SET OF ASSEMBLY

Special Eligibility Criteria

1. 1

   OEM/Authorized agents for the tendered make/brand are eligible for bulk quantity order.

   Confirmation required
2. 2

   Preferably manufacturers should participate. Participating traders/agents must provide authorization letter issued by the OEM or OEM authorized stockist along with their offer. Authorization letter should preferably be tender specific. In case of general authorization letter, it must clearly indicate the validity period/expiry date. Offers with general authorization letter silent on validity period/expiry date will not be considered for placement of order and that offer is liable to be ignored. Authorization issued by OEM Indian office is also acceptable. Bidders must submit authorization letter along with their offer failing which the offer is liable to be ignored.

   Document optionalConfirmation required

Commercial-Compliance

1. 1

   By submitting bid against this tender I/we understand and declare as follows : I /we have carefully gone through the IRS conditions of contract (included and uploaded along with the bid document) particularly Para 2500 pertaining to Code of Integrity, Misdemeanour and Penalties. I/We hereby certify that no other sister concerns or affiliates (such as having common partner/director/promoter/owner/holding company decision control etc.) have participated in this tender which can give rise to a conflict of interest or fall under anti-competitive practices. We understand that the offers of all such sister concerns including ours are liable to be rejected in terms of the relevant provisions of IRS terms and conditions. I/We, affirm that we shall abide by the Code of Integrity in general, with specific reference to conflict of interest [Para 2502 (e)], anti competitive practices [Para 2502(c)] and obligation to proactive disclosures [Para 2503]. I/We understand that we are fully responsible for the above declaration and it shall not be the Railway's responsibility to verify the same. I/We are aware that we shall be liable for all consequences of violation of Code of Integrity, if detected, at any stage."

   Confirmation required
2. 2

   Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

   Document optional

Other Conditions

1. 1

   By TPI
2. 2

   1. All the bidders/tenderers should ensure that they are GST compliant and their quoted tax structure/rates are as per the GST Law. 2. Firm must indicate its GST registration number along with their offer. 3. In case the successful tenderer is not liable to be registered under CGST/GST/UTGST/SGST Act. The Railway shall deduct the applicable GST from his/their bills under Reverse Charge Mechanism (RCM) and deposit the same to the Concerned tax authority. 4. The firm should indicate the tariff code for claiming GST for the tendered item. 5. The offer shall be evaluated based on the GST rate as quoted by each bidder and same will be used for determining the inter-se ranking.While submitting offer, it shall be the responsibility of the bidder to ensure that they quote correct GST rate and HSN number. 6. It shall be the responsibility of the bidders to quote correct HSN number and corresponding GST rate. The purchaser shall not be responsible for any misclassification of HSN number or incorrect GST rate, if quoted by the bidder. 7. Wherever, the successful bidder invoices the goods at GST rate or HSN number which is different from that ncorporated in the Purchase order, payment shall be made as per GST rate which is lower of the GST rate incorporated in the Purchase order or billed. 8. Vendor is informed that she/he would be required to adjust her/his basic price to the extent required by higher tax bill as per invoice to match the All Inclusive Price as entioned in the Purchase order. 9. Any amendment to GST rate or HSN number in the contract shall be as per the contractual conditions and statutory amendments in the quoted GST rate and HSN number, under SV 10 CENTRAL RAILWAY GST NO. 27AAAGM0289C2ZI.

   Confirmation required
3. 3

   As time is the essence of contract, the tenderers are to note the railway Required delivery schedule given in tender schedule & quote accordingly. 2 ) If firm quotes too late delivery period as compared to railway delivery period specified in tender schedule their offer may be considered commercially unresponsive and may be liable to be ignored.Bidders must note that for offers having vague delivery schedule like - as per your requirements- or any time delivery- or indefinite like -02 to 12 months- or like -06 to 08 months- etc, delivery periodwhile issuing the contractshall be given as per the requirement best suited to this office within the quoted range. No further claim by the bidder shall be admissible in such cases.
4. 4

   If you are MSE and wants to avail benefits avail thereof , then please upload the requisite documents along with the tender, as specified in para 04 of the important terms and conditions of tender. Micro and Small Enterprises(MSEs) registered for the tendered item shall exempted.Firm willing to avail benefits of micro and small enterprises,must submit documentary evidence of being micro or small enterprises for tendered item in the certificate issued by nodal agencies as per public rocurement policy, failing which firms offers will be treated as Non-MSE firm. For details, refer Para 4.0 of Important Terms and Conditions of Tender updated latest.

