Maintenance Kit Set No.01 for Earthing Equipment of LHB Coaches, Kit consisting of 03 Items

Special Eligibility Criteria

1. 1

   Tendered item is reserved for procurement from RCF approved sources as available on UVAM for item ID: 2400031 (Wheel Set Earthing Equipment for LHB Coaches). Approval status shall be reckoned as on the date of tender closing and not thereafter, unless it is a case of removal/suspension /banning in terms of para 0804 of Western Railway Bid document (Indigenous purchase version 14 of June 2024. But in case of removal/suspension/banning etc. after opening of tender, such changes shall be taken into account while considering offers. Minimum 80% of the net procurable qty. shall be ordered on the vendors appearing as Approved vendor in UVAM. Vendors appearing as Developmental vendor(without any condition) in UVAM will be considered up to a maximum of 20% of NPQ. However, this is subject to a condition that rates of developmental vendors are lower than the rates of vendors eligible for regular orders.

2. 2

   Where there are not more than three Indian suppliers categorized as Approved Vendor for a particular item, developmental vendors can be considered for placement of bulk order without any quantity restrictions. However, while considering such vendors, factors including past performance, capacity, delivery requirements, quantity under procurement, nature of item, outstanding order load etc. shall be considered in a transparent manner, subject to rates being reasonable. Quantity allocation among eligible vendors shall be based on pre-decided tender criteria.

3. 3

   Procurement from (OEMs) manufacturers or authorized agent/dealer: Instructions and Conditions are as per Para 0400 of Instructions to Tenderers for electronic tenders and General Conditions of tender available at IREPS portal at link https://ireps.gov.in/ireps/upload/repository/railway/483/148/public/InstructionstoTenderersandGeneralConditionsofTenderIndigenousVersion14_2.pdf a] Either OEM should quote directly or OEM can authorize and give Tender Specific Authorization to its Agent / dealer to quote on their behalf. B] The authorized dealer should submit valid tender specific authorization, along with the offer, failing which their offer will be summarily rejected. C] Authorized dealer should mention name of Manufacturer along with complete address for inspection of material at OEM Premises D) Traders/Authorized Dealers/ Agents are not eligible to avail the benefits extended to MSEs under the Public Procurement Policy. E) Authorised agent quoting on behalf of a manufacturer will not be exempted from remitting Earnest Money Deposit (EMD) / Security Deposit (SD), owing to any of the exemptions applicable to the manufacturer represented by them.

4. 4

   EMD: As per Para 0500 of Instructions to Tenderers for electronic tenders and General Conditions of tender attached also available at IREPS portal https://ireps.gov.in/ireps/upload/repository/railway/483/148/public/InstructionstoTenderersandGeneralConditionsofTenderIndigenousVersion14_2.pdf Vendors registered with Railways for the trade group of the item tendered are also eligible for EMD exemption. The bidder seeking EMD exemption, must submit valid supporting document for the relevant category. Under MSE category, only manufacturers having UDYAM certificate are eligible for exemption from EMD. Traders are excluded from the purview of this Policy. UDYAM certificate should be uploaded for MSE benefits. Rly Bd letter No. 2020/RS(G)/363/1 dt 03.11.2022 is applicable.

5. 5

   In keeping with the Public Procurement (Preference to Make in India) Order 2017, latest revision, it has been found that there exists sufficient local capacity and competition in supply of the tendered item of required quality and therefore public procurement of the item is restricted to " Class I local suppliers " only and the vendors who do not qualify to be Class I local suppliers should not quote in the tender as their offers shall not be considered for any ordering. In case any vendor who does not qualify to be a Class I local supplier for the tendered item participates in the tender it does so at its own risk and cost and Railways shall not be liable for any loss or damage caused to the vendor

Commercial-Compliance

1. 1

   Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

   Document optional

Other Conditions

1. 1

   Inspection shall be carried out by Third party Inspection Agency. Place of inspection MUST be indicated. Inspection Clause as per Para 2600 of Instructions to Tenderers for electronic Tenders and General conditions of tender [Indigenous purchase], version June/2024 issued by Western Railway attached also available at IREPS portal at link https://ireps.gov.in/ireps/upload/repository/railway/483/148/public/InstructionstoTenderersandGeneralConditionsofTenderIndigenousVersion14_2.pdf

2. 2

   SECURITY DEPOSIT (SD): Applicable as per Para 600 of Instructions to Tenderers and General Conditions of Tender Indigenous Version 14 of June 2024 attached with tender.

3. 3

   EVALUATION CRITERIA: 1) The inter-se-position of all offers received will be decided item wise/consignee wise revised spl. Conditions of tender. 2) Firm should offer their quotation consignee wise and also deliver the quantity consignee wise as per delivery schedule mentioned in tender condition. Offers for delivery location/schedule other than tender condition are likely to be passed over.

4. 4

   Warranty:- As per IRS standard conditions.

5. 5

   LD Clause: Recovery of Liquidated Damage (LD) shall be levied @1/2% (half percent) of the price of store per week or part of the week during which delivery is accepted and the upper limit for recovery of Liquidated Damages in supply contract is 10% (ten percent) of the value of delayed supplies irrespective of delays, unless otherwise provided, specifically in the contract.

6. 6

   Special Instructions:Technical and commercial deviations, if any, must be quoted in relevant column specified while submitting the bid. Any deviation in offer quoted anywhere else in the tender or in uploaded documents, shall be ignored and contract shall be placed after ignoring such deviations, which will be binding on the firm.

7. 7

   FOR: Firms must quote Free at destination rates only. Mode of dispatch should be preferably by Road/Personal courier Service, The date of delivery at destination [consignee's end] shall only be treated as delivery date irrespective of F.O.R./ F.O.T. condition mentioned elsewhere in the contract /tender. Railway reserve the right to pass over such offers who do not comply.

8. 8

   NEFT/RTGS Payment : Applicable as per clause 2900 Instructions to Tenderers and General Conditions (Indigenous), June 2024 attached with the Tender.

9. 9

   GOODS AND SERVICE TAX : Applicable as per Para 0906 of Instructions to Tenderers and General Conditions of Tender Indigenous Version 14 of June 2024 attached with tender.

10. 10

    MICRO AND SMALL ENTERPRISES(MSE) : Applicable as per Para 1700 of Instructions to Tenderers and General Conditions of Tender Indigenous Version 14 of June 2024 attached with tender.

11. 11

    Delivery: The delivery period shall be reckoned from the date of issue of PO /Letter of Advance Acceptance/ Letter of Acceptance as the case may be.

12. 12

    Single use plastic: Firm to note that single use plastic should not be used in packing, if material to be supplied otherwise it will be rejected. Collection of non-biodegradable old waste after successful delivery of the product/material from consignee place will be arranged by the supplier.

13. 13

    Please mention complete address of place of Inspection.

1. 1

   Validity of Offer: No deviation from the offer validity period stipulated in the tender is permitted.

2. 2

   Tenderers should quote firm price. No price variation will be acceptable.