PROCUREMENT OF ITEMS FOR CELEBRATION OF INDEPENDENCE DAY 2026 AT BPCL CRDC, GREATER NOIDA

CRFQ NO. 1000460816 E-TRNDER NO. -

Contact person Name: Rahul Anand,

Designation: Manager, Infrastructure, (CRDC),

Address: - Bharat Petroleum Corporation Limited,

Corporation Research & Development Centre,

Plot No. 2A, Udyog Kendra, Behind India Yamaha Motors,

Surajpur, Greater Noida -

E-mail:- [email protected]

“TENDER FOR PROCUREMENT OF ITEMS FOR CELEBRATION OF

INDEPENDENCE DAY 2026 AT BPCL CRDC, GREATER NOIDA”

REQUEST FOR QUOTATION

E-Tender System ID:

Tender Calendar Details

Stage Name Start Date End date and

Tender release 27.07.2026 03.08.2026, 10:00 hrs. IST

Technical bid opening 03.08.2026

Priced Bid Opening Will be intimated later

Please note that is a limited tender and thus participation of other vendors is not allowed in this

CRFQ NO. 1000460816 E-TRNDER NO. -

NOTICE INVITING E-TENDER

E-BIDS IN 2 PARTS ARE INVITED FOR THE “PROCUREMENT OF ITEMS FOR CELEBRATION OF INDEPENDENCE

DAY 2026 AT BPCL CRDC, GREATER NOIDA”

1.1 All prospective bidders are requested to enroll themselves in to our e-tendering platform

https://bpcleproc.in/ maintained by M/s. E-procurement Technologies Ltd, our authorized Service Provider

for E-tendering.

1.2 Upon logging in to the e-procurement website, bidders can download the bid documents and shall thoroughly

go through the same. All documents required for the bid, shall be uploaded on the appropriate place in the E-

Procurement web site, digitally signed. No physical scanned documents need to be uploaded except those

specifically indicated.

1.3 As a pre-requisite for participation in the tender, bidders are required to obtain a valid Digital Signature

Certificate of Class 2B or 3 (Signing and Encryption/Decryption) and above as per Indian IT Act from the

licensed Certifying Authorities operating under the Root Certifying Authority of India (RCIA), Controller of

Certifying Authorities (CCA). The cost of obtaining the digital certificate shall be borne by the bidder.

1.4 Bidders are advised to read the Instructions for participating in the electronic tenders directly through internet

(Bid Submission Manuals are available on the above mentioned e-procurement site) and get conversant with

the process of online submission of the tenders well in time so as to submit tenders by the due date.

1.5 E-Bidding instructions are also attached along with the tender document for reference and guidance.

2.0 BRIEF DESCRIPTION:

Corporate R&D center (CRDC) of Bharat Petroleum is set up at Greater NOIDA with state-of-the-art facilities

and is backed with a vision to develop high value products, services, processes & technologies and create

innovative R&D solutions to earn customer’s delight.

CRDC INTENDS TO '‘PROCUREMENT OF ITEMS FOR CELEBRATION OF INDEPENDENCE DAY 2026 AT BPCL CRDC,

3. EARNEST MONEY DEPOSIT (EMD):

4.0 OFFER VALIDITY:

The Offers shall be valid for a period of 120 days from Tender Due Date / Extended Tender Due Date for

placement of order.

5.0 TIME OF COMPLETION:

As detailed in the Special Conditions of contract

6.0 GENERAL PURCHASE CONDITIONS (GPC) / GENERAL CONTRACT CONDITIONS (GCC)/ SPECIAL CONDITIONS

OF CONTRACT (SPC) :

CRFQ NO. 1000460816 E-TRNDER NO. -

Attached General Purchase Conditions (GPC) / General Contract Conditions (GCC) Special Purchase Conditions

(SPC) shall be applicable for this contract.

7.0 SUBMISSION OF TENDER:

7.1 Bids should be submitted in "TWO BID SYSTEM", i.e., "Unpriced-Technical Bid” & "Priced Bid" through e-

tendering portal.

7.2 "Un-Priced- Technical Bid", i.e. Techno-Commercial Bid, shall be complete with all technical and commercial

details (other than price) duly filled, signed and stamped essentially containing the following documents shall

be submitted/ uploaded:-

i) Scanned copy of Bidder’s PAN, Certificate of Incorporation, GST Registration Certificate, Declaration

of Holiday Listing, and Declaration of anti-profiteering under GST.

ii) Contact details of Vendor duly filled, signed and stamped.

iii) Scanned copy of Bidder’s PAN, Certificate of Incorporation, VAT/Service Tax Registration Certificate

Please do not indicate prices in Un-Price Bid.

v) Details of taxes and duties as per the format Attached

a) Indian Bidders: Format for Taxes and Duties for Local Supply.

b) Non-Indian Bidders: Format for Taxes and Duties for Import Supply.

vi) Acceptance, Compliance, Deviations and Exceptions: Bidders are requested to have all their queries

clarified before bidding. Bidders are required to confirm and accept all the terms and conditions of

the RFQ. However, if they still have deviations from our RFQ and the attachments (GPC, SPC,

specifications, scope of work, special instructions to bidders, etc.), they can indicate deviations in

the Form-B giving reference to clause no.

vii) Duly signed RFQ, Special Conditions of Contract, scope of work etc duly signed and stamped as a

token of acceptance.

viii) Any other supporting documents/ information in support of the Un-priced Bid.

7.3 "Priced Bid" shall be submitted online. Bidders shall input their prices online in the template created in the E

Tendering portal.

7.4 Bids complete in all respects should be uploaded in BPCL e-tendering portal on or before the due date & time.

Each page of all documents, submitted by the bidder, shall be duly signed & stamped, and then scanned and

uploaded in the portal. The offer shall be submitted in the Portal under the digital signature of the bidder.

7.5 Offer submitted by Telex/ Telegraphic/ Fax/ E-Mail or Hard copy in sealed covers, shall not be accepted.

7.6 BPCL shall not be responsible for any delay in uploading of offer.

CRFQ NO. 1000460816 E-TRNDER NO. -

7.7 MSE Vendor (Manufacturers only)

a. The unit should be registered with National Small Scale Industrial Corporation Limited (NSIC) or with any of

the Authorities specified under the Public Procurement Policy for MSE’s. The unit should be registered for the

item tendered. The monetary limit, if any, indicated in the registration certificate should cover value of items

ordered. The registration certificate is valid for a period at least up to validity of the offer.

b. Self-attested copy of all the pages of EM-II certificate issued by appropriate authority mentioned in Public

procurement policy of MSEs – 2012 should be submitted in support of above.

c. Bidder’s declaration / affidavit on Organization / Company Letter Head, stating that, in the event of award of

contract, all the ordered supplies shall be made from the unit for which MSE certificate has been submitted.

8.0 TENDER OPENING:-

The deadline for bid submission is 11:00 Hrs on the due date mentioned. The bids can be submitted in the e-

procurement website upto the tender due date and time. The Unpriced Technical bids will be opened online

through e-procurement website https://bpcleproc.in, on the same day at 11.30 Hrs.

8.1 Un-priced-Technical bids: - The Unpriced Technical bids of bidders shall be opened through the e-portal on the

date and time mentioned in the tender document. The offers of those Bidder(s) whose un-priced bid meet the

requirements; will only be considered for further evaluation.

8.2 Price bids: - The date and time of opening Price Bids shall be intimated separately to the techno-commercially

acceptable bidders and the price bids shall be opened through e-portal. Such Techno-Commercially accepted

bidders can view/ witness the "Price Bids" opening through the e-portal.

9.0 METHODOLOGY FOR EVALUATION:

Price evaluation will be done overall landed cost basis as per the special conditions of the contract provided.

Quoted prices in foreign currency shall be considered for evaluation. (Exchange rate as per SBI TT Selling rate

on the date previous to the date of opening of the price bid shall be considered for conversion of the offer to

INR for comparison and evaluation of the quotes.)

9.0 CONTACT PERSONS:

Please note that tender against tender enquiry is invited through e-tendering mode. In case of any clarification

regarding the tender, following are the contact persons:-

9.1 FOR E-TENDERING RELATED ISSUES:

If tenderers need some clarifications or are experiencing difficulties while enrolling or while participating in

this e-Tender, please E-Mail to the following E-Mail ID along with the snapshots of the errors being faced to:

E Mail - [email protected] & with a copy to: [email protected]

Contact the following helpdesk numbers:

All India +91-9560975377

9.2 FOR TECHNICAL CLARIFICATIONS:

Mr. K. Chaitanya Kumar, Sr. Manager, (R&D), CRDC, Greater NOIDA

Tel No. 0120 - 2354195. E mail: [email protected]

CRFQ NO. 1000460816 E-TRNDER NO. -

Mrs. Sonal Maheshwari, Chief Manager (R&D), CRDC, Greater NOIDA

Tel No. 0120 - 2354169. E mail: [email protected]

9.3 FOR COMMERCIAL CLARIFICATIONS:

For any commercial clarifications regarding this RFQ, please contact:

Contact Person – Mr. Rahul Anand, Manager, Infrastructure, BPCL- CRDC, Greater Noida,

Tel no. 0120 - 2354108. Email: [email protected]

Procurement Manager – Chithra Viswanath, BPCL – (R&D, CRDC Greater Noida.

Tel no. 022 - 2354142 Email: [email protected]

10.0 Arbitration Clauses

Arbitration clause as per GPC stands replaced and shall be as mentioned below -

“Any dispute or difference whatsoever arising out of or in connection with this Agreement including any question

regarding its existence, validity, construction, interpretation, application, meaning, scope, operation or effect of this

contract or termination thereof shall be referred to and finally resolved through arbitration as per the procedure

mentioned herein below :

a) The dispute or difference shall, in any event, be referred only to a Sole Arbitrator

b) The appointment and arbitration proceedings shall be conducted in accordance with SCOPE forum of

Arbitration Rules for the time being in force or as amended from time to time.

c) The Seat of arbitration shall be at Mumbai

d) The proceedings shall be conducted in English language

The cost of the proceedings shall be equally borne by the parties, unless otherwise directed by the Sole

11.0 GENERAL POINTS:

11.1 BPCL reserves the right to extend due dates of tender, accept or reject any tender in part or full, without

assigning any reason whatsoever. BPCL also reserves its right not to accept the lowest rates quoted by the

bidders and also to give purchase/price preference to eligible Enterprises, as admissible under the existing

policies of Government of India and to JVs/ Subsidiaries as per BPCL guidelines.

11.2 COST OF BIDDING: The Bidder shall bear all costs associated with the preparation and submission of Bid, all

activities in connection with bidding. BPCL will in no case be responsible or liable for these costs regardless of

the conduct or outcome of the bidding process. Each Bidder accept and agrees, as a condition of submitting

Bid that it waives any and all claims against BPCL, its Co-ventures and their affiliates, for remuneration or

restitution relating to its costs and expenses in.

11.3 CONTENTS OF BIDDING DOCUMENT: The Bidder is expected to examine carefully all instructions, conditions,

forms and terms given in the Bidding Documents. Failure to furnish all information required by the Bidding

CRFQ NO. 1000460816 E-TRNDER NO. -

Document or not responsive to the requirements of the Bidding Document will be at the Bidder’s risk, and

may result in rejection of the bid.

Amendment of bidding document

BPCL may, for any reason either at their own initiative or in response to the clarification requested by

prospective bidders, issue amendment in the form of addendum during the bidding period or subsequent to

receiving the bids. Any addendum thus issued shall become part of bidding document and Bidder shall submit

`Original' addendum duly signed and stamped in token of his acceptance. If addendum is issued during the

bidding period, Bidder shall consider the impact in his bid. If addendum is issued subsequent to receiving the

bids, Bidder shall follow the instructions issued along with addendum with regard to submission of impact on

quoted price/ revised price, if any.

11.4 OWNER’S RIGHTS TO ACCEPT / REJECT ANY OR ALL BIDS: BPCL reserves the right to reject any or all the tenders

without assigning any reasons whatsoever. Also BPCL reserves the absolute right to reject any or all the

bids/tenders solely based upon the past unsatisfactory performance by the bidder/bidders in BPCL, the

opinion/ decision of BPCL regarding the same being final and conclusive

15.5 LANGUAGE OF BIDS: The bid prepared by the Bidder and all correspondence and documents relating to the

bid, exchanged by the Bidder and BPCL, shall be written in the English language. All information in the “Bid”

shall be in English language. Information in any other language shall be accompanied with its translation in

English. Failure to comply with this condition shall disqualify a “BID”. In the event of any contradictions

between meanings as derived from various languages of the “BID”, the meaning as derived from English

language copy of the “BID” shall govern.

16.6 CONFIDENTIALITY OF BID DOCUMENT: The bidder shall not disclose any information contained in the bid

document or otherwise supplied in connection with this bid to any third party, except for the purpose of

preparing its bid and shall require any such third party to treat such information as confidential.

11.7 PROCESS TO BE CONFIDENTIAL: After the opening of bids, information relating to the examination,

clarification, evaluation and comparison of bids and recommendations concerning to award of contract shall

not be disclosed to Bidders. Canvassing in any form by the Bidder or by any other Agency on behalf of the

Bidder after submission of the Bid may disqualify the said Bid. Any effort by a Bidder to influence the owner

in the process of examination, clarification, evaluation and comparison of Bids, and in decisions concerning

award of contract, may also result in the rejection of the said Bid.

11.8 WRONG INFORMATION: If the Bidder deliberately gives wrong information in his Bid to create circumstances

for the acceptance of his Bid, Owner reserves the right to reject such Bids without any reference to the Bidder.

19.9 VENDOR HOLIDAY LISTING: Vendors serving holiday listing order issued by BPCL, MOP&NG or any other Oil

PSEs would not get qualified in the tenders floated in BPCL till the holiday listing order is revoked by the

concerned authority and the proof of such revocation is submitted to the tendering department.

A declaration to be submitted by bidder indicating that they are not on holiday list by BPCL / MOP&NG or any

other Oil PSEs as on due date of bid submission anywhere in the country. Offers not accompanied with such

declaration shall make the bidders liable for rejection. Any wrong declaration in this context shall make the

bidders liable for action under the Holiday Listing procedure.

11.10 CLARIFICATIONS OF BIDS: In the event of finding any discrepancies in or omissions from the Bid Documents,

or should the Bidder be in doubt as to the meaning of such documents, Bidder shall immediately notify BPCL,

either by facsimile or letter, at the address shown above, who will thereupon, if required, send necessary

CRFQ NO. 1000460816 E-TRNDER NO. -

written instructions to all Bidders. Any such request shall reach BPCL not later than seven (7) days prior to the

‘closing date”.

As part of examination, evaluation and comparison of Bids, the Owner may at his discretion, ask Bidders

individually for clarification or call them for discussion of their Bid.

For Techno-Commercial clarifications, bidders shall normally be given a cutoff date for furnishing

clarifications. Clarifications received after the specified cutoff dates are liable not to be considered for

evaluation. Technical Query (TQ)/Commercial Query (CQ) shall be issued to bidders through E-Mail/E

Tendering platform. Reply of TQ/CQ shall also be received through E-Mail/E-Tendering platform.

11.11 REVERSE AUCTION: BPCL reserves the right to consider the sealed price bids submitted by the bidders in E-

tendering portal or to opt for Reverse Auction (RA) which shall be decided after technical evaluation of the

offers. As such, the bidders should submit their best prices in ‘Priced Bids’ in E-tendering portal.

In case BPCL opt for Reverse Auction, the price bid submitted by the vendors shall not be opened. The General

terms and conditions governing RA shall be applicable. A brief general condition of RA is given along with E-

bidding Instructions

11.12 SIGNING OF BID: The Bid must contain the name, designation, residence and place of business of the person

or persons submitting the Bid, and must be signed and sealed by the Bidder with his usual signature. The

names of all persons signing should also be typed or printed below their signature.

Satisfactory evidence of authority of the person signing on behalf of the Bidder shall be furnished with the

Bid. The Bidder’s name stated in the Bid shall be the EXACT LEGAL NAME OF FIRM / COMPANY /

CORPORATION, etc. as registered or incorporated.

