Transportation of Condemned/Scrap Elastic Rail Clips(ERC) by road.The above work involves other intermediary & ancillary activities such as:(1)Collection of Condemned/Scrap Elastic Rail Clips available from various Railway Locations (2)Clearing and separating any kind of material/objects attached to ERC.(3)Loading the collected Condemned/Scrap Elastic Rail Clips into the vehicle deployed by the contractor. The contractor shall load only those ERCs which are free from rubber components or any other kind of attachments before loading. (4)Transportation of Condemned/Scrap Elastic Rail Clips which are free from rubber components or any other kind of attachments, from various Railway locations to Rail Wheel Factory, Yelahanka, Bengaluru- 560064. (5)Unloading at destination, by Railways at FREE OF COST. Quantity: 3600MT. Distance slab: 0-500Kms(with a minimum chargeable distance of 100Kms).SPECIAL NOTE: (1) Tenderers should quote the Rates based on the Diesel Price of Rs.90.99 per litre prevailing at Bengaluru as on estimation date i.e.03.10.2025 and the same shall be considered for the purpose of evaluation. (2)Mandatory documents should be submitted in Compliance of: Bid Security conditions including Annexure-VI(A), Annexure-V, Annexure-V(A), Annexure-VI(B), Power of Attorney and IBA Certification. (3) Non-submission of necessary documents in support of the above may result in REJECTION of Bids.

The tenderer must have minimum average annual contractual turn over of V/N or 'V' whichever is less; where V= Advertised value of the tender in crores of Rupees N= Number of years prescribed for completion of work for which bids have been invited. The average annual contractual turnover shall be calculated as an average of 'total contractual payments" in the previous three financial years, as per the audited balance sheet. However, in case balance sheet of the previous year is yet to be prepared/ audited, the audited balance sheet of the fourth previous year shall be considered for calculating average annual contractual turnover. The tenderers shall submit requisite information as per Annexure-VIB, along with copies of Audited Balance Sheets duly certified by the Chartered Accountant/ Certificate from Chartered Accountant duly supported by Audited Balance Sheet.

The tenderer must have successfully completed or substantially completed any one of the following categories of work(s) during last 07 (seven) years, ending last day of month previous to the one in which tender is invited: (i)Three similar works each costing not less than the amount equal to 30% of advertised value of the tender, or (ii) Two similar works each costing not less than the amount equal to 40% of advertised value of the tender, o r (iii) One similar work costing not less than the amount equal to 60% of advertised value of the tender.

(a) If the GST mentioned by tenderer in Remarks column of commercial compliance is not the same as the rate of GST prevailing on the date of tender opening, then the actual GST prevailing as on tender opening date will be applicable. Minimum essential documentations required for supporting theGST claim shall be as per Railway Board's Letter No.2018/CEI/CT/30 Dated:28/06/2023. (b) Tenderers are advised to go through all the uploaded documents with respect to GST,GCC, Tender document & other document if any, before bidding. (c) The Tenderer should quote the All Inclusive Rate taking into consideration, the percentage of GST applicable as on date of Tender opening. The present rate of GST is 5%. Railway will take the actual GST applicable as on date of Tender opening while deriving the basic rate for the item in schedule. (d) All the bidders/Tenderers should ensure that they are GST compliant and that their quoted Tax structure/rate are as per GST Law. GST applicable, if any should be clearly indicated while bidding. (e) In case the successful tenderer is not liable to be registered under CGST/IGST/UTGST/SGST Act, the Railway shall deduct the applicable GST from his/their bills under Reverse Charge Mechanism (RCM) and deposit the same to the tax authority concerned. (f) While claiming the payments, Firm/Contractor shall submit the GSTR1 declaration along with GST invoice, bills and other requisite documentations. The firm should also adopt the Invoice Number and date indicated in GSTR1 in GST invoice being submitted for payment. The firm's bill will be passed by RWF only on the production of GSTR1 submitted by Firms along with GST invoice and other requisite documents.

The Railway reserves the right to get the documents verified on its own. The Railway also reserves the right to consider the firm's performance available with RWF for the purpose of evaluation.

The Railway Material shall be transported at Carrier's Risk and cost. To cover the transit risk of the item handed over, the transporter shall take all steps as deemed appropriate by him.

LOA/Agreement will be issued with the derived Basic Unit Rate per MT Per KM (upto TWO decimals without any rounding off), which is derived from the quoted All Inclusive Rate for tendered quantity, considering the prevailing rate of GST at the time of tender opening and applicable distance in Kms.

