Tender for entering into Rate Contract for a period of one year for supply of PVC Underground Railway Signaling Cable Copper conductor of Size 24 core x 1.5 sq. mm conforming to RDSO Specification No. IRS: S-63/2014 Rev. 4 or latest for different consignees all over South Central Railway and South Coast Railway (excluding Visakhapatnam division of South Coast Railway)

Special Eligibility Criteria

1. 1

   (A) Bulk purchase will be made only from those sources who are appearing as Approved Vendors of RDSO in UVAM against RDSO Item ID 3100054 and sub Item ID 3100054001. (B) Wherever, Approving Agency has assessed the capacity cum capability of the firm and has cleared the source as Developmental vendor for placement of developmental order, developmental order up to 20% of NPQ may be placed on such sources subject to their name appearing as Developmental Vendors of RDSO as available on UVAM. As per Railway Board Letter No. 2021/RS(G)/779/7 dt. 09/05/2025, Developmental Orders will be considered on those firms who are listed as Developmental Vendors on UVAM Vendor Directory without any condition. (C) Offers from OEM or their authorized representative with tender specific authorization (preferably in the form of Annexure II of General Tender Conditions attached with this tender) only will be considered for ordering. Authorized agents/dealers/representatives, participating in the tender on behalf of OEM, have to submit tender specific authorization from OEM along with their offer failing which their offer will be summarily rejected. (D) The status of the firm shall be reckoned as on the date of tender opening and not thereafter. But in case of removal or suspension or banning or delisting or degradation after opening the tender, such cases will be taken into account while deciding tender and thereafter. Note: For detailed instructions refer Para 3, General Tender Conditions attached with NIT and/or available as Public Document on IREPS website Goods and Services/South Central Railway.

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2. 2

   "In terms of Railway Board's letter No.2020/RS(G)/779/2/Pt.1(E3322671) dated 20.08.2024 and in keeping with the Public Procurement (Preference to Make in India) Order, 2017 as amended, it has been found that there is sufficient local capacity and competition in supply of the tendered item of required quality and therefore public procurement of this tendered item is restricted to Class-I local suppliers only (Class-I local supplier means a supplier or service provider, whose goods, services or works offered for procurement, has local content equal to or more than 50%). The vendors who do not qualify to be Class-I local suppliers should not quote in the tender as their offers shall not be considered for any ordering. In case any vendor who does not qualify to be a Class-I local supplier for the tendered item participates in the tender, it does so at its own risk and cost and Railways shall not be liable for any loss or damage caused to the vendor".

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3. 3

   AS THE ESTIMATED VALUE OF PROCUREMENT IS IN EXCESS OF RS. 10 CRORES, THE BIDDER SHALL GIVE COST/CHARTERED ACCOUNTANT CERTIFICATION (DULY SPECIFYING DESCRIPTION OF THE ITEM AND THE CERTIFICATE SHOULD BE OF THE DATE LATER THAN THE TENDER PUBLISHING DATE) FOR LOCAL CONTENT IN THE QUOTED ITEM (GOODS/WORKS/SERVICES) AT THE TIME OF SUBMISSION OF THEIR OFFER, FAILING WHICH THE OFFER WILL BE SUMMARILY REJECTED.

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4. 4

   At the time of execution of the project, for all contracts above INR 10 Crore, the contractor/ supplier shall be required to give purchase order specific (mentioning the Purchase Order No. and Date clearly) local content certification duly certified by cost/ chartered accountant in practice. For cases where it is not possible to provide certification by Cost/Chartered Accountant at the time of execution of project, the supplier shall be permitted to provide the certificate for local content from Cost/Chartered Accountant after completion of the contract, within time limit acceptable to the procuring entity. In case the contractor/ supplier does not meet the stipulated local content requirement and the category of the supplier changes from Class-I to Class-II/ Non-local, a penalty up to 10% of the contract value may be imposed. However, contract once awarded shall not be terminated on this account.

