Supply of Onsite supply, installation, testing and commissioning of parcel cargo scanners at 08 stations, namely New Cooch Behar, Alipurduar Junction, Kamakhya, Guwahati, Dimapur, Sairang, Agartala and Silchar along with 05 (five) years comprehensive warranty and maintenance. (Specification attached)

Special Eligibility Criteria

1. 1

   EMD Clause:Tenderers are required to deposit EarnestMoney online equivalent to the amountmentioned in the tender document.Tenderers not submitting Earnest Moneyshould clearly indicate in their offer thereasons for the same, and failure to do sowill be taken as unwillingness on theirpart to deposit the Earnest Money.B) Amount of EMD (rounded off to nearesthigher Rs. 10 (ten)) to be taken intenders, wherever applicable.a) It will be @ 2% of the estimated tendervalue up to Rs. 50 Cr. subject tomaximum EMD of Rs. 20 lakh.b) EMD will be Rs. 50 lakh for tendersabove Rs. 50 Cr.C) Exemption from Submission of EarnestMoney: The under noted categories oftenderers are liable to get the exemptionfrom deposit Earnest Money:-a. Firms registered with MSE for tendereditem.b. Tender cases of value up to andincluding Rs. 25 lakh unless otherwisementioned in the tender.c. Other Railways and Governmentdepartments.d. Indian Ordinance factories.e. PSUs owned by Ministry of Railways andPSUs for the group of items that aremanufactured by them.f. Vendors registered with Railways for thetrade group of the item tendered.g. Vendors appearing on the approvedvendor lists of RDSO/PUs/CORE, subject toapproval status being valid on the date oftender closing.h. Vendors registered with Railways forsupply of medicine, medical equipmentsand consumables shall be exempted fromsubmission of EMD for these items.i. In tenders issued against PAC, OEM inwhose favour PAC has been issued shallbe exempted from submitting EMD. KVICand ACASH shall be exempted from EMDfor items supplied by them.D) Offers of tenderers who do not submitEarnest Money, and are also notexempted from submission of EarnestMoney shall be summarily rejected.E) The purchaser reserves the right toforfeit the Earnest Money Deposit if thetenderer withdraws or revises his offerwithin the validity period or fails todeposit Security Money in terms of ClausePara-9 of the Instruction to tenderers.F) No interest shall be payable by thepurchaser on the Earnest Money if tenderis cancelled by Railway administrationand EMD returned. EMD of unsuccessfulbidders and tenderers shall be releasedimmediately after finalization of thetender.For detail appreciation Para- 3 ofinstruction for tenderers may be referred.

   Document optionalConfirmation required
2. 2

   As per public procurement policy ( preference to make in India) order no P- 45021/2/2017-PP (BE-II)2019 dated16/09/2020 of Ministry of Commerce, it has been found that there is sufficient local capacity and competition in supply of the tendered item of required quantity and therefore public procurement of the item is restricted to class I local suppliers only and the vendors who do not qualify to be class I local suppliers should not quoted in the tender as their offers shall not be considered for any ordering. In case any vendor who does not qualify to be a class I local suppliers for the tendered item participates in the tender it does so at its own risk and cost and Railways shall not be liable for any lost or damaged caused to the vendor

   Confirmation required
3. 3

   Only OEM or their Authorized Dealer/Agent should quote. (2) OEM/Dealership Certificate must be submitted along with Offer. (3) Dealers/Agents quoting on behalf of an OEM must submit Tender Specific Authorization from OEM, failing which their offer will be summarily rejected.

   Document requiredConfirmation required
4. 4

   OEM should have AERB Commercial production License. A copy of production license should be uploaded.

   Document requiredConfirmation required
5. 5

   The OEM should provide satisfactory evidence, acceptable to show that he is a regular manufacturer and has adequate plant and manufacturing capacity may please be furnished.

   Document requiredConfirmation required
6. 6

   The OEM shall have valid ISO 9001 certificate on the original date of closing of bid and a copy of same shall be submitted along with the bid.

   Document requiredConfirmation required
7. 7

   The OEM must have supplied at least of 05 nos. of Large Cargo Scanner size of 1500 mm x 1800 mm or higher size machines in last 05 years (to be reckoned from the original date of closing of tender) to any govt Organization. Statement of past supplies along with, (i) purchaser's name and (ii) address, (iii) email address and (iv) phone/fax number of purchaser, (v) purchase order (PO) or supply order number and (vi) PO date (vii) along with the copies of purchase order (PO), (viii) quantity supplied (with proof of supply), (ix) date of supply and (x) their commissioning date shall be submitted with the offer.

   Document requiredConfirmation required
8. 8

   The OEM should have performance certificate of at least 01 nos. of such machines supplied in the last 05 years and the machine covered by these certificates must have worked satisfactorily for at least one year from the date of commissioning as on the original date of closing of tender.

