Procurement of Non Amino based Engine Coolant

Prebid Query Format

Sl No Name of the Document/Annexures Clause Name and Sl no Existing Criteria /Condition Change request reason for change request

Prebid queries to be sent to this on or before 22.07.2026 @ 11.00 hrs to folowing Email id: 1) [email protected] 2) [email protected] 3) [email protected]

NOTE: In case any intrested bidders are willing to attend the Prebid meeting through VC,kindly click on link below to attend meeting virtually on 22.07.2026 @ 11.30 Hrs

https://teams.microsoft.com/meet/45826656452370?p=l2o5uQbd0nsbaplKmo

Environmental Management System

Name of the Tenderer

Sub: Supply of "Non-Amino Based Engine Coolant"

Ref: Your Tender No. KSRTC/2026-27/IND0314 Dt.11-07-2026.

Sl. No Points to be chcked Status (Yes or No) Remarks Hints/Suggestions

1 Do you have processes that have significant impact on environment? List them in the remarks column 1. Heat treatment 2. Surface treagement. 3. Foundry

2 Do you use hazardous chemicals/materials? List them in the remarks column Chemical/listed /falling under the criteria given in the hazardous chemicals Rules-1989

3 Leakage/spillage of oils and chemicals in the work enviroment. Good housekeeping ensures minimum impact on the environment

4 Have you obtained consent from statutory authorities? Consent under the Water& Air Acts & authorisazation under the hazardous wastes Rules(if applicable)from the pollution control board

5 Have you introduced air pollution control measures? List them in the remarks column Air pollution control measure(if required) like dust collector, scrubbers etc.,

6 Are Hazardous wastes generated from the process? Hazardous wastes listed in the schedules of Hazardous wastes Rules-1989

7 Do you have facility for the storage/disposal of Hazardous wastes? Hazardous wastes like effluent treatment sludge, sludge from plating baths, spent oils, solvents etc.

8 Do you have any

Plans to reduce the waste generated Reduce, Recycle and Reuse

Noice level control measures Acoustic enclosures

Plans to conserve natural resources Water and energy conservation measures

Emergency preparedness and response plan Emergency preparedness in case of fire, accidents etc.,

9 Are employees regularly kept informed and trained in environmental protection issues. Awareness programmes

The Controller of Stores and Purchases,

K.S.R.T.C., Central Offices,

Bangalore-560 027

Sub: Supply of "Non-Amino Based Engine Coolant"

Ref: Tender No. KSRTC/2026-27/IND0314 Dt.11-07-2026

We hereby furnish the details of payment of Tender processing Fee and EMD as under:

1 Name and Address of the Tenderer

2 Tender Processing Fee - (To be paid through e-payment mode only)

a Mode of Payment

b Amount Rs: As charged by e-portal

c Bank Transaction No. (for NEFT / OTC)

3 EMD Details - (To be paid through e-payment mode only)

a Demand Draft No. & Date

b Amount Rs: Rs.100000/-

c Name of the Bank

4 Bank details of tenderer/ bidder (The following details are required in order to refund the EMD amount to unsuccessful bidders after finalisation of tender subject to terms and conditions of tender)

a Name of the Bank

b Branch Address

c Account Number

Signature of the Authorized Signatory with company seal

ADDITIONAL FORMAT

NOTE : THE BIDDERS SHOULD FILL THE DETAILS AS MENTIONED IN THE FORMAT AND THE SAME SHOULD BE UPLOADED IN THE E.PROCUREMENT PORTAL. THE HARD COPIES OF THE SAME SHOULD BE FURNISHED ALONG PRE-QUALIFICATION OFFER OF THE TENDER.

KARNATAKA STATE ROAD TRANSPORT CORPORATION

CENTRAL OFFICES, (PURCHASE BRANCH), NAME & ADDRESS OF THE FIRM

K.H. ROAD, BANGALORE : 560 027.

Sub: Supply of Non Amino based Engine Coolant

Ref: Tender Enquiry No. KSRTC/2026-27/IND0314 Dt.11-07-2026

SL. No. Item Code NOMENCLATURE Change over Period UOM QTY IN LTRS. ITEM WISE GST (12% or 18% or 28%) Any Other Levies,if any HSN CODE BRAND NAME PRODUCTION CAPACITY PER MONTH SUPPLY CAPACITY PER MONTH

1 63040697 Non Amino based engine coolant BLUE for Ashok Leyland / TATA /Eicher/ Corona Vehicles (For BS II/ BS III and BS IV vehicles Mixing Ratio 1:1) Coolant should have all the properties retained for a minimum period of 300000 KMs and should be effective for a frequency min. of 3.0 Lakhs Kms Litres 284340

2 49010506 OAT (Organic Acid Technology) Radiator Coolant Required for BS-VI Ashok Leyland & Tata vehicles Mixing Ratio 1:1 Coolant should have all the properties retained for a minimum period of 320000 KMs and should be effective for a frequency min. of 3.2 Lakhs Kms Litres 15330

Prices: FOR Destination to all the units of the KSRTC.

