SUPPLY OF ELECTRO OPTICAL SYSTEM EOS

TENDER NO.: RC/IMM/EOS/8422LRU/238/1/25

PART III: RFQ CHECK LIST

QUOTATION REFERENCE :

VENDOR ADDRESS:

VENDOR CONTACT DETAILS:

NOTE: BIDDER TO ENSURE THAT NO PRICING ASPECT IS INDICATED IN THIS SHEET OR ANYWEHERE IN THE TECHNICAL BID. IN CASE OF ANY PRICE INFORMATION PROIVIDED IN TECHNICAL BID, EVEN IN THE FORM OF PDF, THE TECHNICAL BID WOULD NOT BE CONSIDERED FOR EVALUATION AND WILL BE REJECTED. PRICES SHOULD BE ENTERED ONLY IN PRICE BID (XLS FILE).

S/N Activity VENDOR COMPLIENCE (YES / NO / NOT APPLICABLE)

1 Whether the firm is registered with RWRDC/Helicopter Division / Any other division of HAL/Any other DPSU.

2 Whether you are a MSE vendor and provided required documents - Udyam Portal Registration Certificate (Only for indian vendor's)

2.a Whether MSE is owned by SC (Schedule caste)/ ST(Schedule tribe) entrepreneur. (Only for indian vendor's)

2.b Whether MSE is owned by women entrepreneur. (Only for indian vendor's)

3 Whether delivery lead time agreed as per HAL requirement

4 Whether validity of the offer indicated as per RFQ.

5 Warranty: Whether warranty indicated in offer as per RFQ.

6 Liquidated Damages: Whether Liquidated Damages indicated in offer as per RFQ

7 Payment terms: Whether payment terms indicated in offer as per RFQ

8 Indian vendors: Whether delivery terms are "F.O.R. RWRDC, HAL". Forigen Vendors: FOB/FCA/Ex Works

9 Integrity Pact: Whether Integrity pact is submitted as per RFQ Format.

10 Security Deposit: Whether Security Deposit clause is complied as per RFQ.

11 Performance Bank Gaurantee(PBG): Whether PBG clause is complied as per RFQ.

12 Whether Technical Compliance / Technical Bid has been submitted without indicating any prices (else the offer will be disqualified)

13 Price formats without Price in Technical Bid and indicate ‘Quoted’/’Not Applicable’ in the price column.

14 Whether Vendor has declared Import Content

15 Please confirm whether Self Certification Letter/Auditor Certificate as per Appendix-B indicating minimum local content (MLC) for Purchase Preference is submitted as per RFQ (Only for indian vendor's)

16 Please confirm whether Annexure-IIA & AnnexureIIC (Declaration Certificate for Bidder sharing Land Border with India) is submitted as per RFQ

17 Whether signed NDA copy enclosed as per RFQ format

18 PAN & GST COPY ENCLOSED (Only for indian vendor's)

19 Please confirm whether Bank Details as per Bank Mandate Form Duly signed by Bank officials with bank Seal is submitted (Indian Bidders).

20 Bank Account Details (Foreign Bidders): Vendor should request their Bank to send SWIFT message in MT 199 format ( only for forigen vendors) indicating their company name and Bank Account details to HAL bank. HAL bank details are provided in Commercial compliance sheet. Copy of the SWIFT message to be enclosed in Technical bid.Also, parallelly, please send your company bank details in your letter head with seal & sign and authentication/countersigned by your bank along with the technical bid.

ENCLOSURE TO TENDER NO. RC/IMM/EOS/8422LRU/238/1/25

Quote Reference:

Please indicate the Currency:

PHASE -A Development Phase Supplies

PRICE FORMAT (FIRM AND FIXED FOR DEVELOPMENT PHASE)