   Confirmation required
9. 9

   Non-compliance of following shall lead to summarily rejection of the offer and no correspondence in this regard will be entertained. A) There shall not be any deviation from the Major parameters mentioned in clauses. B) AERB type approval from competent authority for the offered machine/model should be attached with the bid documents while submitting the tender. C) The productivity requirement, as specified in above clauses of the bid documents shall be clearly furnished.

   Document requiredConfirmation required
10. 10

    (a) Tenderers are hereby instructed to supply the tendered quantity to the respective consignee(s) as indicated in tender document (b) If tenderer(s) mentioned anywhere in its offer contrary to (a) above and/or mentions not to supply to some of the consignees, such offer may not be considered for ordering for such consignee(s) where the tenderer has not agreed to directly deliver the stores without any back reference.

    Document optionalConfirmation required

Commercial-Compliance

1. 1

   Make/Brand, Model No. etc to be submitted along with the offer otherwise offer will be summarily rejected

   Document requiredConfirmation required
2. 2

   Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

   Document optional

Other Conditions

1. 1

   Inspection by TPI Agency
2. 2

   Make in India Policy: (a) This tender complies with Public Procurement Policy (Make in India) Order 201, revised on 16.09.2017, issued by department of Industrial, Promotion and Policy, Ministry of Commerce circulated vide Rly. Bd letter No. 2015/RS(G)/779/2/Pt.1, dtd. 25.09.20 or latest. (b) Please declare the percentage of local content in the material being offered. Please enter 0 for fully imported item and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in NFR Instructions to tenderers with the details of the location(s) at which the local value addition is made. (c) In case of procurement for value in access of Rs. 10 Crs. the Class-I local supplier/Class-II local supplier shall be required to provide a certificate from the statutory auditor or cost auditor of the company (In case of companies) or from practicing cost accountant or practicing chartered accounts (In respect of suppliers other than companies) giving the percentage of local content at the time of execution of the Purchase Order. In case the contractor/supplier does not meet the stipulated local content requirement and the category of the supplier changes from Class I to Class II/Non-local or from Class II to Non-local a penalty upto 10% of the contract value may be imposed as per Railway Board Circular 2020/RS(G)/779/2/ Pt. 1(E3322671) dt. 20.08.2024.

   Document optionalConfirmation required
3. 3

   (A) MSE sources, who are interested for availing benefits under MSE act mentioned in the notification of Ministry of MSME, should upload valid document maintained under MSE act such as UDYAM Registration certificate duly marking the tendered item in the certificate otherwise claim for benefits under MSE act may not be entertained. (B) MSE source owned by SC/ST/Woman should upload necessary documents to get the benefits in regard to their category i.e. the ownership of MSE pertains to SC/ST/Other category clearly. Absence of this information in the registration certificate would be taken as MSE falling in the category of Others

   Document optionalConfirmation required
4. 4

   Splitting Clause: The purchaser reserved the right to split the bulk order quantity between two or more firms in terms of Para-7.3 of Instructions to tenderers for e-tenders attached with tender schedule.

   Confirmation required
5. 5

   Firm should mentioned detail address of the place of inspection.

   Document optionalConfirmation required
6. 6

   Acceptance of tender: (a) The purchaser reserves the right to reject any or all of the tenders in part or full at his sole discretion without assigning any reason. ( b ) Railway does not pledge itself to accept the lowest or any tenders and reserves to itself the right of acceptance of the whole or any part of the quantity offered. (c) The decision of Railways with regard to allotment of quantity so as to insure uninterrupted supply will be final. (d) The acceptance of the tender will be communicated by letter of acceptance directly to the tenderers. In case where a counter offer is issued, the unconditional acceptance of counter offer will result in a validity concluded contract through formal letter of acceptance may be forwarded to the contractor at a later date.

   Confirmation required
7. 7

   The contractor shall attend and rectify any complaint/failure within 48 hours from the time of intimation by the Railway/authorized representative. In case the complaint/failure is not rectified within the stipulated 48 hours, penalty shall be imposed on per scanner machine basis as under: Delay period after expiry of initial 48 hours Penalty First 6 hours or part thereof Rs. 2,000/- Next 6 hours or part thereof Rs. 5,000/- Next 12 hours or part thereof Rs. 10,000/- Every subsequent 24 hrs or part thereof Rs. 15,000/- Note: The penalties are cumulative. Part thereof means that even a fraction of an hour within a bracket will trigger the full penalty for that specific block. In case of unforeseen circumstances beyond the control of the contractor/licensee, waiver of penalty may be considered by the Sr.DCM of the concerned Division, subject to extant rules and contractual provisions.

