Annual Maintenance of Electrical Installation including sub-station and compound light of whole campus for 12 months in the campus of Central Diary, Belgachia.

Amount

Labour charges for Preventive and corrective Maintenance of Electrical Installation ,upto the control panels for Motors with in the entire Plant LT Panels with Sub-stations inculding E.I at different office rooms,stair cases,Quarter ,Compound illumination within the entire premises of Central dairy,Belgachia by providing skilled, Semi-Skilled and nskilled workers in 3(three) Shifts per day as given below 1st Shift: 6:00 AM to 2:00 PM= 01 no skilled, 01 no. semi skilled and 01 no. unskillled labour having requiste workman permit. 2nd Shift: 2:00 PM to 10:00 PM=01 no. semi skilled and 01 no. unskilled labour having requisite workman permit. 3rd Shift: 10:00 PM to 6:00 AM= 01 no. semi skilled and 01 no. unskilled labour having requisite workman permit.

Monthly cleaning of all electrical equipments of substation and physical inspection of substation by company's supervisor and isuance of monthly fitness certificate.

Testing of transformers,testing & callibration of all protective system and LT switchgears by bringing all test equipment including current injection set, measurement of earth resistance of all earth pits and issuance of fitness certificate for the whole substation once in a year.

Maintaining of various logbooks of all regular maintenance and fault attention data including all parameters of substation , different LT panels/BDBs/ etc along with compound light loacated within the premises as per direction of EIC.

Scope of Work & Terms and conditions: .

The scope of maintenance of electrical installation includes HV,main LV/MV distribution lines of entire compound like Switch board, Panels (HT,LT panel of substation to distribution panel of entire campus up-to motor control panel), all electrical lighting & power points, fittings, fixtures, etc.

Scope of works does not cover operation of motors of plant, window/split type Air-conditioner machines and other sophisticated electrical & electronic machineries like computers, UPS etc have been installed in the buildings.

Insulation test with the help of meggar for the entire EI of different places are to be carried out at least once in a year or as required and the result thereof are to be furnished to the EIC.

Earth resistance of the Earthling installation including that of lighting conductor are to be checked at least once in a year or as required and the result thereof should be intimated to the EIC.

The contractors should provide maintenance staff like skilled electrician, semi-skilled electrician, helper with Co’s own tools & tackles and other working instruments may be required to carry out the maintenance work smoothly.

The electrician on duty should have the valid Workman permit no. 1 (b), (ii) & (iv) as applicable during the specified works issued by the Directorate of Electricity, Govt.of West Bengal. Also the Supervisor of the Company should have at least One(1) year working experience in similar nature of work and the valid SCC permit 1, 2, 3,4, 5, 6A,7A,10,11 & 12. Both the documents i.e. workman permits & SCC of Supervisor should be submitted by the agency of JE / AE under letter head of agency on commencement of work; else the work commencement will not take effect. The agency must depute his supervisor in General Shift i.e.,10A.M. to 6P.M. in everyday at site.

The agency has to attain & carryout on the routine check-up and normal maintenance works keeping proper records ( In a record book / Log Book / Challan ) duly signed by the authorized representatives and countersigned by the concerned Junior Engineer which is to be produce along with bill. The agency & the electrician engaged by the concern would equally responsible for restoration of any breakdown or malfunctioning of electrical systems including substation if occurred.

Replacement works are to be done as per direction of the aforesaid officers with departmental supplied materials. Fused / defective materials to be returned to section office. Fan, fittings, BDB, PBDB, sub-main & main panels etc. are to be kept, clean and in perfect condition in every fifteen days. Cost of fuse wire, screws, nuts, bolts, split pin for fans, duster and PVC tapes will not be paid separately incl. dismantling & re-fixing of fans as & when required and recorded in Log Book. Agency have to check the tightning of fan and other fittings of all building in once in a three months at free of cost.

The maintenance agency will be held responsible for any damages of the equipments due to un-skilled full handling during maintenance work and in that case, materials are to be replaced free of cost or the department will have right to deduct the damage repair cost from the bill of the agency. The contractor would have no scope to argue on this score.

The agency should be available over telephone and the telephone / mobile should be submitted to JE ( presidency college Elec. Sec ) / AE ( Lalbazar Elec. Sub-Division ) under letter head of agency.

The agency should submit 2 ( Two ) nos. of passport size photograph for each person for issuance of Photo Identity Card, Photocopy of Voter Identity Card and engagement letter of worker under letter head of agency.

Failure to provide the maintenance staffs will attract pro-rata deduction from the bill. However, substitute should be provided in absence of a regular technician / helper.

Any special repairing works are not covered under this agreement. However, decision of EIC will be final and binding on the Agency.