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Check List

1. 1

   Have you read and accepted tender conditions?
2. 2

   Have you furnished the statement of deviation[preferably nil]?
3. 3

   Have you attached any performance statements separately?
4. 4

   Are you coming under MSE status given as per guidelines issued by Railway Board for purchase preference vide letter No. 2010-RS [G] -363-1 Dt. 05.07.2012 or latest
5. 5

   If yes, have you attached valid documents towards being MSE?
6. 6

   Have you submitted authenticated copy of the document authorizing the signatory to submit offer and commit on behalf of tenderers. Other conditions will be as per attached tender document.
7. 7

   Have you quoted delivery period correctly and precisely?
8. 8

   Have you quoted Mode of dispatch on FOR destination basis for free delivery at destination with rate structure clearly indicating the basic rate, GST and freight etc, up to destination [consignees premises].
9. 9

   Have you quoted the discount if any in the specified column only in IREPS?
10. 10

    Have you read the Security Deposit (SD) condition at Para 14 of Instructions to tenderers for e- tenders attached in the Tender document and uploaded relevant document for seeking exemption from submission of SD.
11. 11

    If not are you ready to pay Security Deposit ?
12. 12

    Have you paid the EMD online ? If not then have you uploaded relevant document for seeking exemption from submission of EMD ?

Commercial-Compliance

1. 1

   EMD : EARNEST MONEY DEPOSIT (EMD) SHALL BE DEPOSITED BY ALL VENDORS FOR TENDERS WITH ESTIMATED VALUE ABOVE RS. 10 LAKHS SUBJECT TO THE APPLICABLE EXEMPTIONS: (A) EMD SHALL NORMALLY NOT BE CALLED AGAINST LIMITED TENDERS WITH ESTIMATED VALUE UP TO RS. 25 LAKHS (INCLUDING SINGLE TENDERS, GLOBAL LIMITED TENDERS) AND OPEN TENDERS WITH ESTIMATED VALUE UPTO RS. 10 LAKHS. IF CONSIDERED NECESSARY, LAKHS. IF CONSIDERED NECESSARY, AUTHORITY COMPETENT TO ISSUE TENDER MAY INCORPORATE THE CONDITION TO CALL FOR EMD EVEN IN SUCH LIMITED TENDERS, ON A CASE TO CASE BASIS. (B) MSEs IRRESPECTIVE OF RELEVANCE OF PRODUCT CATEGORY REGISTERED WITH THE UDYAM (UDYAM REGISTRATION CERTIFICATE) WILL BE EXEMPTED FROM PAYMENT OF EARNEST MONEY IN TERMS OF RLY BD LR. NO.2022 RS(G)/363/1 DATED 21.09.2022. (C) OTHER RAILWAYS AND GOVERNMENT DEPARTMENTS IN TERMS OF RLY BD LR. NO. 2004/RS(G)/779/11 DATED 24.07.2007. (D) INDIAN ORDNANCE FACTORIES IN TERMS OF RLY BD. LR. NO. 92/RS(G)363/1 DATED 08.04.1993. (E) PSUs OWNED BY THE MINISTRY OF RAILWAYS AND PSUs FOR THE GROUP OF ITEMS THAT ARE MANUFACTURED BY THEM IN TERMS OF RLY BD. LR. NO. 2003/ RS(G)779/5 DATED 10.09.2004. (F) VENDORS REGISTERED WITH SOUTH CENTRAL RAILWAY FOR THE TRADE GROUP OF THE ITEM TENDERED UPTO THEIR MONETARY LIMIT OF REGISTRATION. (G) VENDORS APPEARING ON THE APPROVED VENDORS LIST OF RDSO/PUs/CORE (AS AVAILABLE ON IREPS/UVAM), SUBJECT TO APPROVAL STATUS BEING VALID ON THE DATE OF TENDER CLOSING. (H) VENDORS REGISTERED WITH RAILWAY BOARD/SCR FOR SUPPLY OF MEDICINE, MEDICAL EQUIPMENT AND CONSUMABLES SHALL BE EXEMPTED FROM SUBMISSION OF EMD FOR THESE ITEMS. (I) IN THE TENDERS ISSUED AGAINST PAC, EMD SHALL BE MENTIONED IN TENDERS AS THE EMD EXEMPTION IS APPLICABLE FOR OEMs IN WHOSE FAVOR PAC IS ISSUED BUT NOT TO THE AUTHORIZED AGENT. KVIC SHALL BE EXEMPTED FROM EMD FOR ITEMS SUPPLIED BY THEM. NOTE: (I) THERE SHALL BE NO EXEMPTION TO SUCH BIDDERS FROM SUBMITTING EMD AND SD FOR ALL TENDERS PUBLISHED DURING THE PERIOD OF TIME THEY ARE DISQUALIFIED AS PER DECLARATION SIGNED BY THEM. (II) IF AUTHORIZED AGENTS PARTICIPATE ON BEHALF OF OEM/VENDORS APPEARING ON THE APPROVED VENDOR LIST OF RDSO/PUs/CORE, SUCH AUTHORIZED AGENTS CANNOT CLAIM EMD EXEMPTION BASED ON ITS OWN OR ITS OEM/APPROVED VENDORS MSE CERTIFICATE. (III) OEMs ARE NOT EXEMPTED FROM (III) OEMs ARE NOT EXEMPTED FROM PAYMENT OF EMD WHERE THE OEM HAS PARTICIPATED IN THE TENDER AND REQUESTS TO PLACE ORDER ON THEIR AUTHORIZED AGENT. (IV) OFFERS SUBMITTED WITHOUT EMD BY FIRMS THAT ARE NOT ELIGIBLE FOR EMD EXEMPTION WILL BE SUMMARILY REJECTED. FOR FURTHER DETAILS REGARDING EMD, PLEASE REFER "INSTRUCTIONS TO TENDERERS FOR e-TENDERS" ATTACHED WITH THIS TENDER.