General Instructions: i) The price bid should be complete in all respects and inline with the format given below. ii) While pricing, relevant tender documents (for details like quantity, deliverables and other details) including Main Tender document, Terms & Conditions, Technical Specification. iii) The quantity wrt to documentation, GSE, Special Tools, test equipments etc as requested at various phases of project in price format should be as per technical requirement/ should be adequate to meet RFQ requirement with respect to development phase, production phase,Spares etc. iv) It is the responsibility of the Seller (OEM) to ensure that complete and comprehensive list of all test equipments/ tooling/ other items/ materials/ services as required for various phases of project with detail break down indicating itemized price list with quantity are included in price proposal. v) No changes are permitted in this format. vi) If currency is not indicated for any element, it will be deemed to be Indian Rupees only. UOM - Unit of Measurement

vii) Price break up (itemwise) and additional price details, if any, with regard to spares, list of equipments, special tools etc covered under Development, Production phases etc & others should be given in separate sheet -Price breakup sheet of this file only. .

A. DEVELOPMENT PHASE PRICE FORMAT (FIRM AND FIXED FOR DEVELOPMENT PHASE)

S/N DESCRIPTION Remarks /Part No QTY Unit of Measure HSN CODE/SAC BASCI UNIT PRICE EXTENDED VALUE For Indian Bidders For all Bidders

GST in % % of Local content

I NON RECURRING COST FOR EO System AS PER TECHNCIAL SPECIFICATION: RC/LCH/MSI/SRD/005 ISS-1, REV 'A' DT.15.10.2025 applicable for LCH Project.

A EO Eystem integration & certifictaion on LCH

1 Technical Support for : - Reviews / meetings, - Lab & Helicopter integration checks, - Ground & Flights checks, data analysis - Certification support (for system clearance at HAL by RCMA (H/c)) As per SRD RC/LCH/MSI/SRD/005 Issue I Rev A Dt 15/10/25 1 LOT 0.00

2 Training (Operator , Maintenance) As per SRD RC/LCH/MSI/SRD/005. For 1 lot , max 4 man considered for four working days. 1 LOT 0.00

3 Documents and Reports for EO System and software certification As per SRD RC/LCH/MSI/SRD/005 Issue I Rev A Dt 15/10/25 CMM (component maintenance manual) of EO system to be in “IETM class 5 & PDF in S1000D standards”. IETM (Interactive Electronic Technical Manuals) is an advanced form of electronic documentation designed to provide comprehensive technical information and support. It offers enhanced accessibility, interactivity, and efficiency in managing complex technical data 1 SET 0.00

4 Qualification testing of EO System As per SRD RC/LCH/MSI/SRD/005 Issue I Rev A Dt 15/10/25 1 LOT 0.00

B Application layer S/w Control at ICD level

5 EO application layer Software control to HAL As per SRD RC/LCH/MSI/SRD/005 Issue I Rev A Dt 15/10/25 1 LOT 0.00

6 S/w IDE, testers etc for s/n 5 (if required) As per SRD RC/LCH/MSI/SRD/005 Issue I Rev A Dt 15/10/25 1 SET 0.00

7 Documents, training and technical support for s/n 5 and certification As per SRD RC/LCH/MSI/SRD/005 Issue I Rev A Dt 15/10/25 1 LOT 0.00

TOTAL - Non Recurring Charges (NRC) for LCH as per Technical Specification (A+B) 0.00

II RECURRING COST- ITEMS REQUIREMENT

S/N DESCRIPTION PART NO QTY Unit of Measure HSN CODE/SAC UNIT PRICE EXTENDED VALUE For Indian Bidders For all Bidders

GST in % % of Local content

1 Electro Optical System (flightworthy) with all LRUs Control Grips LH & RH and Control Box) As per SRD RC/LCH/MSI/SRD/005 Issue I Rev A Dt 15/10/25 3 SETS 0.00

2 Connectors & Backshells with other accessories like video splitter (if any) As per SRD RC/LCH/MSI/SRD/005 Issue I Rev A Dt 15/10/25 3 SETS 0.00

TOTAL - RC-Development Phase 0.00

III Testers & Tools

S/N DESCRIPTION PART NO QTY Unit of Measure HSN CODE/SAC UNIT PRICE EXTENDED VALUE For Indian Bidders For all Bidders

