ATVMs - Smart card operated ticket vending machine

Special Eligibility Criteria

1. 1

   i. Bulk order will be placed on the manufacturer or its authorized agent. ii. Vendor should submit OEM's authorization letter for supply of the equipments and for service support during 3 years warranty. MAF for the particular tender should be submitted for all the major components used in the equipment and for service support during 3 years warranty. iii. ATVM Kiosk manufacturer should be such whose equipments are currently successfully operational over Indian Railways. iv. The manufacturer firm must have satisfactorily executed at least one single purchase order for a minimum of 20 percent of the total tender quantity or multiple orders totaling to 20% or more of the tender quantity of Zonal Railways/ PUs/ CORE for the tendered item [OR] for the items having same description, but of different sizes/ ratings/capacities during 5 previous financial years and current financial year up to date of tender closing. Purchase Officers can consider such firms for bulk order duly keeping in view the overall performance of the firm.

   Document optionalConfirmation required
2. 2

   v. The onus of submission of requisite documents (such as copies of Receipt note/IC for stock items, or receipt & acceptance/IC for Non-stock items, or Capacity & capability credential, M&P required for manufacturing tendered item, T&P, Technical manpower, in house testing facilities, MSE credentials etc.) along with their e-offer lies with the tenderers. In case the tenderers do not submit the requisite documents as detailed above along with their e- offer, NR reserves the right to decide the tender on the basis of their past supply performance records of NR, as per IMMIS history sheet of NR, for the tendered item, in case of stock items, for the purchase orders placed by NR during preceding five years from the date of tender closing. In case of non- stock items, NR reserves the right to decide the tender on the basis of NR vendor performance available in IMMIS for the tendered item for the purchase orders placed by NR during preceding five years from the date of tender closing. No back- reference in this regard will be made with the bidder vi. Only Manufacturers or their authorized dealers/ distributors need to quote with Tender specific authorization from the manufacturers failing which offer will be summarily rejected. Vendor should submit OEM's authorization letter for supply of the equipments and for service support during 3 years warranty. MAF for the particular tender should be submitted for all the major components used in the equipment and for service support during 3 years warranty(If authorized agent participate on behalf of OEM such authorized agent cannot claim EMD exemption based on its own or its OEM MSE certificate) vii. In case tenderers participates as an authorized agent, then the performance as required above shall be that of the Principal, authorizing the agent. It may so happen that the agent has credentials of past supply for a different Principal but this will not be considered as performance for placing bulk order in case of change of Principal.

   Document optionalConfirmation required
3. 3

   In keeping with the Public Procurement (preference to Make in India) Order, 2017 as amended and in terms of Instructions to Tenderers for e-Tender, Rev. 1.21 of April 2024, Public Procurement of this item is restricted to Class-I and Class-II local suppliers only.] Thus, only Class-I and Class-II local suppliers as defined under the Public Procurement (preference to Make in India) Order, 2017, as amended shall be eligible to bid in this tender. Offers from vendors who do not quality to be Class-I or Class-II local suppliers shall be summarily rejected and, therefore, such vendors should not participate in the tender. In case any vendor who does not qualify to be a Class-I or Class-II local supplier for the tendered item participates in the tender, such a bidder does so at its own risk and cost and Railways shall not be liable for any loss or damage caused to the bidder on this account.

   Document optionalConfirmation required
4. 4

   Bidders are required to quote for a quantity not less than 50% of the tendered quantity for each tender item for consideration of eligibility for regular ordering, as per the eligibility requirement of the tender. Offers for quantity less than 50% of tendered quantity for each tender item from vendors eligible for regular ordering will be considered as unresponsive and will be summarily rejected

   Document optionalConfirmation required

Commercial-Compliance

1. 1

   Compliance of specification : Tenderer shall submit duly signed c o m p l i a n c e of specification uploaded with the tender.

   Document requiredConfirmation required
2. 2

   Compliance of Terms and Conditions document : Tenderer shall submit duly signed compliance of Terms and Conditions document uploaded with the tender.

   Document requiredConfirmation required
3. 3

   OEM Authorisation and Undertaking for After sales service : Vendor should submit OEM's authorization letter for supply of the equipments and for service support during 3 years warranty. MAF for the particular tender should be submitted for all the major components used in the equipment and for service support during 3 years warranty

   Document requiredConfirmation required
4. 4

   Proof for Currently Operational Equipment : ATVM Kiosk manufacturer should be such whose equipments are currently successfully operational over Indian Railways.

   Document requiredConfirmation required
5. 5

   The tenderer shall confirm that, the equipments quoted by them is rugged and able to work properly in high humidity environment i.e. during monsoon/winter period as per clause 8 subpart (2) of terms and conditions document uploaded along with the tender .

   Document optionalConfirmation required
6. 6

   The tenderers in their bids shall indicate the details of their jurisdictional assessing officers (Designation, address & email ID). Also tenderers are required to furnish the correct HSN code for the offered item along with their bid.

   Document optionalConfirmation required
7. 7

   Tenderers must upload a letter from OEM on OEM's letter head giving address of manufacturers premises where inspection shall be done otherwise the offer will be liable to be ignored. This may be combined with letter of authorization itself.

   Document requiredConfirmation required
8. 8

   Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

   Document optional

General Instructions

1. 1

   i] In terms of clause 3.0 of the Instructions to Tenderers for e- tenders, Rev.1.21 of April 2024, Bidders not falling in the exempt category for furnishing EMD, are required to Mandatorily furnish the requisite EMD along with their offer, Failing which their offer will be summarily rejected. [ii] In terms of Clause 1.0 of Special conditions of contract, Rev.1.3 of Jan. 2020 and In terms of clause 12.0 of the Instructions to Tenderers for e- tenders, Rev.1.21 of April 2024, successful bidders unless falling in the exempt category for submission of S.D. are mandatorily required to submit Security Deposit at 5% of the value of Contact value.
2. 2

   The contractor shall, within 21 days of posting of written notice of acceptance of the offer to the contractor, deposit with the Railway concerned a sum as stipulated in the tender document, towards Security Deposit.
3. 3

   Security Deposit should remain valid for a minimum period of 60 days beyond the date of completion of all the contractual obligations of the supplier, including warranty obligations.
4. 4

   Bank Account details for the purpose of payment shall be taken as appearing in the profile of the vendor in IREPS. In case, there is any change in the bank account details, vendors are advised to update their bank account details in their IREPS profile.

1. 1

   FOR Destination

2. 2

   Validity of offer shall be 90 days from the date of opening of tender. In case a tenderer quotes shorter validity period, the offer shall be considered as unresponsive and would be summarily rejected.