   Confirmation required
8. 8

   Make in India Policy: (a) This tender complies with Public Procurement Policy (Make in India) Order 201, revised on 16.09.2017, issued by department of Industrial, Promotion and Policy, Ministry of Commerce circulated vide Rly. Bd letter No. 2015/RS(G)/779/2/Pt.1, dtd. 25.09.20 or latest. (b) Please declare the percentage of local content in the material being offered. Please enter 0 for fully imported item and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in NFR Instructions to tenderers with the details of the location(s) at which the local value addition is made. (c) In case of procurement for value in access of Rs. 10 Crs. the Class-I local supplier/Class-II local supplier shall be required to provide a certificate from the statutory auditor or cost auditor of the company (In case of companies) or from practicing cost accountant or practicing chartered accounts (In respect of suppliers other than companies) giving the percentage of local content at the time of execution of the Purchase Order. In case the contractor/supplier does not meet the stipulated local content requirement and the category of the supplier changes from Class I to Class II/Non-local or from Class II to Non-local a penalty upto 10% of the contract value may be imposed as per Railway Board Circular 2020/RS(G)/779/2/ Pt. 1(E3322671) dt. 20.08.2024.

   Document optionalConfirmation required
9. 9

   Benefits to Micro and Small Enterprises (MSEs): As per the extant Public Procurement Policy of the Government of India, Micro and Small Enterprises (MSEs) having current and valid registration for the tendered item are entitled for benefits and preferential treatments specified in NFR Instructions to tenderers.

   Confirmation required
10. 10

    Warranty: Railway Standard guaranty/warranty clause as per IRS conditions of contract or as per specification whichever is higher will be applicable.

    Confirmation required
11. 11

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optionalConfirmation required
12. 12

    Firm to mention HSN code of the tendered item and GSTIN No.

    Document optionalConfirmation required
13. 13

    (a) In case of any contradiction or conflict between tender schedules to that instruction to tenderers, the conditions pointed out in tender schedule will prevail.

    Confirmation required
14. 14

    SECURITY DEPOSIT: 1). The successful tenderers shall, within 21 days after written notice of acceptance of tender has been posted to him, deposit Security Deposit a sum equal to (a) 5% of contract value subject to maximum of Rs 50 lakh for contracts above Rs 25 lakh and up to Rs 50 crore. (b) Rs 1 Cr or as fixed by Railway authorities in tender document for contract value above Rs 50 Crore, as security for satisfactory fulfillment of the contract unless otherwise SD waival is specifically mentioned in tender/LOA. (c) However, all tenders shall have Security Deposit 5% of contract value. 2). The Security money can be depositedin any of the following forms: 2.1 Deposit receipts, Pay orders, Demand Drafts, Guarantee Bonds issued by Nationalized or Scheduled Commercial Banks, Bonds of Indian Railway Finance Corporation and KRCL Bonds, Government Securities and deposit receipts in the post office saving banks. The Guarantee Bonds/Bank Guarantee should be submitted in the prescribed form as per Annexure-1. 2.2 Payment of Security money in the form of pay order/demand draft shall be made in favour of PFA, North East Frontier Railway payable at Maligaon. 2.3 Security deposit shall remain valid for a minimum period of 60 days beyond the date of completion of all contractual obligations of supplier. 3). The Security Deposit (SD) shall be taken from all vendors for contracts above Rs.25 lakh subject to following exemptions: a. The store contract cases of value upto Rs. 25 lakh b. Other Railways and Government departments. c. Indian Ordinance factories. d. PSUs owned by Ministry of Railways and PSUs for the group of items that are manufactured by them. e. In tenders issued against PAC, OEM in whose favour PAC has been issued shall be exempted from submitting SD. KVIC and ACASH shall be exempted from SD for items supplied by them. f. Vendors registered with Railways for the trade group of the item tendered shall be exempted from SD for orders valued upto their monitory limit of registration. g. Vendors appearing on the approved vendor lists of RDSO/PUs/CORE, subject to approval status being valid on the date of tender closing. h. Vendors registered with Railways for supply of medicine, medical equipments and consumables shall be exempted from submission from SD for these items. Note: Apart from claiming damages from vendors, in case of failure to comply with the contractual obligations, Railways shall record poor performance of the vendors for taking suitable penal action as per extant instructions.

    Document optionalConfirmation required
15. 15

    Undertaking for GSTWe hereby declare that in quoting the basic price, we have taken into account the full effect of Input Tax Credit available under GST. We, further agree to pass on any financial gain/benefit as may become available in future in respect of all the input tax credit on the date of supply by way of reduction in price and advise the purchaser accordingly. We also undertake that we are aware of the provisions of section 171 of the CGST Act and consequences thereof if we fail to comply with the same. We shall file their GSTR-1 and GSTR-3B for transaction with Railways in due time preferably every month so that ITC benefit can be availed by Railway.

    Confirmation required
16. 16

    The bidders should upload Annexure - I&I(A) duly sealed & signed along with the bid otherwise offer will be summarily rejected

    Document requiredConfirmation required

1. 1

   The materials are to be delivered within the proposed Delivery period at the respective consignees according to the quantity mentioned against each consignee