Provisions of Make in India Policy 2017 issued by Govt. of India, as amended from time to time, shall be followed for consideration of tenders. For details please see bid document.

ADDITIONAL SPECIAL CONDITIONS

(1)PERFORMANCE GUARANTEE (PG) & SECURITY DEPOSIT (SD): An amount equivalent to 5% (five percent) of total contract value is applicable for PG & SD each. (2)INDEMNITY BOND: An amount equivalent to 10% (ten percent) of the material cost of total contract quantity is applicable.

OPTION CLAUSE: RWF reserves the right to increase/decrease the awarded contract quantity by upto 25%. RWF also reserves the right to increase the Contract Quantity beyond 125% and upto 150%, as per Indian Railways Standard GCC for Works.

Necessary labour charges, transhipment charges, toll charges and all other such expenses including Transit Insurance charges, if any, are to be borne by the contractor.

Organization setup:- Tenderer should submit complete set up of organization including the break-up of type of employees like supervisors, helpers, etc.

Declaration:- Tenderer shall furnish confirmation regarding Employment, Partnership, etc. of Retired Railway Employees(for more details refer tender document, GCC - 2022 & ACS).

TIMELY DEPLOYMENT OF TRUCKS AND PENALTY FOR THE DELAY: The trucks which have All India Permit shall to be deployed and should be readily available and supplied/deployed on demand within 48 Hours from the time of intimation for the demanded quantity from the Demanding officer, failing which a penalty of Rs.5,000-00(Rupees FIVE Thousand Only) per day / per truck; shall be levied and recovered from the Contractor's bills for delay in supply/ deployment of trucks as demanded.

Undertaking :- Tenderer Should submit a declaration that they will arrange for deployment of vehicle (Lorry/Truck/Trailer) as and when demanded by RWF at Short Notice

All other Terms & Conditions will be applicable as per the uploaded Bid document and Indian Railways Standard General conditions of contract for Works including Advance Correction Slips (ACS) issued up to the date of closing of this tender.

SIMILAR WORK is defined as: "Any transportation of goods" by road i.e. through lorries/ trucks/trailers etc

Important : All documents uploaded and remarks / confirmation entered by the bidders against any compliance condition shall be opened as part of technical bid only.

Splitting of the Tendered quantity shall be as detailed under Part - III of Bid document.

CURRENCY OF CONTRACT: The Currency of the Contact shall be for a minimum period of 12(Twelve) Months from the date of issue of Letter of Acceptance. On completion of original contract period of 12(Twelve) Months, the Railways reserve the right to extend the period of Contract for an additional period of 12(Twelve) Months.

BID SECURITY: The following conditions are applicable, in case the bidder intends to submit Bank Guarantee towards Bid Security: The original Bank Guarantee should be delivered in person to the official nominated as indicated in the tender document before closing date for submission of bids (ie, excluding the last date of submission of bids)(Advance Correction Slip No.5/RB Letter No.2022/CE-I/CT/GCC-2022/Policy dated:20.10.2023). Non submission of scanned copy of Bank Guarantee with the bid on e-tendering portal(IREPS) and/or non- submission of original Bank Guarantee within the specified period shall lead to summary rejection of bid. (Page 5/GCC- 2022). Subject to exemptions provided under para 5(1) (a) of Part- 1 (ITT) of GCC-2022, the tender must be accompanied by a Bid Security as mentioned in tender documents, failing which the tender may be SUMMARILY REJECTED. (Page No.11: GCC- 2022). The verification of the successful tenderer's credentials including BG, if not already verified, shall be ensured by the 'Agreement signing authority' before entering into the agreement with the agency. However, Letter Of Acceptance (LOA) must be issued while verification is pending'. (Ref: RB Letter No.2018/CE-l/CT/l2 dated:05.09.2023)

ANNEXURE-V to be submitted/uploaded by tenderer along with the tender documents. Annexure-V is available for online submission, now. This certificate is to be given by each member of JV or Partners of Partnership firm / LLP / etc. In case of submission of False/Forged information, the offer may be summarily rejected. The following documents shall accompany ANNEXURE-V: The tenderers shall submit a copy of certificate stating that all their statements/documents submitted alongwith bid are true and factual. Standard format of certificate to be submitted by the bidder is enclosed as Annexure-V. NOTE: In the event of non - working of online hyperlink for Annexure - V on IREPS Portal, the bidders are advised to type/print the contents of Annexure - V on the Letter Head of their organisation, duly updating the data in the specified blank spaces, duly signed by authorised signatory, with seal of the organisation. ( Click here to download Format)

