Bidders (event management agencies) for E- Tender for Event Management / Branding services at Jaipur. Salient Features and Special Purchase Conditions of the Tender are given below. ………………………………………………………………………………………………………. Job Description: Event Management Services for All India Smart Fleet and Finance Meeting mega event on 1 st & 2 nd Nov 2025 at Jaipur as per enclosed scope of work. ii. Venue – <span style="font-family:"Arial",sans-serif;mso-bidi-font-family
22890
1000444778
Limited Tender
Works
Retail Engg. WR
₹1 L
28 Oct 2025
25 Oct 2025
28 Oct 2025
25 Oct 2025
28 Oct 2025
25 Oct 2025
DETAIL SCOPE OF WORK FOR BOTH EVENT
JAIGARH KUNDANVAN
SERVICE Description No. of TOTAL FOR TOTAL FOR
Main Head Size QTY RATE QTY No. of Days RATE
CODE Days JAIGARH KUNDANVAN
Ply base wooden frame standee with star flex
Welcome standee 8 FT X 4 FT 6.00 1.00 6.00
printing with black masking on back 2500.00 15000.00 2500.00
Ply base wooden frame standee with star flex
Direction standee 8 FT X 4 FT 1.00
printing with black masking on back 4.00 2500.00 10000.00 4.00 2500.00
Ply base wooden frame greistration backdrop
Registration backdrop 1.00
Registation desk table Registration Table Branding -12ftx 3 ft Digital
STANDEES / 1.00
9022337 branding Print Mount on wooden frame 12 FT X 8 FT 1.00 5000.00 5000.00 0.00 5000.00
Ply base wooden frame Welcome backdrop
Wecome Backdrop 1.00
with back masking at entrance 12 FT X 8 FT 1.00 7500.00 7500.00 1.00 7500.00
Ply base wooden frame of photobooth with
Photobooth 2.00
star flex priting with black masking on back 12 FT X 10 FT 1.00 35000.00 35000.00 0.00 35000.00
4 " raising platform with carpet in front of
Platform for photobooth
WELCOME ENTRY BOX 02 BOX ENTRY GATE 1.00 1.00 60000.00 60000.00 1.00 1.00 60000.00
Stage with grey carpet 48ft x 16 ft x 2.5ft With 54ftx 28ft x2.5
Wooden frame stage skirting panel with black
Stage Skirting 54ftx 2ft -1 & 24ftx 2ft 1.00 2.00 1.00
Podium with digital print vinyl on 3mm sun
Podium with branding 4 FT x 2.5 FT 1.00 2.00 1.00
board with floral decoration 3000.00 3000.00 3000.00
STAGE SET L Shape - Sound consonle wooden frame panel
9022399 Sound Consule 12ft x4 ft 1.00 2.00 1.00
UP 12 xft 4 ft with black masking 7500.00 7500.00 7500.00
Preview monitor box frame covered with
Preview Monitor Box 40 inch 1.00 2.00 1.00
black masking 7500.00 7500.00 7500.00
Ply base riser paltform for Video and
Riser for Video/ Still 4ft x 4ft x 2.5 ft 1.00 2.00 1.00
Photography Shoot 5000.00 5000.00 5000.00
RED CARPET ENTRY
LED WALL- P2 (Finest Centre P- LED module wall to be used for the
Wooden base LED Riser for
LED Riser 20ft x 4 ft 1.00 2.00 1.00
Monitor Preview Monitor 1.00 1.00 10000.00 10000.00 1.00 1.00 10000.00
All necessary cablings
and technicians
Professional Sound JBL Outdoor Event Top & Base of VRX / SRX
Series with U truss 60 ft
Mixer & amplifier 24 channel mixer 1.00 2.00 40000.00 40000.00 1.00 1.00 15000.00
All necessary cablings
40 LED, 12 Sharpee, 4 Blender, Dimmer,
Light Equipements 1.00
Washer ( Battern) 2.00
LIGHTS 9004869 Profile Lights 2.00 130000.00 2.00
Moving heads 2.00
Smoke Machine 2.00
power pack, cabling etc.
Silent Genset to be rqeuired for both the
location to run the smooth operations 60000.00
Power Extra Cabling wire Extra cabling will be required . 2.00 2.00 5000.00 10000.00 2.00 1.00 5000.00
9022452 Transportati on -
Fabrication & Décor 40000.00
Transportati on -
Technicals 20000.00
Videographer to be required for whole day of
9022455 the event 25000.00
Photographer to be required for whole day of
9022454 the event 30000.00
Femle Anchor ( for Day1
+ travel and stay+ day2 1.00 1.00 100000.00 1.00 1.00
Manpower 9004872 anchor) 100000.00
Promoters 40000.00
Group photo print with
ON 1st NOV: with Chaarpayi, Moodhas, Huts
and village theme fabrication Village theme
Village Theme Décor activity: Lakh ki Chudiyaan, Popcorn, Puppet 1.00 1.00 200000.00
Show, Candy, Fun game Stalls. Game Stalls
Village Theme 9004866 Fabrication Entry gate as per theme
welcome with paghari (
Including manpower)
DHOL Nagare for
ENTERTAINM Western Dance Troupe Mix Bollywood dance 1.00 1.00 120000.00
ENT Traditional Rajasthani local Culture 1.00 1.00 75000.00
PROGRAM Live Band 1.00 1.00 120000.00
PPL – Phonograph ic
Performance Limited
LICENSE Performing Rights
Branded Jute Bag for
Invitation Jute based kit bag to be made 400.00 2.00
Welcome Kit Bag tag(660), Name
& Baggage tag(220), reserve 930.00 2.00
ID Card Lanyard 200.00 1.00 150.00
Other Travel/transport and
stay expenses for event 1.00 1.00 60000.00 0.00 1.00
miscellaneo 9022332 manpower material 60000.00
SUB TOTAL FOR EVENT 3482500.00
9004871 Other Event Expenses Food kit and travel expenses 550.00 557.27
9022370 creative theme expenses
9001962 Giveways + Dignatories wlecome n plants
OTHER Group Activity Day 1 1.00 1.00 100000.00
Expenses 9000847 Group activity day 2 1.00 1.00 100000.00
Motivational speaker cost 1.00 1.00 500000.00
9016265 Gift for Motivational speaker and AI apeaker-Finance Meet 4.00 1.00 2000.00
Gift for Motivational speaker and AI apeaker-Fleet Meet 4.00 1.00 2000.00
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