WBPWD/SSEWEC /HED /NIQ-33 /2025-26

Amount

Annual maintenance of internal electrical installation incl. external compound illumination with DG operator by deputing 1 no. skilled & 1 no. Unskilled in "A" shift (6AM-2PM), 1 no. skilled & 1 no. Unskilled in "B" shift (2 PM - 10 PM), 1 no. skilled & 1 no. Unskilled in "C" shift (10PM-6AM) in 3 shifts per day round the clock at Dhaniakhali State General Hospital in the District of Hooghly on all working days and all Govt. holidays [for the period of 12 (twelve) months].

SCOPE OF WORK FOR ANNUAL MAINTENANCE OF ELECTRICAL INSTALLATION WORKS 1. Purpose of Maintenance The objective of preventive and corrective maintenance is to minimize electrical faults/breakdowns, prevent fire hazards due to electrical short circuits, and reduce downtime. Any incident such as fire due to electrical fault, falling of ceiling fans, luminaries, etc. because of lack of maintenance will be treated as serious negligence, and the agency will be held responsible. 2. Scope of Electrical Maintenance The agency shall undertake routine, preventive, and corrective maintenance of all electrical installations within the premises of Suri Sadar Hospital, Suri Nursing Training School, CMOH Office & Bungalow, ACMOH office, etc, Suri Elentrical Section office (PWD), Birbhum Electrical Division, PDW) which are being maintained under Suri Electrical Section - I , under Birbhum Electrical Division , PWD(Electrical) including but not limited to: • LT Switchgear, LT cables, transformer (if any), main distribution panel, sub-panels, wiring, and distribution cables. • Power outlets for all air-conditioning systems(if any) • Operation, configuration, repair/replacement of AC timers, compound light timers, glow signs, metal sign boards(if any) • Electrical installation/distribution up to switchboard/panel of lift machine room, pump room/kiosk of water supply system (if any) • Compound lighting, earthing attachments, and fixtures for the entire campus.

3. Manpower Deployment • Agency must deploy 3 nos. semi-skilled electricians (valid Works Permit-I(b) & II, DOE WB) and 3 no.helper( unskilled) as per direction of EIC . • All staff must be permanent residents of West Bengal with voter IDs. • All staff must wear uniforms (navy blue trouser + sky blue shirt with PWD logo) and carry photo identity cards issued by the agency. • No maintenance staff shall work in more than two consecutive shifts. 4. Inspection, Cleaning & Upkeep • Regular cleaning/checking of all fittings, fixtures, panels, TPN/SPN DBs, SFUs, compound lights, etc., as directed by EIC. • Cleaning and minor repairs of light fittings, ceiling fans, exhaust fans, etc., except rewinding. • Mandatory inspection of ceiling fans once every three months for split pin, jam nut, etc. • Split pins once removed must not be reused. Agency must supply split pins and jam nuts at own cost. • Building Fan Register to be maintained with signatures of attending electrician, JE, and AE.

5. Measurement and Testing Monthly testing and recording in logbooks for: • Current, voltage, temperature (using infrared thermometer). • Insulation resistance, earth resistance, etc. • Thermal image printouts (with date & time) must be submitted to JE/AE. • Abnormal readings must be rectified immediately and re-measured. 6. Operation Responsibilities • Switching ON/OFF of corridor, staircase, compound lighting, AC machines, lights, fans, etc. • Cleaning of sub-station rooms, LT panel rooms, LT panels, switches, DBs (if any) • Operation of HT switchgear and resetting of protective relays (if any) • Lift rescue operations and all AC operations during duty hours ( if any)

7. Attendance & Supervision • Agency responsible for supervision, maintenance of logbooks, and attendance monitoring. • Attendance register to be maintained shift-wise and verified by JE. • Duty roster to be submitted monthly. • One dedicated smartphone must be provided by agency for the call centre. 8. Staff Availability • Absence of staff must be replaced within 1 hour, failing which pro-rata deduction will be made. • Staff must respond promptly to phone calls. • Any staff found irregular/unfit must be withdrawn. 9. Tools & Tackles Agency must provide at its own cost: • 500V/1kV Megger, Digital Multimeter, Earth Tester. • Crimping machine, screwdrivers, pliers, socket sets, line tester, insulating tape, fuse wire, nuts/bolts, washers, cleaning materials, split pins, etc. • Staff must be trained to operate thermal imaging scanner.

10. Safety & Vigilance • Continuous monitoring for heating, sparking, discoloration, burning smell, overload, loose termination, unbalanced loads, etc. • In case of power failure, coordinate with WBSEDCL and operate internal switching arrangement to maintain supply at critical points. 11. Preventive & Corrective Maintenance • Routine checking must be performed and recorded, signed by JE/AE. • Materials such as lamps, SFUs, DBs, cables, switches, fuses will be supplied by the Department against proper requisition. • Auxiliary items (fuse wires, screws, split pins, tapes, dusters, etc.) must be supplied by agency. • Dismantled/unserviceable materials must be deposited to the Section Office; no materials to be removed without challan. 12. Emergency and Breakdown Response • All faults must be detected, attended, and rectified immediately. • Temporary restoration arrangements must be made at agency’s cost if required. • All breakdown details must be recorded in the logbook. • Major faults must be communicated to JE/AE immediately (written + phone).