Annexure-V(A) In addition to Annexure-V, in case of other than Company/Proprietary firm, Annexure-V(A) shall also be submitted by the each member of a Partnership Firm/Joint Venture(JV)/Hindu Undivided Family(HUF)/Limited Liability Partnership(LLP) etc as the case may be. Non submission of above certificate(s) by the bidder may result in SUMMARILY REJECTION of his/their bid. ( Click here to download Format)

Para 15 Part I of GCC: ACS No.3 dated:26.04.2023 as detailed under shall be applicable: The tenderer whether sole proprietor/ a company or a partnership firm/ registered society / registered trust / HUF / LLP etc if they want to act through agent or individual partner(s), should submit along with the tender, a copy of power of attorney duly stamped and authenticated by a Notary Public or by magistrate in favor of the specific person whether he/they be a partner(s) of the firm or any other person, specifically authorizing him/them to sign the tender, submit the tender, and further deal with the Tender/ Contract up to the stage of signing the agreement except in case where such specific person is authorized for the above purposes through a provision made in the partnership deed / Memorandum of Understanding / Article of Association /Board resolution, failing which the tender may be SUMMARILY REJECTED. A separate power of attorney duly stamped and authenticated by a Notary Public or by Magistrate in favor of the specific person whether he/they be partner(s) of the firm or any other person, shall be submitted after award of work, specifically authorizing him/them to deal with all other contractual activities subsequent to signing of the agreement, if required. Note: A Power of Attorney executed and issued overseas, the document will also have to be legalized by the Indian Embassy and Notarized in the jurisdiction where the Power of Attorney is being issued. However, the Power of Attorney provided by Bidders from countries that have signed the Hague Legislation Convention 1961 are not required to be legalized by the Indian Embassy if it carries a conforming Appostille certificate.

CURRENT PANEL OF IBA: The tenderer shall be on the current panel of IBA (Indian Banks' Association) recommended list and proof for the same must accompany the offer. The tenderer shall ensure that the IBA recommendation is renewed periodically and is valid throughout the currency of the contract . RWF reserves the right to verify the same whenever required.

FIVE NUMBERS OF TRUCKS/LORRIES/TRAILERS WITH NATIONAL PERMIT: Tenderer should possess at least 5(Five) numbers of lorries/trucks/trailers etc., with National Permit. The tenderer must submit self attested copies of registration certificates, National Permits of these 5(Five) lorries/trucks/trailers, etc.

APPLICABILITY OF PRICE VARIATION AND PAYMENT: The price variation clause is applicable for tenders having an advertised value above Rs 2 Crores and having a completion period above 12 months, in terms of clause 46A/Page-49/GCC: April-2022.

The Tenderer should indicate the applicable Rate of GST in the remark column.

EMD:- EMD PAYMENT AGAINST THE SUBJECT TENDER IS MANDATORY UNLESS THEY ARE EXEMPTED. COMPETENT AUTHORITY's APPROVAL IS UPLOADED HEREWITH.

Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

Non-Submission of the following documents wherever applicable, may result in REJECTION of Bids. The details are provided in special conditions of NIT. 1. Bid Security: In case of EMD/Bid Security submission in the form of Bank Guarantee, scanned copy of Bank Guarantee with the bid on e-tendering portal(IREPS) and the Original Bank Guarantee should be submitted one day before the Bid Closing date. 2.ANNEXURE-V: Annexure-V is to be updated and submitted mandatorily. 3.Annexure-V(A):Annexure-V(A) should be updated and submitted mandatorily for applicable firms 4. Power of attorney duly stamped and authenticated by a notary public or by Magistrate 5. IBA certificate - The tenderer shall be on the current panel of IBA (Indian Banks' Association) recommended list and proof for the same must accompany the offer. Tenderers are also requested to read the tender credentials(clause No.17 part-1 (B) of bid document) and documents to be submitted(clause 18 part-1(B) of bid document).

It shall be mandatorily incumbent upon the tenderer to identify, state and submit the supporting documents duly self attested/digitally signed by which they/he is qualifying the Qualifying Criteria mentioned in the Tender Document. (ACS No.2/RB Letter No.2022/CE-I/CT/GCC-2022/Policy dated:13.12.2022)