11.13 FIRM PRICES: The Contract Price shall remain firm and fixed till the completion of Work in all respects and no

escalation in prices on any account shall be admissible to the BIDDER / CONTRACTOR.

11.14 INDIAN LAWS

Bidder is reminded that they will be subject to Indian laws, Government of India rules and regulations/

guidelines, practices and conditions as applicable from time to time which might affect the MATERIAL supply.

(For) Procurement Manager, CRDC, Greater Noida-

CRFQ NO. 1000460816 E-TRNDER NO. -

ATTACHMENTS TO THE TENDER

Section Description

1 NOTICE INVITING TENDER

2 ATTACHMENTS TO THE TENDER

3 SCOPE OF WORK & TECHNICAL SPECIFICATIONS, AND AGREED TERMS & CONDITIONS

4 E-BIDDING INSTRUCTIONS

5 TECHNICAL DEVIATION FORM

6 COMMERCIAL DEVIATION FORM

7 FORMAT FOR TAXES AND DUTIES

8 FORMAT FOR CA CERTIFICATE FOR MSME

9 LAND BORDER DECLARATION

10 FORMAT FOR BIDDER’S INFORMATION

11 CRDC HSSE POLICY

12 VENDOR ADVISORY - ENVIRONMENTA

13 GENERAL PURCHASE CONDITIONS

14 PROFORMA OF DECLARATION OF HOLIDAY LISTING

15 CONTRACTOR SAFETY MANAGEMENT

16 BID REJECTION CRITERIA FOR TENDER

CRFQ NO. 1000460816 E-TRNDER NO. -

SCOPE OF WORK & TECHNICAL SPECIFICATIONS, AND AGREED TERMS & CONDITIONS

CRFQ NO. 1000460816 E-TRNDER NO. -

Supply of following items with required quantity

1. MILTON Reva 750 ISI Certified Stainless Steel Water Bottle with Twin Lid Sip or Gulp, 750ml | Single Wall, BPA-

Free, Leakproof | Sturdy Handle | Ideal for Home, Office, Gym & Travel, Black / Aqua Grean / Teal Blue / Purple –

Parameter Specification

Item Stainless Steel Water Bottle (Milton Reva 750)

Quantity required 26 Nos.

Capacity 750 mL

Material ISI-certified food-grade stainless steel

Construction Single-wall stainless steel

Lid Type Twin lid (Sip/Gulp)

Handle Integrated sturdy carrying handle

Colour Black / Aqua Grean / Teal Blue / Purple

Reusability Reusable and refillable

Dimensions Approximately 8.6 cm (Dia.) × 23.6 cm (H)

Warranty 1 Year from date of purchase

CRFQ NO. 1000460816 E-TRNDER NO. -

2. Smartivity DIY Piggy/Money Bank for Kids Ages 6-12 Years | Smart Locking System with 2 Keys I Stores Notes &

Coins I Build Savings Skills in Kids I Birthday Gift for Boys & Girls 6,7,8,9,10,11,12 – 20 Nos.

Parameter Specification

Item DIY Piggy/Money Bank (Smartivity

Quantity Required 20 Nos.

Material Engineered Wood

Recommended Age 6–12 Years

Type DIY Assembly Kit

Storage Suitable for Coins and Currency Notes

Locking Mechanism Smart locking system with 2 keys

Assembly Self-assembly (DIY)

Reusability Reusable

Finish Smooth, child-safe finish

CRFQ NO. 1000460816 E-TRNDER NO. -

3. CELLO Steelox Set of 4 Pcs Lunch Box with Jacket For Office, Blue | 2 x 550ml, 375ml, 225ml Stainless Steel

Containers |Food Grade Lightweight Leakproof Airtight Tiffin Box Case For Travel & Daily Use – 20 Nos.

Parameter Specification

Item Stainless Steel Lunch Box Set with Carrying Jacket (CELLO Steelox or Equivalent)

Quantity Required 20 Nos.

Number of Containers

Container Capacity 2 × 550 mL, 1 × 375 mL, 1 × 225 mL

Material Food-grade Stainless Steel

Enclosure Material Stainless Steel

Carrying Case Insulated Carrying Jacket

Number of Compartments

Dimensions Approximately 15 × 7 × 7 cm

Warranty 1 Year from date of purchase

4. MILTON Pro Lunch Box with Steel Cutlery, 3 Microwave Safe Inner Steel Containers (180ml, 320ml, 450ml) Plastic

Chutney Dabba 100ml, Bottle 750ml with Insulated Bag, Office Tiffin, Black / Blue - 26 Nos.

CRFQ NO. 1000460816 E-TRNDER NO. -

Parameter Specification

Item Lunch Box Set with Water Bottle and Insulated Bag (Milton Pro or Equivalent)

Quantity required 26 Nos.

Number of Items 8 Pieces

Main Containers 3 Stainless Steel Containers

Container Capacity 180 mL, 320 mL, 450 mL

Chutney Container 100 mL (Plastic)

Water Bottle Capacity 750 mL

Material Food-grade Stainless Steel and Plastic

Carrying Bag Insulated Carrying Bag

Cutlery Stainless Steel Cutlery Included

Leak Resistant Yes

Closure Type Lid

Colour Black / Blue

Number of Compartments

Dimensions Approximately 19.5 × 13 × 23.5 cm

Warranty 1 Year after date of purchase

Delivery Period: Within 10 Days from date of LOA / PO.

Payment terms: Payment shall be released after satisfactory completion of the scope of work and submission of

invoice, as per BPCL payment terms.

CRFQ NO. 1000460816 E-TRNDER NO. -

E-BIDDING INSTRUCTIONS

INSTRUCTIONS TO BIDDERS ON E-TENDERING

1.0 GUIDELINE FOR E-PROCUREMENT SYSTEM:

Bharat Petroleum Corporation Ltd. has gone for online submission of bid through e-procurement system on

https://bpcleproc.in. Bidders are advised to read the Instructions for participating in the electronic tenders directly

through internet (Bid Submission Manuals are available on the above mentioned e-procurement site).

To participate on tenders hosted by BPCL on e-procurement site, bidders are required to have a digital certificate and

do “Enrollment” (Register on site) by creating one User Id on the above site.

Bidders shall make their own arrangement for e-bidding. The Un-priced Technical Bids along with all the copies of

documents should be submitted in e-form only through BPCL e-Procurement system. Before the bid is uploaded, the

bid comprising of all attached documents should be digitally signed using digital signatures issued by an acceptable

Certifying Authority (CA) in accordance with the Indian IT Act 2000. If any modifications are required to be made to a

document after attaching digital signatures, the digital signature shall again be attached to the modified documents

before uploading the same.

Late and delayed Bids / Offers after due date / time shall not be permitted in E-procurement system. However if bidder

intends to change the bid already entered may change / revise the same on or before the last date and time of

submission deadline. No bid can be submitted after the last date and time of submission has reached. The system

time (IST) that will be displayed on e-Procurement web page shall be the time and no other time shall be taken into

cognizance. Bidders are advised in their own interest to ensure that bids are uploaded in e-Procurement system well

before the closing date and time of bid. No bid can be modified after the dead line for submission of bids.

BPCL shall not be responsible in any way for failure on the part of the bidder to follow the instructions. Further BPCL

in any case will not be responsible for inability of the bidder in participating in the event due to ignorance, failure in

Internet connectivity or any other reason. It is advised that the bidder uploads small sized documents preferably (up

to 5 MB) at a time to facilitate in easy uploading into e-Procurement site. BPCL does not take any responsibility in case

of failure of the bidder to upload the documents within specified time of tender submission.

Bidders are required to Login with their User ID & Password (along with Digital Certificate) on e-tendering site

(https://bpcleproc.in), then click on “Dashboard”, click on “Action” button against required Tender, If the required

tender number/ details are not available in the first displayed page, then they can click on “more” button, for

proceeding to next page(s). They will get “Download files” as well as “Tender Common Forms” on the same page. For

participating in tender and for download Tender Documents, click on “Participate”. In the same menu, one can upload

the scanned, signed stamped documents in “Edit Bid Common Forms”.

For downloading Java, please click on “Download JRE 6” on login page or more details about Bidding steps. Also, “New

User Instruction Manual” from log in page can be referred.

Bidders are required to save / store their bid documents for each item into their computers before submitting their

bid into e-tender.

2.0 CONTACT PERSONS:-

CRFQ NO. 1000460816 E-TRNDER NO. -

FOR E-TENDERING RELATED ISSUES:

If tenderers need some clarifications or are experiencing difficulties while enrolling or while participating in this e-

Tender, please E-Mail to the following E-Mail ID along with the snapshots of the errors being faced to:

For system related queries: (our e-tendering service provider –) Contact: Mr. Pankaj Pal, [email protected]

Email - [email protected]

(OR) Contact the following helpdesk numbers: All India +91-9560975377

CRFQ NO. 1000460816 E-TRNDER NO. -

TECHNICAL DEVIATION FORM

Name of vendor:

Schedule of Deviations in reference to BPCL SPECIFICATIONS

1. Vendor may give here a consolidated list of technical deviations for all sections of the SPECIFICATIONS, which

for an appropriate offer is considered unavoidable by him.

2. Deviations mentioned elsewhere in the offer shall not be taken cognizance by the COMPANY and any such

deviations if indicated elsewhere other than this form will render the offer non-responsive and shall liable to

3. Vendor shall state the reasons for the deviations in the `Remark' column.

4. All other clauses of the SPECIFICATIONS (not mentioned in this form) shall be deemed to be fully complied by

5. Only the deviations listed herein, in conjunction with the SPECIFICATIONS, shall constitute the contract

requirements for the award of job to the vendor.

6. BPCL reserves the right to reject the offer based on the deviations.

Sr. Page Clause No. Requirement of the Deviations to the Remarks

No. No. SPECIFICATIONS SPECIFICATIONS

Signature of the authorized signatory :

Name of the authorized signatory :

CRFQ NO. 1000460816 E-TRNDER NO. -

COMMERCIAL DEVIATION FORM

Name of vendor:

Schedule of Deviations in reference to COMMERCIAL TERMS AND CONDITIONS

1. Vendor may give here a consolidated list of Commercial deviations for all sections of the tender document,

which for an appropriate offer is considered unavoidable by him.

2. Deviations mentioned elsewhere in the offer shall not be taken cognizance by the COMPANY and any such

deviations if indicated elsewhere other than this form will render the offer non-responsive and shall liable to

3. Vendor shall state the reasons for the deviations in the `Remark' column.

4. All other clauses of the COMMERCIAL TERMS AND CONDITIONS (not mentioned in this form) shall be

deemed to be fully complied by the PCMS vendor

5. Only the deviations listed herein, in conjunction with the COMMERCIAL TERMS AND CONDITIONS, shall

constitute the contract requirements for the award of job to the vendor.

6. BPCL reserves the right to reject the offer based on the deviations.

Sr. Page Clause No. Commercial terms and Deviations Remarks

No. No. conditions

Signature of the authorized signatory :

Name of the authorized signatory :

CRFQ NO. 1000460816 E-TRNDER NO. -

(FORMAT FOR TAXES AND DUTIES FOR INDIAN AND NON-INDIAN BIDDERS

FORMAT FOR PROVIDING FREIGHT TAXES, DUTIES ETC

FOR LOCAL SUPPLY (INDIAN BIDDERS)

Vendor shall provide % rates against each item in response column. If any of the conditions are not applicable

vendor to specify Nil/NA

No Commercial conditions description Vendor's Action Vendor's response

Freight (as a percentage of Basic Vendor to specify

Vendor to specify

Vendor to specify

Vendor to specify

Vendor to specify

Vendor to specify

Invoicing / Billing Location (State)

Vendor to specify

CRFQ NO. 1000460816 E-TRNDER NO. -

FORMAT FOR PROVIDING FREIGHT TAXES, DUTIES ETC

FOR IMPORT SUPPLY (NON-INDIAN BIDDERS)

Vendor shall provide % rates against each item in response column. If any of the conditions are not applicable

vendor to specify Nil/NA

No Commercial conditions description Vendor's Action Vendor's response

FOB Charges (% on Ex-Works price) Vendor to specify

Ocean Freight Charges (% on Ex- Vendor to specify

(Please note the seaport of exit-

Port handling charges (%) Shall be suitably loaded as per Guidelines

Custom clearance charges (%) Shall be suitably loaded as per Guidelines

Inland transportation to site (%) Shall be suitably loaded as per Guidelines

Any other charges/Taxes/Customs Shall be suitably loaded as per Guidelines

duties / GST (%)

CRFQ NO. 1000460816 E-TRNDER NO. -

FORMAT FOR PROVIDING FREIGHT TAXES, DUTIES ETC

FOR INSTALLATION & COMMISSIONING, TRAINING AND AMC CHARGES

Vendor shall provide % rates against each item in response column. If any of the conditions are not applicable

vendor to specify Nil/NA

No Commercial conditions description Vendor's Action Vendor's response

Vendor to specify

Vendor to specify

Vendor to specify

Vendor to specify

Vendor to specify

Invoicing / Billing Location (State)

Vendor to specify

1. Indian bidders are required to indicate GST (in percentage) which will be applicable on AMC charges.

2. Non-Indian bidders: GST is payable by BPCL directly to the tax authorities.

3. TDS (Tax Deducted at Source) :

a. Indian Bidders: TDS shall be deducted from the invoice value by BPCL and necessary certificate shall

be issued by BPCL.

b. Non-Indian Bidders: Withholding tax shall be deducted from the invoice value by BPCL and

necessary certificate shall be issued by BPCL.

4. If GST rate, SAC Code and Invoicing Location are different/more than one, kindly provide further details.

CRFQ NO. 1000460816 E-TRNDER NO. -

FORMAT FOR CA CERTIFICATION

CERTIFICATE CONFIRMING ELIGIBILTY FOR BENEFITS OF PUBLIC PROCUREMENT POLICY AS PER MSMED ACT

This is to confirm that we have verified the investment limits, turnover and other details of M/s ________ and certify

that they satisfy the eligibility criteria as per MSMED Act, 2006 and other notifications/circulars/amendments issued

time to time in this regard. Accordingly, M/s _______ is a Micro/Small enterprise (kindly tick in appropriate box) under

the said Act and are eligible to claim the benefits of public procurement policy as per MSMED Act 2006 and Public

Procurement Policy Order 2012 and their revisions for the tender mentioned above.

Micro enterprise -

Small enterprise -

In case applicable:

Based on our verification of share holding pattern and other details, it is certified that M/s ________ meets the

eligibility criteria under SC/ST provision of Public Procurement Policy Order 2012 and other notifications/circulars

issued time to time in this regard and are hence eligible to claim benefits pertaining to SC/ST under the Public

Procurement Policy Order 2012 and its revision.

In case applicable:

Based on our verification of share holding pattern and other details, it is certified that M/s _________ meets the

eligibility criteria under Women Entrepreneur provision of Public Procurement Policy Order 2012 and other

notifications/circulars issued time to time in this regard and are hence eligible to claim benefits pertaining to Women

Entrepreneur under the Public Procurement Policy Order 2012 and its revision.

Sign/ Seal of CA

CRFQ NO. 1000460816 E-TRNDER NO. -

FORMAT FOR LAND BORDER DECLARATION

Undertaking with respect to Compliance of Restrictions for Countries with shared land border with India- As

stipulated by Govt. of India

TITLE OF TENDER:

Bharat Petroleum Corporation Ltd

CRDC, PLOT 2A, UDYOG KENDRA,

SURAJPUR, GR. NOIDA 201306 U.P.

Dear Sir/Madam,

In line with the guidelines issued for compliance of Restrictions for Countries which share land border with India – as

issued by Govt. of India in July’2020,

I/We have read the clause regarding restrictions on procurements from a bidder of a country which shares a land

border with India and on sub-contracting to contractors from such countries.

a. I/ We certify that this bidder is not from such a country or if from such a country has been registered with

the competent authority. I hereby certify that this bidder fulfils all requirements in this regard and is

eligible to be considered*.

b. I/ We certify that this bidder is not from such a country or if from such a country has been registered with

the competent authority and will not sub-contract any work to a contractor from such countries unless

such contractor is registered with the competent authority. I hereby certify that this bidder fulfils all

requirements in this regard and is eligible to be considered*. (Applicable for works involving possibility of

sub-contracting)

I/ We hereby certify that we fulfil all requirements in this regard and are eligible to be considered.

