LED Light Fitting for Passenger Alarm

Special Eligibility Criteria

1. 1

   This item is to be procured from RCF approved/Developmental sources registered under RCF Item ID: 2400028 (Sub Item ID: 2400028009) as available on IREPS vendor directory. The status of firm shall be reckoned as on date of tender opening and not thereafter, unless changed because of downgrading/removal/suspension/banning. BULK ORDER: - Railway reserves the right to order entire or bulk quantity on RCF approved sources. In case there are not more than three Indian Suppliers categorized as Approved Vendor (without any condition) for a particular item, unconditional developmental vendors can be considered for placement of bulk order without any quantity restrictions as per Para 1.3.1 of Annexure-B of WCRs e TENDER DOCUMENT FOR SUPPLY CONTRACTS.DEVELOPMENTAL ORDER: - In case there are more than three Indian supplier as Approved Source (without any condition of prototype/field trial), the development orders may be placed on firms which are unconditionally approved by RCF as developmental vendor as per Para 1.3.1 of Annexure-B of WCRs e TENDER DOCUMENT FOR SUPPLY CONTRACTS. CONDITIONAL APPROVAL BY RCF FOR FIELD TRIAL : - When a firm is approved by RCF for developmental orders but with conditional approval subjected to field trials of the specific quantity as on the date of tender opening, firm should attach the details of orders received already. In case firm do not attach details, it will be presumed that firm has not received any order for the tendered item. Such firms shall be considered only up to 20% of net procurement quantity or the balance quantity Required for field trial whichever is minimum. However, if after opening of the tender, such firms receive any order, it will be responsibility of the firm to inform it to this office at the earliest. In case the firm get any order against this tender but RCF do not entertain the order for carrying out trials/ inspection then the order will be cancelled as per relevant instructions mentioned in the tender conditions. CONDITIONAL APPROVAL BY RCF SUBJECT TO PROTOTYPE APPROVAL : - When a firm is approved by RCF for developmental orders with remarks that "Supply (even for field trials, whichever applicable) shall commence only after approval of the prototype by the RCF." Firms shall attach a copy of prototype approval along with offer itself. In case firm do not attach details, it will be presumed that firm has not got the prototype approval for the tendered item & offer shall be passed over. Note:- No back reference will be made in this regard & communication received after opening of tender will also not be entertained..

   Document requiredConfirmation required
2. 2

   TENDER SPECIFIC AUTHORIZATION: - Authorized agents of OEM must submit Tender Specific Authorization of the OEM. No back reference will be made in this regard & communication received after opening of tender will also not be entertained. The material supplied by the traders will be inspected at the OEM premises by the inspecting agency before supply. Neither one agent can represent two OEMs nor can one OEM authorize two agents. Purchaser reserves the right to reject both bids in such cases. In a tender either the Agent on behalf of the OEM or OEM itself can bid but both cannot bid simultaneously for the same item in the same tender. In cases where both OEM and their agent participate in bidding for same item, any or both the bids shall be liable to be rejected.

   Document optionalConfirmation required

Check List

1. 1

   1. The bidder agrees to supply the tendered stores at the rates quoted by him in accordance with the IRS Conditions of contract and (or) special conditions and (or) other Conditions specified/attached with the tender. 2. The bidder confirms that Rates and other financial terms quoted in relevant columns of financial bid will only be ruling terms for acceptance, and such terms quoted anywhere else should be ignored. (Denial of this condition not recommended) 3. If you are not a MSE or a consortia of MSEs formed by NSIC, please indicate percentage of sub contracts in execution of this tender that will be from Micro and Small Enterprise (in percent of order value) with further breakup of MSE owned by SC/ST, (Information will be provided in % terms with 6 fields; Micro owned by SC, Micro owned by ST, Micro owned by others, Small industry owned by SC, Small industry owned by ST, Small industry owned by Others). 4. Have you furnished the performance statement.[Para 2.5 of Instructions to tenderers and Annexure A] 5. Have you furnished the statement of deviations [preferably nil][Para 2.4 of Instructions to tenderers and Annexure - A] 6. Have you quoted price on the basis of free delivery to destination, indicating the break up [Para 8.1 of Annexure-B Instructions to tenderers] 7. Have you quoted delivery period correctly and precisely. 8. Have you kept your offer valid for 90 days. 8. Have you uploaded documents regarding local content

Commercial-Compliance

1. 1

   IN CASE BIDDER IS INDIAN FIRM OR FROM A COUNTRY THAT DOES NOT SHARE LAND BORDER WITH INDIA, SHALL CONFIRM AS UNDER:- I have read the clauses regarding restrictions on procurements from a bidder of a country which shares a land border with India as per Annexure F of WCRs e-TENDER DOCUMENT FOR SUPPLY CONTRACTS (Ver. 7.0, applicable w.e.f. 31.10.2022) with Ministry of Finance Order (Public Procurement No. 4), F. No. 7/10/2021- PPD(1) dated 23/02/2023 circulated vide OM No. F.7/10/2021-PPD dated 23.2.2023 (copy enclosed as enclosed document) ; I certify that this bidder (in whose behalf I am submitting this bid) is not from such a country which shares a land border with India (Note:- Indian firms and firms from countries not sharing border with India, may please confirm as YES)

