Cleaning and epicoating of 02 Nos. underground diesel storage tanks 20KL and 15KL

Tender No.RWA-24IN/5/1, Dtd 14.11 .2024

S.N. TERMS AND CONDITIONS Remarks (To be filled by Bidder)

1 The contractor shall fully acquaint himself with the scope and nature of working conditions, etc before submission of tender/offer. No claim will be considered later on the grounds of ignorance or otherwise of the conditions under which the work will have to be executed.

2 Acceptance of Tender: The Contractor shall be bound to accept the award of contract at the rates quoted/ agreed by him. Failing which the EMD of the contractor shall be forfeited and party shall be debarred/ blacklisted as per HAL-ADL rules.

3 Contract Period:The Contract shall be valid for 03 months from the date of start of work subject to site clearance.

4 Compensation for Delay: If the work is not completed within stipulated date of completion, the compensation for delay shall be deductible from any sum payable to you under work order or any other contract with HAL. The compensation delay shall be @ 1% of total payable amount per week limited to the maximum 10% of total contract amount.

i) The quoted price shall be on the unit rate basis. Please note that basis of evaluation of lowest tender will be the package value offered for subject work.

ii) The prices shall be inclusive of all taxes and duties except GST. Mention the percentage of GST clearly on contract value if applicable.

iii) The rates quoted shall be valid till completion of the work and free from variation due to increase in the cost of material, labour or any other reason whatsoever.

Scan copy of DD/ pay order of EMD amount Rs.3,894.00 is to be uploaded on the portal and original to be dispatched by post in order to reach us prior to tender closing date & time as indicated in RFQ, Failure in receipt of original EMD before tender opening will result in rejection of offer. For any postal delay HAL will not be held responsible.

7 Security Deposit:-

7.1 The successful tenderer will be required to furnish security deposit for the fulfillment of contract. The security deposit shall be 5% of the original contract value in the form of Performance Guarantee.

i). Performance Guarantee shall be 5% of contract value and will be deposited in the form of Bank Demand Draft in favor of HAL, Accessories Division, Lucknow within 21 days of acceptance of work order or before commencement of work whichever is earlier. The Performance Guarantee money shall be refunded after satisfactory completion of work.

ii). Retention money will be deducted @ 5% from all running bills. The total deducted retention money shall be refunded after defect liability period

iii). Any delay in submission of security deposit shall attract a penal recovery for delay period @2% of security deposit per week or part thereof with a maximum penalty of 25% of security deposit.

iv). The EMD deposited will be adjusted toward Performance Guarantee and balance amount shall be deposited through demand draft in favor of HAL, Accessories division, Lucknow payable at Lucknow.

8 Payment Terms:- The terms of payment shall be as follows:

i) Payment shall be made on Pro-rata basis completion of work after certified by Engineer-in-charge that work has been completed satisfactorily as per scope of work and that no penalty is laviable for any deviation. Payment will be made through e-payment system.

ii) GST and other Taxes shall be applicable as per rules at the time of payment.

9 Risk Clause: The contractor shall be responsible for completion of service contract as required by HAL-ADL as per contract terms & conditions. In case, the contractor fails to execute the contract either in terms of quality or quantity or if any work remains unattended within the stipulated time, HAL-ADL is empowered to take decision and get the same attended by any other Agency at the risk and cost of the Contractor. Any extra expenditure incurred in this connection will be recovered from the bills of the Contractor.

10 Contract Agreement: Successful contractor shall execute an agreement on a general stamp paper of the value of Rs. 200.00 on the enclosed Proforma. All partners of the contractor shall sign the agreement or one partner should have proper authority letter from all other partners. The authority letter has to be forwarded with the agreement. The agreement is to be executed within 30 days from the date of acceptance of work order.

i) Staff: Entry of staff engaged for the work shall be controlled as per HAL security rules & regulations.

ii) Material: All material whether to be consumed in the work or to be taken back later shall be entered through proper challans duly checked & entered by HAL security gate.

12 Parallel Contract: HAL reserve the rights for entering into parallel contracts with other firms/ Contractors for the same requirement if it is found necessary.