[* WHERE applicable, evidence of a valid registration by the Competent Authority shall be attached]

Name and Signature of the Authorised Signatory

CRFQ NO. 1000460816 E-TRNDER NO. -

FORMAT FOR BIDDER’S INFORMATION

Name of the Bidder

Type of Organization:

Government Dept. / Public Sector Undertaking / Public

Limited Company / Private Limited Company / Partnership /

Proprietorship / Others (Pl. specify)

Location of Registered Office , in the case of Company

Place and Year of the Incorporation

Person Authorized to sign the bid document

Does bidder has permanent establishment in India. If yes,

please provide the address.

Indian PAN No. (if available)

In case of Foreign ,Tax Residency CERTIFICATE

GST Registration number

Whether the bidder falls under the category of Micro & Small

Enterprises (MSE) as per the MSME Policy of Govt. of India. If

YES, whether proof for the same enclosed with the bid?

Indicate relationship with any of our Directors.

SIGNATURE OF BIDDER :

STAMP OF THE BIDDER :

CRFQ NO. 1000460816 E-TRNDER NO. -

CRDC HSSE Policy

CRFQ NO. 1000460816 E-TRNDER NO. -

CRFQ NO. 1000460816 E-TRNDER NO. -

VENDOR ADVISORY – ENVIRONMENTAL

CRFQ NO. 1000460816 E-TRNDER NO. -

GENERAL PURCHASE CONDITIONS (GPC)

BHARAT PETROLEUM CORPORATION LIMITED

CRFQ NO. 1000460816 E-TRNDER NO. -

General Purchase Conditions Date: 10.11.2025

The following conditions shall be applicable for all Non Hydrocarbon procurement unless specifically

mentioned in the Special Purchase Conditions.

2. REFERENCE FOR DOCUMENTATION

3. RIGHT OF OWNER TO ACCEPT OR REJECT TENDER

4. LANGUAGE OF BID

6. TAXES AND DUTIES

9. INDIAN AGENT COMMISSION

10. ORDER AWARD / EVALUATION CRITERIA

11. CONFIRMATION OF ORDER

12. PAYMENT TERMS

13. GUARANTEE/WARRANTY

14. PERFORMANCE BANK GUARANTEE / INSURANCE SURETY BOND

15. PACKING & MARKING

17. UNLOADING AND STACKING

18. TRANSIT INSURANCE

19. VALIDITY OF OFFER

20. DELIVERY DATES AND PRICE REDUCTION SCHEDULE

21. RISK PURCHASE CLAUSE

22. FORCE MAJEURE CLAUSE

23. DISPUTE RESOLUTION

24. INTEGRITY PACT (IP)

25. RECOVERY OF SUMS DUE

26. CONFIDENTIALITY OF TECHNICAL INFORMATION

27. PATENTS & ROYALTIES

28. LIABILITY CLAUSE

29. LIMITATION OF LIABILITY FOR GOODS PROCUREMENT

30. COMPLIANCE OF REGULATIONS

31. REJECTION, REMOVAL OF REJECTED GOODS AND REPLACEMENT

33. NEW & UNUSED MATERIAL

34. PURCHASE PREFERENCE CLAUSE

35. CANCELLATION

36. ANTI –COMPETITIVE AGREEMENTS/ABUSE OF DOMINANT POSITION

38. GOVERNING LAW

41. POLICY ON HOLIDAY LISTING

42. ORDER OF PRECEDENCE FOR PURCHASES

43. TERMINATION FOR CONVENIENCE

44. BUILDING AND OTHER CONSTRUCTION WORKERS CESS

CRFQ NO. 1000460816 E-TRNDER NO. -

GENERAL PURCHASE CONDITIONS

1. DEFINITIONS:

The following expressions used in these terms and conditions and in the purchase order

shall have the meaning indicated against each of these:

1.1. OWNER: Owner means Bharat Petroleum Corporation Limited (a Government of India enterprise), a

Company incorporated in India having its registered office at Bharat Bhavan, 4 & 6 Currimbhoy Road, Ballard

Estate, Mumbai 400038 and shall include its successors and assigns (hereafter called BPCL as a short form).

1.2. VENDOR: Vendor means the person, firm or the Company/ Corporation to whom this Request for quotation

(RFQ)/purchase order is issued and shall include its successors and assigns.

1.3. INSPECTOR: Person/ agency deputed by BPCL for carrying out inspection, checking/testing of items

ordered and for certifying the items conforming to the purchase order specifications..

1.4. GOODS/ MATERIALS: means any of the articles, materials, machinery, equipments, supplies, drawing,

data and other property and all services including but not limited to design, delivery, installation, inspection,

testing and commissioning specified or required to complete the order.

1.5. SITE/ LOCATION: means any Site where BHARAT PETROLEUM CORPORATION LIMITED desires

to receive materials any where in India as mentioned in RFQ.

1.6. “RATE CONTRACT” means the agreement for supply of goods/ materials between Owner and Vendor,

for a fixed period of time (i.e till validity of Rate Contract, with no commitment of contractual quantity) on

mutually agreed terms and conditions. The actual supply of goods/ materials shall take place only on issue of

separate purchase orders for required quantity as and when required by Owner.

2. REFERENCE FOR DOCUMENTATION:

2.1. The number and date of Collective Request for Quotation (CRFQ) must appear on all correspondence before

finalization of Rate Contract / Purchase Order.

2.2. After finalization of Contract / Purchase Order: The number and date of Rate Contract/ Purchase Order must

appear on all correspondence, drawings, invoices, dispatch advices, (including shipping documents if

applicable) packing list and on any documents or papers connected with this order.

2.3. In the case of imports, the relevant particulars of the import Licence shall be duly indicated in the invoice and

shipping documents as well as on the packages or consignments.

3. RIGHT OF OWNER TO ACCEPT OR REJECT TENDER:

The right to accept the tender will rest with the Owner.

The Bid and all supporting documentation and all correspondence whatsoever exchanged

by Vendor and Owner, shall be in English language only. In case any of the supporting

documents (either technical or financial) are not in English language, then the English

translation copy of the same shall also be furnished duly certified, stamped and signed by

local Chamber of Commerce of bidder’s country or Indian embassy in bidder’s country or

their embassy in India.

Unless otherwise agreed to the terms of the RFQ, price shall be:

Firm and no escalation will be entertained on any ground, except on the ground of statutory

levies applicable on the tendered items.

6. TAXES AND DUTIES:

CRFQ NO. 1000460816 E-TRNDER NO. -

All vendors shall have GST registration in the concerned State as applicable and vendor

shall quote their GSTIN number in the quotation wherever required.

6.1.1. GST extra as applicable at the time of delivery within scheduled delivery period will be payable by BPCL

against documentary evidence. Vendor shall mention in their offer, the percentage of GST applicable at

present. Any upward variation in GST rates, beyond the contractual delivery period, shall be to vendor’s

6.1.2. In case GST is not applicable at present: In case GST gets levied due to change in turnover of

Vendor/Supplier, shall be borne by the vendor/supplier. If GST becomes applicable due to change in the law

in future, the same will be borne by vendor subject to 6.1.1. In case of change in stand of vendor/supplier

about applicable rate of GST towards higher side, the same will not be payable.

6.1.3. Owner shall take Input Tax Credit of the GST paid on the material supplied for both GST and cess component

as applicable and accordingly GST / Cess should be quoted separately wherever applicable.

Vendor shall ask the transporter of the goods to hand over the copy of GST invoice

(transporter’s copy) at the time of delivery of goods at owner’s site.

6.1.4 The vendor shall take steps viz. mention relevant GSTIN of BPCL in GST invoices and returns, uploading

invoice in GSTR 1, payment of the tax liability on the said invoices and filing of Returns etc. and comply with

all the requirements of applicable laws including GST laws for the time being in force to enable the OWNER

to avail tax credit/s including input tax credit.

Deferment of GST Amounts shall be done for those vendors who have got instances of open

mismatches due to non-compliance. Open mismatches refer to cases whereby OWNER

could not claim the GST Input Tax Credit in the month of payment of invoice due to non-

compliance/ delayed compliance by the VENDOR. Accordingly, Over and above any

payment term mentioned in the tender including that mentioned in the GPC/GCC, payment

to VENDOR by OWNER for the basic amount (i.e. amount excluding GST) shall be made

as mentioned in GPC/GCC or as mentioned anywhere else in the tender as applicable.

However, GST amount of the Invoices shall be paid only after the amount gets reflected in

the return (GSTR-1 Return of outward supplies/GSTR- 3B) submitted by the vendor on

GSTIN portal (GSTR 2B of OWNER) to the satisfaction of OWNER. Till such time GST

amount with correct details is reflected in GSTIN portal to satisfaction of OWNER, amount

shall be withheld by OWNER.

Over and above, VENDOR is also required to issue e-invoice if the same is applicable to

the OWNER. In absence of GST e-invoice, any loss of Input Tax Credit to the OWNER

shall be indemnified by the VENDOR.

Deferment of GST amounts to the vendors are subject to compliance of any applicable Act.

6.1.5 In case of vendors for whom deferment of GST amounts were not done, Any loss or non-availability of input

tax credit by the OWNER due to non- compliance of applicable tax law including but not limited to GST laws

in force or otherwise, on the part of VENDOR, an amount equivalent to any tax liability accruing to the

OWNER and/or to the extent of any loss accrued to the OWNER due to the non-availability of input tax

credit or any liability accrued to the OWNER shall either stand cancelled or deducted from the payment due

to the VENDOR or shall be reimbursed by the VENDOR as the case may be till such default is either

CRFQ NO. 1000460816 E-TRNDER NO. -

rectified or made good by the VENDOR and the OWNER is satisfied that it is in a position to claim valid input

tax credit within the timelines as per applicable laws.

6.1.6 Any cost, liability, dues, penalty, fees, interest as the case may be which accrues to the OWNER at any

point of time on account of non-compliance of applicable tax laws or rules or regulations thereof or

otherwise due to default on the part of VENDOR shall be borne by the VENDOR. An amount equivalent to such

cost, liability, dues, penalty, fees, and interest as the case may be shall be reimbursed by the VENDOR

within 30 days. Any GST as may be applicable on such recovery of amount shall also be borne by VENDOR

and same shall be collected by the OWNER.

6.2.1 Freight: Firm freight charges to be quoted as indicated in the Tender documents. Freight shall be payable

after receipt of the Material(s) at the site, unless otherwise specified.

6.3. NEW STATUTORY LEVIES: All new statutory levies leviable on sale of finished

goods to owner, if applicable are payable extra by BPCL against documentary proof,

within the contractual delivery period.

6.4 VARIATION IN TAXES/ DUTIES: Any increase/decrease in all the above mentioned statutory levies on

the date of delivery during the scheduled delivery period on finished materials will be on BPCL's account.

Any upward variation in statutory levies after contractual delivery date shall be to vendor’s account.

6.5 INCOME TAX (WITHHOLDING TAX): In the case of availment of services from Non Resident Vendors

who are claiming benefits offered under the Double Taxation Avoidance Agreements signed by India with

the Government of the other country (i.e. the country of the Vendor), such Non Resident Vendors are required

to provide the Tax Residency Certificates at the time of submission of Bid documents. The Tax Residency

Certificates shall contain the following details:

a) Name of Vendor (assessee);

b) Status (Individual, Company, firm etc.) of assessee;

c) Nationality (in case of individual);

d) Country or specified territory of incorporation or registration (in case of others);

e) Assessee’s tax identification number in the country or specified territory of residence or in case no such

number, then, a unique number on the basis of which the person is identified by the Government of the

country or the specified territory;

f) Residential status for the purpose of tax;

g) Period for which the certificate is applicable; and

h) Address of the applicant for the period for which the certificate is applicable.

The Tax Residency Certificate shall be duly verified by the Government of the Country or

the specified territory of the assessee of which the assessee claims to be a resident for the

purposes of tax.

7.1. Materials shall be inspected by BPCL approved third party inspection agency if applicable before dispatch

of materials. However, arranging and providing inspection facilities is entirely vendor’s responsibility and in

no way shall affect the delivery schedule.

CRFQ NO. 1000460816 E-TRNDER NO. -

7.2 Scope of Inspection shall be as per RFQ or as specified in the Special Purchase Conditions.

Materials shall be inspected as per scope of inspection by TPIAs which are registered

under “NABCB accredited bodies as per requirement of ISO/IEC 17020 as Type A” in

QCI’s NABCB website as on the date of Inspection of Goods. The link is as below:

http://nabcb.qci.org.in/accreditation/reg_bod_inspection_bodies.php

7.3. Unless otherwise specified, the inspection shall be carried out as per the relevant standards/ scope of

inspection provided along with the Tender Enquiry/Purchase Order.

7.4. BPCL may, at its own expense, have its representative(s) witness any test or inspection. In order to enable

BPCL’s representative(s) to witness the tests/ inspections, BPCL will advise the Vendor in advance whether

it intends to have its representative(s) be present at any of the inspections.

7.5. Even if the inspection and tests are fully carried out, the Vendor shall not be absolved from its

responsibilities to ensure that the Material(s), raw materials, components and other inputs are supplied strictly

to conform and comply with all the requirements of the Contract at all stages, whether during manufacture

and fabrication, or at the time of Delivery as on arrival at site and after its erection or start up or consumption,

and during the defect liability period. The inspections and tests are merely intended to prima-facie satisfy

BPCL that the Material(s) and the parts and components comply with the requirements of the Contract. The

Vendor’s responsibility shall also not be anywise reduced or discharged because BPCL or BPCL’s

representative(s) or Inspector(s) shall have examined, commented on the Vendor’s drawings or specifications

or shall have witnessed the tests or required any chemical or physical or other tests or shall have stamped or

approved or certified any Material(s).

7.6. Although material approved by the Inspector(s), if on testing and inspection after receipt of the Material(s) at

the location, any Material(s) are found not to be in strict conformity with the contractual requirements or

specifications, BPCL shall have the right to reject the same and hold the Vendor liable for non- performance

of the Contract.

8.1 SEA SHIPMENT: All shipment of materials shall be made by first class direct vessels as per procedure

detailed hereunder. The Foreign Supplier shall arrange with Vessels Owners or Forwarding Agents for proper

storage of the entire Cargo intended for the project in a specific manner so as to facilitate and to avoid any

over carriage at the port of discharge. All shipment shall be under deck unless carriage on deck is unavoidable.

The bills of lading should be made out in favour of `Bharat Petroleum Corporation Limited

All columns in the body of the Bill of Lading namely marks and nos., material description,

weight particulars etc., should be uniform and accurate and such statements should be

uniform in all the shipping documents. The freight particulars should mention the basis of

freight tonnage, heavy lift charges, if any, surcharge, discount etc. clearly and separately.

The net total freight payable shall be shown at the bottom.

SHIPPING DOCUMENTS: All documents viz. Bill of Lading, invoices, packing list,

freight memos, and country of origin certificates, test certificate, drawings and catalogues

should be in English language.

In addition of the bill of lading which should be obtained in three stamped original plus as

many copies as required, invoices, packing list, freight memos, (if the freight particulars are

CRFQ NO. 1000460816 E-TRNDER NO. -

not shown in the bills of lading), country of origin certificate, test/ composition certificate,

shall be made out against each shipment in as many number of copies as shown below.

The bill of lading, invoice and packing list specifically shall show uniformly the mark and

numbers, contents case wise, country of origin, consignees name, port of destination and

all other particulars as indicated under clause 2. The invoice shall show the unit rates and

net total F.O.B. prices. Items packed separately should also be invoiced and the value

shown accordingly. Packing list must show apart from other particulars actual contents in

each case, net and gross weights and dimensions, and the total number of packages. All

documents should be duly signed by the Vendor’s authorised representatives.

In the case of FOB orders, shipping arrangements shall be made by the Chartering Wing of

the Ministry of Surface Transport, New Delhi through their respective forwarding agents.

The names and addresses of forwarding agents shall be as per Special Purchase Conditions.

Supplier shall furnish to the respective agents the full details of consignments such as

outside dimension, weights (both gross and net) No of packages, technical description and

drawings, name of supplier, ports of loading, etc. 6-weeks notice shall be given by the

supplier to enable the concerned agency to arrange shipping space.

