EMPANELMENT OF FIRMS/CHEMISTS/DISTRIBUTORS/SUPPLIERS FOR SUPPLY OF LABORATORY AND ALLIED ITEMS UNDER RATE CONTRACT ON UNIFORM DISCOUNT RATE ON MRP FOR TWO YEARS FROM THE DATE OF MOU.

Special Eligibility Criteria

1. 1

   Financial Capability: (a)Average annual turnover of the vendor for the last three completed financial years prior to date of tender opening should be equal to or more than three times the average annual value of purchase. (b)The annual value of purchase is 18 LAKHS (APROX) (c) Vendor should provide last three years Balance Sheet/Profit-Loss account certified by CA and should be in profit at least in two years out of the three last financial years.

   Document requiredConfirmation required
2. 2

   Firm should quote basic rate as 100 with zero GST and the discount they are offering should be indicated against the "Uncond. Discount" column while quoting the tender. Firm quoting any other apart from this will be summarily rejected.

   Confirmation required
3. 3

   At least one number of details of registration/MOU/Agreement with any Government/Private/Corporate Hospitals should be provided. At least one number of Past experience with satisfactory working of the supply to Government/Private/Corporate Hospitals should be provided and experience submitted should not be more than 3 years old from the date of tender opening

   Document requiredConfirmation required
4. 4

   Valid Drug license for storage and supply of drugs issued by local authority of concerned state government shall be enclosed along with the offer

   Document requiredConfirmation required
5. 5

   Firm should submit valid GST registration details along with offer.

   Document requiredConfirmation required

Commercial-Compliance

1. 1

   S D : Security Deposit is applicable to this tender as per Clause 14 of Instructions to Tenderers for e- Tenders enclosed to the tender document. The Security Deposit amount shall be 5% of the value of the contract subject to a maximum of Rs. 50 lakhs for contracts valuing up to Rs. 50 crores, which should be submitted by the firm within 21 days of issue of LOA.

   Document optionalConfirmation required
2. 2

   Finalization process of tender : As the tender finalization is based on the amount of discount offered by the firm which should be with in reasonable limit. Hence it is proposed that, all the firms should quote basic rate asRs. 100/- with no GST and discount offered in the Uncond. Discount column in IREPS while they are participating in the tender to make the highest discount offered firm to become the lowest rate offered bidder.

   Confirmation required
3. 3

   Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

   Document optional
4. 4

   Service levels:

   Confirmation required

5. (a.) The services should be available 24X7 (b.) Supply/delivery of the items shall be done on the same day preferably before the closure of OPD, if the indent has been placed at least 4 hours before closure of OPD timings. The maximum time permitted to supply of the items is 24 Hours from the issue of Supply order. (c.) In cases of life saving emergencies, vendor should be able to supply the item on short notice preferably within one/two hour of being intimated

6. 5

   Vendor should specify the locations of the supply points that will be used for supplying to the Railway Central Hospital, Lalaguda

   Document requiredConfirmation required
7. 6

   Mode of contact: through text message to the phone number provided by the firm/ through E-Mail ID provided by the firm. Hence vendors should provide the phone number and E-Mail ID of the person to whom the supply order should be communicated.

   Document requiredConfirmation required
8. 7

   Firm should supply the brand mentioned in the supply order only and any other brand apart from the mentioned brand is not acceptable.

   Confirmation required
9. 8

   This tender is Rate contract and the period is of two years and can be extended for a period of maximum up to 03 months at a time and total extension shall not be more than 6 months

