LUBRICATING GREASE FOR TRACTION MOTOR BEARING [WAP-7 AND WAG-9]

Special Eligibility Criteria

1. 1

   CLW reserves the right to procure entire or bulk quantities (minimum 80% of Net Procurable Quantity) from the RDSO approved vendors for the tendered item as mentioned in UVAM against RDSO Item ID: 3100687. Please refer Section -II, Relevant Clause of CLW Bid Document Rev. V January 2026 (copy enclosed).

   Document optionalConfirmation required
2. 2

   Offers of developmental vendors appearing in UVAM against RDSO Item ID: 3100687 for the tendered item (without any condition for prototype /field trail clearance) can be considered for order upto 20% of NPQ. Please refer Section -I, Relevant Para of CLW Bid Document Rev. V January 2026 (copy enclosed).

   Document optionalConfirmation required
3. 3

   Developmental vendors appearing in UVAM for tendered item (UVAM RDSO Item ID: 3100687) with condition for prototype/ field trial clearance as well as vendors whose name do not appear in UVAM for RDSO Item ID: 3100687 may be considered for small quantity. Developmental Order [up to 5 Percent of Net Procurable Quantity]. Offer of vendors whose name do not appear in UVAM for RDSO Item ID: 3100687 will be considered for developmental order only if, along with offer, they enclose required past credential of supply of same item / similar to tendered item, details of Plant & Machinery, Testing Facility, QAP, ISO Certificate and other relevant document to substantiate their capacity to develop and supply the tendered item subject to successful capacity-cum-capability assessment and completion of formalities as per the bid condition. Offers of firms on whom Developmental Order with Capacity-cum- Capability assessment and/or Prototype Inspection of CLW/Other PU/Other Zonal Railway is pending i.e. Final Prototype Inspection Certificate has not been issued till closing date of tender, will not be considered for repeat Developmental Order. Please refer Section-I, Relevant Para of CLW Bid Document Rev. V January 2026 (copy enclosed).
4. 4

   Along with the above mentioned eligibility criteria, bidders must fulfill the ''Conditions for responsiveness of offer" mentioned in the tender document, failing which, their offer will be summarily rejected.

   Confirmation required

Check List

1. 1

   In case the successful tenderer is not liable to be registered under CGST/IGST/UTGST/SGST Act, the railway shall deduct the applicable GST from his/her bills under reverse charge mechanism [RCM] and deposit the same to the concerned tax authority.
2. 2

   All the tenderers/bidders should ensure that they are GST compliant and their quoted tax structure/rate as per GST Law.
3. 3

   Have you ensured that you have not quoted/ uploaded any commercial/ technical deviations/ financial term in place other than specified in the tender enquiry or otherwise the same will not be considered and will be ignored? Any contract placed after ignoring such financial/ commercial terms at the place other than the specified in tender enquiry will be binding on you.
4. 4

   Have you attached the certificate for percentage of local content including place of local value addition by authorized official as per the condition mentioned in the CLW Bid Document Rev. V January 2026 (copy enclosed) and Public procurement policy: Make In India guidelines (copy enclosed)?
5. 5

   Have you read the Public procurement policy: Make In India guidelines attached to the tender and offered bid after complying the conditions mentioned therein?
6. 6

   Have you gone through the terms and conditions mentioned in the Tender Schedule, special condition of the tender if any and the CLW Bid Document Rev. V January 2026 (copy enclosed). Having participated in the tender, it will be considered that you have gone through all the conditions mentioned in these documents and the same are accepted by you.
7. 7

   Have you enclosed signed copy of Bid securing declaration i.e. Annexure-A in case you have claimed exemption from EMD/SD?
8. 8

   Have you agreed for submission of SD if you are not exempted from the same as per the tender condition mentioned in CLW Bid Document Rev. V January 2026 (copy enclosed).
9. 9

   Have you attached relevant document for MSE if you claimed purchase preference as MSE firm.
10. 10

    Have you submitted Annexure-B duly filled & signed as per CLW Bid Document Rev. V January 2026 (copy enclosed)?

Commercial-Compliance

1. 1

   Tendered item is reserved to be purchased only from Class-I/Class-II local supplier as per Railway Board letter dated 20/08/2024. In keeping with the public procurement (Preference to Make in India) order 2017, as amended, it has been found that there is sufficient local capacity and competition in supply of the tendered item of required quality and therefore public procurement of the item is restricted to Class-I/Class- II local suppliers only and the vendors who do not qualify to be Class-I/Class-II local suppliers should not quote in the tender as their offer shall not be considered for any ordering. In case any vendor who does not qualify to be a Class-I/Class- II local supplier for the tendered item participates in the tender it does so at its own risk and cost and railways shall not be liable for any loss or damage caused to the vendor.