GST in % % of Local content

1 O- Level & maintenanceTooles & Testers , GSE & GHE including harmonization tool (if any) for EO system As per SRD RC/LCH/MSI/SRD/005 Issue I Rev A Dt 15/10/25 1 SET 0.00

2 Equipment / fixture, cables, panels for lab testing , if any As per SRD RC/LCH/MSI/SRD/005 Issue I Rev A Dt 15/10/25 1 SET 0.00

3 Compact device for O-level functional & maintenance checks with associated cables and softwares As per SRD RC/LCH/MSI/SRD/005 Issue I Rev A Dt 15/10/25 1 SET 0.00

TOTAL - Testers & Tools 0.00

TOTAL - Development Phase (I+II+III) 0.00

i) Development Phase Prices should include all deliverables/Services/ Activities as per Technical Requirement (Part-I).

ii) No changes are permitted in this format.

iii) If currency is not indicated for any element, it will be deemed to be Indian Rupees only

iv) Vendor to provide cost breakdown for applicable line, if more then one items are part of the respective line.

PHASE -B. PRODUCTION PHASE SUPPLIES (EC 2026)

S/N DESCRIPTION Remarks/ Part No QTY Unit of Measure HSN CODE/SAC UNIT PRICE @ EC 2026 EXTENDED VALUE For Indian Bidders For all Bidders

GST in % % of Local content

I ITEMS REQUIREMENT (HARDWARE)

1 Electro Optical Pod (flightworthy) As per SRD RC/LCH/MSI/SRD/005 Issue I Rev A Dt 15/10/25 156 No's 0.00

2 Connectors & Backshells with other accessories like video splitter (if any) As per SRD RC/LCH/MSI/SRD/005 Issue I Rev A Dt 15/10/25 156 No's 0.00

3 Control Grips (LH & RH) As per SRD RC/LCH/MSI/SRD/005 Issue I Rev A Dt 15/10/25 156 SETS 0.00

4 Control Box (if any) As per SRD RC/LCH/MSI/SRD/005 Issue I Rev A Dt 15/10/25 156 No's 0.00

Total - PRODUCTION PHASE UNIT PRICE 0.00

Note-1 EO Systems to be supplied as Helicopter Set should include all deliverables as per Technical Specification.

Note-2 Supplier to mandatorily provide itemized breakdown prices of Unit price indicated in Table B and the total cost of itemised breakdown prices shall match with the unit production price at this table B.

Note-3 Purchase Order for above Production quanties is expected to be placed during year 2027 to Year 2031 (Tentative), subject to Certification, Completion of Development Phase and based on HAL's Customer orders. Bidders may provide base prices at EC 2026 for ordering during year 2026 to 2031 with price variation linked to base prices at EC 2026 in line with price variation clause in the RFQ.The total quantity indicated above does not refers to quantity per order per annum or minimum order quantity for ordering. The quantity per order per annum during Production phase is subject to variations based on customer orders and HAL's production plan.

II TESTERS & TOOLS

S/N DESCRIPTION Remarks/ Part No QTY Unit of Measure HSN CODE/SAC UNIT PRICE @ EC 2026 EXTENDED VALUE For Indian Bidders For all Bidders

GST in % % of Local content

1 O- Level & maintenanceTooles & Testers , GSE & GHE including harmonization tool (if any) for EO system As per SRD RC/LCH/MSI/SRD/005 Issue I Rev A Dt 15/10/25 55 SETS 0.00

Total- TESTERS & TOOLS 0.00

S/N DESCRIPTION Remarks/ Part No QTY Unit of Measure HSN CODE/SAC UNIT PRICE EXTENDED VALUE For Indian Bidders For all Bidders

GST in % % of Local content

1 EO System Pod As per SRD RC/LCH/MSI/SRD/005 Issue I Rev A Dt 15/10/25 117 No's 0.00

2 Control Grips (LH & RH) As per SRD RC/LCH/MSI/SRD/005 Issue I Rev A Dt 15/10/25 48 SETS 0.00

3 Control Box (if any) As per SRD RC/LCH/MSI/SRD/005 Issue I Rev A Dt 15/10/25 34 No's 0.00

Total- SPARES 0.00

S/N DESCRIPTION Remarks/ Part No QTY Unit of Measure HSN CODE/SAC UNIT PRICE EXTENDED VALUE For Indian Bidders For all Bidders