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2. 2

   PURCHASE PREFERENCE TO MICRO AND SMALL ENTERPRISES (MSEs) : Purchase preference will be given to MSEs as defined in Public Procurement Policy for Micro and Small Enterprises (MSEs) Order, 2012 dated 23.03.2012 issued by Ministry of Micro, Small and Medium Enterprises and its subsequent Orders/Notifications issued by concerned Ministry. If the bidder wants to avail the Purchase preference for MSEs, the bidder must be the manufacturer of the offered product. Traders are excluded from the purview of Public Procurement Policy for Micro and Small Enterprises. RELEVANT DOCUMENTARY EVIDENCE (UDYAM REGISTRATION CERTIFICATE) IN THIS REGARD SHALL BE UPLOADED ALONG WITH THE BID IN RESPECT OF THE OFFERED PRODUCT TO AVAIL THE BENEFITS UNDER MSE. Please refer para 15 of "General Tender Conditions" attached with this tender document for further details regarding "BENEFITS OF MSE AS PER PUBLIC PROCUREMENT POLICY".

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3. 3

   If you are not a MSE or a consortia of MSEs formed by NSIC, please indicate percentage of sub contracts in execution of this tender that will be from Micro and Small Enterprise [in percent of order value] with further breakup of MSE owned by SC/ST. [Information will be provided in percentage terms with 6 fields, Micro owned by SC, Micro owned by ST, Micro owned by Others, Small industry owned by SC, Small industry owned by ST, Small industry owned by Others].

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4. 4

   Currency of Contract : The instant tender is for entering into a Rate Contract for the period of ONE year from the date of issue of the Rate Contract Agreement (not Letter of Advance Acceptance). The RCs can be extended for further THREE months with mutual consent of both the contracting parties irrespective of total quantity ordered in earlier supply orders. However, any such extension can be granted within the original currency of RC. A supply order may be placed up to the last date of the currency of the RC. Delivery date in the supply order need not necessarily fall within the currency of the RC but it can go beyond it depending upon the terms of delivery stipulated in the RC or as specifically agreed. No extension of validity period of the RCs itself is required when deliveries against Outstanding supply orders continue even after expiry of RC validity period. The RCs will remain active for purpose of delivery for all the stores ordered during the currency of the supply orders until deliveries have been completed except for further placement of Supply orders. For further details, please see the attached document "RC conditions".

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5. 5

   Tenderers to strictly submit their offer as per the SPECIAL TERMS AND CONDITIONS FOR RATE CONTRACT TENDER as specified in the document "RC Conditions" attached to the tender document.
6. 6

   The tendered quantity is indicative only and there is no guarantee for any minimum ordering quantity. Supply orders may be placed for lesser or equal to the Rate Contract quantity during currency of the Rate contract which will be at the discretion of Railway.