   Document optionalConfirmation required
2. 2

   It shall be the responsibility of the bidders to quote correct HSN number and corresponding GST rate.

   Document optionalConfirmation required
3. 3

   The bidder agrees to supply the tendered stores at the rates quoted by him in accordance with the IRS Conditions of Contract and [or] special Conditions and [or] other Conditions specified/attached with the tender.

   Confirmation required
4. 4

   Have you noted that the item reserved to be procured from Class- I/Class-II approved vendor as per Make in India policy guidelines?

   Document optionalConfirmation required
5. 5

   Are you eligible for availing benefits and preferential treatment extended to Micro and Small Enterprises [MSEs]. If so, the necessary documents as per special conditions for MSEs for claiming benefits and preferential treatment extended to MSEs to be attached refer relevant para of CLW Bid Document Rev. V January 2026 (copy enclosed).

   Document optionalConfirmation required
6. 6

   If you are not a MSE or a consortia of MSEs formed by NSIC, please indicate percentage of sub contracts in execution of this tender that will be from Micro and Small Enterprise [in percent of order value] with further breakup of MSE owned by SC/ST. [Information will be provided in percentage terms with 6 fields Micro owned by SC, Micro owned by ST, Micro owned by Others, Small industry owned by SC, Small industry owned by ST, Small industry owned by Others].

   Document optionalConfirmation required
7. 7

   As per the extant Public Procurement Policy of the Government of India, Micro and Small Enterprises (MSEs) having current and valid UDYAM registration are entitled for benefits and purchase preferences extended to them. MSEs who are interested in availing themselves of these benefits must upload UDYAM registration certificate with their offer. New criteria for classification of enterprises based on investment and turnover vide Gazette Notification dated 20.08.2024 has been issued by Ministry of Micro, Small and Medium Enterprises. The same as amended from time to time is applicable in the tenders. In case, conditions contained in the above notification contradict with any of the tender conditions, conditions contained in the above notification as amended will prevail. Please refer Section-I, relevant para of CLW Bid Document Rev. V January 2026 (copy enclosed).

   Document optionalConfirmation required
8. 8

   Note: In case of an upward change in terms of investment in plant and machinery or equipment or turnover or both, and consequent re- classification, an enterprise shall continue to avail of all non-tax benefits of the category (micro or small or medium) it was in before the re-classification, for a period of three years from the date of such upward change. Firms claiming to avail such benefits must submit documentary evidence indicating date of upward re-classification along with the offer.

   Document optionalConfirmation required
9. 9

   Have you attached self certificate for percentage of local content duly mentioning place of local value addition as per the condition mentioned in the CLW Bid Document Rev. V January 2026 (copy enclosed) and Public procurement policy: Make In India guidelines (copy enclosed).

   Document optionalConfirmation required
10. 10

    Annexure - A. All Tenderers claiming exemption from submitting EMD/SD, shall be equired to sign a bid securing declaration as per Annexure-A (copy enclosed). By seeking exemption of EMD/SD by the tenderer, it will be considered that the contents of Annexure A have been read and unconditionally agreed to and accepted by the tenderers.

    Document optionalConfirmation required
11. 11

    EMD: Vendors approved by CLW for the tender item against UVAM RDSO Item ID: 3100687 will be exempted from EMD. Exemption to vendors from EMD will also be available as per relevant para of CLW Bid Document Rev. V January 2026 (copy attached). All bidders except those who are exempted from submitting EMD as per relevant para of CLW Bid Document Rev. V January 2026, shall be required to submit EMD as per the amount mentioned in the tender schedule. Offers submitted by bidders without EMD who are not eligible for exemption shall be summarily rejected.

    Document optionalConfirmation required
12. 12

    Micro and small Enterprises(MSEs) registered for the tendered item, vendors registered with railways for the trade group of the item tendered up to their monetary limit of registration status being valid on the date of tender closing and other vendors who qualify for exemption from payment of Earnest Money (EMD) as per the relevant para of CLW Bid Document Rev. V January 2026 (copy enclosed) and seek exemption from payment of EMD shall have to attach scanned copy of requisite documentary evidence in support of their claim along-with offer, failing which the offer will be considered invalid, without Earnest Money and will be summarily rejected except for approved vendors. In two Packet Bidding system, such documents must be uploaded at the time of submission of techno commercial bid.

