02 Types of Bull Gear

PLW reserves the right to place bulk order on: CLW approved regular vendors for supply of Gear & Pinion for 3-Phase Electric Locos viz. WAP5/WAP7/WAG9 as per UVAM-VD, CLW item ID: 2100257 with latest amendments as on date of tender closing. OR BLW approved regular vendors for supply of Traction gears & pinions (Case hardened) for EMD & Alco Locos as per UVAM-VD, BLW item ID: 2201243 (Sub Item ID: 2201243001, 2201243004 & 2201243006) with latest amendments as on date of tender closing. OR Those firms who are original manufacturers and have satisfactory past performance in supply of any of the Bull Gear forging as Proof machined or Ready to Hob for 3- Phase Electric Locos viz. WAP5/WAP7/WAG9 or Diesel Locos viz. EMD/Alco Locomotives to any Production Unit of Indian Railways against regular order in the preceding five years as on date of tender closing. Satisfactory past performance will be signified by both qualitative and quantitative performance of any of the Bull Gear forging as Proof machined or Ready to Hob or any of the fully machined bull gear of 3- Phase Electric Locos viz.WAP5/WAP7/WAG9 or Diesel Locos viz. EMD/Alco Locomotives, to any Production Unit of Indian Railways. Bidders should submit documentary evidence towards such past performances in the form of copies of POs and R/Notes issued by concerned PU of Indian Railway, failing which, the bid may be ignored. The bidders (except approved regular sources as per UVAM-VD, CLW item ID: 2100257 for Gear & Pinion for 3- Phase Electric Locos or BLW item ID: 2201243 for Traction gears & pinions (Case hardened) for Diesel Locos viz. EMD/Alco Locos with latest amendments as on date of tender closing), who have not supplied the tendered item to PLW in the past, shall have to submit three samples of the tendered item to PLW for machining and fitment clearance before resorting to bulk supplies.

Developmental orders may be placed on bidders whose offers are competitive and who have submitted adequate evidence towards their capacity-cum-capability and prima facie the Railways are satisfied that they are capable of executing the orders but whose capacity to supply bulk quantity has not been established in the past. Such bidders should submit documentary evidence [Performance statement, List of machinery & Plant, ISO certificate, quality assurance system etc.] alongwith the bid so as to prove their credentials. If felt necessary, the capability and capacity of bidder can be assessed by PLW or any other agency of Indian Railways before placement of developmental order.

Applicable.

Please mention HSN code of your quoted product and applicable rate of GST . Also attach your registration certificate of GSTIN.

Price Variation Clause: PVC applicable as per IEEMA Circular No. : IEEMA (PVC)/CW-ER(R- 1)/04/2026.DT.16/07/2026 (PVC base month: April-2026) Applicable PVC formula - P1=Po/100{25+45 x (IS1/ISo) +30 x (W1/Wo)}. P1= Escalated/deescalated price. Po= Base Price. IS1= The Index number of whole sale prices for 'Manufacture of Basic Metal', applicable as on three months prior to the dispatch of item. ISo= The Index number of whole sale prices for 'Manufacture of Basic Metal', applicable as on month of April-2026. W1= All India Consumer Price Index number for (All India average consumer price index number) industrial Worker applicable for calendar month three months prior to the dispatch of item. Wo= All India Consumer Price Index number for (All India average consumer price index number) industrial Worker applicable for calendar as on April-2026. Note: (1) Basic rate can vary upto the upper ceiling of + 20% but there will be no ceiling for prices to go down. (2) If firm delays the supply against any instalment of delivery, the updated price applicable will be lower one of the applicable price as per due date of instalment or as applicable as per actual supply. (3) In the context of PVC, tenderers should take note of the provisions in Para 1.29 of the PLW IBD as uploaded. (4) The bidder should submit their bid with above PVC formula. The bids with fixed price or any deviation in PVC formula and/or Base date of indices will be summarily rejected as per para 1.29.2 of IBD attached.

Firm should mention their type of industry like, MSE/Medium/LSI/PSU(Railway)/PSU(non Railway)/SC/ST/Women and attach relevant documents. If relevant documents are not attached by the bidder then the bidder will forfeit the claim or any such benefit accruing due to type of industry.

The bidders are required to submit the information in their bid [in format given in attached document of tender) about their sister-concerns (Name of Firm, Address, Phone No. and Email) who have participated in this tender themselves or through their authorized dealer/agent. If there is no sister- concern then also 'NIL' remark should be written. This information and declaration should be furnished as per format given in attached document of IBD in pdf. If it is found at any stage of tender/contract that there been wrong information or concealing of facts on part of bidder/supplier, it shall render the bid/contract liable for rejection/cancellation , in addition to other penal action which may be taken by Purchaser under provisions of laws governing the tender/contract.

Firm needs to confirm this clause:- "We hereby declare that in quoting the above price, we have taken into account the full effect of Input Tax Credit available under GST. We, further agree to pass an any financial gain/benifit as may become available in future in respect of all the input tax credit on the date of supply by way of reduction in price and advise the purchaser accordingly." We also undertake that we are aware of the provisions of section 171 of the CGST Act and consequences thereof if we fail to comply with the same.

The bidders to submit details of outstanding orders on them for this item.

The bidders to mention their monthly capacity for supplying this item to PLW.

For vendors appearing in UVAM, address of the place where the item will be inspected shall be as per UVAM.However, other firms shall mention the complete address of place where the item will be inspected.