The bill of lading shall indicate the following:

Shipper: Vendor’s Name

Consignee: Bharat Petroleum Corporation Limited

In case of supplies from USA, Export Licences, if any required from the American

Authorities shall be obtained by the U.S. Suppliers. If need be assistance for obtaining such

export licences would be available from India Supply Mission at Washington.

8.2 AIRSHIPMENT: In case of Airshipment, the materials shall be shipped through freight consolidator

(approved by us). The airway bill shall be made out in favour of BHARAT PETROLEUM CORPORATION

TRANSMISSION OF SHIPPING DOCUMENTS for both modes of shipment viz. Sea

and/or Air:Foreign Supplier shall obtain the shipping documents in seven complete sets

including three original stamped copies of the Bill of Lading / Airway bill as quickly as

possible after the shipment is made, and airmail/send scanned copies by e-mail as shown

below so that they are received at least three weeks before the Vessels arrival or

immediately in case of Air shipment. Foreign Supplier shall be fully responsible or any

delay and/ or demurrage in clearance of the consignment at the port due to delay in

transmittal of the shipping documents.

If in terms of letter or otherwise, the complete original set of documents are required to be

sent to BPCL through Bank the distribution indicated below will confine to copies of

documents only minus originals.

CRFQ NO. 1000460816 E-TRNDER NO. -

Bill of Lading/Airway Bill 4 (including 1 original)

Country of Origin Certificate

Third party inspection certificate

Invoice of Third Party

for inspection charges whenever applicable.

9. INDIAN AGENT COMMISSION:

Any offer through Indian agents will be considered only after authorization mentioning

them as Indian agents, is received from Vendor. Indian agents commission if applicable

will be payable only in Indian currency. Indian agents should be registered with Directorate

General of Supplies and Disposals, Government of India and agency commission will be

payable only after registration with DGS&D, New Delhi.

10. ORDER AWARD/ EVALUATION CRITERIA:

Unless otherwise specified, Order award criteria will be on lowest quote landed price basis.

Landed price will be summation of Basic Price, Packing & Forwarding Charges, GST,

Freight, Inspection Charges, Supervision of Installation & Commissioning and other taxes

& levies, loading etc., if any, reduced by Input tax Credits as applicable.

11. CONFIRMATION OF ORDER:

The vendor shall acknowledge the receipt of the purchase order within 10 days of mailing

the same. The vendor shall sign, stamp the acknowledgement copy of the purchase order

and return the same to BPCL.

11.1. Unless otherwise specified, 100% payment shall be made within 30 days from date of receipt and acceptance

of materials at Site against submission of Performance Bank Guarantee (PBG) / Insurance Surety Bond for 5%

of basic order value if PBG is applicable for the tender. The eligible MSME bidders can avail Bill discounting

facility as follows.

11.2. In the case of imports, payment will be made on submission of original documents directly to Owner

(Telegraphic Transfer-TT) or through Bank (Cash against documents-CAD) or through Irrevocable Letter of

11.3. Unless otherwise mentioned, the specified documents (All documents listed below (one original and two

copies) should be submitted to originator of P.O. (the name and contact details of whom are given in PO)

and payments for despatches will be made by the originator of Purchase Order :

c) The Lorry Receipt of the consignment

d) Packing list for the consignment

e) Third Party Inspector’s Certificate covering the invoiced Material(s)/ Release Note, wherever

f) Manufacturers Test/Composition Certificate, wherever applicable

CRFQ NO. 1000460816 E-TRNDER NO. -

g) Drawing(s)/Catalogue(s) covering the Material(s), wherever applicable

h) Guarantee/Warranty Certificate(s), wherever applicable.

i) Original Receipt for other statutory levies as applicable.

j) Performance Bank Guarantee / Insurance Surety Bond as applicable.

11.4. The eligible MSME bidders can avail the discounting facility as follows: -

Trade Receivables Discounting System (TReDS) is an institutional mechanism set up in

order to facilitate discounting of trade receivables of MSMEs from corporate buyers

through invoice discounting by multiple financiers. Bharat Petroleum Corporation Limited

(BPCL) is registered with TReDS platform of the aggregators M/s. Receivables Exchange

of India Ltd (RXIL), M/s Invoice mart, M/s. M1 xchange, M/s C2treds and M/s DTX. The

eligible MSME bidders can avail the discounting facility by registering either in one or

multiple TReDS platform of the aggregators. It enables the sellers (MSMEs) to discount

their invoices through the aggregators to the financiers at competitive rates thus unlocking

their working capital swiftly.

12. GUARANTEE/ WARRANTY:

12.1. Materials shall be guaranteed against manufacturing defects, materials, workmanship and design for a period

of 12 months from the date of commissioning or 18 months from the date of dispatch whichever is earlier.

Warranty for replacement of material / accessories should be provided free of charges at our premises. The

above guarantee/warranty will be without prejudice to the certificate of inspection or material receipt note

issued by us in respect of the materials. In case the defect arises within the abovementioned Defect Liability

Period (DLP) and the same is repaired/replaced, the DLP for the repaired/replaced job/item will be extended

suitably so as to cover the original DLP. However, in no case, such extension will exceed 24 months from

date of start of initial DLP.

12.2. All the materials including components and sub contracted items should be guaranteed by the vendor within

the warranty period mentioned above. In the event of any defect in the material, the vendor will replace /

repair the material at BPCL’s concerned location at vendor’s risk and cost on due notice.

12.3. In case, vendor does not replace / repair the material on due notice, rejected material will be sent to the

vendor on “Freight to pay” basis for free replacement. Material after rectification of defects shall be

dispatched by the vendor on “Freight Paid” basis. Alternatively, BPCL reserves the right to have the material

repaired / replaced at the locations concerned, at the vendor’s risk, cost and responsibility.

12.4. The Vendor shall provide similar warrantee on the parts, components, fittings, accessories etc. so repaired

and / or replaced.

13. PERFORMANCE BANK GUARANTEES / INSURANCE SURETY BOND:

13.1. Vendor will have to provide Performance Bank Guarantee / Insurance Surety Bond for 5% of the basic value

of purchase order unless otherwise specified. This bank guarantee / Insurance Surety Bond shall be valid

(shall remain in force) for guarantee period (as mentioned in the guarantee clause), with an invocation period

of six months thereafter. In the case of Indigenous vendors, the Performance Bank Guarantee / Insurance

Surety Bond shall be given on a non-judicial stamp paper of appropriate value (currently Rs 100). PBG format

is as per Annexure-I / Annexure – II as applicable.

CRFQ NO. 1000460816 E-TRNDER NO. -

In case, PBG / Insurance Surety Bond is not provided by the Vendor, 5% of the basic value

shall be retained in lieu of PBG / Insurance Surety Bond, till the expiry of guarantee / bond

and claim period. In the case of imports, the Supplier shall furnish the Performance Bank

Guarantee (as per Annexure-I) through the following:

(a) Branches of Indian scheduled banks operating in their Country.

(b) Foreign bank operating in their Country which is counter guaranteed by branches of Indian scheduled

banks operating in their Country/ India.

(c) Indian branches of foreign banks.

(d) Foreign bank operating in their Country counter guaranteed by their Indian branch.

However, in respect of (c) and (d) above, the Indian branch of foreign banks should be

recognized as scheduled bank by Reserve Bank of India.

13.2. If Vendor wants to submit the PBG / Insurance Surety Bond at Contract level to avoid multiple number of

PBG / Insurance Surety Bond (i.e. PBG / Insurance Surety Bond issued against every purchase/ call off order)

then the validity of PBG / Insurance Surety Bond will be calculated as mentioned below:

Validity of PBG / Insurance Surety Bond = Rate Contract Issue Date (Start Date of Rate

Contract) + Rate Contract Period (validity of Rate Contract) + Contractual Delivery Period

of material + Contractual Guarantee period + 6 month (for invocation / Claim).

14.3 Process for submitting Bank Guarantee / PBG under SFMS (Structured Financial Messaging System) mode

Vendors shall insist their Bank for issuance of SFMS Bank Guarantee for faster payments.

Vendors shall provide BPCL's Bank Account No. & IFSC Code (Details given below) to

their Bank as beneficiary at the time of application for Bank Guarantee in favor of BPCL.

Issuing Bank shall issue the Bank Guarantee & send SFMS message to BPCL's Bank

confirming the authenticity of Bank Guarantee who in turn shall send the confirmation to

BPCL. Vendor should ensure the following for issue of E- bank guarantee:

a. The issuing bank is on SFMS platform

b. SFMS Message type used is 760 COV and SFMS Delivery report/ Message copy is sent along with original

c. For BG amendment, message type 767COV is to be used.

d. SFMS contains following details:

i. Beneficiary's bank name: ICICI Bank

ii. IFSC Code: ICIC0000393

iii BPCL'S Customer ID: 8PCL583493800 BG Issuing Bank should send the BG Issuance

advice through SFMS to BPCL's designated Banker: ICICI Bank, Backbay Branch,

Mumbai (IFSC: ICIC0000393).

e. BG Issuance advice should mention applicable Unique Identifier Code (UIC) in row/ field number

of SFMS Delivery Report.

a. BPCL Location : Kharghar , Navi Mumbai

b. Head office : Ballard Estate

c. UIC : BPCL583493800

f. The Original BG should be submitted along with print out of SFMS Delivery report from the BG Issuing

g. SFMS BG will help in faster verification of BGs and prompt release of payments to Vendors.

14. PACKING & MARKING:

CRFQ NO. 1000460816 E-TRNDER NO. -

15.1.1 Packing shall withstand the hazards normally encountered with the means of transport for the goods of this

purchase order including loading and unloading operation both by crane and by pushing off.

In the case of imports, all equipments/ materials shall be suitably packed in weather proof,

seaworthy/airworthy packing for ocean/air transport under tropical conditions and for rail

or road or other appropriate transport in India. The packing shall be strong and efficient

enough to ensure safe preservice

upto the final point of destination.

Raw/Solid wood packaging material of imported items has to be appropriately treated &

marked as per International Standard of Phytosanitary Measures (ISPM-15") for material

originating from the contracting countries to the International Plant Protection Convention

or the members of Food & Agriculture Organization. Material from non-contracting parties

would have to be accompanied by a phytosanitary certificate of the treatment endorsed.

The Custom Officer at Indian Port shall not release the material without appropriate

compliance of the above provisions w.e.f. 01.11.2004.

15.1.2 The packing specification incorporated herein are supplementary to the internal and external packing methods

and standards as per current general rules of J.R.A. Good Tariff Part-I. All packaging shall be done in such a

manner as to reduce volume as much as possible.

15.1.3 Fragile articles should be packed with special packing materials depending on the type of Materials and the

packing shall bear the words "HANDLE WITH CARE GLASS FRAGILE, DON'T ROLL THIS END UP.

THIS END DOWN," to be indicated by arrow.

15.1.4 Chemicals in powder form, catalyst, refractories and like materials etc. shall be packed in drums, cans and

tins only. However, Catalyst may be supplied in Jumbo bags.

15.1.5 The hazardous materials shall be packed in accordance with the applicable rules, regulations and tariff of all

cognizant Government Authorities and other Governing bodies. It shall be the responsibility of the seller of

hazardous materials to designate the material as hazardous and to identify each material by its proper

commodity name and its hazardous material class code.

15.1.6 All packages requiring handling by crane should have sufficient space at appropriate place to put sling of

suitable dia (strength). Iron/Steel angle should be provided at the place where sling marking are made to

avoid damage to package/ equipment while lifting.

15.1.7 Item shipped in bundles must be securely tied with steel wire or strapping. Steel reinforcing rods, bars, pipes,

structural members etc. shall be bundled in uniform lengths and the weight shall be within the breaking

strength of the securing wire or strapping.

In the case of imports, for bundles the shipping marks shall be embossed on metal or similar

tag and wired securely on each end. All delicate surfaces on equipment/ materials should

be carefully protected and printed with protective paint/compound and wrapped to prevent

rusting and damage.

15.1.8 All mechanical and electrical equipment and other heavy articles shall be securely fastened to the case bottom

and shall be blocked and braced to avoid any displacement/ shifting during transit.

15.1.9 Attachments and spare parts of equipment and all small pieces shall be packed separately in wooden cases

with adequate protection inside the case and wherever possible should be sent along with the main equipment.

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Each item shall be suitably tagged with identification of main equipment, item denomination and reference

number of respective assembly drawing. Each item of steel structure and furnaces shall be identified with

two erection markings with minimum lettering height of 15mm. Such markings will be followed by the

collection numbers in indelible ink/paint. A copy of the packing list shall accompany the materials in each

15.1.10 All protrusions shall be suitably protected by providing a cover comprising of tightly bolted wooden disc on

the flanges. All nozzles, holes and openings and also all delicate surfaces shall be carefully protected against

damage and bad weather. All manufactured surfaces shall be painted with rust proof paint.

In the case of imports, for bulk uniform material when packed in several cases, progressive

serial numbers shall be indicated on each case.

15.1.11 Wherever required, equipment/ materials instruments shall be enveloped in polythene bags containing

silicagel or similar dehydrating compound.

15.1.12 Pipes shall be packed as under:

(a) Upto 50mm NB in wooden cases/ crates.

(b) Above 50mm NB and upto 100mm NB in bundles and should be strapped at minimum three places.

(c) Above 100mm NB in loose.

15.1.13 Pipes and tubes of stainless steel, copper etc. shall be packed in wooden cases irrespective of their sizes.

15.1.14 Pipes with threaded or flanged ends shall be protected with suitable caps covers, before packing. In the case

of imports, all pipes and sheets shall be marked with strips bearing progressive no.

15.1.15 Detailed packing list in waterproof envelope shall be inserted in the package together with

equipment/materials. One copy of the detailed packing list shall be fastened outside of the package in

waterproof envelope and covered by metal cover.

15.1.16 The supplier shall be held liable for all damages or breakages to the goods due to the defective or insufficient

packing as well as for corrosion due to insufficient protection.

15.1.17 Packaged equipment or materials showing damage defects or shortages resulting from improper packaging

materials or packing procedures or having concealed damages or shortages, at the time of unpacking shall be

to the supplier’s account.

All packages which require special handling and transport should have their Centres of

Gravity and the points at which they may be slung or gripped clearly indicated and marked

“ATTENTION SPECIAL LOAD HANDLE WITH CARE” both in English/ Hindi

In the case of imports, a distinct colour splash in say red black around each package crate/

bundle shall be given for identification.

15.1.18 Along with the packed material, supplier should attach material list, manuals/instructions and also the

Inspection certificate/ release note, wherever applicable.

MARKING: The following details to be written on the side face of packing:

a) Purchase Order Number

b) Consignee Name & Address

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d) Batch no with manufacturing date

e) Procedure (in brief) for handling

f) Date of dispatch etc.

g) Expiry Date, if applicable

15.2 IMPORTED ITEMS: On three sides of the packages, the following marks shall appear,

clearly visible, with indelible paint and on Vendor's care and expenses.

BHARAT PETROLEUM CORPORATION LIMITED

(With detailed address as given in Special Purchase

Conditions) From :

To : Bharat Petroleum Corporation Limited

With detailed address as given in Special Purchase Conditions)

Order No.: Rev. No.:

Equipment Nomenclature :

Net weight : Kgs.

Gross weight : Kgs.

Case No. : of Total cases:

Import License No. :

Marking shall be bold - minimum letter height 5 cm. For every order and every

shipment, packages must be marked with serial progressive numbering.

Top heavy containers shall be so marked either Top Heavy or Heavy Ends.

When packing material is clean and light coloured, a dark black stencil paint shall be

acceptable. However, where packaging material is soiled or dark, a coat of flat zinc white

paint shall be applied and allowed to dry before applying the specific markings.

In case of large equipments like vessels, heat exchangers, etc. the envelope containing the

documents shall be fastened inside a shell connection, with an identifying arrow sign

"documents" using indelible paint.

15.1. Unless otherwise mentioned, Vendor is requested to quote their best delivery schedule from the date of receipt

of Purchase order.