    Document optionalConfirmation required
13. 13

    Tenderers other than those who are exempted from paying Earnest Money/ in whose favour Earnest money Payment may be waived as detailed in CLW Bid Document Rev. V January 2026 (copy enclosed) shall be required to pay Earnest Money online through Payment Gateway facility provided on the website (using debit/credit card or internet banking) failing which, their offers shall be summarily rejected. No other mode of submission of EMD is acceptable.

    Document optionalConfirmation required
14. 14

    Security Deposit [S.D.]: Vendors approved by CLW for the tender item against [UVAM RDSO Item ID: 3100687] will be exempted from SD. Exemption to vendors from SD will also be available as per relevant para of CLW Bid Document Rev. V January 2026 (copy attached). Bidders must agree to furnish Security Deposit [S.D.] as applicable @ 5% of contract value subject to maximum ceiling limit as mentioned in CLW Bid Document Rev. V January 2026 (copy attached) failing which their offers will be summarily rejected. Bidders (except approved vendors for tendered item/ items as mentioned in the eligibility criteria for bulk order) claiming exemption from paying Security Deposit [S.D.] must upload requisite document towards such claim, along with the offer as per relevant para of CLW Bid Document Rev. V January 2026 (Copy enclosed).

    Document optionalConfirmation required
15. 15

    Warranty should be as per Specification. If Specification does not indicate any warranty condition, then it will be as per IRS Conditions of Contract. Please refer Section-II, relevant para of CLW Bid Document Rev. V January 2026 (copy enclosed).

    Confirmation required
16. 16

    In compliance to Public Procurement (Preference to Make in India), Order 2017 -Rev circulated vide Railway Board letter no. 2020/RS(G)/779/2/Pt.1 (E-3322671) dated 20.08.24 (Copy enclosed), bidders to indicate percentage of local content and provide SELF CERTIFICATION that the item offered meets the local content requirement for Class-I / Class-II local supplier and also give details of the location at which the local value addition is made.

    Document optionalConfirmation required
17. 17

    The Firm shall pass on (as per section 17 (1) of CGST/SGST Act) any reduction in tax rate on supply of goods or any benefit of input tax credit to the Railway through a commensurate reduction in price without any undue delay. To the above effect the firm should give declaration that all the benefits accruing on account of change in tax rate and any additional input tax credit (ITC benefit) shall be passed on the Railways. Please refer CLW Bid Document Rev. V January 2026 (copy enclosed).

    Document optionalConfirmation required
18. 18

    Bidder must submit a Model Certificate, as mentioned in Section - II, Relevant Clause of CLW Bid Document Rev. V January 2026 (copy enclosed).

    Document optionalConfirmation required
19. 19

    Reciprocity Clause:- Entities of countries which have been identified by the nodal Ministry/Departments not allowing Indian companies to participate in their Government procurement for any item related to that nodal Ministry shall not be allowed to participate in Government procurement in India for all items related to that nodal Ministry/Department, except for the list of items published by the Ministry/Department permitting their participation. The term entity of a country shall have the same meaning as under the FDI Policy of DPIIT as amended from time to time. Please refer relevant para of CLW Bid Document Rev. V January 2026 (copy enclosed).

    Confirmation required
20. 20

    The tenderers in their bids shall indicate the details of their Jurisdictional Assessing Officers (Designation, address and email id). In case of a contract award, a copy of the LOA/Purchase Order shall be immediately forwarded by Purchaser to the Jurisdictional Assessing Officer mentioned in the Tenderers Bid.

    Document optionalConfirmation required
21. 21

    In a tender, either the authorized agent/dealer on behalf of the Principal/OEM or the Principal/OEM itself can bid, but both cannot bid simultaneously for the same item in the same tender. Further, against a particular tender, one Principal/OEM cannot issue Tender Specific Authorization to more than one agent/dealer. If an authorized agent/dealer submits bid on behalf of the Principal/OEM, the same agent/dealer shall not submit a bid on behalf of another Principal/OEM in same tender for the same item/product. Please refer to the CLW Bid Document Rev. V January 2026 (Copy enclosed) for details Tender condition in this regard.

    Document optionalConfirmation required
22. 22

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional

1. 1

   Validity of offers: Offers should be valid for 120 days after the closing date of tender. Any offer having lesser validity shall be deemed as commercially unresponsive and will be summarily rejected. Please refer Section-I, relevant para of CLW Bid Document Rev. V January 2026 (copy enclosed).

2. 2

   Offer on Firm Price: Bidders must quote on firm price basis only. Offers with Price Variation Clause [P.V.C] will be summarily rejected.