13. Damage Liability • Agency is responsible for damages due to mishandling/operational error by its staff. • Repair/replacement must be completed within EIC-specified timeframe, failing which cost will be recovered from agency bills. 14. Documentation • Logbooks (Preventive, Corrective, Fan Register) must be updated daily and available at call centre. • Photocopies of logbooks and attendance must accompany bills. 15. Wages & Statutory Compliance • Minimum wages (as per Labour Act) including PF, ESI must be paid. • Monthly PF/ESI payment receipts must accompany the bill. • Bills may be withheld if statutory compliance is not proved. 16. Billing & Payment Procedure • Bills to be submitted quarterly with JE/AE certification. • GST & LWC will be deducted as per rules. • Pre-receipted monthly bills with ESI, EPF, P Tax challans and returns must be submitted.

17. Conduct, Discipline & Safety • Staff must be polite; unruly behaviour will result in removal/legal action. • Fire-fighting readiness is mandatory for all staff. • Agency responsible for safety gear (shoes, helmet, raincoat, torch, umbrella, gumboots, etc.). • Agency not responsible for damage due to natural calamities (fire, earthquake, flood, etc.) if not caused by negligence. 18. Special Conditions • High alertness required during Puja vacation; staff must be available on mobile. • Any on-going/upcoming project within campus will fall under this maintenance contract. • EIC may modify/alter terms in the interest of public service. • DG set operation may be required without extra payment. 19. Termination • Contract may be terminated with 1-month notice from either side. • Non-compliance may lead to penalty, deduction, or immediate termination without notice.

TERMS & CONDITIONS:- 1. Maintenance & up-keeping of the above electrical installation in safe and proper working condition. 2. The contractor has to depute 1 nos. licensed holder electrician possessing valid proper Workman’s Permit issued from Directorate of Electricity, West Bengal for 1 no. highly skilled electrician in one shift per day, 1 no. skilled Electrician in 2 shifts per day and 1 no. unskilled labour (Helper) in 3 shift per day and having sufficient experience in the said job for carrying out the maintenance work smoothly with due regard to the safety. 3. The Contractor must have full time Supervisor or Engineer holding Electrical Supervisor’s Certificate of Competency (granted by the authorities of the concerned State Government/ West Bengal Licensing Board] on the parts 1, 2,3,4,5,6A,6B,7A,7B,11 & 12 as per I.E. Rules or National Supervisors Certificate of competency. The contractor should deploy Supervisor at site as and when required.

4. The electrician will supervise maintenance of the whole Electrical Installation incl. maintaining proper Log book. 5. Separate Log book is to be maintained for L.T. installations. The daily record of the Log book is to be signed by the electrician of the contractor and verified & signed by concerned Junior Engineer, P.W.D (Electrical) & Assistant Engineer, P.W.D (Electrical) and the same should be sent to the concerned Executive Engineer through proper channel at the time of submission of bills. 6. Recording of various electrical parameters of different L.T. panel board, BDBs, Main switches etc., testing of Insulation Resistance, Earth Resistance etc. are to be put-up in Log book in regular manner and the necessary working report in this respect to be submitted to the concerned Assistant Engineer, (Electrical) & Junior Engineer, (Electrical) everyday. Infrared Thermometer should be used in measuring temperature of electrical equipments like L.T. panel boards, switch board, fittings/fixtures etc. regularly to find out any abnormalities and that measurements are to be recorded in Log book compulsorily in proper way every day.

7. In case, any abnormal reading is noticed, then the same should be rectified/set right immediately by taking prompt, appropriate & effective measures/actions by proper recording & reporting to the concerned Assistant Engineer(Electrical) & Junior Engineer(Electrical). 8. The Electrician will look over all the said reading/measurements and also preventive measures to be taken in case of any abnormalities found. 8. The agency will have to immediately replace any or all members of the electrical maintenance staff, who has been reported against. 9. The agency shall provide photo identity cards to all the maintenance staff employed, including substitutes. 10. All the fittings, fixture, panel board, PBDB, SPNDB Main-switches & other Electrical Installation inside all the block/floor/bldgs. as well as for compound lighting installation must be kept in a tip top condition by cleaning of all the said electrical equipments, dusting off accumulated dirt, cobweb etc. and all the cleaning materials like detergent etc. are to be supplied by the agency free of cost.

11. The agency will have to attend all the break-down/fault of any nature involving electrical installation within the scope of contract and restore the same with its own manpower, tools & tackles keeping entries in Log books mentioning type of faults, nature of work done, fault clearance time etc. 12. All the maintenance staff of the contractor should have proper & constant vigilance and check that- there is no sign of heating-up, burning smell, discoloration or sparking at any of BDBs, panel boards, rising main etc. due to overloading or loose termination. Care should be taken to check any highly imbalance loading at any point. 13. Any fault of electrical installation starting from LT Panel end to light, fan, call bell, computer point, power plug etc. LT cables & all sub-panels, distribution boards, related main switches, isolators, earthing attachments, compound lights etc. have to be detected, attended and restored by the agency by its own man power as circumstantial arrangement as per terms & conditions of this contract.