   Confirmation required
10. 9

    The quantity shall be distributed among three vendors L1, L2 and L3 counter offering the remaining two vendors i.e., L2 and L3 with the discount offered by least eligible vendor i.e., L1 in ratio of 60:25:15 based on the value where L1 is given the highest value contract. If only two vendors are eligible i.e., L1 and L2 then counter offer of least eligible vendor i.e., L1 in ratio 70:30 based on the value will be distributed where L1 is given the highest value contract. Any exceptional circumstances ratio will be divided as below Case 1: If both vendors are eligible as L1 who have quoted same discount and another vendor accepted the counter offer the ratio will be 35:35:30. And if no other vendor qualified apart from them or accepted the discount counter offer then the ratio will be divided in 50:50. Case 2: If only one vendor qualified as L1, and two vendors qualified as L2 and one L3. If one L2 accepted the counter offer and another not accepted and L3 accepted the counter offer the ratio will be in 60:25:15. If both L2 accept the counter offer then the ratio will be divided in to 60:20:20. Case 3: If three vendors are eligible as L1 who have quoted same discount the ratio will be 33:33:33. Case 4: If only one firm is eligible for and the discount is reasonable then 70% of the order value will be issued and remaining value will be tendered. Any case arising apart from the mentioned above will be decided by the railway administration as per rules.

    Confirmation required
11. 9.1

    Pre-decided qty splitting clause is applicable to this tender. Tenderers are advised to go through enclosed documents to this tender for further details.

    Confirmation required
12. 10

    E M D : Earnest Money Deposit : EARNEST MONEY DEPOSIT (EMD) shall be deposited by all vendors for tenders with estimated value above Rs.25 Lakhs subject to the following exemptions.(i) EMD shall normally not be called against limited tenders with estimated value up to Rs.25 lakhs (including single tenders, global limited tenders) except cases where competent authority incorporates the condition to call for EMD.(ii) Public Sector Undertakings (PSUs) a. PSUs owned by Ministry of Railways and b. PSUs for the group of items that are manufactured by them. (iii) MSEs REGISTERED UNDER UDYAM REGISTRATION SHALL BE ELIGIBLE FOR EXEMPTION FROM PAYMENT OF EMD irrespective of relevance of product Category for which they are registered with UDYAM. However, traders/distributors/sole agent/ works contract are not exempted from payment of EMD as they are excluded from the purview of the policy. (iv) Other Railways, Indian Ordinance factories and Govt. departments. (v) In exceptional cases, where EMD exemption is specifically incorporated in tender conditions. (vi) Vendors registered with Railways for the trade Group/trade groups of the tendered item . (vii) Regular and development vendors appearing on the approved vendor lists of RDSO/PUs/CORE etc., for those specific item for which they are on the approved list, subject to approval status being valid on the date of tender closing. (viii) Vendors registered with Railways for supply of medicine, m e d i c a l equipments and consumables shall be exempted from submission of EMD for these items. (ix) In tenders issued against PAC, OEM in whose favour PAC has been issued shall be exempted from submitting EMD. KVIC and ACASH shall be exempted from EMD for items supplied by them.The above mentioned EMD clause supersedes/prevails over that of EMD clause mentioned any where else including documents attached with tender.

    Document optionalConfirmation required

General Instructions

1. 1

   Documents and information required to be uploaded in Tender: : 1.Details of registration with any Government/Private/Corporate Hospitals 2.Past experience with satisfactory working of the supply to Government/Private/Corporate Hospitals should be provided and experience submitted should not be more than 3 years old. 3.Valid Drug license for storage and supply of drugs issued by local authority of concerned state government. 4 Valid GST registration details. 5.Average annual turnover of the vendor for the last three completed financial years prior to date of tender opening. 6.Vendor should provide last three years Balance Sheet/Profit-Loss account certified by CA. 7.Locations of the supply points that will be used for supplying to the Railway Central Hospital, Lalaguda. 8.Phone number and E-Mail ID of the person to whom the supply order should be communicated.
2. 2

   Mode of contact with the vendor for placing supply order will be through text message to phone number provided by the firm or through E- Mail provided by the firm.

1. 1

   Validity of Offer: No deviation from the offer validity period stipulated in the tender is permitted.

2. 2

   Payment Terms: No deviation from the Payment Terms stipulated in the tender is permitted.

3. 3

   Delivery Period: No deviation from the Delivery Period stipulated in the tender is permitted.