Sub-station should be kept clean and regular check up of transformer’s temperature.

The agency will take care of prepare the requisition of materials required for the maintenance within his jurisdiction well in advance and submit the same to the concerned Junior Engineer so that no delay in repair/replacement cause trouble in the system & hampering of the Said site.

The agency also has to engage additional adequate number of electricians & helpers if required during any breakdown / fault to restore the same on emergency basis. No extra payment will be made for this.

The agency should pay atleast the minimum wages to workers engaged as per prevailing State Govt. Law. It is desirable that age of workers engage by the agency should neither below twenty years nor exceed sixty years. Monthly Minimum Wages may be arrived by prorate calculation considering 365days as terms of Contract. Agency should submit PF & ESI returns of last three months in online (documents to be uploaded in etender) and ofline (hard copy to be submitted) at the participation of tender.

The agency must have a routine checkup of the entire system to prevent any damage/fire hazard due to loose contact in the Electrical Installation.

Earthing installation would have to checked for healthiness of the earthing system right from electrical panels, TPNDB and MCBDB, Plug sockets, UPS and AC machines.

The agency has to record temperature of electrical contact points with Infra-red thermometer in order to detect thermal stress on the installation and take up corrective maintenance work.

The philosophy of ‘Public Interest’ would be THE MOTTO of this maintenance offered, any deviation may be viewed otherwise.

The agency will have to depute round the clock highly skilled electrician having workman permit up to 11 kV working authorization from Directorate of Electricity.

Maintenance materials viz. Incandescent lamps , Main switches , Power DB ,SPN , BDB , Main & Sub-main cables , Fluorescent tubes , Chokes , Igniters , Condensers etc. will be supplied by the Department and the dismantled unserviceable materials are to be deposited to the concerned Junior Engineer , against which fresh materials are supplied by the Department.

The agency must keep on attendance register at site and all his staff must sign regularly. Which should be verified by JE / AE / EE.

2(two) Log books have to be maintained by the agency in such a manner that at least one of these is available round the clock at the site for substation equipment current, Voltage, nature of faults, restoration, power ON, OFF, etc. ( hourly measurement to be recorded ) and that has to be countersigned by the JE and AE. The log book should be kept at sub-station round the clock for inspection purpose for registering complaints and attend only, call must be provided by the Agency.

The agency should be responsible for any damage in the installation due to mishandling/mal – operation done by his staff and shall be liable for the compensation for the same which would be recovered from the bill as per direction of E.I.C. and the accused staff should be replaced immediately any negligence on the part of agency is subject to unilateral penalty decided by the Engineering –In-Charge , be it detected on the spot or thereafter (even after payment of the bill of the agency).

The Agency will have to take care to prepare the requisition of materials for the maintenance within his jurisdiction well in advance so that no delay in repair / replacement cause trouble in the system and suffering of the authority thereon.

The Agency must carry and measure necessary measurement by their own measuring instrument (e.g. Tong tester, Meggar, Multi-meter, Temp. measuring meter etc.) and should be entered in the log book.

Frequent change of man power will not be allowed man power change if necessary, must inform officially before change & submit respective attested Xerox copy Identity Card, Work Permit License, Voter ID Card etc.

Measurement of hot spot point on electrical system by Infrared Thermometer as preventive maintenance and checking of earth resistance periodically including keeping record in log book.

The Agency must have principal routine check up of the system within the jurisdiction to prevent any damage due to loose connection in the installation. Routine inspection to be made by the contractor of the electrical installation work and to be followed for tightening nuts & bolts, washers, fuse etc. of the SPN, DB, HTPN, DB, VTPN, DB, Distribution fuse box, Loop Box etc.

Contract may be terminated from either side ( both agency and tender awarding authority) with 1 ( one ) month notice showing appropriate reason.

Agency shall be solely responsible for any accident, occurring if any, during the course of the work or any injury to any person and they must pay proper compensation of the same as per Workmen’s Compensation act 1923 ( when employee state insurance act 1948 is not applicable).

The agency must have prepare proper single line diagram with making on the equipment that can identify each equipment and others necessary items on each and every floor , building , sub-station , compound lighting , pump Room , lift etc. Also to be submitted to the respective JE , AE , Executive Engineer as when desire.

Safety secure belt, shoes and other necessary safety precaution must be taken during the maintenance work should be strictly follows.

Bills should be submitted at the end of every three months with the certification of concerned Engineers on satisfactory completion and at the time of Bill submission agency must have to produce Payment receipt of Staff Wages, ESI & PF along with bill in which signature of each staff with revenue stamp is necessary.

BHATTACHARYYA ENTERPRISE

BANERJEE CONCERN