15.2. Time being the essence of this contract, the delivery mentioned in the purchase order shall be strictly adhered

to and no variation shall be permitted except with prior authorization in writing from the Owner. Goods

should be delivered, securely packed and in good order and condition, at the place of delivery and within the

time specified in the purchase order for their delivery. The contractual delivery period is inclusive of all the

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lead time for engineering/ procurement of raw material, the manufacturing, inspection / testing, packing,

transportation or any other activity whatsoever required to be accomplished for affecting the delivery at the

required delivery point.

15.3. Unless otherwise specified, Material(s) shall not be dispatched without prior inspection and/or testing and

Release Order/Material(s) Acceptance Certificate issued by the Inspector(s).

15.4. BPCL shall have the right to advise any change in despatch point or destination in respect of any Material(s).

Any extra expenditure incurred by the Vendor on this account supported by satisfactory documentary

evidence, will be reimbursed to the Vendor by BPCL.

16. UNLOADING AND STACKING:

Unloading and stacking will be arranged by BPCL. The Vendor shall send BPCL information of

the proposed consignment well in advance by telegram/fax/e-mail/courier to enable BPCL to

take necessary action.

17. TRANSIT INSURANCE:

Unless otherwise mentioned,

17.1. Transit Insurance shall be covered by BPCL against its Mega Package Policy only where risk/reward has been

transferred to BPCL.

18.2 In the case of imports, insurance against all marine and transit risk shall be covered under the

Owner's marine policy. However, the Vendor shall ensure that in effecting shipments clear

bill of lading/airway bill are obtained and the carrier's responsibility is fully retained on the

Carriers so that the consignee's interests are fully secured and are in no way jeopardized.

18.3. The Vendor shall send BPCL information of the proposed consignment well in advance by fax/e- mail/courier

to enable BPCL to take necessary action for the transit insurance of the consignment. Any failure by the

Vendor to do so shall place the consignment at the Vendor’s risk.

18.4. In the case of imports, as soon as any shipment is made, the Foreign Supplier shall send advance information

by way of e-mail to Bharat Petroleum Corporation Limited, (with detailed address as given in Special

Purchase Conditions and/or purchase order) giving particulars of the shipments, vessels name, port of

shipment, bill of lading number and date, total FOB and freight value.

19 VALIDITY OF OFFER:

The rates quoted against this tender shall be valid for a period of 90 Days from the date of

opening of the tender unless otherwise specified in the Special Purchase Conditions.

20. DELIVERY DATES AND PRICE REDUCTION SCHEDULE:

20.1. The time and date of Delivery of Material(s) as stipulated in the Contract shall be adhered to on the clear

understanding that the Price(s) of the Material(s) has/have been fixed with reference to the said Delivery

20.2. If any delay is anticipated by the Vendor in the delivery of the Material(s) or any of them beyond the

stipulated date(s) of Delivery, the Vendor shall forthwith inform BPCL in writing of such anticipated delay

and of the steps being taken by the Vendor to remove or reduce the anticipated delay, and shall promptly

keep BPCL informed of all subsequent developments.

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20.3. The delivery period quoted must be realistic & specific. The inability of successful Vendors to execute orders

in accordance with the agreed delivery schedule will entitle BPCL, at its options, to: Accept delayed delivery

at prices reduced by a sum equivalent to half percent (0.5%) of the basic value of any goods not delivered

for every week of delay or part thereof, limited to a maximum of 5% of the total basic order value. LR date

will be considered as delivery completion date for calculation of price reduction in the case of ex works

contract. Date of receipt of materials at owner’s premises shall be considered for calculation of price

reduction for F.O.R destination contract.

In the case of imports, the contractual delivery date shall be considered from the date of

Letter of Credit (L/C) or the date of L/C amendment because of Buyer’s fault plus one week

(to take care of transit time for receipt of L/C) plus the delivery schedule as indicated by

In case of the shipment taking place on “Cash against documents”, the contractual delivery

shall be taken from the date of purchase order plus one week (to take care of transit time for

receipt of order) plus delivery period.

Further the date of B/L or House airway bill shall be considered to find out the delay with

respect to contractual delivery date. In case of FOB shipments if the vessel is not available

then the intimation by vendors regarding readiness of the goods for the shipment shall be

considered for calculating the delay if any. So vendor shall inform the readiness of material

for shipment on FOB (Free on Board) basis/ FCA (Free on Carrier) basis.

20.3.1. Cancel the order in part or full and purchase such cancelled quantities from elsewhere on account at the risk

and cost of the vendor, without prejudice to its right under 20.3.1 above in respect of goods delivered.

21. RISK PURCHASE CLAUSE:

BPCL reserves the right to curtail or cancel the order either in full or part thereof if the vendor

fails to comply with the delivery schedule and other terms & conditions of the order. BPCL

also reserves the right to procure the same or similar materials/equipment through other

sources at vendor's entire risk, cost and consequences. Further, the vendor agrees that in

case of procurement by the owner from other sources the differential amount paid by the

owner shall be on account of the vendor together with any interest and other costs accrued

thereon for such procurement.

22. FORCE MAJEURE

Circumstances leading to force majeure

(a) Act of terrorism;

(b) Riot, war, invasion, act of foreign enemies, hostilities (whether war be declared or not), civil war,

rebellion, revolution, insurrection of military or usurped power;

(c) Ionising radiation or contamination, radio activity from any nuclear fuel or from any nuclear waste from

the combustion of nuclear fuel, radioactive toxic explosive or other hazardous properties of any explosive

assembly or nuclear component;

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(d) epidemics, earthquakes, flood, fire, hurricanes, typhoons or other physical natural disaster, but excluding

weather conditions regardless of severity; and

(e) freight embargoes, strikes at national or state-wide level or industrial disputes at a national or state- wide

level in any country where Works are performed, and which affect an essential portion of the Works but

excluding any industrial dispute which is specific to the performance of the Works or the Contract.

For the avoidance of doubt, inclement weather, third party breach, delay in supply of

materials (other than due to a nationwide transporters’ strike) or commercial hardship shall

not constitute a Force Majeure event.

• Notification of Force Majeure

Contractor shall notify within [10(ten)] days of becoming aware of or the date it ought to

have become aware of the occurrence of an event of Force Majeure giving full particulars

of the event of Force Majeure and the reasons for the event of Force Majeure preventing

the Affected Party from, or delaying the Affected Party in performing its obligations under

• Right of either party to terminate

If an event of Force Majeure occurs and its effect continues for a period of 180 (one

hundred eighty days) or more in a continuous period of 365 (three hundred sixty five)

days after notice has been given under this clause, either Party may terminate the Contract

by issuing a written notice of 30 (thirty) days to the other Party.

• Payment in case of termination due to Force Majeure

The Contract Price attributable to the Works performed as at the date of the

commencement of the relevant event of Force Majeure.

The Contractor has no entitlement and Owner has no liability for:

a) Any costs, losses, expenses, damages or the payment of any part of the Contract Price during an

event of Force Majeure; and

b) Any delay costs in any way incurred by the Contractor due to an event of Force Majeure. Time

extension for such cases will be worked out appropriately.

23. DISPUTE RESOLUTION:

23.1 In the event of a dispute arising out of or in connection with this contract, including any question

regarding its existence, validity or termination, the parties shall first seek settlement of that dispute by

mediation in accordance with BPCL Mediation Scheme, 2025. The venue of mediation proceedings shall be

at (Region/HQ from where the tender has been floated). BPCL Mediation Scheme 2025 can

be accessed at https://www.bharatpetroleum.in/images/files/bpcl-mediation-scheme-2025.pdf

23.2 If the dispute is not settled by mediation in terms of BPCL Mediation Scheme, 2025, then the dispute

shall be referred for adjudication through a court of competent jurisdiction in India.

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23.3 The governing law of the contract shall be the substantive laws of India.

23.4 Neither party shall be entitled for any pre-filing interest, i.e., from the date of cause of action till the

date of filing of civil suit. Parties agree that any claim for any such interest shall not be considered and shall

be void. The Civil Court/Commercial Court shall have no right to grant any pre-filing interest to either of the

23.5 In the event of any dispute or difference relating to the interpretation and application of the provisions of

commercial contract(s) between Central Public Sector Enterprises (CPSEs)/Port Trusts inter se and also

between CPSEs and Government Departments/Organisations (excluding disputes relating to Income Tax,

Customs & Excise Departments*), such dispute or difference shall be taken up by either party for its

resolution through AMRCD as mentioned in DPE OM no. 05/0003/2019-FTS-10937 dated 14 th December,

2022 and the decision of AMRCD on the said dispute will be binding on both the parties.

(* The exclusion would also include disputes concerning GST, State level Sales Tax / VAT etc; though not

mentioned explicitly).

24. INTEGRITY PACT (IP):

Vendors are requested to sign & return our pre-signed IP document, if applicable. This

document is essential & binding. Vendor's failure to return the IP document duly signed

along with Bid Document may result in the bid not being considered for further evaluation.

25. RECOVERY OF SUMS DUE:

Whenever, any claim against vendor for payment of a sum of money arises out of or under

the contract, the owner shall be entitled to recover such sums from any sum then due or

when at any time thereafter may become due from the vendor under this or any other

contract with the owner and should this sum be not sufficient to cover the recoverable

amount of claim(s), the vendor shall pay to BPCL on demand the balance remaining due.

26. CONFIDENTIALITY OF TECHNICAL INFORMATION:

Drawing, specifications and details shall be the property of the BPCL and shall be returned

by the Vendor on demand. The Vendor shall not make use of drawing and specifications for

any purpose at any time save and except for the purpose of BPCL. The Vendor shall not

disclose the technical information furnished to or organized by the Vendor under or by

virtue of or as a result of the implementation of the Purchase Order to any person, firm or

body or corporate authority and shall make all endeavors to ensure that the technical

information is kept CONFIDENTIAL. The technical information imparted and supplied to

the vendor by BPCL shall at all time remain the absolute property of BPCL. Imparting of

any confidential information by the Vendor will be breach of contract.

27. PATENTS & ROYALTIES:

The vendor shall fully indemnify BPCL and users of materials specified herein/supplied at

all times, against any action, claim or demand, costs and expenses, arising from or incurred

by reasons of any infringement or alleged infringement of any patent, registered design,

trademark or name, copy right or any other protected rights in respect of any materials

supplied or any arrangement, system or method of using, fixing or working used by the

vendor. In the event of any claim or demand being made or action sought against BPCL in

respect of any of the aforesaid matter, the vendor shall be notified thereof immediately and

the vendor shall at his/its own expense with (if necessary) the assistance of BPCL (whose

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all expense shall be reimbursed by the vendor) conduct all negotiations for the settlement

of the same and/or litigation which may arise thereof.

28. LIABILITY CLAUSE:

In case where it is necessary for employees or representatives of the Vendor to go upon the

premises of owner, vendor agrees to assume the responsibility for the proper conduct of

such employees/representatives while on said premises and to comply with all applicable

Workmen's Compensation Law and other applicable Government Regulations and

Ordinances and all plant rules and regulations particularly in regard to safety precautions

and fire hazards. If this order requires vendor to furnish labour at site, such vendor's

workmen or employees shall under no circumstances be deemed to be in owner's

employment and vendor shall hold himself responsible for any claim or claims which they

or their heirs, dependent or personal representatives, may have or make, for damages or

compensation for anything done or committed to be done, in the course of carrying out the

work covered by the purchase order, whether arising at owner's premises or elsewhere and

agrees to indemnify the owner against any such claims, if made against the owner and all

costs of proceedings, suit or actions which owner may incur or sustain in respect of the

LIMITATION OF LIABILITY FOR GOODS PROCUREMENT:

The aggregate total liability of the Contractor to Owner under the Contract shall not

exceed the total Contract Price, except that this Clause shall not limit the liability of the

Contractor for following:

(a) In the event of breach of any Applicable Law;

(b) In the event of fraud, willful misconduct or illegal or unlawful acts, or gross negligence of the Contractor

or any person acting on behalf of the Contractor; or

(c) In the event of acts or omissions of the Contractor which are contrary to the most elementary rules of

diligence which a conscientious Contractor would have followed in similar circumstances; or

(d) In the event of any claim or loss or damage arising out of infringement of Intellectual Property; or

(e) For any damage to any third party, including death or injury of any third party caused by the Contractor

or any person or firm acting on behalf of the Contractor in executing the Works.

Neither Party shall be liable to the other Party for any kind of indirect or consequential loss

or damage like, loss of use, loss of profit, loss of production or business interruption which

is connected with any claim arising under the Contract.

29. COMPLIANCE OF REGULATIONS:

Vendor warrants that all goods/Materials covered by this order have been produced, sold,

dispatched, delivered and furnished in strict compliance with all applicable laws,

regulations, labour agreement, working condition and technical codes and statutory

requirements as applicable from time to time. The vendor shall ensure compliance with the

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above and shall indemnify owner against any actions, damages, costs and expenses of any

failure to comply as aforesaid.

30. REJECTION, REMOVAL OF REJECTED GOODS AND REPLACEMENT:

In case the testing and inspection at any stage by inspectors reveal that the equipment,

materials and workmanship do not comply with specification and requirements, the same

shall be removed by the vendor at his/its own expense and risk, within the time allowed by

the owner. The owner shall be at liberty to dispose off such rejected goods in such manner

as he may think appropriate. In the event the vendor fails to remove the rejected goods

within the period as aforesaid, all expenses incurred by the owner for such disposal shall

be to the account of the vendor. The freight paid by the owner, if any, on the inward journey

of the rejected materials shall be reimbursed by the vendor to the owner before the rejected

materials are removed by the vendor. The vendor will have to proceed with the replacement

of the equipment or part of equipment without claiming any extra payment if so required by

the owner. The time taken for replacement in such event will not be added to the contractual

delivery period.

31. NON-WAIVER:

Failure of the Owner to insist upon any of the terms or conditions incorporated in the

Purchase Order or failure or delay to exercise any rights or remedies herein, or by law or

failure to properly notify Vendor in the event of breach, or the acceptance of or payment

of any goods hereunder or approval of design shall not release the Vendor and shall not be

deemed a waiver of any right of the Owner to insist upon the strict performance thereof or

of any of its or their rights or remedies as to any such goods regardless of when such goods

are shipped, received or accepted nor shall any purported oral modification or revision of

the order by BPCL act as waiver of the terms hereof. Any waiver to be effective must be

in writing. Any lone incident of waiver of any condition of this agreement by BPCL shall

not be considered as a continuous waiver or waiver for other condition by BPCL.

32. NEW & UNUSED MATERIAL:

All the material supplied by the vendor shall be branded new, unused and of recent manufacture.

PURCHASE PREFERENCE CLAUSE:

Owner reserves its right to allow Public Sector Enterprises (Central/State), purchase

preference as admissible/ applicable from time to time under the existing Govt. policy.

Purchase preference to a PSE shall be decided based on the price quoted by PSE as

compared to L1 Vendor at the time of evaluation of the price bid.

Owner reserves its right to allow Micro and Small Enterprises (MSEs), MSEs owned by

Women Entrepreneurs and MSEs owned by Scheduled Caste (SC) or the Scheduled tribe

(ST) entrepreneurs, purchase preference as admissible/applicable from time to time under

the existing Govt. policy. Purchase preference to a MSE, a MSE owned by women

entrepreneurs and a MSE owned by SC/ST entrepreneurs shall be decided based on the

price quoted by the said MSEs as compared to L-1 Vendor at the time of evaluation of the

Bidders claiming purchase preference as MSE need to submit the following documents:

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 Self-attested copy of all the pages of the EM-II certificate/Udyog Adhar Memorandum issued by

the appropriate authorities mentioned in the Public procurement policy of MSEs-2012 and

 Vendor’s declaration/affidavit in their organization/Company letter head, stating that, in the event of

award of contract, all the ordered supplies shall be made from the unit for which MSE certificate has

been submitted.

