Rate contract of Laying of Telephone cables, Distribution Boxes, Fixing of connectors with mounting in different locations of the factory and laying of Telephone cables with wiring, connections, DB fitting etc. in LCA building.

INSTRUCTIONS TO BIDDER

Name of Work: Rate contract of Laying of Telephone cables, Distribution Boxes, Fixing of connectors with mounting in different locations of the factory and laying of Telephone cables with wiring, connections, DB fitting etc. in LCA building.

Refer E-Tender no. RWA-25TE/2/1

S# Clause Complied/ Not complied Status of offered items (To be filled by Vendor)

A Eligibility Criteria:

1 Please submit your Quotation for following items in Two parts (Price & Technical Bid) in the prescribed format uploaded on e-portal. No hard copy of the offer is to be sent.

2 Constitution and legal Status

3 Firm registration: Registration with HAL/Other Govt. Organisation if any.

4 Copy of PAN No.

5 Copy of GST Registration Certificate No. with SAC code.

6 Copy of PF Certificate

7 Copy of ESI Certificate

8 Financial standing/Solvency Certificate: 40% of estimated amount issued by any nationalized/scheduled bank issued within the period of 12 months from the final date of submission of tender.

9 Average annual financial turnover during last three years, ending 31st March of previous financial year, audited proof to be attached and should be at least 30% of the estimated cost.

i) Financial year (2021-22)

ii) Financial year (2022-23)

iii) Financial year (2023-24)

10 Proof of experience of having successfully completed similar works (Means Laying of Telephone/Electrical/Network cables, fixing/installaion of Distribution Boxes and components, Electrical/Electronic maintenance works etc.) during last 7 years, ending last day of months previous to the one in which tender are invited should be either of the following.

i) Three similar completed works each costing not less than the amount equal to 40% of the estimated cost. Or

ii) Two similar completed works each costing not less than the amount equal to 50% of the estimated cost. Or

iii) One similar works completed each costing not less than the amount equal to 80% of the estimated cost.

11 You should quote price per unit and total price in figures & in words.

12 If you are unable to quote, please submit regret response.

13 Disregard of any instructions, may result in your offer being ignored.

14 EMD: Earnest Money Deposit (@2%) i.e. Rs. 49088.00 in the form of Insurance Surety Bond/Demand Draft, in favor of Hindustan Aeronautics Limited, Accessories Division, Lucknow from any nationalized/scheduled bank of India.

15 The vendor shall fully acquaint himself with the scope and nature of working conditions, etc before submission of tender/offer. No claim will be considered later on the grounds of ignorance or otherwise of the conditions under which the work will have to be executed.

B Terms and Conditions:

1 Acceptance of Tender: The vendor shall be bound to accept the award of contract in the event of order issued in favour of vendor at the rates quoted/ agreed by him failing which the EMD of the vendor shall be forfeited and party shall be debarred/ blacklisted as per HAL-ADL rules.

2 Comencement of work: The work shall be commenced within 15 days after acceptance of work order subject to site clearance.

3 Completion of work: The entire work shall be carried out within Two years (24 Months) from the date of commencement of work.

4 Compensation for delay: The compensation delay as per above is applicable and shall be @ 0.5% of total payable amount per week limited to the maximum 7.5% of total payable amount. The compensation for delay shall be deductible from any sum payable to you under work order or any other contract with HAL. Note: HAL Working Hours: 0800 Hrs to 1600 Hrs (Monday to Saturday)

i) Price for the entire contract work, rates of individual work is to be quoted in line with attached Price Bid Format (Refer Instructions to bidder for price). The work will be awarded to L-1 bidder on package basis.

ii) The prices shall be inclusive of all taxes and duties.

iii) The rates quoted shall be valid till completion of the work and free from variation due to increase in the cost of material, labour or any other reason whatsoever.

6 EMD:- Scan copy of DD/ pay order of EMD amount (@2%) i.e. Rs. 49088.00 is to be uploaded on the portal and original to be dispatched by post in order to reach us prior to tender closing date & time as indicated in RFQ, Failure in receipt of original EMD before tender opening will result in rejection of offer. For any postal delay, HAL will not be responsible.