GST in % % of Local content

1 Training (O-level & maintenace), operator As per SRD RC/LCH/MSI/SRD/005 Issue I Rev A Dt 15/10/25 (For Each lot , max 4 man considered for four working days) 4 LOT 0.00

Total- TRAINING 0.00

Total - Production Phase Prices (Including Testers & Tools, Spares, Training) 0.00

v Escalation in Prodcution Phase ( in pecentage)

1 Maximum annual escalation(CAP) applicable for the price variation formula indicated in Commercial terms & condition

Note: The Maximum annual escalation(CAP) applicable (in percentage) in addition to the price variation formula to be mandatorily indicated. Incase, where the vendor does not specify the CAP in the bid, HAL will assume that the figures quoted in the said format are at EC2026 level and accordingly escalate them at the highest CAP rate among those quoted by the other competing vendors for calculation of prices at the point of incurrence and price evaluation of production phase supplies.

C. SUMMARY OF TOTAL COST IMPLICATION: (EC 2026 Level)

S/N DESCRIPTION TOTAL VALUE

1 TOTAL OF DEVELOPMENT PHASE (FIRM AND FIXED FOR DEVELOPMENT PHASE) #REF! 0.00

2 TOTAL OF PRODUCTION PHASE PURCHASE PRICE INCLUDING SPARES, TOOLS & TESTERS AND TRAINING PRODUCTION PHASE #REF! 0.00

Total Basic Cost for Development Phase and Production Phase at EC 2026 #REF! 0.00

Note: Total cost indicated above is only a basic Total Cost.The Commercial Evaluation will be on Package basis on landed cost at the point of incurrence, as per commmercial evaluation criteria as indicated in Commercial Terms & Conditions.

Base Production prices will be escalated year wise as per the price variation formula/maximum cap on escaltation to compute the Production price for the respective year of delivery/point of incurrence indicated in the RFQ

All applicable taxes in India, Withholding taxes ( if not borne by vendor) and Freight & Insurance charges (for Ex works/FAS/FOB port of origin shipments) ,loading factors for payment terms, Liquidated damges , Warranty and Security Deposit etc or any other cost not accepted by vendors will be added to quoted basic prices for computing landed cost while commercial evaluation for arriving the lowest offer. Details the same is provided against respective clauses in the Commercial Terms & Condition.

DEVELOPMENT PHASE PRICE BREAK UP

A. EO system integration & certification on LCH 1. Price Break up of Unit Price for Technical Support for :Reviews / meetings, Lab & Helicopter integration checks, Ground & Flights checks, data analysis, Certification support (for system clearance at HAL by RCMA (H/c)) for LCH Project during Development Phase For all Bidders

S/N DESCRIPTION Part No QTY PER Helicopter Set UOM UNIT PRICE EXTENDED VALUE % of Local content

2. Price Break up Unit Price for Training (Operator, Maintenance) for LCH Project during Development Phase

3. Price Break up Unit Price for Documents and Reports for EO System and software certification for LCH Project during Development Phase

4. Price Break up Unit Price for Qualification testing of EO System for LCH Project during Development Phase

B. Application layer S/w control at ICD level 5. Price Break up Unit Price for EO application layer Software control to HAL for LCH Project during Development Phase

6. Price Break up Unit Price for S/w IDE, testers etc for s/n 5 (if required) for LCH Project during Development Phase

7. Price Break up Unit Price for Documents, training and technical support for s/n 5 and certification for LCH Project during Development Phase

II. Recurring cost -Items requirement. 1. Price Break up Unit Price for Electro Optical System (flightworthy) with all LRUs Control Grips LH & RH and Control Box) for LCH Project during Development Phase

2. Price Break up Unit Price for Connectors & Backshells with other accessories like video splitter for LCH Project during Development Phase

III. Testers & Tools. 1. Price Break up Unit Price for O- Level Tooles & Testers , GSE & GHE including harmonization tool (if any) for EO system for LCH Project during Development Phase