33. CANCELLATION:

33.1. BPCL reserves the right to cancel the contract/purchase order or any part thereof through a written notice to

33.1.1. The vendor fails to comply with the terms of this purchase order/contract.

33.1.2. The vendor becomes bankrupt or goes into liquidation.

33.1.3. The vendor fails to deliver the goods on time and/or replace the rejected goods promptly.

33.1.4. The vendor makes a general assignment for the benefit of creditors.

33.1.5. A receiver is appointed for any of the property owned by the vendor.

33.2. Upon receipt of the said cancellation notice, the vendor shall discontinue all work on the purchase order

matters connected with it. BPCL in that event will be entitled to procure the requirement in the open market

and recover excess payment over the vendor's agreed price if any, from the vendor and also reserving to itself

the right to forfeit the security deposit if any, made by the vendor against the contract. The vendor is aware

that the said goods are required by BPCL for the ultimate purpose of materials production and that non-

delivery may cause loss of production and consequently loss of profit to the BPCL. In this-event of BPCL

exercising the option to claim damages for non delivery other than by way of difference between the market

price and the contract price, the vendor shall pay to BPCL, fair compensation to be agreed upon between

BPCL and the vendor. The provision of this clause shall not prejudice the right of BPCL from invoking the

provisions of price reduction clause mentioned in 20.3.1 as aforesaid.

34. ANTI –COMPETITIVE AGREEMENTS/ABUSE OF DOMINANT POSITION:

The Competition Act, 2002 as amended by the Competition (Amendment) Act, 2007 (the

Act), prohibits anti- competitive practices and aims at fostering competition and at

protecting Indian markets against anti- competitive practices by enterprises. The Act

prohibits anti- competitive agreements, abuse of dominant position by enterprises, and

regulates combinations (consisting of acquisition, acquiring of control and M&A)

wherever such agreements, abuse or combination causes, or is likely to cause, appreciable

adverse effect on competition in markets in India. BPCL reserves the right to approach the

Competition Commission established under the Act of Parliament and file information

relating to anti- competitive agreements and abuse of dominant position. If such a situation

arises, then Vendors are bound by the decision of the Competitive Commission and also

subject to penalty and other provisions of the Competition Act.

35. ASSIGNMENT:

The Vendor does not have any right to assign his rights and obligations under these general

purchase conditions without the prior written approval of BPCL.

36. GOVERNING LAW:

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These General Purchase Conditions shall be governed by the Laws of India.

Any amendment to these General Purchase Conditions can be made only in writing and

with the mutual consent of the parties to these conditions.

Any notices to be given hereunder by a Party to the other shall be in English and delivered

by hand or sent by courier or facsimile to the other Party at the address or facsimile number

stated below or such other address or number as may be notified by the relevant Party from

39. POLICY ON HOLIDAY LISTING:

The guidelines and procedures for Holiday Listing are available separately in BPCL

website and shall be applicable in the context of all tenders floated and consequently all

orders/ contracts / purchase orders. It can be accessed using the following link:

https://www.bharatpetroleum.in/pdf/Holiday-Listing-Policy- 2024.pdf

40. ORDER OF PRECEDENCE FOR PURCHASES :

1. Purchase Order

2. Detailed letter of Acceptance along with its enclosures

3. Letter of Award / Fax of Acceptance

4. Job Specifications (specific to particular job only)

6. Special Purchase Conditions (SPC)

7. Technical Specifications

8. Instructions to Bidders

9. General Purchase Conditions (GPC)

10. Other Documents

Additionally, any variation or amendment / change order issued after signing of formal contract

shall take precedence over respective clauses of the formal contract and its Annexures.

41. TERMINATION FOR CONVENIENCE:

The purchaser may, by written notice of 14 days sent to the seller, cancel the contract, in

whole or part, at any time for his convenience. The notice of cancellation shall specify

that cancellation is for the purchaser’s convenience, the extent to which performance of

work under the contract is cancelled and the date upon which such cancellation becomes

The goods that are complete and ready for shipment within 30 days after the seller’s receipt

of notice of cancellation shall be purchased by the purchaser at contract terms and prices.

For the remaining goods, the purchaser may opt :-

a. To have any portion completed and delivered at the contract terms and prices

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b. To cancel the remainder and pay to the seller an agreed amount for partially completed goods and

materials and parts previously procured by the seller.

42. BUILDING AND OTHER CONSTRUCTION WORKERS CESS:

a. Bidders to note that under Building and other Construction Workers Welfare Act (Re&CS) Act

1996, Cess is applicable to contracts executed outside Factory Area (e.g. construction of new

industrial installation, office & residential buildings etc.) as per the provisions applicable under ‘The

Building and Other Construction Workers Welfare Cess Act 1996’.

b. The contractor must be registered with the concerned authorities under the Building and other

Construction Workers‟ (RE&CS) Act, 1996 or in case of non-registration; the contractor should obtain

registration within one month of the award of contract.

c. The contractor shall be responsible to comply with all provisions of the Building and Other Construction

Workers‟ (RE&CS) Act, 1996, the Building and other Construction Workers‟ Welfare Cess Act,

the Building and other Construction Workers‟ (RE&CS) Rules, 1998 and the Building and other

Construction Workers Welfare Cess Rules,

d. Cess, as per the prevailing rate (presently 1%), shall be deducted at source from bills of the contactors

by the Engineer-in-Charge and remitted to the “Secretary, Building and other Construction Workers

Welfare Board” of the concerned State.

e. The contactor shall be responsible to submit final assessment return of the Cess amount to the

assessing officer after adjusting the Cess deducted at source.

Please sign & return all the pages of GPC as a token of your acceptance of all the terms & conditions as

CRFQ NO. 1000460816 E-TRNDER NO. -

PERFORMANCE BANK GUARANTEE

(On Non-judicial paper for appropriate value)

Bharat Petroleum Corporation Limited

In consideration of the Bharat Petroleum Corporation Limited, (hereinafter called ‘the Company’

which expression shall include its successors and assigns) having awarded to M/s. (Name)

.............(Constitution)

… (hereinafter referred to as “The vendor” which expression shall wherever the subject or

context so permits include its successors and assigns) a supply contract in terms interalia, of the

Company’s Purchase order No…….. dated and the General and Special Purchase Conditions of

the Company and upon the condition of vendor’s furnishing security for the performance of the

vendor’s obligations and/or discharge of the vendor’s liability under and / or in connection with

the said supply contract upto a sum of Rs. (in figures)…………..Rs (in words)

. .............................. only amounting to 5% (five percent) of the total contract value.

We, (Name)…………..(constitution) ……………(hereinafter called “the Bank” which expression

shall include its successors and assigns) hereby jointly and severally undertake and guarantee to

pay to the Company in ----- (Currency) forthwith on demand in writing and without protest or

demur of any and all moneys any wise payable by the Vendor to the Company under in respect of

or in connection with the said supply contract inclusive of all the Company’s losses and expenses

and other moneys anywise payable in respect to the above as specified in any notice of demand

made by the Company to the Bank with reference to this Guarantee upto an aggregate limit of

Rs(in figures)…………Rs(in words) ......only.

AND the Bank hereby agrees with the Company that

(i) This Guarantee/undertaking shall be a continuing guarantee and shall remain valid and irrevocable for all

claims of the Company and liabilities of the vendor arising upto and until midnight of

This date shall be 6 months from the last date of guarantee period.

(ii) This Guarantee/ Undertaking shall be in addition to any other guarantee or security of whatsoever that the

Company may now or at any time otherwise have in relation to the vendor’s obligation/liabilities under and

/or connection with the said supply contract, and the Company shall have full authority to

take recourse to or reinforce this security in preference to the other security (ies) at its sole

CRFQ NO. 1000460816 E-TRNDER NO. -

discretion, and no failure on the part of the Company in enforcing or requiring enforcement

of any other security shall have the effect of releasing the Bank from its liability hereunder.

(iii) The Company shall be at liability without reference to the Bank and without effecting the full liability of the

Bank hereunder to take any other security in respect of the vendor’s obligations and /or liabilities under or in

connection with the said supply contract and to vary the terms vis a vis the vendor of the said supply contract or

to grant time and/ or indulgence to the vendor or to reduce or to increase or otherwise vary the prices of the

total contract value or to release or to forbear from enforcement all or any of the obligations of the vendor under

the said supply contract and/ or the remedies of the Company under any other security(ies) now or hereafter

held by the Company and no such dealing(s), variation(s), reduction(s), increase(s) or the indulgence(s) or

arrangement(s) with the vendor or release or forbearance whatsoever shall have the effect of releasing the Bank

from its full liability to the Company hereunder or of prejudicing rights of the Company against the Bank.

(iv) This Guarantee /Undertaking shall not be determined by the liquidation or winding up or dissolution or change of

constitution or insolvency of the vendor but shall in all respects and for all purposes be binding and operative

until payment of all moneys payable to the Company in terms hereof.

(v) The Bank hereby waives all rights at any time inconsistent with the terms of the Guarantee/ Undertaking and

the obligations of the Bank in terms hereof shall not be anywise affected or suspended by reason of any dispute

or disputes having been raised by the vendor (whether or not pending before any Arbitrator, officer, Tribunal

or Court) or any denial of liability by the vendor or any other order of communication whatsoever by the vendor

stopping or preventing or purporting to stop or prevent any payment by the Bank to the Company in terms hereof.

(vi) The amount stated in any notice of demand addressed by the Company to the Guarantor as liable to be paid to

the Company by the vendor or as suffered or incurred by the Company on account of any losses or damages of

costs, charges and or expenses shall as between the Bank and the Company be conclusive of the amount so

liable to be paid to the Company or suffered or incurred by the Company, as the case may be and payable by

the Guarantor to Company in terms hereof.

Yours faithfully,

NAME & DESIGNATION

NAME OF THE BANK

CRFQ NO. 1000460816 E-TRNDER NO. -

Form of Insurance Surety Bond towards Bid Security (EMD) / Performance Security

[To be stamped in accordance with Stamp Act of India]

Insurance Surety Bond No. Date

[Bharat Petroleum Corporation Limited] Dear Sirs,

In accordance with Invitation for Bids under your Tender No. & date

Registered / Head Office at

. .................................................. (Hereinafter called the 'Bidder') wish to participate / have been awarded

may be] in the said tender for ................... [Procurement description / Tender Title].

As an irrevocable Insurance Surety Bond against Bid Security (EMD) / Performance Security [as the case

may be] for an amount of................................................ [EMD / Performance Security amount] and remain in full

i.e. up to [Validity Date] from the Bid Due Date and with an additional claim period of (days) i.e. up to

Validity Date] required to be submitted by the Bidder as a condition precedent for participation in the said

bid / award of contract [as the case may be] which amount is liable to be forfeited on the happening of any

contingencies as mentioned under the Bidding Documents / Contract / LoA.

We, the ......................... [Name of the Insurer] registered under IRDAI having our

. ........................... [Address of the Insurer] guarantee and undertake to pay immediately on demand by

Bharat Petroleum

Corporation Limited (hereinafter called the 'Beneficiary') the amount of ............ [EMD / Performance

amount] without any reservation, protest, demand and recourse. Any such demand made by the Beneficiary

shall be conclusive and binding on us irrespective of any dispute or difference raised by the Bidder and / or

any right / remedy available to the bidder in terms thereof.

This Insurance Surety Bond shall be unconditional as well as irrevocable and shall remain valid up to

If any further extension of this Insurance Surety Bond is required, the same shall be extended to such

required period on receiving instructions from M/s [Bidder's Name] on whose behalf this Insurance Surety

The Insurer declares that it has power to issue this Surety Bond and discharge the obligations

contemplated herein, the undersigned is duly authorised and has full power to execute this Surety Bond

for and on behalf of the Insurer.

CRFQ NO. 1000460816 E-TRNDER NO. -

The Surety Bond shall not be affected by any change in the constitution or winding up of the Bidder or

the Insurer or any absorption, merger or amalgamation of the Bidder or the Insurer with any other

In witness where of the Insurer, through its authorised officer, has set its hand and

(Designation with Insurer Stamp)

Contact Details & Address of Surety Insurer for verification:

Name (Official):

Branch Address:

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DECLARATION REGARDING HOLIDAY LISTING STATUS

(On company Letter Head, to be signed by the duly Authorized person)

Title of Tender:

Bharat Petroleum Corporation Ltd.

Dear Sir/Madam,

I / We, declare and confirm that we are currently not serving any Holiday Listing orders issued by Bharat

Petroleum Corporation Ltd (BPCL) or Ministry of Petroleum and Natural Gas (MOPNG) debarring

us from carrying on business dealings with BPCL / MOPNG or convicted of an offence :

(a) Under the Prevention of Corruption Act, 1988 or

(b) the Indian Penal code or any other law for the time being in force, causing any loss of life or

property or causing a threat to public health as part of execution of a public procurement

Further, I/We declare that the Agency is not/has not become bankrupt, OR is not being dissolved OR has not been

resolved to be wound up OR no proceedings for winding up or dissolution has been initiated against the Agency:

CRFQ NO. 1000460816 E-TRNDER NO. -

CONTRACTOR SAFETY MANAGEMENT

CORPORATE SAFETY

MANAGEMENT FRAMEWORK

Technical Standard on Contractor Safety Management (CSM)

(BPCL/CSMS /TS/01)

Approved By ED,Corporate -HSSE

Issued By GM, Corporate -HSSE

Document No BPCL/CSMS / TS /

Revision No. V.1

Effective Date 01.01.2018

Bharat Petroleum Corporation Limited

"A" Installation, Sewri Fort Road, BPCL Complex, Sewri Mumbai, Maharashtra -

CRFQ NO. 1000460816 E-TRNDER NO. -

Technical Standard on Contractor Safety Management

Document History

Date Revision Change Summary

01/01/2018 V.1 Initial Version

BPCL/CSMS/TS/ 2|Page

CRFQ NO. 1000460816 E-TRNDER NO. -

Technical Standard on Contractor Safety Management

6.0 BPCL Contractors Safety Management Process.........................................................................

6.2. Communicating Contract Specific Safety Requirements in Contract Documents ........................

6.4. Execution of the Work & Performance Monitoring ...................................................................

Appendix 1 : Roles and Responsibilities as per OISD Guidelines (GDN-207) ................................................

Appendix 2 : Indicative Risk Based Criteria for Contractors Classification ...................................................

Appendix 3: Recommended List of Facilities for Contractors Training ........................................................

Appendix 4 : Sample Schedule of Financial Deterrent for Violation of Safety Norms by Contractors within

BPCL/CSMS/TS/ 3|Page

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Technical Standard on Contractor Safety Management

BPCL utilizes contractors for a variety of services. We recognize our responsibility in providing these service

providers with a healthy and safe work environment that does not adversely impact safety of themselves,

other personnel and plant. BPCL is committed to managing health and safety risks and improving safety

performance. BPCL has developed corporate safety management system (SMS) which requires managing

safety risks across its operations to ALARP level.

The Element 3 of the this framework : Organization, Resources and Competence requires that each BPCL

Locations adopt a systematic approach to the management of contractors so that the risks to health and

safety of contractors, employees, the community and the environment are minimized.

The purpose of this standard is to define the broad minimum requirements / guidelines for managing safety

aspects of contractors in BPCL Locations including the pre-qualification /selection ;contract preparation

and award ;pre job meeting and training ;execution of work and performance monitoring; and post

contract evaluation of contractors. Each BPCL BU shall develop and implement a contractor safety

management program (CSM) that is aligned with the requirements as detailed in this standard.

NOTE : The requirements/guidelines outlined in this standard are flexible and BU/ Locations may BUs can

define additional requirements in their overall contract management procedures/processes.

2.0 Applicability

This standard applies to all BUs and Locations that use a contractor for work activities including, operation,

maintenance , construction and other similar services regardless the size and value. This TS applies to long-

term, short-term or one-time contractor usage.

Exclusion : EPC Project of new Location or modernization/expansion of existing Locations are not covered

under the scope of this Technical Standard. They are separately covered in BPCL Technical Standard on

Project Safety Management ( TS -05).

 BPCL HSE Policy

 BPCL Corporate Safety Management System Framework Manual

 BPCL Technical standard on Risk Assessment and Management

 BPCL Technical standard on Project Safety Management

 OISD-GDN-207- Contractor Safety

4.0 Responsibilities

Corporate- HSSE is responsible for developing and updating this standard to ensure its continued relevance

to BPCL. Corporate HSSE shall also communicate this TS to all concerned role holders in BPCL.

Business Units / BU HSSE are responsible for developing and implementing a contractor management

program that meets the requirements suitable to their needs and meeting the requirements in this

standard. The program may be integrated with existing purchasing and procurement systems. In addition,

local, state or national legislation relating to contractors must be identified and complied with.