14. Routine checking and preventive maintenance of the electrical installation has to be carried out by the agency with a view to cause uninterrupted power supply at different buildings in the contract. Any negligence in the part of the agency in complying with any of the above-described terms & conditions causing inconveniences to public service will be viewed otherwise and is subject to unilateral penalty, be it detected on the spot of thereafter (even after payment). 15. In case of any breakdown caused by cable fault etc. if situation demands the agency will have to restore the power supply either with the materials available with this department or arranging the same temporarily and safely till completion of original restoration work. 16. Maintenance materials viz. Incandescent lamps, Main switches, Power DB, SPN BDB, Main & Sub-main cables, fluorescent tubes, Chokes, Ignitors, Condensers etc. will be supplied by the Department. However auxiliary items like screws, nuts & bolts, washers, fuse wire, insulating tapes etc. will have to be arranged by the agency on its own expense

17. The agency will have to deposit all dismantled unserviceable materials such as fused lamps, condensers, starters, MCBs and other spare parts to the section office/ the concerned Junior Engineer against which fresh materials will be supplied by the department. 18. No materials should be taken out of the maintenance site without the permission and necessary challan of the site-in-charge. 19. The agency will take care to prepare the requisition of materials required for the maintenance within his jurisdiction well in advance and submit the same to the concerned Junior Engineer so that no delay in repair / replacement cause trouble in the system & hampering of the Hospital service thereof.

20 The agency will keep all the LT Panels, other LT Switches, distribution boards etc. in neat and clean condition. 21. The repairing of the different type of light fittings, ceiling fans, exhaust fans etc. have to be done by the agency incl. dismantling and re-fixing the same. (Materials to be supplied by Department). Rewinding of different types of fan is not in the scope of contract.

22. The repairing of the different type of light fittings, ceiling fans, exhaust fans etc. have to be done by the agency incl. dismantling and re-fixing the same. (Materials to be supplied by Department). Rewinding of different types of fan is not in the scope of contract. 23. In case of power failure or development of any unfavorable situation, the agency will have to communicate with concerned CESC authority and extend co-operation to concerned CESC authority in restoration of power supply. Meanwhile the agency will have to operate the switching mechanisms of interconnections among available sources at suitable locations to maintain power supply at important locations by monitoring electrical loads in consultation with concerned Junior Engineer/Assistant Engineer. 24. The agency will also have to attend immediately emergency calls at the site with staff, tools etc. on demand.

25. Any major shut down or fault should be brought to the notice of EIC immediately in writing and over telephone for further course of action. 26. Insulation test with the help of Megger for the entire Electrical Installation as well as earth resistance of the earthing installation for each buildings are to be carried out in the presence of concerned Assistant Engineer/ Junior Engineer once in a month and the result thereof is to be furnished to the Engineer –In-Charge through proper channel.

27. Space for accommodation of staff of the agency will be provided by the competent authority. 28. The agency is required to submit a copy of Challan for permission of the Junior Engineer before taking any materials out of the premises. 29. The agency must have their office & Telephone contact with Mobile no. in Kolkata and the same should be intimated to this Department in writing. The telephone call should be responded without delay. 30. The agency should be responsible for any damage in the installation due to mishandling / mal-operation done by his staff and shall be liable for the compensation for the same which would be recovered from the bill as per direction of E.I.C. and the accused staff should be replaced immediately. 31. The agency should must submit P.F and E.S.I’s challan and payment acknowledgement document of the respective labours during submission of bill.

32. The agency shall maintain one attendance register at site, to be signed regularly by the staff on duty and the same should be authenticated/verified by the concerned Junior Engineer. 33. If any kind of incapability & negligence are noticed in observing all the above-said terms & conditions, this Department posses the right to deduct the cost from the bills of the contractor on pro-rate basis as determined by the Engineer –In-Charge. In that case, the above-said contract may be terminated without issuing any notice and Stringent & punishable action may be taken against the contractor. 34. Bills should be submitted at the end of every three month with the certification of concerned Engineers on satisfactory completion. 35. Valid proper workman permits, electrical license, Identity proof etc. are to be furnished for each electrician/workman, helper engaged by the agency alongwith the name & contract mobile no. of the persons and all these information with supporting documents are to be submitted in written to the concerned Junior Engineer(Electrical), Assistant Engineer(Electrical) & Executive Engineer(Electrical).

36. The contract may be terminated with one month’s notice from either side. 37. The rates should be quoted both in words and figures inclusive of all taxes on monthly basis. No. quotation with price variation clause will be accepted. Rates offered should be stable for the entire period of maintenance.

CHANDA CONSTRUCTION (BID ID -7714733)

S B R ELECTRICAL ENTERPRISE (BID ID -7689237)