Bidder shall also give the details of location(s) at which local value addition is made. Please mention complete address of place(s) where the item will be manufactured in India or where local value addition is made in India.

PUBLIC PROCUREMENT ORDER 2017- REVISION: Provisions laid down in public procurement order 2017 - revision as circulated by ministry of commerce and industry vide their letter dated.19.07.2024 (as per Annexure A- 5.7 of IBD attached with this tender) shall be applicable. Clause 3(a) of the said order shall be applicable in this tender. Minimum local content for purchase preference shall be 50%. As per this policy only 'class-I local suppliers' is eligible to bid. Public procurement of this item is restricted to Class I local suppliers only and the vendors who do not qualify to the Class I local suppliers should not quote in the tender as their offers shall not be considered for any ordering. In case any vendor who does not qualify to a Class I local supplier for the tendered item participates, it does so at it's own risk and cost and Railways shall not be liable for any loss or damages caused to the vendor. The bidder shall give self-certification for local content in the quoted item (Goods/Works/Services) at the time of tendering under the relevant para of commercial compliance in NIT/Tender document. However, at the time of execution of the project, for all contracts above INR 10 crores, the contractor/supplier shall be required to give local content certification duly certified by cost/chartered accountant in practice in case of supplier other than company (or certified by statutory auditor/cost auditor of the company, in case of Companies) after issue of the purchase order and before submission of the first bill. The supplier will submit the relevant certificate to PLW s purchase office in the prescribed proforma attached as Annexure A-5.8 of PLW s IBD document. After verification & confirmation of the local content from the above said certificate, a letter will be issued by the PLW s purchase office, in form of the Modification Advice (MA) to the Purchase Order, duly mentioning the Class of the vendor under MII policy. The above mentioned Modification Advice shall be attached by the contractor/supplier along with the first bill for claiming the payment, in case the contractor/supplier does not meet the stipulated local content requirement and the category of the supplier changes from Class-l to Class- II/Non-local or from Class-II to Non local, a penalty up to 10% of the contract value may be imposed. However, contract once awarded shall not be terminated on this account.

Firm needs to give the following self declaration towards the percentage local content mentioned by the firm in this tender: We have examined the information, records and book of Accounts and certify that the local content, which is the amount of value added in India (i.e. the total value of the item procured excluding net domestic indirect taxes, minus the value of the imported content. If any, of the above mentioned item including all custom duties) as a proportion of the total value in percent is as mentioned in relevant column of the tender. We are aware that any false declarations in this respect will be in breach of the code of integrity under Rule 175 (1) (i) (h) of the General Financial Rule for which our firm can be debarred for up to two years as per 151 (iii) of the General Financial; Rules along with such other actions as may be permissible under law.

In terms of the provisions laid down in Para 10(d) of the Public procurement order 2017 revision as circulate by ministry of commerce and industry vide their order no.P-45021/2/2017-PP (BE-II)-Part (4) Vol. II dated 19.07.24 attached as Annexure 5.7 of IBD, Entities of countries which have been identified by the ministries of Railways as not allowing Indian companies to participate in their Government procurement for any item related to this ministry shall not be allowed to participate in India for all items related to this Ministry, except for the list of items published by the Ministry permitting their participation. The term 'entity' of a country shall have the same meaning as under the FDI Policy of DPIIT as amended from time to time. "Bidders hereby confirms that the bidder has nothing to report to the Nodal Ministry in this regard."

Amended Rule 144 (xi) General Financial Rules (GFRs) 2017 is applicable as per Annexure A-5.9 of IBD (uploaded). Bidder must enclose a certificate as per annexure A-5.10 of IBD stating that "l have read the clause regarding restrictions on procurement from a bidder of a country which shares a land border with India; I certify that this bidder is not from such a country or, if from such a country, has been registered with the Competent Authority. I hereby certify that this bidder fulfills all requirements in this regard and is eligible to be considered." Where applicable, evidence of valid registration by the Competent Authority shall be attached. If such certificate given by a bidder whose bid is accepted is found to be false, this would be a ground for immediate termination and further legal action in accordance with law.

Offers of Original manufacturers [OEM] or their authorised dealers/agents only shall be considered for ordering. Dealers/Agents quoting on behalf of an OEM must upload Tender Specific Authorization from the OEM along with their offer in terms of Clause 1.20 of PLW IBD, failing which their offers will be summarily rejected. OEMs/Authorized Dealers/Agents must also comply conditions as per Clause 1.20 of PLW IBD failing which their offers are liable to be rejected without any further reference.

The tenderers in their bids shall indicate the details of their Jurisdictional Assessing Officers (Designation, address & email id). In case of a contract award, a copy of the LOA/Purchase Order shall be immediately forwarded by Purchaser to the Jurisdictional Assessing Officer mentioned in the Tenderer's bid.

Earnest money deposit (EMD) : 1. The bidder shall be required to submit EMD as stipulated in the NIT HEADER. Offers submitted without EMD shall be summarily rejected. However, those bidders complying with the provision mentioned in the para 1.23.1 of IBD are exempted from submission of EMD. Such bidders availing exemption are required to submit signed bid security declaration as per Annexure -A-5.6 of bid document. 2. Exemption for MSE will be applicable who attach/submit UDYAM Registration certificate irrespective of relevance of product category.

Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.