This is tender to enter into Running Contract for supply of LED SIGNAL LIGHTING UNITS FOR SUBSIDIARY COLOUR LIGHT SIGNALS (ROUTE, CALLING-ON and SHUNT) As per RDSO Specification No. RDSO/SPN/153/2023 Revision: 5.0 or latest WITH latest AMNDT. for a period of 01 year extendable up to 02 years.

Special Eligibility Criteria

1. 1

   (a) Purchaser reserves the right to procure Bulk/regular/entire quantity from approved vendors/sources of nominated vendor/source approving agencies for the tendered item, Sub Item ID:3100194001 (as available on UVAM only). (b) (i) Offers received from tenderers appearing in the Vendor list of nominated Vendor/source approving agencies for tendered item (as available on UVAM only) as 'Vendors for Developmental Orders' shall be considered eligible for Developmental Orders up to 20 percent of net procurable quantity (NPQ). (ii) It is re-iterated that Developmental Vendors are only such vendors which are listed as developmental vendors on UVAM without any condition. (Authority: Railway Board's letter no. 2021/RS(G)/779/7 Dated 09.05.2025) (c) Where there are not more than three Indian suppliers categorized as Approved Vendor for a particular item, developmental vendors can be considered for placement of bulk order without any quantity restrictions. However, while considering such vendors, factors including past performance, capacity, delivery requirements, quantity under procurement, nature of item, outstanding order load etc. shall be considered in a transparent manner, subject to rates being reasonable. In such cases, the purchaser reserves the right to split the order quantity between one or more firms and Para 25.2 of Instruction to tenderers and General Conditions of tenders for supply contract [for indigenous tenders] shall be applicable. Such orders shall be treated as bulk orders. Indian Supplier shall be defined as follows: A supplier or bidder shall be considered to be from India if (i) the entity is incorporated in India, or ii) a majority of its shareholding or effective control of the entity is exercised from India, or iii) more than 50% of the value of the item being supplied has been added in India. (d) The status of the vendor (i.e. approved or developmental vendor) shall be reckoned as on the date of tender opening and not thereafter. However, cases of downgrading/removal/ suspension/ banning etc., after opening of tender, shall be taken into account while considering the offers. (e) The firms/tenderers who are not appearing in UVAM as Approved/Developmental Vendors of nominated vendor/source approving agencies will not be considered for ordering. However, such firms willing to participate, are advised to approach the concerned Vendor Approving agency for getting their name registered as approved/developmental vendor in the vendor directory maintained in UVAM .

   Document requiredConfirmation required

Check List

1. 1

   Have you kept your offer valid for 120 days.
2. 2

   Have you quoted price on the basis of free delivery to destination, indicating the break up ?
3. 3

   I/we hereby agree to supply the offered goods at a quoted rates as per IRS conditions of contract and other terms & conditions specified in this tender.
4. 4

   Have you submitted authenticated copy of the document authorizing the signatory to submit offer and commit on behalf of tenderers ?
5. 5

   Have you quoted delivery period correctly and precisely ?
6. 6

   UNLOADING OF MATERIAL: Have to be arranged by the suppliers at their own risk and cost at consignee's end if it is dispatched by the road transport.
7. 7

   Have you furnished the statement of deviations[preferably nil] ?
8. 8

   Have you submitted certificate of local content from CA/Cost accountant.
9. 9

   Have you quoted in the prescribed performa ?
10. 10

    It shall be the responsibility of the tenderers to quote correct HSN number and corresponding GST rate. Have you checked HSN code and have quoted corresponding GST rate.
11. 11

    Are you MSE tenderer and seeking exemption from EMD, if so, Have you submitted required credential for tendered item?
12. 12

    Have you submitted Earnest Money Deposit (EMD) ?

Commercial-Compliance

1. 1

   Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

   Document optional
2. 2

   The 'Class-I local supplier'/ 'Class-II local supplier' at the time of tender, bidding or solicitation shall be required to indicate percentage of local content and provide self-certification that the item offered meets the local content requirement for 'Class-I local supplier'/ 'Class-II local supplier', as the case may be. They shall also give details of the location(s) at which the local value addition is made. In cases of procurement for a value in excess of Rs. 10 Crores, the 'Class-I local Supplier/'Class-II local Supplier' shall be required to provide a certificate from the statutory auditor or cost auditor of the company (in the case of companies) or from a Practicing cost accountant or practicing chartered accountant (in respect of suppliers other than companies) giving the percentage of local content. (i) The bidder shall give self-certification for local content in the quoted item (goods/works/services) at the time of tendering. However, at the time of execution of the project, for all contracts above INR 10 Crore, the contractor/ supplier shall be required to give local content certification duly certified by cost/chartered accountant in practice. For cases where it is not possible to provide certification by Cost/Chartered Accountant at the time of execution of project, the supplier is permitted to provide the certificate for local content from Cost/Chartered Accountant after completion of the contract, at the time of submission of bill. In case the contractor/ supplier does not meet the stipulated local content requirement and the category of the supplier changes from Class-I to Class-II/ Non-local or from Class-II to Non-local, a penalty of 10% of the portion of contract for which the stipulated local content requirement is not met, will be imposed. However, contract once awarded shall not be terminated on this account. Note - The necessary certificate of local content must be signed with UDIN/relevant similar for statutory auditor or cost accountant whichever is applicable. Please refer para 3.2.4 of "INSTRUCTIONS TO TENDERERS AND GENERAL CONDITIONS OF TENDERS FOR SUPPLY CONTRACT_24 pdf (attached) for compliance.