Validity of Offer: 180 days from the date of offer and will be extended till the completion of the order in case the Purchase Order is awarded.

Lead time required:

Signature of the Authorized Signatory with company seal

The Controller of Stores and Purchases

K.S.R.T.C., Central offices,

K.H. Road, Bengaluru - 560 027

Sub: Pre- Qualification details for Supply of "Non-Amino Based Engine Coolant"

Ref: Tender No. KSRTC/2026-27/IND0314 Dt.11-07-2026.

We hereby furnish the required details as under

1 Name and Address of the Tenderer

a Name of the firm

Office Address:

Telephone and Fax Number

b Works Address:

Telephone and Fax Number

c Name of the Authorized Signatory

Phone/ Mobile Phone No. with valid e-mail address

d Name of the Contact person

Phone/ Mobile Phone No.

2 Pre-qualification Information

a Status of the firm (Enter any of the following options: OEMs / Manufacturers whose products are approved by the OEMs/ Public sector Oil manufacturers/ marketing companies namely M/s. IOCL, BPCL, HPCL, MRPL & Balmer & Lawrie Co. Ltd.)

b OEM Sources (to be filled by the Tenderers who are on OEM source)

c We are OE manufacturer for :

d Manufacturer whose products are approved by the OEMs (to be filled by the Tenderers whose products are approved by OEMs)

e We have extract copy of operating manual [published by OEM] indicating [Grade] name of the offered product and drain period from vehicles Manufacturer Leyland / Tata/ Eicher/ Corona vehicles to use.

f We have approval certificate / service bulliten / service circular of original equipment manufacturers as proof of approval from vehicles Manufacturer Leyland / Tata / Eicher / Corona vehicles to use.

a The Engine Coolant specifications are as per the additional format of the Tender. [Leyland/Tata/ Eicher / Corona Vehicles] (Say "Yes" or "No")

b We are the Manufacturers of Engine Coolant. The itemwise Production capacity and quantity offered to supply to KSRTC per month is incorporated in the e-portal. (Say "Yes" or "No")

c We undertake to hold the quoted price for the tender period of Tender and to submit 5% Bank Guarantee assecurity deposit. (say 'Yes' or 'NO').

d We undertake to abide by all the terms and conditions of the tender and to supply the entire Ordered quantity as per the Delivery Schedule furnished. (Say "Yes" or "No")

e We have required equipments and machineries and experienced personnel to manufacture Engine Coolant (say 'Yes' or 'NO')

f We have production and supply capacity of Engine Coolant to KSRTC/NWKRTC/KKRTC & BMTC per month (say 'Yes' or 'NO')

4 Documents attached Electronic Mode (Scanned) for Pre-Qualification

We have attached the following documents in Electronic Mode (Scanned) for Pre-qualification: (Fill 'Yes' or 'No')

a OEMs (in case of OEM Sources)

b Extract of operating manual published by OEM indicating [grade] name of the offered products and drain period .

c Approval certificate / service bulliten / service circular of OEMs as proof of approval

g Declaration-I as per the format on Govt. stamp paper of Rs. 20/-

h Declaration-II as per the format on Govt. stamp paper of Rs. 20/- (In case the manufacturers/ Principal firm will execute supplies through their Channel Partner/ Authorized Dealer/ Distributor)

i Declaration-III as per the format on Govt. stamp paper of Rs. 20/-

f SSI Certificate (in case of Karnataka State based SSI Unit)

g Certificate of Incorporation with MoA/ Registration Certificate with Mou / Certificate issued by District Industries and commerce/MSME certificate/Udyog Adhar

h GST Registration Certificate

i NSIC Certificate (To avail exemption from the payment of Earnest Money Deposit)

j Additional Format & item list

k Annexure A & A1

l Other relevant documents in support of pre-qualification criteria & other terms and condition tender

5 We are aware of the fact that the Tender submitted by us through electronic mode is an valid offer. Any variation committed/observed compared to original documents submitted subsequently will lead to disqualification of our offer and also the Corporation reserves the right to Black list us apart from initiating other legal action.

Mobile Number :