Location HSSE Role Holder shall define the roles, responsibilities and accountabilities for all personnel

who play a role in implementing this standard within his Location.

Each Location shall appoint an Officer-in-Charge, who shall have single point responsibility for monitoring

the activities of the contract and verification that the control mechanisms are in place and complied with.

Each contractor to nominate an individual ( Contractor's Safety Representative ) with the right level of

safety competence and authority to ensure compliance to BPCL requirements.

BPCL/CSMS/TS/ 4|Page

CRFQ NO. 1000460816 E-TRNDER NO. -

Technical Standard on Contractor Safety Management

Note : Refer Appendix 1 for detailed roles and responsibilities description of BPCL Location Head / BPCL

Officer-in Charge / BPCL HSSE Officer/ BPCL Safety Officer/Contract Executing Agency / Contractor’s

Supervisor / Safety Officer/contract workers/ consultant/designer.

5.0 Requirements

Each BU/Location will develop and implement a written Contractor Safety Management Program based on

the 5 Tier process as recommended in Section 6.0 below.

6.0 BPCL Contractors Safety Management Process

To manage the health and safety risks arising from using contractors, It is recommended that BU/Locations

implement a 5 Tiered process as explained below to integrate safety aspects in overall contractor hiring

process. It is not necessary to maintain this process as a standalone process but requirements may be

integrated in the Location's overall contracting processes and systems.

Tier Step Key Elements

TIER 1 Contractor's A procedure for the selection of contractors that

Prequalification and includes scrutiny of their past safety performance and

Selection from Safety safety capabilities sufficient to meet BPCL HSSE policy

and propped scope of work;

TIER 2 Communicating Contract Develop contract bid documents with clear safety

Specific Safety expectations /requirements to be met by contractors;

Requirements in Contract

Documents (Tendering/

TIER 3 Pre Job Meeting Conduct pre job meetings and provide training (

&Contractor's Training induction and SOP specific)to contractors staff , prior

to start of the work;

TIER 4 Execution of the Work & Clear arrangements for monitoring the work

Performance Monitoring performance against contract requirements;

TIER 5 Post Contract Evaluation Establish process & procedure for performance

evaluation during and post contract

Note 1: For small contracts, and those where the extent of planning work is much less, the need for such a

comprehensive coverage may be correspondingly reduced by BU/Locations management. However, even

for small or short duration contracts, safety management must not be ignored or treated superficially. In such

cases, the work is likely to include the use of basic practices (e.g. scaffolding, welding, excavating, erecting

formwork, etc) and the contractor should be able to demonstrate good general safety management in each

of these basic practices.

Note 2: BU/Locations may take a decision to apply the all the full approach based on the results of risk

6.1. Prequalification & Selection of Contractors

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Technical Standard on Contractor Safety Management

a. BU/ Locations shall develop and maintain a process for pre qualification and selection of contractors

relevant to their needs and demonstrate continual improvement of the same.

b. Prequalification Requirements : While selecting / pre-qualifying the contractors, consideration shall

at least be given to:

A. Contractor's Past Safety Performance

 Worker’s Compensation Payout (last 3 yeas)

 Number of Fatal Incidents ( last 3 yeas)

 Reportable Lost Time Injury Frequency Rates ( last 3 yeas)

 Pending court cases, if any

B. Safety Capabilities Assessment

 Contractor’s Company Safety Policy

 Contractor’s Company Safety Organization

 Safety Management System Manual of the contractor

 Hazard Identification & Risk Management Program

 Accreditation ( ISO 9001/ ISO 14001/ OHSAS 18001)/ Performance Awards

 3rd Party / Client Audits Report of similar previous jobs undertaken by them

Note 1 :BU/ Locations may finalize the relevant pre qualification criterion based on risk potential level

of the proposed job. Refer Appendix2 for indicative guidance on risk potential level of different jobs.

Note 2 : For jobs executed, directly by Locations involving labour contractors through approved

agencies direct may not require detailed pre qualification criteria as above.

c. Contractors safety pre qualification evaluations shall be performed by a team of designated officials

from User's Department Representative ; Procurement, HSSE , Finance etc.

d. Contract department shall maintain a database of competent contractors and their safety pre

qualifications information.

6.2. Communicating Contract Specific Safety Requirements in Contract Documents

a. Locations shall determine contract specific work specific safety requirements based on risk level of the

proposed job ( Refer Appendix2 ).These Contract Specific Safety Requirements shall be communicated

to all pre qualified contractors in bid documents by contracting department.

b. The contract specific work specific safety requirements , which may be included are ( but not limited

 Enlistment/ Registration Letter as issued by BPCL

 Contractor’s safety staffing specific to work at BPCL Location

 Contractor's safety committee details

 Required safety staffing at BPCL Location and qualifications

 Contractor's HSSE Policy

 Work safety Plan/ Method statements/safe work procedure as relevant and determined by BPCL

contract officer-in-charge.

 Job Safety Plan (JSP) for all hazardous or potentially hazardous jobs as identified by BPCL

 List of competent persons for safety critical activities approved by government agencies etc.

c. Each contractors must provide a nominated manager, supervisor or foreman with authority to give and

receive safety instructions from BPCL. The recommended guidelines for contractor' safety prescribed

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Technical Standard on Contractor Safety Management

 If a contractor is employing less than 30 employees, he shall designate one dedicated supervisors

as a safey steward.

 For every 30 persons or more contractor shall appoint one qualified safety steward ( diploma in

industrial safety from recognized government institute). For more than one safety steward, one of

them shall be appointed as Chief safety steward.

 In addition to above contractor shall also appoint one safety officer, if he employs more than

workers. Safety officer shall have Diploma in Industrial Safety or any equivalent qualification from

Government Recognized Institute and minimum 2 years of experience. For more than one safety

officer, one of them shall be appointed as Chief safety steward.

d. Contracting department shall ensure that contractor submit all the applicable safety requirements as

listed above. HSSE department shall be consulted if needed.

6.3. Pre Job Meeting and Contractor's Training

A. Pre Job Meeting

a. Each location will implement and maintain a process to communicate with, and train contractors on

the specific hazards and requirements in place at the Location.

b. Conduct a pre job meetings with contractors prior to start of the work to communicate specific

contract safety requirements.

c. The purpose of the pre-job meeting is to:

 Provide on-site job orientation for the contractor and to verify the contractor’s ability to comply

with regulatory and Location's safety requirements specific to the scope of work.

 Communicate with the contractor regarding the hazards at the job location and for the

contractor to communicate any hazards that may be brought into by the contractor.

 Obtain agreement between Location and the contractor on the safety plan to ensure the work

can be safely executed.

d. The pre-job meeting shall be conducted by the BPCL-User's Department Representative/ Officer -in-

Charge. Participants may include the following depending upon the scope of work, duration of the

work, and the relative level of risk associated with the work:

 Contractor Job Representatives

 Contractor's safety officer/ stewards

 Location maintenance representatives

 Location operations representatives

 Location HSSE Role Holder

e. The contractor shall provide the following documentation for the pre-job review meeting, as

 Documented Safety Plan, if necessary

 CVs of safety representatives

 A list of portable equipment/tools that the contractor will be bringing on site including the

intended service.

 Verification that portable equipment/tools meet integrity requirements

 Inspection records for lifting equipment such as cranes and forklifts.

 Verification that personnel lift equipment is being used as intended by the manufacturer.

 Verification of electrical generating equipment integrity by a certified electrician.

 Verification that pressure equipment meets regulatory standards.

 Craft skills verification.

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Technical Standard on Contractor Safety Management

 Verification that subcontractors are on original proposal and on the HSSE Qualified list.

f. The outcome of pre job meeting shall be documented and record maintained.

g. Contractor shall be responsible for all of his employees to receive the Safety orientation prior to

beginning the work.

h. Locations shall provide induction training to all contractor's workman and supervisor's prior to start

of work . The training shall address:

 An overview of the work place and potential safety risks

 Policies and procedures that address potential safety risks

 Emergency procedures

 Alcohol and drug prohibition policy

 BPCL 12 Life Saving Rules

The training requirements shall conform to OISD-GDN-206 for contract workers and OISD-STD-154 for

contractor's supervisors.

i. Duration of contractor's workman induction training shall be minimum 3 hours and supervisors 8 hours.

This shall be valid for one year.

j. Induction training shall be conducted prior to start of the work and thereafter at least once a year.

k. The induction training will be provided prior to beginning of work, and as frequently as the Location

HSSE role holder deems necessary to ensure the contractors remain aware of these requirements.

l. Each BU- HQ HSSE Role Holders shall develop a centralized E- resources for safety videos to be used by

respective locations within their BU in consistent manner.

m. Competency Training - The contractor's shall be responsible for providing competency training related

to their subject domain ( examples include : Lifting, scaffold, blasting, electrical work, boiler operators,

hazardous goods transportation etc ) to their personnel and shall provide training certificates from

government recognized institutes, prior to start of the work.

n. Necessary training records of contractor employees shall be maintained by concerned function and

reviewed by user department.

o. ID cards shall be issued by only after safety orientation participation record and medical fitness

certificate and any other requirements prescribed by the Location.

p. Each Location shall develop and maintain a designated contractor's training facilities.

q. The job holders shall provide SOP specific training before start of the work.

r. A new contractor workman shall not be engaged in job specific work unless he

o has been provided a mentor

o Job specific SOP training is given

o Job is supervised until adequate skills are demonstrated by him.

6.4. Execution of the Work & Performance Monitoring

a. Contractor employees shall not be permitted to work at the BPCL Locations without formally being

 Orientation/induction training on Location safety rules /procedures and Emergency Response

 Medical fitness assessment

 Issue of valid Gate Pass as per Location's notified procedure for persons ,materials and vehicles

 Without job safety plan and issuance of valid permit to work by Location's designated person

 Possession of the competency certificate if applicable for the specific job

 Availability of supervisor

 Fire extinguisher is not available at workplace

 Personal protective Equipment

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Technical Standard on Contractor Safety Management

b. Daily Job Safety Plan : The Contractor Job Representative shall prepare daily job safety plan to identify

specific tasks , their hazards and risks and control measures. This shall be approved by BPCL

job owner/ HSSE staff. This is a formal review of all tasks and to be documented.

c. Periodic Inspections : The Location and Contractor Job Rep shall conduct periodic safety field

inspections of the physical facilities and work practices, e.g.:

 Tools and portable equipment

For major risk activities, the inspection should be done daily. The inspections shall be documented

using appropriate checklist.

d. Monthly Safety Performance Data: Major or Serious Risk Potential work contractors shall submit

monthly safety performance data to the BPCL representative using the Monthly Contractor Safety form

 Total man-hour worked in the month

 Number of BPCL 12 Life Saving Rule Violations

 Number of Lost Time Incidents

 % Attandance in Induction Training

 Any safety concern

e. Locations shall ensure

 Availability of First Aid Boxes and a Qualified First Aiders.

 Arrangement to ensure immediate transportation (Ambulance van) and further treatment to

employees, in case of any emergency involving injury etc are in place.

f. Periodic Performance Reviews Periodic performance reviews are conducted for Major or Serious Risk

work contractors to review, discuss, and evaluate the contractor’s safety performance. This meeting

should include the following:

 BPCL User Department Representative/ Designated Job Representative

 Contractor Job Representative

 Contractor Managers

 Contractor safety staff

The following topics are typically addressed:

 Safety performance

 Incident summary

 inspections and follow-up actions

 Safety concerns/ issues

 Opportunities for improvement

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Technical Standard on Contractor Safety Management

6.5. Post-Contract Evaluation

Locations shall conduct a Post-Contract Evaluation. The evaluation shall address:

 Contractor management’s safety commitment

 Contractor’s execution of the safety plan

 safety performance

 Compliance with regulatory and Location's contract conditions

 Use of proper safety equipment and PPE

 Promptness and effectiveness in implementing corrective actions for identified deficiencies

 Effectiveness of communication to the work force

 Adequacy of pre-job training of contractor employees

The results of evaluation shall be documented .

7.0 Recognition and Disciplinary Policies

BU/Locations shall develop and implement an Safety Recognition Scheme to recognize outstanding

safety performance of workers, supervisors and subcontractors. This recognition may be given out on a

half yearly or annual basis. BU/Locations shall also develop and implement Safety Discipline Schemes to

prevent willful violations. Refer Appendix 4 for a Sample Schedule of Financial Deterrent for Violation of

Safety Norms by Contractors within Operating Locations.

Corporate HSSE shall review this technical standard once in 2 years and need based in consultation with

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9.0 Definitions

Item Definition

A BPCL employee who has been assigned accountability to interface with the

contractor over its fulfillment of its responsibilities under the contract and this

program. This individual is designated to be the primary on site job contact for a

contractor and to provide daily oversight to assure that the contractor meets

applicable safety performance and compliance requirements.

Consultant is a physical or legal person/entity engaged by BPCL to provide the

contract management services to BPCL for management of the contractors on its

It covers all workmen employed by contract execution agency , who are deployed at

BPCL Locations and also includes contractor’s supervisor. It also includes casual

workers provided by BPCL approved labour contractors .

Consultant is a physical or legal person/entity engaged by BPCL to provide the

contract management services to BPCL for management of the contractors on its

It covers all workmen employed by contract execution agency , who are deployed at

BPCL Locations and also includes contractor’s supervisor. It also includes casual

workers provided by BPCL approved labour contractors .

Concerned BPCL's Officer-In-Charge shall be the owner within this definition.

A physical or legal person/entity having contractual obligation with the BPCL, and

who deploys one or more worker in the Location.

Designer Designer is a physical or legal person / entity engaged by to provide design services .

An incident is an unplanned, uncontrolled, unintended or unforeseen event, caused

by unsafe acts and / or unsafe conditions, resulting in or having the potential to

result in personal injury and/or property damage.

Owner BPCL concerned Location Head shall be the owner within this definition.

BPCL Officer-in-charge of the contract, who has been designated by the Location

Head or Head of User's Department to manage the contract.

A place/unit where the job is carried out by contractor/executing agency in specified

manner with safety, during construction phase or in operation phase.

Item Definition

A BPCL employee who has been assigned accountability to interface with the

contractor over its fulfillment of its responsibilities under the contract and this

program. This individual is designated to be the primary on site job contact for a

contractor and to provide daily oversight to assure that the contractor meets

applicable safety performance and compliance requirements.

Consultant is a physical or legal person/entity engaged by BPCL to provide the

contract management services to BPCL for management of the contractors on its

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10.0 Abbreviations

BPCL Bharat Petroleum Corporation Limited

BU Business Unit

CSM Contractor Safety Management System

DIR Detailed Investigation Report

ERDMP Emergency Response and Disaster Management Plan

HOD Head of the Department

HSSE Health, Safety, Security , Environment

IRIS Incident Reporting and Investigation System

ISO International Organization for Standardization

IS Indian Standards

LSR BPCL 12 Life Saving Rules

LTIFR Lost Time Injury Frequency Report

LOPC Loss of primary containment

RLTIFR Reportable Lost Time Injury Frequency Report

MOC Management of Change

MIS Management Information System

OISD Oil Industry Safety Directorate

SMS Safety Management System

TS Technical Standard

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Appendix 1 : Roles and Responsibilities as per OISD Guidelines (GDN-207)

BPCL Location Head

I. To institute a mechanism for identification and compliance of all applicable statutory rules &

II. To provide specific information to contractors and make workers aware on the hazards associated

with job assigned.

III. To provide information about Risk Mitigation measures available at the place of work.

IV. To provide the contractor with information on BPCL's Safety Requirements. Safety Plan&

Regulations, Emergency Management Plan, lockout/ tag out procedure, confined space entry, work

permit system, excavation/trench permit system etc.

V. To specify rules (e.g. for security including access arrangements) and safety rules such as fire

protection, first aid arrangements, Work Permit systems etc.

VI. To provide comprehensive list of statutory regulations / standards and specification, to be

complied with during execution of contract, in the tender document itself.

VII. To ensure training of the contractor workforce, medical examination, and proper usage of safety

VIII. To specify the requirements of Health, Safety and Environment (HSE) (commensurate with the

nature of job) in Pre- Qualification criteria.