   Confirmation required
5. 5

   Whether statutory variation clause is acceptable to bidder

   Confirmation required
6. 6

   For orders placed on dealers/traders/agents, documents certifying that the material is sourced from the OEM/OEM authorised dealer will have to be produced by the firm at the time of delivery.
7. 7

   Full material quantity to be supplied within stipulated delivery period otherwise purchase order will be cancelled on GD (penalty ) as per applicable rules and conditions.

   Confirmation required
8. 8

   Firm should make offer for a full quantity. Offer for part quantities will be Rejected

   Confirmation required
9. 9

   Tenderer should refer against terms & conditions of tender documents attached mentioned section II of CR bid document 2025 in PDF FILE before quoting.

   Confirmation required
10. 10

    Instructions to suppliers: Payment will be made against e-Bills. Digitally signed e-Bills should be submitted through IREPS for claiming payment against supplies.

    Confirmation required
11. 11

    Public Procurement Policy for Preference to Make in India shall be as per Clause 5.0 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated) January 2025.

    Confirmation required
12. 12

    Firm must carefully examine the contents of LOA/PO for any discrepancy as compared to their offer and, shall make a representation within 10 days of the date of LOA/PO in case any discrepancy is noted. Any representation thereafter for DP re-fixation on this ground shall not be considered.

    Confirmation required
13. 13

    Scanned copies of all necessary documents must be uploaded with the offer. In case offers are not accompanied with the required documents, it will be liable to be rejected without assigning any reason. Railway reserves the right to consider the offers received without supporting documents, on merits in deserving cases and/or purchaser at his sole discretion can seek documents from bidders in exceptional situations.

    Confirmation required
14. 14

    Bidders must attach only relevant and limited documents required to be submitted as per the above eligibility criteria or specified in tender description.Submission of any irrelevant PO, I/C & R-NOTE copies and any other un-related documents which has no relevance to the above eligibility criteria may lead to rejection of the offer. No claim/representation of the bidder shall be admissible in such cases.

    Confirmation required
15. 15

    Technical and Commercial Deviations, if any, must be quoted in relevant column specified while submitting the bid. Any deviation in offer quoted anywhere else in the tender or in uploaded documents,shall be ignored and contract shall be placed after ignoring such deviations, which will be binding on the firm.

    Confirmation required
16. 16

    Material shall be supplied in original manufacturers packing. In case bidder is not an OEM, proof required that material is procured from OEM at the time of supply.

    Confirmation required
17. 17

    Warranty Clause: Warranty clause will be applicable as per technical specification of the item, otherwise governed with IRS condition of contract.

    Confirmation required
18. 18

    All official correspondence should be address to email id - [email protected]
19. 19

    Door delivery is mandatory.No deviation in this condition is accepted.

    Confirmation required

1. 1

   Validity of Offer: No deviation from the offer validity period stipulated in the tender is permitted. By default your offer shall be considered as valid for 90 days from the date of tender opening. Also, the delivery period shall be reckoned from the date of issue of advance PO/Letter of Advance Acceptance/Letter of Acceptance.This is a mandatory requirement and no deviations to this will be permitted or considered while consideration of the offer. Bidders not willing to accept this condition must not submit the offer. Bids if submitted shall be considered as deemed acceptance of this condition. Any deviation regarding this or remarks for not agreeing to this condition, offered in the deviation column or anywhere including in uploaded document will not be accepted or considered while consideration of the offer. The purchaser may, at his discretion ignore any such deviation, if quoted, while issuing the contract. No further claim by the bidder shall be admissible in such cases.