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7. 7

   Fall Clause : Railway Standard Fall Clause as per the following shall be applicable this being a Rate Contract. (i). The price charged for the stores supplied under the Contract by the Supplier/Contractor shall in no event exceed the lowest price at which the Supplier sells the stores or offers to sell stores of identical description to any persons/organizations including the purchaser or any Department of Central Government or any Railway Office or any Railway undertaking, as the case may be, during currency of the contract. The lower price will be applicable to supplies made after the date of coming into force of such reduction or sale or offer to sell at a reduced rate. (ii). If at any time during the said period the Supplier/Contractor reduces the sale price, sells or offers to sell such stores to any persons, organizations including the purchaser or any Department of Central Government or any Railway Office or any Railway Undertaking as the case may be at a price lower than the price chargeable under the contract, they shall forthwith notify such reduction or sale or offers of sale to the purchaser and the price payable under the contract for the stores supplied after the date of coming into force of such reduction or sale or offer of sale, shall stand correspondingly reduced. (iii). The Supplier shall furnish the following certificate to the concerned Accounts Officer along with each bill for payment of supplies made against the contract. "I/ We certify that there has been no reduction in sale price of the stores of description identical to the stores supplied to the Government under the contract herein and such stores have not been offered / sold by me/us to any person / organization including the purchaser or any Department of Central Government or any Railway Office or any Railway Undertaking as the case may be, up to the date of bill, at a price lower than the price charged to the Government under the contract." For further details, please see the attached document "RC conditions".

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8. 8

   Variation in Quantity/Option Clause : a) Normally at any time, during the currency of the Rate Contract, Purchaser reserves the right to increase the total quantity of the Rate contract (RC) by not more than 30%, as per the terms and conditions as stipulated in the Rate Contract. b) In addition to increase in total quantity of the rate contract by 30% as stipulated in Para (a) above, Purchaser also reserves the right to increase the quantity of Rate contract (RC) of RC holders upto the tendered quantity during the currency of Rate Contract in case of exigencies, where the supply performance of other Rate Contract holders is not satisfactory. c) The total RC quantity after exercising clause (a) and (b) above should not exceed tendered quantity plus 30% of the tendered quantity. d) Where the increase quantity leads to fractional quantities, these may be rounded off to the next whole higher number, if the fraction obtained is 0.5 or more. For further details, please see the attached document "RC conditions".

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9. 9

   Price Variation Clause : Price variation clause is applicable for this tender as indicated in the document "Annexure-PVC" attached with this tender. Firms are advised to give their bids considering the same PVC and base prices. All offers will be treated based on the Price Variation clause and base prices indicated in the document "Annexure-PVC" and will be evaluated accordingly. 1) NO DEVIATION FROM THE PRICE VARIATION CLAUSE STIPULATED IN THE TENDER IS PERMITTED. 2) TENDERERS MUST QUOTE STRICTLY IN ACCORDANCE WITH THE TENDERED PVC. 3) OFFERS OF THE TENDERERS, WHO DO NOT QUOTE WITH PVC AS PER TENDERED PVC OR QUOTE ON FIRM PRICE BASIS OR QUOTE DIFFERENT PVC OR BASE MONTH, SHALL BE SUMMARILY REJECTED.

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10. 10

    Splitting of quantity : The Pre- decided Quantity Splitting Clause is applicable to this tender to ensure timely availability of materials through placement of orders on multiple sources. The purchaser reserves the right to distribute the procurable quantity among one or more eligible tenderers in accordance with Clause No. 2.2 of the SCR General Tender Conditions enclosed with this tender document.
11. 11

    GST : [a] All the bidders/tenderers should ensure that they are GST compliant and their quoted tax structure/rates are as per the GST Law. Firms must indicate their GST registration number along with their offer. [b] In case the successful tenderer is not liable to be registered under CGST/IGST/UTGST/SGST Act, the Railway shall deduct the applicable GST from his/their bills under Reverse Charge Mechanism (RCM) and deposit the same to the concerned tax authority. [c] The firm should indicate the tariff code (HSN Code) for claiming GST for the tendered item. [d] The offer shall be evaluated based on the GST rate as quoted by each bidder and same will be used for determining the inter-se ranking. While submitting offer, it shall be the responsibility of the bidder to ensure that they quote correct GST rate and HSN number. [e] It shall be the responsibility of the bidders to quote correct HSN number and corresponding GST rate. The Purchaser shall not be responsible for any misclassification of HSN number or incorrect GST rate, if quoted by the bidder. [f] Wherever, the successful bidder invoices the goods at GST rate or HSN number which is different from that incorporated in the Purchase Order, payment shall be made as per GST rate which is lower of the GST rate incorporated in the Purchase Order or billed. [g] Vendor is informed that she/he would be required to adjust her/his basic price to the extent required by higher tax bill as per invoice to match the All-inclusive Price as mentioned in the Purchase Order. [h] Any amendment to GST rate or HSN number in the contract shall be as per the contractual conditions and statutory amendments in the quoted GST rate and HSN number, under SVC.