2. Price Break up Unit Price for Equipment / fixture, cables, panels for lab testing for LCH Project during Development Phase

3. Price Break up Unit Price for Compact device for O-level functional & maintenance checks with associated cables and softwares for LCH Project during Development Phase

PRODUCTION PHASE PRICE BREAK UP

I. Items Requirement (Hardware) 1. Price Break up Unit Price for Electro Optical Pod (flightworthy) for LCH Project during Production Phase

2. Price Break up Unit Price for Connectors & Backshells with other accessories like video splitter for LCH Project during Production Phase

3. Price Break up Unit Price for Control Grips (LH & RH) for LCH Project during Production Phase

4. Price Break up Unit Price for Control Box for LCH Project during Production Phase

II. Testers & Tools 1. Price Break up Unit Price for O-level & maintenance tools , testers, GSE/GHE including harmonization tool for LCH Project during Production Phase (In Tools & Testers)

III. Spares 1. Price Break up Unit Price for Electro Optical System Pod for LCH Project during Production Phase (In Spares)

2. Price Break up Unit Price for Control Grips (LH & RH) for LCH Project during Production Phase (In Spares)

3. Price Break up Unit Price for Control Box for LCH Project during Production Phase (In Spares)

IV. Training 1. Price Break up Unit Price for Training (O-level & maintenace), operator for LCH Project during Production Phase

Adiitional Information, if any

PRICE BREAK-UP DETAILS SHEET (OTHER THAN SPARES)

Spare Prices List Details Breakup (Spare Price Catalogue)

Indicate Type of Currency

Part No. Description Source/OEM Unit Rate Qty/each Total

TENDER NO.: RC/IMM/EOS/8422LRU/238/1/25

PART-IB (DETAILS OF LOCAL CONTENT)

QUOTATION REFERENCE :

S.N ITEM DESCRIPTION % of local content Details of location(s) at which the local value addition is made Whether copy of ink signed 'Self Certification / Auditor Certificate' is submitted (As per Appendix-B) (Yes / No)

1 ELECTRO-OPTICAL POD With all LRUs (Control Grips LH & RH and Control Box). as per System Requirement Document :RC/LCH/MSI/SRD/005 Iss- I Rev- A Dt.15/10/2025 and Tender

Note) Additional Information, if any, may be indicated in the below table

TENDER NO.: RC/IMM/EOS/8422LRU/238/1/25

PART-II (COMMERCIAL TERMS & CONDITIONS COMPLIANCE MATRIX)

QUOTATION REFERENCE :

NOTE: BIDDER TO ENSURE THAT NO PRICING ASPECT IS INDICATED IN THIS SHEET OR ANYWEHERE IN THE TECHNICAL BID. IN CASE OF ANY PRICE INFORMATION PROIVIDED IN TECHNICAL BID, EVEN IN THE FORM OF PDF, THE TECHNICAL BID WOULD NOT BE CONSIDERED FOR EVALUATION AND WILL BE REJECTED. PRICES SHOULD BE ENTERED ONLY IN PRICE BID FORMAT (XLS FILE).

New slno Description Vendor’s Compliance

1 Tender Due Date: The due date for submission of quote is mentioned in the RFQ. Bidder is requested to submit their quotation within the due date & time of RFQ.

2 Validity of Quotation:- Price quoted should be net and unless otherwise specified should remain valid for our acceptance for a minimum of 270 days from the closing date of enquiry and the offered materials should be perfectly kept under provisional reservation for this quotation

3 Submission of Bid:

a The bidder is required to submit response to bid through e-Procurement portal and upload their technical and Price bid in the e-Portal only. Bids submitted through any other modes except HAL e-procurement portal will not be considered for evaluation.

b Bidders are requested to submit their proposals (Technical cum non price bid and Price bid separately) online at HAL’s e-procurement portal (https://eproc.hal-india.co.in or link to e-Procurement through www.hal-india.co.in). Tenders submitted other than e-procurement portal will not be considered and will be rejected (No Hard copies of Technical and Price bid should be submitted). HAL is not responsible for delays / problems faced if any with internet, etc. Hence you are requested to submit the bids on-line well before the tender due date and time.