7 Security Deposit:-

i) a) The successful tenderer will be required to furnish security deposit for the fulfillment of contract. The security deposit shall be 10% of the original contract sum. This amount shall not be altered during the execution of work due to deviation, either plus or minus. Security Deposit shall consist of two parts; i) Performance Guarantee to be submitted at award of work, and ii) Retention money to be recovered from Running Bills.

ii) b) Performance Guarantee:- should be 5% of Contract amount and should be submitted as Bank Guarantee (Format at Annexure – M), DD or any other form of deposit stipulated in Tender Document within 21 days from the date of letter of acceptance.

iii) c) Retention money:- Retention Money should be deducted at 5% from Running Bills. Total of Performance Guarantee & Retention Money should not exceed 10% of Contract amount. However, Retention money recovered should not be less than 5% of Final Bill value including Deviations if any.

iv) d) 5% Performance Guarantee should be refunded within 30 days of the issue of the Completion Certificate. Retention money should be refunded after Defects Liability period after successful completion of work on certified by engineer in-charge.

v) e) The contractor shall deposit the difference between earnest money and performance Guarantee by Demand Draft / Bank Guarantee within 21 days from the date of acceptance or before commencement of work whichever is earlier.

vi) f) Any delay in depositing the performance guarantee as above shall attract a penal recovery for the delay period on the balance security deposit amount [if EMD is deposited] @ 2 % of Performance Guarantee deposit amount per week or part thereof with a maximum penalty of 25% of Performance Guarantee amount. This aspect must be reflected in the completion certificate [refer Annexure – N] of the Contractor.

8 Payment Terms:- The terms of payment shall be as follows:

i) The payment will be made by e-payment system. Hence, bank details are to be provided by the successful vendor.

ii) The payment will be made on quarterly/prorata basis after completion of the work and certification of Engineer-In-Charge that the work has been completed satisfactorily within stipulated time complying all terms & conditions and the contractor is entitled for such payment.

iii) GST @18% will be applicable as per Govt. Rule. The rates of GST will be applicable at the time of payment. The vendor will be provide copy of GST Certificate with SAC code.

9 Risk Clause: The vendor shall be responsible for completion of service contract as required by HAL-ADL as per contract terms & conditions. In case, the vendor fails to execute the contract either in terms of quality or quantity or if any work remains unattended within the stipulated time, HAL-ADL is empowered to take decision and get the same attended by any other Agency at the risk and cost of the vendor. Any extra expenditure incurred in this connection will be recovered from the bills of the vendor.

10 Defect Liability Period: The defect liability period for this work shall be six months after completion of work. During this period vendor shall be responsible for rectification of all defect noticed and attributed to defective workmanship in respect of the work executed. In case, he fails to do so within a reasonable time as decided by ATA, the cost incurred by HAL will be recovered from defects liability deposit/Retention Money Deposit.

12 Agreement:- Successful contractor shall arrange to execute an agreement on a general stamp paper of the value of Rs. 200.00 on the enclosed performa. All partners of the contractor shall sign the agreement or one partner should have proper authority letter from all other partners. The authority letter has to be forwarded with the agreement. The agreement is to be executed within 30 days from the date of acceptance of work order. -Failing which penalty of Rs.2,500/- per week delay to a maximum of Rs.10,000/- will be levied for delay in submission. No advance / Payment will be released if agreement is not submitted.

i) Staff: Entry of staff engaged for the work shall be controlled as per HAL security rules & regulations.

ii) Material: All material whether to be consumed in the work or to be taken back later shall be entered through proper challans duly checked & entered by HAL security gate.

14 Validity: Offer should be valid for a period of 120 days from the date of opening of tender.

15 Parallel Contract: HAL shall reserve the right for entering into parallel contracts with the other firms/vendors for the same requirement if it is found necessary.

16 General Conditions: (a) All the other terms and conditions of HAL Works Manual shall be applicable to this work. (b) Their will be no price negotiation for technically acceptable offers if the rates received are considered reasonable. (c) Required tools and tackles are to be arranged by you. (d) Service provider , at its own cost, shall to comply with the provisions of labour laws, rules, orders and notifications as applicable to it or this contract from time to time and shall ensure payment of all statutory dues/ liabilities to its labours deployed for execution of this contract. (e) Service provider shall indemnity HAL against all claims , damages or compensation payable to its labour employed by it for execution of this contract. (f) All disputes or differences whatsoever arising between the parties out of or relating to the construction, meaning and operation or effect of this contract or the breach thereof shall be settled by arbitration in accordance with the rules of arbitration of ICA / ICADR and the award made in pursuance there of shall be binding on the parties. (g) Offer should be valid for a period of 120days from the date of opening of tender. (h) Unsolicited letter/canvassing / post tender correction: Canvassing by tenderer in any form including unsolicited render tenders liable for rejection. (i) The undersign reserves all the right to accept/ reject any or all the tenders without assigning any reason whatsoever.

C) TECHNICAL COMPLIANCE MATRIX (As per Annexure_C): (Complied/ Not complied-Status of offered items (To be filled by Vendor)) Complied/ Not complied

S# Scope of Work / Description Qty.