13 Validity of offer: Offer should be valid for a period of at least 90 days from the date of opening of tender.

14 General Conditions: (a) All the other terms and conditions of HAL work procedure shall be applicable to this work. (b) Required tools and tackles are to be arranged by tenderer. (c) Unsolicited letter/canvassing / post tender correction: Canvassing by tenderer in any form including unsolicited render tenders liable for rejection. (d) In any case tenderer unable to quote kindly return these document indication their liability to quote this work. (e) The undersign reserves all the right to accept/ reject any or all the tenders without assigning any reason whatsoever.

Name of Vendor:

Tender No.RWA-24IN/5/1, Dtd 14 .11 .2024

Sr. No. TECHNICAL COMPLIANCE MATRIX (REQUIREMENT AND SCOPE OF WORK) Qty. Remarks (To be filled by Bidders)

A 1) Cleaning of 20 KL diesel storage tank. 1. Opening manhole covers (02 nos). 2. Dismantlilng pipelines. 3.Dismantling air breather. 4. Transferring of existing diesel from storage tank to empty barrels kept outside. 5. Degassing of tank. 6. Complete cleaning of tank. 7. Transferring back diesel into tank from barrels (after epicoating). 8. Re-assembly of all dismantled parts including supply of required quantity of nuts, bolts and gaskets to replace damaged parts. 9. Re-assembly of manhole covers. One Job

2 Epicoating of 20 KL diesel storage tank 1. Scraping of old paints of inner surface of 20 KL tank. 2. Making surface smooth. 3. Appling two coats of finishing primer on surface . 4. Appling two coats of finishing white epoxy paint mixed with hardener (suitable for diesel storage ). 5. All required material for painting shall be supplied by vendor. One Job

B 1) Cleaning of 15 KL diesel storage tank. 1. Opening manhole covers (02 nos). 2. Dismantlilng pipelines. 3.Dismantling air breather. 4. Transferring of existing diesel from storage tank to empty barrels kept outside. 5. Degassing of tank. 6. Complete cleaning of tank. 7. Transferring back diesel into tank from barrels (after epicoating). 8. Re-assembly of all dismantled parts including supply of required quantity of nuts, bolts and gaskets to replace damaged parts. 9. Re-assembly of manhole covers. One Job

2 Epicoating of 15 KL diesel storage tank 1. Scraping of old paints of inner surface of 15 KL tank. 2. Making surface smooth. 3. Appling two coats of finishing primer on surface . 4. Appling two coats of finishing white epoxy paint mixed with hardener (suitable for diesel storage ). 5. All required material for painting shall be supplied by vendor. One Job

Name of Vendor:

Tender No.RWA-24IN/5/1, Dtd - -.- - .2024

Bills of Quantity

Sl. No. Description of system Qty. Rate (Rs.) Amount (Rs.)

Cleaning and epicoating of 02 Nos. under-ground diesel storage tanks (20 &15 KL)

Cleaning of 20 KL diesel storage tank. 1. Opening manhole covers (02 nos). 2. Dismantlilng pipelines. 3.Dismantling air breather. 4. Transferring of existing diesel from storage tank to empty barrels kept outside. 5. Degassing of tank. 6. Complete cleaning of tank. 7. Transferring back diesel into tank from barrels (after epicoating). 8. Re-assembly of all dismantled parts including supply of required quantity of nuts, bolts and gaskets to replace damaged parts. 9. Re-assembly of manhole covers.

Epicoating of 20 KL diesel storage tank 1. Scraping of old paints of inner surface of 20 KL tank. 2. Making surface smooth. 3. Appling two coats of finishing primer on surface . 4. Appling two coats of finishing white epoxy paint mixed with hardener (suitable for diesel storage ). 5. All required material for painting shall be supplied by vendor.

Cleaning of 15 KL diesel storage tank. 1. Opening manhole covers (02 nos). 2. Dismantlilng pipelines. 3.Dismantling air breather. 4. Transferring of existing diesel from storage tank to empty barrels kept outside. 5. Degassing of tank. 6. Complete cleaning of tank. 7. Transferring back diesel into tank from barrels (after epicoating). 8. Re-assembly of all dismantled parts including supply of required quantity of nuts, bolts and gaskets to replace damaged parts. 9. Re-assembly of manhole covers.

Epicoating of 15 KL diesel storage tank 1. Scraping of old paints of inner surface of 15 KL tank. 2. Making surface smooth. 3. Appling two coats of finishing primer on surface . 4. Appling two coats of finishing white epoxy paint mixed with hardener (suitable for diesel storage ). 5. All required material for painting shall be supplied by vendor.