IX. To designate Contract's Officer-in-charge and safety officer.

X. To arrange for a multi-disciplinary safety audit team to conduct surprise / regular safety audits and

monitor the implementation of the recommendations.

XI. To introduce suitable schemes for motivation of the contractor worker to adhere to safety

XII. To review safety practices & their implementation through periodic surprise visit of the work

Locations and monthly review meeting.

XIII. To develop the HSE plans and incorporate the same in the tender document ,as relevant

XIV. To liaise with external agencies like press, public etc and with law enforcement, regulatory,

statutory agencies etc.

XV. To report to statutory agencies on safety compliance and accidents, if any.

BPCL's Officer-in-charge / Representatives

I. The duties & responsibilities of engineer-in-charge shall include:

II. To ensure that all Contract requirements including Health, Safety, Environment & Security are

III. To ensure that contractor workforce deployed is adequately qualified, trained and in state of health

to commensurate with the requirements of the job.

IV. To ensure that the Tools / Tackles and Machinery being used are properly tested and are in sound

working conditions and necessary resources proposed for providing safe place of work and

necessary PPE are being used.

V. To take the required necessary corrective action immediately upon noticing or receipt of a report

on noncompliance or any such condition which poses a threat to health, safety or environment. If

during the course of execution of the contract, any situation of non-compliance with the

contractor's safety and health plan are noticed / reported, the same will be taken up with the

contractor for correction. In the event of repeated non compliance, suitable action to be initiated

as per the contract.

VI. To ensure that the incidents are reported to all concerned within stipulated timeframe.

VII. To ensure submission of a plan for safe working (Method Statement) from contractor and approval

of the same by competent person / department.

VIII. To ensure that Work Permit System in line with OISD-STD-105 is adhered to.

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IX. To ensure availability of all the documentation needed for the execution of contract.

X. To ensure that the quality controls have been maintained during fabrication/erection and all jobs

required for safe commissioning have been carried out.

XI. To ensure safe dismantling of all temporary facilities/connections put up by the contractor, after

completion of work.

XII. To compile a report on the safety performance (at the conclusion of each contract or periodically

such as annually for renewable and long-term contracts), which is to be considered in future

when selecting contractors.

XIII. To ensure that the Consultant, contractor and sub-contractor employ / designate qualified &

trained Safety Engineer / Officer commensurate with requirement of the job.

BPCL Safety Officer

The duties & responsibilities of the BPCL's Safety Officer shall include:

I. To assess the hazards associated with jobs in consultation with all concerned and establish safe

working procedure including identification of the escape routes.

II. To establish a written record of factors which can cause injuries and illnesses.

III. To undertake routine/surprise inspections of all work Locations and identify unsafe conditions &

practices, if any. Check for compliance of the safety practices being followed with approved HSE

IV. To investigate promptly the incidents (including near-miss) in order to advise corrective and/or

preventive action.

V. To maintain statistical information for use in analyzing all phases of incidents and events involving

contract personnel.

VI. To provide the means for complying with the reporting requirements for occupational injuries and

VII. To check whether the proposed working arrangements are safe and satisfactory.

VIII. To communicate to the Contractor the imposed restrictions which may affect the work/personnel

such as the temporary closure of a corridor or electrical isolation of equipment.

IX. To review and monitor the contractor's adherence to approved HSE plan and all applicable

environmental, health, and safety requirements.

X. To ensure that Consultant, Contractor’s Managers, Supervisors and workmen at all levels (who will plan,

monitor, oversee and carry out the work) undergo Health, Safety and Environmental

training in their respective responsibilities with respect to conducting work safely and with due regard for the

protection of the environment.

XI. To identify areas of operations where specialized training is required to deal with potential dangers.

XII. To document and to bring to the attention of the Contractor's supervisor and contractor's

management any non-compliance/violation of the safety norms against approved safety and

health plan or safety and health requirements and also raise these issues in the Safety Committee

XIII. To take part in tool box meetings at random and to ensure maintenance of records.

Contract Executing Agency

Duties & responsibilities of the contract executing agency shall include the following:

I. To implement safe methods and practices, deploy appropriate machinery, tools & tackles,

experienced supervisory personnel and skilled work force etc. required for execution.

II. To prepare a comprehensive and documented plan for implementation, monitoring and

reporting of Health, Safety and Environment (HSE) and implement the same after its approval.

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III. To nominate qualified & trained Safety Engineers / Officers reporting to the BPCL Officer-in

Charge, for supervision, co-ordination and, liaison for the implementation of the safety plan.

IV. Similar HSE Plan should be implemented at the sub- contractor’s or supplier’s office. However the

compliance with the HSE Plan is to be the sole responsibility of the Contractor.

V. To arrange suitable facilities in liaison with the BPCL's officer-in-charge for drinking water, toilets,

lighting, canteen, crèche etc as applicable as per Laws/ Legislation at Location and also arrange

for workmen compensation insurance, third party liability insurance, registration under ESI / PF

act etc as applicable.

VI. To arrange for fire protection equipment as per the advice of BPCL's officer-in-charge.

VII. To ensure that its employees have completed appropriate health and safety training as required

by the statute / regulation and also as per requirements of the BPCL's officer-in-charge/ Consultant.

The documentation of such training imparted to all its employees should be

maintained and produced for verification as required.

VIII. To comply with all the security arrangements of BPCL.

IX. To ensure that the plant and equipment used at the work place by him / his employees is

correctly registered, controlled and maintained in sound working condition.

X. To ensure availability of First Aid boxes and First Aid trained attendant.

XI. To ensure that all incidents including near misses are reported to all concerned immediately.

In construction projects where sub-contractors are engaged, the contractor should set out the

responsibilities, duties and safety measures that are expected of the sub-contractor’s workforce. These

measures should include the provision and use of specific safety equipment, methods of carrying out

specific tasks on safety and the inspection and appropriate use of tools.

The responsibilities indicated separately under contractor’s Supervisor, Safety Officer and contract worker

are contractually that of the Contractor and legally binding on the Contractor only. However the specific

detailing as above has been given separately for guidance and operational convenience.

The selection of sub contractors, if employed, should be approved by the BPCL officer-in-charge of the

contract. Sub-contractor should comply fully with all safety rules and conditions applicable to the main

Contractor’s Supervisor / Safety Officer

Duties & responsibilities of the Contractor’s supervisor/Safety Officer should include the following:

I. To ensure strict compliance with work permit system by carrying out work only with appropriate

work permits and after ensuring that all safety precautions / conditions in the permit are complied

with and closing the same after job completion.

II. To ensure that required guards and protective equipment are provided, used, and properly

III. To ensure that tools and equipment are properly maintained and tested.

IV. To plan the workload and assign workers to jobs in commensuration with their qualification,

experience and state of health.

V. To ensure that the workers understand the work to be done, the hazards that may be

encountered, and the proper precautions/procedure for carrying out the work safely.

VI. To take immediate action to correct any violation of safety rules observed or reported.

VII. To ensure that the workers likely to be exposed to hazardous chemicals/materials have access to

appropriate Material Safety Data Sheets (MSDS), wherever applicable, and provide necessary

mitigation measures.

VIII. To ensure inspection and certification of all tools (hand operated as well as mechanically operated)

being used. Defective tools shall be immediately removed.

IX. To ensure that appropriate warning signboards or tags are displayed.

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X. To ensure that workers have proper training for their job assignments, including use of appropriate

PPE and first aid firefighting equipment.

XI. To comply with all applicable safety and health standards, rules, regulations and orders issued by

competent authority pertaining to the assigned activities.

XII. To ensure that sick and/or injured workers receive appropriate first aid and/or medical attention.

XIII. To report each incident and/or injury in accordance with established procedures and assist in

XIV. To take necessary action for correction of any unsafe act / condition at the workplace. However, in

case the same is outside the limits of authority, it should be reported to BPCL officer-in-charge of

the contract immediately.

XV. To conduct daily inspections to ensure compliance with safety standards, codes, regulations, rules

and orders applicable to the work concerned.

XVI. To ensure that workers under their supervision are aware of their responsibilities.

XVII. To arrange daily tool box meeting and regular safety committee meetings and maintain records in

the required formats. (Refer Clause 5.9.1)

XVIII. To arrange stand-by supervisor/ worker where situations so demand.

XIX. To develop methods and display banners/posters to inculcate safety consciousness.

XX. To attend training and ensure participation of his workers for training as per schedule arranged

by the BPCL and keeps himself updated.

XXI. To keep records of number of persons working at the Location.

XXII. To keep a constant liaison with BPCL Officer-in-charge / his representative(s) on safety issues.

XXIII. To maintain accident & near miss record in a register.

XXIV. To ensure that only PPE of the approved type by BPCL is used at Location.

Contract workers

The duties & responsibilities of the contractor worker should include the following:

i) To perform work safely as per the job requirement and instructions.

ii) To inform all concerned regarding unsafe conditions/acts.

iii) To wear PPE as stipulated and necessary for the job.

iv) To inform promptly to their supervisor regarding all work related incidents resulting in personal injury,

illness and/or property damage.

v) To take all necessary and appropriate safety precautions to protect themselves, other personnel and

the environment.

BU/ Location may appoint a consultant as applicable, based on the respective contract conditions. The

primary responsibility of consultant is to ensure compliance with agreed HSE plan for the contract by the

Contractor. However those responsibilities conferred on BPCL officer-in-charge of the contract cannot be

delegated to consultant.

Where the consultant‘s scope involves Engineering and Design, those factors under Designer should also be

In all cases, the Consultant's scope include submission of HSE plans for work under his and Contractor's

purview and implementing the same till job completion. It should conform to BPC's requirements. This

should include Guidelines and Implementation and Reporting Methodology to be followed with required

report formats.

Adequate number of Safety Officers shall be provided by the Consultant with necessary skills required for

the work to be performed.

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The Consultant shall review the documents submitted by the contractor and advise BPCL on acceptance

as well as advise suitability and number of Contractor's safety officers / supervisors.

The Process Designer should identify all hazards and risks likely to be encountered during fabrication,

erection including dismantling, Pre-commissioning, commissioning and Performance run to meet the

Guarantees and advise the risk mitigation measures.

All the hazards and safety measures to be adopted while handling Dangerous chemicals and Catalysts

should be detailed by the Process Licensor and the same should be again included in the scope of the

suppliers. Specific write ups/MSDS should be obtained from Patented single source suppliers also.

Designs should recognize, include and apply safe practice during preparation, construction and

subsequent operational use and maintenance after completion of the Project.

All documents including drawings and calculations are to be originated, checked and approved in

accordance with latest international codes, standards, specifications and design basis philosophy.

Preferred use of low risk materials, policy on hazardous substances, preferred use of low noise and dust-

suppressed equipment etc. should be encouraged.

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Appendix 2 : Indicative Risk Based Criteria for Contractors Classification

Major Risk The following types of contractor work are generally considered to be major risk

Potential potential:

1. Contractor performing maintenance or repair, turnaround, major renovation, of

process equipment or specialty work on or adjacent to a process unit and whose work

can impact process safety / fire more than 15 minutes, property loss more than Rs

2. Contractors whose work could result in fatality. Examples include:

 Electrical work

 High pressure water blasting

 Elevated work

 Scaffold erection/dismantling

 Cranes near power lines

 Confined space entry including entries into inert atmospheres

 Abrasive blasting

 Pressure Testing

Serious Risk This type of contractor provides general services and support general maintenance. They

Potential have low potential of impacting process safety, potential for exposure to significant

health risks and high potential for exposure to significant personnel safety risks, e.g.:

 Building and grounds (lawn care, painting, janitorial, paving, pest control, canteen,

plumbing, etc.)

 Laborers (stores, reproduction)

 Vehicle mechanics

Contractors whose work could result in Reportable Lost Time Injuries .

Minor Risk Contractors providing clerical or technical expertise and knowledge in support of plant

Potential and business operations (Technical & Administrative Contractors) generally have minimal

exposure to significant safety and health risks. Technical and administrative contractors

generally perform their work in an office environment or are escorted by Location

representatives while in the operating units.

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Appendix 3: Recommended List of Facilities for Contractors Training

o Designated Room with seating arrangements

o LCD projector

o White board and Pens

o PPEs display as required at the Location

o Critical safety sinages display

o PTW forms displays

o First aid and emergency contacts display

o Drinking water

o Safety videos*

o Attandance register

Note : Each BU- HQ HSSE Role Holders shall develop a centralized E- resource for safety videos to be used

by respective locations within their BU in consistent manner. These may include:

1. Mandatory Safety Orientation Training - At the time of First Entry

2. Work Permit System

3. Confined Space Safety with Self Containing Breathing Apparatus

4. Work at Height Safety

5. Hazardous Chemical Safety

6. Electrical Safety

7. Hot Work Safety

9. First Aid Safety

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Appendix 4 : Sample Schedule of Financial Deterrent for Violation of Safety Norms by Contractors

within Operating Locations

BHARAT PETROLEUM CORPORATION LIMITED (BPCL), REFINERY

All contractors working inside Refinery have to strictly follow safety norms as per BPCL rules and

regulations. Contractors who are violating safety norms while executing the job will be penalized

financially. Penalty amount and Reporting Authority for violation / non adherence of various safety norms

is given below.

Sr. VIOLATION OF HSE NORMS PENALTY AMOUNT REPORTING

NON ADHERENCE OF WORK PERMIT CONDITIONS

1 Working without proper Authorization/ Rs 6000/- per occasion Engineer-in-charge,

Permit (Cold Water)

Head of Dept. F&S,

(Process/PD/Maintenance

PL/Tech./CS&S),

Section Head Estates

2. Hot work without proper Authorization/ Rs. 12000/- per occasion Engineer-in-charge,

Permit and delisting/holiday Head of Dept. F&S,

listing of 3 years if Head of Dept.

repeated. (Process/PD/Maintenance

PL/Tech./CS&S),

Section Head Estates

3. Violation of any of the conditions Rs 2000/- per permit. Engineer-in-charge,

specified in the permit Head of Dept. F&S,

(Process/PD/Maintenance

PL/Tech./CS&S),

Section Head Estates

4. Use of mechanically propelled Rs. 1000/- per equipment Engineer-in-charge,

equipment/engine/generator set without/ Head of Dept. F&S,

with faulty spark arrestor Head of Dept.

(Process/PD/Maintenance

PL/Tech./CS&S),

Section Head Estates

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5. Rs 600/- per location Engineer-in-charge,

Non-display of name board, permit etc.,

where Head of Dept. F&S,

Job is being executed. Head of Dept.

Penalty will be repeated if (Process/PD/Maintenance

not rectified /MM

within 3 days. PL/Tech./CS&S),

Section Head Estates

VIOLATION OBSERVED WHILE WORKING AT HEIGHT

6 Working at height without safety belt Engineer-in-charge,

arrangement as required i.e. without Rs 1000 / per person Head of Dept. F&S,

safety belt / Non use of double lanyard Head of Dept.

safety belt. (Process/PD/Maintenance

PL/Tech./CS&S),

Section Head Estates

Throwing up/down any material from Rs. 1000/- per occasion Engineer-in-charge,

height or not making proper provision to Head of Dept. F&S,

bring down material safety from height Head of Dept.

(Process/PD/Maintenance

PL/Tech./CS&S),

Section Head Estates

8. Non standard/unsafe platform/ladder Engineer-in-charge,

Rs. 2000/- per case per

Head of Dept. F&S,

day Head of Dept.

(Process/PD/Maintenance

PL/Tech./CS&S),

Section Head Estates

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BID REJECTION CRITERIA FOR TENDER

The following provisions of the bidding document must be adhered to without deviation, failing which the bid

shall be considered to be non-responsive and rejected.

 Time schedule

 EMD/ Bid Security

 Security Deposit / Performance Bank Guarantee

 Scope of Work / Scope of Supply

 Price Reduction Schedule / Liquidated Damages for delay.

 Payment Terms

 Deviation to terms & conditions of RFQ / and its Addendum / Corrigendum if any

 Presumptions etc. in Price Bid and “terms & conditions of tender”.

 Defects Liability Period

 Schedule of Rates / Prices

 Any type of price information in Technical Bid/ un-priced bid.

 Bidder does not quote for any service item in price bid.

 Bidder quotes “zero” for any service item in price bid.

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