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12. 12

    Additional Input Tax Credit : Firm agrees to pass on such additional set offs / input tax credit as may become available in future under the GST provisions in respect of all the inputs used in the manufacture of the tendered item on the date of supply, by way of reduction in price and advise the purchaser accordingly.

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13. 13

    Delivery : Rate of Supply: 200 km per month (indicative). Delivery Schedule: Deliveries against each Supply Order shall commence immediately upon issue and shall continue at the specified rate of supply from the date of the Supply Order. Note: The rate of supply and delivery schedule stated in the tender are indicative. The actual rate of supply to be followed shall be as specified in each Supply Order, based on the requirements of this Railway, maximum supply capacity as quoted by the firm on a bi-monthly (every two months) basis and/or the RDSO- specified capacity of the firm.

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14. 13.1

    Tenderers are instructed to specify the maximum supply capacity of the firm on a bi-monthly (every two months) basis, indicating the quantity that can be supplied every two months from the date of Supply Order. If the firm is silent on maximum supply capacity, Railways reserves the right to place maximum quantity as per the requirement of Zonal Railways.

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15. 13.2

    The firm shall indicate the minimum acceptable order quantity against a single consignee / supply order. In the event of failure to specify the same, it shall be presumed that the firm is willing to accept an order for any quantity.

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16. 13.3

    In case of Road delivery, the date of delivery at destination (Consignee's end) shall only be treated as delivery date irrespective of F.O.R/F.O.T condition mentioned elsewhere in the contract/tender.

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17. 14

    Security Deposit : Security Deposit (SD)/Performance Security for Stores Contracts will be applicable as u n d e r : (a) The Security Deposit amount for this tender shall be 5% of the value of the contract, subject to a maximum of Rs. 50,00,000 (Rupees Fifty Lakhs). (b) In terms of Clause 14.0 of the "Instructions to Tenderers for e-tenders" (a copy attached to this tender document), successful bidders unless falling in the exempt category for submission of SD, are mandatorily required to submit the Security Deposit. For further details regarding Security Deposit, please refer to the "Instructions to Tenderers for e- tenders" attached to this tender document.

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18. 15

    Failure Consequences : In case the firm fails to execute the contract within the original delivery period, the purchaser will be entitled to impose liquidated damages for extension of delivery period. Wherever SD has been exempted, for any reason, and the supplier fails to supply goods as per the conditions of contract, as amended from time to time, Purchaser shall have the right to levy damages from the supplier for failing to comply with the contractual conditions, not by the way of penalty, an amount equal to SD amount , as would have been applicable if the contract was with a non-exempted vendor. These damages shall be treated as recoveries outstanding against the vendor and dealt with accordingly.

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19. 16

    Standard Governing Conditions : The tender shall be governed in terms of IRS Conditions of Contract w.e.f. September 2025 (Copy enclosed to this tender document), Instructions to Tenderers for e- tenders (Copy enclosed to this tender document) and General Tender Conditions of South Central Railway (Copy enclosed to this tender document), and Special Conditions of Contract (if any) uploaded on the IREPS website, and all other conditions incorporated in the tender documents. In case of conflict between special conditions of contract, relevant clauses of IRS Conditions of Contract, General Tender conditions and Instructions to tenderers for e-tenders, the provisions of special conditions of contract shall prevail.

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20. 17

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

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1. 1

   Tenderers to accept the Fall clause stipulated in Tender document. Tenderers who do not accept fall clause, their offer will be considered as un-responsive and their offer will be summarily rejected.

2. 2

   Price Variation Clause: No deviation from the Price Variation Clause stipulated in the tender is permitted.

3. 3

   Validity of Offer: No deviation from the offer validity period stipulated in the tender is permitted.