Total AMC cost for one year Rs.

Total AMC cost for Two years Rs.

Total AMC cost with GST for Two years Rs.

Amount (In words):

Remark, if any:

Tender No.RWA-24IN/5/1, Dtd 14-.11 .2024

Bills of Quantity

Sl. No. Description of system Qty. Rate (Rs.) Amount (Rs.)

Cleaning and epicoating of 02 Nos. under-ground diesel storage tanks (20 &15 KL)

Cleaning of 20 KL diesel storage tank. 1. Opening manhole covers (02 nos). 2. Dismantlilng pipelines. 3.Dismantling air breather. 4. Transferring of existing diesel from storage tank to empty barrels kept outside. 5. Degassing of tank. 6. Complete cleaning of tank. 7. Transferring back diesel into tank from barrels (after epicoating). 8. Re-assembly of all dismantled parts including supply of required quantity of nuts, bolts and gaskets to replace damaged parts. 9. Re-assembly of manhole covers. One Job

Epicoating of 20 KL diesel storage tank 1. Scraping of old paints of inner surface of 20 KL tank. 2. Making surface smooth. 3. Appling two coats of finishing primer on surface . 4. Appling two coats of finishing white epoxy paint mixed with hardener (suitable for diesel storage ). 5. All required material for painting shall be supplied by vendor. One Job

Cleaning of 15 KL diesel storage tank. 1. Opening manhole covers (02 nos). 2. Dismantlilng pipelines. 3.Dismantling air breather. 4. Transferring of existing diesel from storage tank to empty barrels kept outside. 5. Degassing of tank. 6. Complete cleaning of tank. 7. Transferring back diesel into tank from barrels (after epicoating). 8. Re-assembly of all dismantled parts including supply of required quantity of nuts, bolts and gaskets to replace damaged parts. 9. Re-assembly of manhole covers. One Job

Epicoating of 15 KL diesel storage tank 1. Scraping of old paints of inner surface of 15 KL tank. 2. Making surface smooth. 3. Appling two coats of finishing primer on surface . 4. Appling two coats of finishing white epoxy paint mixed with hardener (suitable for diesel storage ). 5. All required material for painting shall be supplied by vendor. One Job

Total cost with GST Rs.

Amount (In words):

Remark, if any:

Tender No.RWA-24IN/5/1, Dtd 14.11.2024

Eligibility Criterion & Instructions to Bidders

i) Bidder must strictly comply with these instructions while submitting the offer.

ii) Bidder to categorically confirm that offer submitted is as per instructions given herein.

S.N. Clause Bidder Confirmation (To be filled by Bidder)

1 Bidder required to uploaded quotation in Two parts (Price & Technical Bid) in the prescribed format

2 No hard copy of the offer is to be sent.

3 Scan copies of under mentioned documents are to be uploaded on the portal :

a). Proof for PAN No.

b). GST Registration Certificate.

c). Firm PF & ESI certificate (if applicable).

d). MSME registration certificate (if applicable).

e).Financial standing/Solvency Certificate for minimum value of Rs. 77,880/- from any nationalized/scheduled bank issued within the period of 12 months from the final date of submission of tender.

f). Earnest money of Rs. 3,894.00 in the form of Demand Draft, in favor of Hindustan Aeronautics Limited, Accessories Division, Lucknow from any nationalized/scheduled bank of India.

g). Average annual financial turnover during last three years, ending 31st March of previous financial year, audited proof to be attached and should be at least 30% of the estimated cost

h). Proof of experience of having successfully completed similar work during last 7 years ending last day of months previous to the one in which tender are invited should be either of the following. i) Three similar completed works each costing not less than the amount equal to 40% of the approx. estimated amount put to tender. Or ii) Two similar completed works each costing not less than the amount equal to 50% of the approx. estimated amount put to tender. Or iii) One similar works completed each costing not less than the amount equal to 80% of the approx. estimated amount put to tender.

4 Vendor offer shall be rejected, if their past performance of similar work executed during last 7 years is unsatisfactory.

5 Disregard of any instructions, may result in your offer being ignored.

Note: Bidders / Tenderers are requested to attach scan copies of all the relevant / required documents on e-portal, failing which tender shall be summarily rejected without assigning any reason to bidders. * Here similar work means work related to painting of under-ground oil storage tanks of capacity 15 KL or more.