   Confirmation required
2. 2

   IN CASE BIDDER FIRM IS FROM A FOREIGN COUNTRY THAT SHARES LAND BORDER WITH INDIA, SHALL SUBMIT CERTIFICATE AS UNDER:- I certify that this bidder (in whose behalf Iam submitting this bid) is from such a country which shares a land border with India with regard to contents of Annexure F of WCRs e-TENDER DOCUMENT FOR SUPPLY CONTRACTS (Ver. 7.0, applicable w.e.f. 31.10.2022) with Ministry of Finance Order (Public Procurement No. 4), F. No. 7/10/2021-PPD(1) dated 23/02/2023 circulated vide OM No. F.7/10/2021-PPD dated 23.2.2023; and I further certify that this bidder has been registered with the Competent Authority. I hereby further certify that this bidder fulfils all requirements in this regard and is eligible to be considered. (Note 1; WHEREVER A BIDDER FROM SUCH A FOREIGN COUNTRY THAT SHARES BORDER WITH INDIA QUOTES, HE WILL NEED TO UPLOAD A COPY OF VALID REGISTRATION BY THE COMPETENT AUTHORITY (OR DOCUMENTARY EVIDENCE OF EXEMPTION AS PER NOTE 2 BELOW) WITHOUT WHICH THE OFFER SHALL BE SUMMARILY REJECTED.) (NOTE 2: Restrictions under this rule shall not apply to bids from such countries (even if sharing a land border in India) to which the government of India has extended lines of credit or in which the government of India is engaged in developmental projects. For updated lists of credit or in which line of credits have been extended or in which developmental projects are undertaken are given in the website of the Ministry of External affairs and in such firm will need to submit such documentary evidence.) The terms 'bidder' and 'bidder from a country which shares a land with India' shall be as defined in para II and III respectively of Annex III of Ministry of Finance Order (Public Procurement No. 4), F. No. 7/10/2021-PPD(1) dated 23/02/2023 circulated vide OM No. F.7/10/2021-PPD dated 23.2.2023.

   Document optional
3. 3

   (i)Code of Integrity, Misdemeanor and Penalties :- I/We have carefully gone through the IRS conditions of contract (included and uploaded along with the bid document) particularly Para 2500 pertaining to "Code of Integrity, Misdemeanor and Penalties". I/We hereby certify that none of our sister concern or affiliates (such as having common partner/director/promoter/owner/holding company decision control etc.) have participated in this tender which can give rise to a conflict of interest or fall under anti-competitive practices. We understand that the offers of all such sister concern or affiliates including ours are liable to be rejected as per relevant provisions of IRS terms and conditions. I/We, affirm that we shall abide by the Code of Integrity in general, with specific reference to conflict of interest [Para 2502 (e)], anti competitive practices [Para 2502(c)] and obligation to proactive disclosures [Para 2503]. I/We understand that we are fully responsible for the above declaration and it shall not be the Railway's responsibility to verify the same. I/We are aware that we shall be liable for all consequences of violation of Code of Integrity, if detected, at any stage. (Note: - May confirm as Yes , to certify all the above certification . )

   Confirmation required
4. 4

   (ii)Code of Integrity, Misdemeanor and Penalties :-In case your confirmation in commercial compliance regarding Code of Integrity, Misdemeanor and Penalties is 'No', then provide/upload the names and addresses of your sister concerns or affiliates.

   Document optional
5. 5

   Jurisdiction of Court :- As per Para 2703 of IRS Condition of Contract the Courts of the place from where the acceptance of tender has been issued shall alone have jurisdiction to decide any dispute arising out of or in respect of the contract.
6. 6

   PLASTIC WASTE MANAGEMENT RULE 2016 :- It is certified that for execution of this contract, the plastic packaging material or commodities which are made out of Compostable Plastic or Biodegradable Plastic shall be purchased form firms having certification by CPCB for manufacture or sale of plastic packaging or commodities made from Compostable Plastic or Biodegradable Plastic as per rule 4 (4) of Plastic Waste management rule 2016. It is also certified that we shall also not use any other category of plastic, such as Bio compostable or Oxo-degradable or Oxo-bio-degradable or the like, which are not recognized under Plastic Waste Management Rule 2016 with all amendments." (Note :- May confirm as Yes, to certify all the above certification.)

   Confirmation required
7. 7

   Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

   Document optional
8. 8

   "Tenderers, in their own interest, are advised to avoid quoting of deviations as the deviations that are not acceptable to the purchaser may result in the offer being ignored/adversely considered. The decision as regards acceptability of a deviation shall lie with the purchaser only."

   Document optionalConfirmation required
9. 9

   Tenderers submitting their offer are required to submit all desired document to establish their eligibility along with offer itself and no post tender correspondence will be made in this regard .

   Document optional
10. 10

    Place of Inspection: - Tenderer should mention in their offer: - 1. Name of manufacture with complete address. 2. Place of inspection be indicated with complete address, option for inspections at go downs/outstation/multiple places be s t r i c t l y avoided, and preferably be permitted only at manufacturers place.

    Document optional
11. 11

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional

1. 1

   "Any tenderer quoting for less than 50% of tendered quantity will be treated as unresponsive and such offer shall be summarily rejected".

2. 2

   Validity of offer: No deviation from the offer validity period stipulated in the tender is permitted