1 Following works are to be carried out :-

i Digging of ground 80cm depth for installation of 50/100/200 pair telephone cable from one location to other location in factory. 5000 RMT

ii Laying of 4 bricks in a meter with sand from one location to other location in factory to provide support to cable. (5000MTR X 4bricks=20000 bricks) 20000 bricks with sand

iii Laying of 50 pair telephone cable in trench from one location to other location in factory. 2500 RMT

iv Laying of 100 pair telephone cable in trench from one location to other location in factory. 2000 RMT

v Laying of 200 pair telephone cable in trench from one location to other location in factory. 1000 RMT

vi Digging of underground trench under RCC road. 100 RMT

vii Supply and installation of 100pair telephone DB 5 Nos.

viii Supply and installation of 200pair telephone DB 2 Nos.

ix Supply and installation of 1000pair telephone DB 2 Nos.

x Punching of PVC Tel cables 10000 Nos.

xi Punching of Armoured Tel cables 10000 Nos.

xii Supply & fixing, Punching of krome module. 1250 Nos.

2 Following works are to be carried out at LCA Building:-

i Digging of ground 80cm depth for installation of 50 pair telephone cable from Su30(I) Telephone exchange to main DB and then main DB to LCA building. 250 RMT

ii Laying of 4 bricks in a meter with sand from Su30(I) Telephone exchange to main DB and then main DB to LCA building to provide support to cable. (250MTR X 4bricks=1000 bricks) 1000 bricks with sand

iii Laying of 50 pair telephone cable from Su30(I) Telephone exchange to main DB and then main DB to LCA building. 250 RMT

iv Supply and laying of 20 pair telephone cable. 180 RMT

v Supply and laying of 25mm PVC pipe in LCA building. 750 RMT

vi Supply and laying of 5 pair telephone cable. 1000 RMT

vii Supply and installation of 20 pair telephone DB. 2 Nos.

viii Supply and installation of 2M Plate in LCA building. 20 Nos.

ix Supply and installation of Modular Telephone connector in LCA building. 20 Nos.

Note: Bidders / Tenderers are requested to attach scan copies of all the relevant / desired / required proofs/ documents on portal, failing which tender shall be summarily rejected without assigning any reason to bidders.

Name of Vendor: M/s …………………………………….

Instruction to Bidders for Price (Price Bid)

Name of Work: Rate contract of Laying of Telephone cables, Distribution Boxes, Fixing of connectors with mounting in different locations of the factory and laying of Telephone cables with wiring, connections, DB fitting etc. in LCA building.

Refer E-Tender no. RWA-25TE/2/1

S# ITEM DESCRIPTION QTY UOM Unit Price (Rs.) Total Amount (Rs.)

A B C D E F=CXE

1 Following works are to be carried out :-

i Digging of ground 80cm depth for installation of 50/100/200 pair telephone cable from one location to other location in factory. 5000 RMT

ii Laying of 4 bricks in a meter with sand from one location to other location in factory to provide support to cable. (5000MTR X 4bricks=20000 bricks) 20000 Bricks with sand

iii Laying of 50 pair telephone cable in trench from one location to other location in factory. 2500 RMT

iv Laying of 100 pair telephone cable in trench from one location to other location in factory. 2000 RMT

v Laying of 200 pair telephone cable in trench from one location to other location in factory. 1000 RMT

vi Digging of underground trench under RCC road. 100 RMT

vii Supply and installation of 100pair telephone DB 5 Nos.

viii Supply and installation of 200pair telephone DB 2 Nos.

ix Supply and installation of 1000pair telephone DB 2 Nos.

x Punching of PVC Tel cables 10000 Nos.

xi Punching of Armoured Tel cables 10000 Nos.

xii Supply & fixing, Punching of krome module. 1250 Nos.

2 Following works are to be carried out at LCA Building:-

i Digging of ground 80cm depth for installation of 50 pair telephone cable from Su30(I) Telephone exchange to main DB and then main DB to LCA building. 250 RMT

ii Laying of 4 bricks in a meter with sand from Su30(I) Telephone exchange to main DB and then main DB to LCA building to provide support to cable. (250MTR X 4bricks=1000 bricks) 1000 Bricks with sand

iii Laying of 50 pair telephone cable from Su30(I) Telephone exchange to main DB and then main DB to LCA building. 250 RMT

iv Supply and laying of 20 pair telephone cable. 180 RMT

v Supply and laying of 25mm PVC pipe in LCA building. 750 RMT

vi Supply and laying of 5 pair telephone cable. 1000 RMT

vii Supply and installation of 20 pair telephone DB. 2 Nos.

viii Supply and installation of 2M Plate in LCA building. 20 Nos.

ix Supply and installation of Modular Telephone connector in LCA building. 20 Nos.

Applicable GST @18%

Total including GST

Amount (In words):

Name of Vendor: M/s …………………………………….