   Document optional
3. 2.1

   Firm has to submit Rs. 1034530- towards EMD along with offers, failing which the offer will be summarily rejected. Tenderer are advised to go through the para 3.0 of tender condition INSTRUCTIONS TO TENDERERS available in enclosed document for compliance and or availing exemptions.

   Document optional

4. 2.1.1 As a tenderer we hereby confirm that we have gone through para no 35 of Instruction to tenderers and IRS Conditions of Contract 2025 and do hereby confirm that none of our sister concerns or affiliates (having common Partner/director/promoter/owner/holding company decision control etc.) have participated in this tender.

   Document requiredConfirmation required

5. 2.1.2 ANNEXURE-19:- "Bidders must submit a certificate as per ANNEXURE-19 of "Instructions to Tenderers and General conditions of Tender for Supply Contract (For Indigenous Tenders)" 24 pdf (attached) along with the bid for compliance of OM dated 23.07.2020 of Department of Expenditure, Ministry of Finance. If such certificate given by a bidder whose bid is accepted is found to be false, this would be a ground for immediate termination and further legal action in accordance with law."

   Document requiredConfirmation required

6. 2.1.3 EMD- The offers not accompanied by requisite EMD as given in para 5.0 of Instructions to tenderers & General Conditions of tenders for supply contract 24 pdf (attached) will be summarily rejected, unless falling in exempted category. The firm claiming exemption from EMD should clearly indicate valid reasons for such claim duly attaching a signed bid securing declaration as per ANNEXURE- 16 (Attached) of Instructions to tenderers & General Conditions of tenders for supply contract 24 pdf (attached) along with scanned copies of relevant documents with their e-offers. Exemption from submission of EMD by MSEs shall also be governed by para 3.0 of Instructions to tenders and General conditions of tenders for supply contact. Special attention be taken of para 3.0 (B) (d) [Traders and agents are not eligible to avail the benefits extended under the Public Procurement Policy for MSEs.] and para 3.0 (B) (f) [In case, the tendered item is restricted for placement of bulk orders on approved sources, then the criteria for placement of orders on M S E s under the Public Procurement Policy for MSEs will additionally require that the MSE firms are one of the valid approved sources for the tendered item.]

   Document requiredConfirmation required

7. 2.1.4 MII-Class-I restriction:- In keeping with the Public Procurement (Preference to Make in India) Order, 2017 as amended, it has been found that there is sufficient local capacity and competition in supply of the tendered item of required quality and therefore public procurement of the item is restricted to Class I local suppliers only and the vendors who do not qualify to be Class I local suppliers should not quote in the tender as their offers shall not be considered for any ordering. In case any vendor who does not qualify to be a Class I local supplier for the tendered item participates in the tender it does so at own risk and cost and Railways shall not be liable for any loss or damage caused to the vendor .Details of Public Procurement (Preference to Make in India) order 2017, as amended, is given in Para 3.2 of Instructions to tenderers & General Conditions of tenders for supply contract 24 pdf (attached).

   Document optional

1. 1

   Bidders are reminded to carefully go through Para 35.0 of Instruction to Tendereres and IRS Conditions of Contract 2025 (included and uploaded along with the bid document) those pertaining to Code of Integrity, Misdemeanour and Penal measures. If two or more bidders are found to be sister concerns or affiliates (having common partner/director/promoter/ owner/holding company decision control etc.) the offers of all such sister concerns are liable to be rejected as per relevant provisions of Tender conditions. They are therefore earnestly urged to refrain from committing violation of code of integrity in general and conflict of interest and anti-competitive practices.

2. 2

   As a tenderer we hereby confirm that we have gone through para no 35 of Instruction to tenderers and IRS Conditions of Contract 2025 and do hereby confirm that none of our sister concerns or affiliates (having common partner/director/promoter/owner/ holding company decision control etc.) have participated in this tender.

3. 3

   Validity of Offer: No deviation from the offer validity period stipulated in the tender is permitted.

4. 4

   Delivery Period: No deviation from the Delivery Period stipulated in the tender is permitted.