FOR SUPPLY OF COIR MATTRESS WITH POLYESTER PILLOWS TO VARIOUS HOSTELS FUNCTIONING UNDER THE SOCIAL WELFARE DEPARTMENT ACROSS THE STATE OF KARNATAKA

The Bidder shall have a minimum continuous experience of 10 (Ten) years in the manufacture and supply of Coir Mattresses as on the last date prescribed for submission of the Tender. The experience shall be demonstrable through the Bidders own business records and/or legally valid purchase/work orders and satisfactory completion/supply certificates. Where the Bidder is an Authorised Dealer/Distributor, the relevant manufacturer/OEM authorisation shall also be furnished in the prescribed form.

Towards past performance, the Bidder shall have manufactured and supplied Coir Mattresses to one or more State Government/Central Government organisations, PSUs or other Government entities in India to an aggregate value of not less than 80% of the Amount Put to Tender, i.e. Rs. 7,96,80,000/- (Rupees Seven Crore Ninety-Six Lakh Eighty Thousand only), in any ONE of the preceding three financial years, namely 2023-24, 2024-25 or 2025-26. In the case of an MSME Bidder, the corresponding minimum shall be 40% of the Amount Put to Tender, i.e. Rs. 3,98,40,000/- (Rupees Three Crore Ninety-Eight Lakh Forty Thousand only), in any ONE of the said three financial years. The value claimed shall relate to Coir Mattress supplies relevant to the present Tender and shall be demonstrable from the underlying contractual and completion records.

The Bidder/Manufacturer shall possess a valid ISO 9001:2015 certification applicable to the manufacture of Coir Mattresses, issued by a NABCB-accredited certification body.

a)The bidder should have ISO 9001-2015 NABCB certificate and IS BIS13489:2025 certifications for the product manufactured by them issued by Bureau of Indian Standards. b)The bidder should have Zed Gold Certificate - the highest tier in India MSME Sustainable (ZED) Certification Scheme, launched by the Ministry of Micro, Small & Medium Enterprises (MSME)

A Bidder other than a State/Central Government undertaking shall furnish evidence of ownership/registration of the Brand/Trade Mark under the Trade Marks Act, 1999, for the product offered, or such legally valid authorisation as permits the Bidder to offer the registered product.

The Bidder shall submit One (1) sample of the Coir Mattress proposed to be supplied under this Tender, strictly conforming to the prescribed technical specifications, prior to submission of the Tender.

The Bidder shall furnish complete details of the manufacturing facilities, production capacity, plant and machinery, testing arrangements and quality-control system available with the Bidder/Manufacturer for the Coir Mattress offered.

The Bidder shall, as a mandatory statewide service-readiness condition, have at least one functional Service Centre OR one authorised Dealer in EACH DISTRICT OF THE STATE OF KARNATAKA as on the last date for submission of the Tender. The Service Centre/Dealer shall be capable of coordinating delivery support, complaint registration, inspection, warranty replacement and after-sales service for the products supplied under this Tender. A mere address, correspondence office or an unsubstantiated declaration shall not by itself constitute a qualifying Service Centre/Dealer.

The Bidder shall provide comprehensive on-site warranty for a minimum period of two (2) years from the date of satisfactory supply/acceptance of the respective supplies, covering manufacturing defects and requiring free repair/replacement, as applicable. The Bidder shall also ensure availability of service support for at least two (2) additional years after expiry of the warranty period.

a)The Bidder shall certify that the products offered are genuine, new and unused that no refurbished/second-hand/substandard material will be supplied that the Bidder has not been debarred/blacklisted by a competent Government authority for reasons which materially affect eligibility and that the Bidder is not under liquidation, court receivership, insolvency or similar proceedings, subject to disclosures specifically required by the Tender.

A Bidder from a country sharing a land border with India shall be eligible only to the extent permitted by applicable Government of India procurement directions and only upon registration/approval with the competent authority wherever such registration is mandated.

Consortium bids and joint bids are not permitted. The Bidder submitting the Tender shall alone be responsible for satisfying all eligibility, financial, technical, supply and service requirements, except that an Authorised Dealer may rely upon an OEM/Manufacturer only to the extent expressly permitted by this Tender and supported by the prescribed authorisation.

The Bidder shall declare that, as on the date of submission of the bid, there are no complaints, proceedings, investigations, or adverse findings against the Bidder, its proprietors/partners/directors/key managerial personnel, as applicable, in relation to any malpractice, fraud, misrepresentation, corruption, unethical conduct, or other irregularity committed in connection with any contract, tender, procurement, or business transaction during the preceding years. The Bidder shall submit a duly notarised Self-Declaration to this effect on the official letterhead of the company along with its bid. In the event that any material fact is found to have been concealed, misrepresented, or falsely declared, or if any complaint/proceeding relating to malpractice is found to exist which was required to be disclosed under this condition, the Bidder shall be liable for rejection of its bid without any further notice or opportunity for clarification, without prejudice to any other rights and remedies available to the Procuring Authority under the tender conditions, applicable law, or contract.

The Bidder shall have achieved an Annual Turnover from the Coir Mattress Business, exclusive of turnover from pillows, other products, unrelated goods/services, group companies, sister concerns or any other business activity, of not less than Rs. 9,96,00,000/- (Rupees Nine Crore Ninety-Six Lakh only) in EACH of the following three financial years: 2022-23, 2023-24 and 2024-25. The requirement is a year-wise minimum qualifying threshold and shall not be treated as an average or cumulative threshold. Accordingly, failure to achieve the prescribed minimum in even one of the three financial years shall render the Bidder financially non-responsive. For an MSME Bidder, the minimum qualifying Annual Turnover from the Coir Mattress Business shall be 40% of the Amount Put to Tender, i.e. Rs. 3,98,40,000/- (Rupees Three Crore Ninety-Eight Lakh Forty Thousand only) in EACH of the three financial years 2022-23, 2023-24 and 2024-25.

The Bidder shall have a positive Net Worth as on 31.03.2025 of not less than the Amount Put to Tender. For a Non-MSME Bidder, the minimum Net Worth shall be Rs. 9,96,00,000/- (Rupees Nine Crore Ninety-Six Lakh only). For an MSME Bidder, the minimum Net Worth shall be 40% of the Amount Put to Tender, i.e. Rs. 3,98,40,000/- (Rupees Three Crore Ninety-Eight Lakh Forty Thousand only). The Net Worth shall be determined with reference to the audited financial statements as at 31.03.2025 and shall be fully supported by the audited Balance Sheet and reconciled with the corresponding figures appearing therein. No Net Worth as at any date other than 31.03.2025 shall be accepted for satisfying this eligibility condition.

The Bidder shall possess valid GST Registration in the State of Karnataka and shall have complied with applicable GST filing requirements up to the prescribed stage of the Tender.