c Bidder to ensure that no pricing aspect is indicated in anywhere in the technical bid. In case of any price information provided in technical bid, even in the form of pdf, the technical bid would not be considered for evaluation and will be rejected. Prices should be entered only in price bid format (xls file).

d Only Signed Omnibus Integrity Pact or Standalone Integrity Pact in duplicate, Self Certification & Auditor Certificate for Local Content should be forwarded / submitted to HAL, RWRDC in a sealed cover superscribing tender no. & due date.

e Procedure for obtaining Digital Signature Certificate (DSCs), its installation, procedure for Log in using DSCs and System Requirements documents are available in our e-portal website https://eproc.hal-india.co.in. In case bidders have any problem during download of Tender Documents and Upload of their Bids, they may directly approach HAL Help Desk 24/7 through following. Email: [email protected] Ph: 080-22323697 / 98 You may also put a copy to us on email: [email protected] for follow up at our end.

f For two bid system, technical bid will be opened on the tender opening date. Only those Bids will be evaluated, which are found to be fulfilling all the requirements of the RFQ, both technically and commercially. After technical evaluation, the Price bids of only technically acceptable bidders will be opened. The bidder, whose price is arrived as lowest as per Evaluation criteria will be declared as L-1 bidder by Buyer.

g When submitting your offer, please ensure that you have responded categorically against each technical / commercial terms. Your compliance / acceptance to each of our terms should be indicated clearly. In case, HAL terms and conditions are not acceptable, you may quote counter terms and conditions. When counter terms and condition of business have been offered by the bidders, HAL shall not be deemed to be governed by such terms and conditions unless written acceptance thereof has been given by HAL. Any technical clarifications required may be obtained before submission of quotations (10 days before due date). No ambiguity / request for changes in price/scope will be entertained after submission of quotation.

a Bid received after the due date and time specified in the tender shall be considered as Late Bid and will not be considered.

b HAL will not be responsible for inability of bidder to upload the Bid documents in e-procurement portal.

c HAL reserves the right to reject late or incomplete bid.

5 Opening of Tenders: Technical bid against this RFQ would be opened on next working day (genarally) of closing date of RFQ. In case due to various administrative reasons, the quotations are not opened on that day, the same will be opened on subsequent working day. Interested bidders may witness the tender opening online by logging into HAL e-Procurement portal.

6 Tender Evaluation :

a The tender will be evaluated on total package basis on landed cost up to HAL, RWRDC including the development phase & production phase requirement as per Price Bid Format. Bidder has to quote the Prices in the Part-IV (Price Bid Format) only.

b Bid with lowest price conforming to the specification will be considered for placement of order.

c Conditional discounts will not be considered in evaluation of tender.

d In respect of two bid system, technical bid will be opened on the tender opening date. After technical evaluation, the Commercial bids of those bidders who are technically acceptable will be opened.

e Applicability of the Taxes (IGST/GST etc. for Indian bidders) should be explicitly indicated by the bidder in his response in percentage. In the absence of this input the offer would be considered all inclusive.

f Bid received in different currency will be converted to Indian Rupees. The TT selling rate for foreign currency exchange rate for conversion will be adopted as per the SBI Bank (sbi.bank.in) Forex card rates in India as on date of the tender opening.

g The total quoted prices in Part-IV (Price Bid Format) will be evaluated on Package basis on landed cost up to HAL, RWRDC for arrival of lowest offer ie L1. Bidders has to quote their price very carefully as additions / alternations will not be allowed after submission of bid.

h All applicable taxes in India, Withholding taxes , if not borne by vendor and Freight & Insurance charges (for Ex works/FAS/FOB port of origin shipments ),loading factors for payment terms, Liquidated damges , Warranty and Security Deposit etc will be added to quoted basic prices for computing landed cost while commercial evaluation for arriving the lowest offer. Details the same is provided against respective clauses in the Commercial Terms & Condition.

i Initially, the Purchase Order for items required for Development phase will be placed by HAL, RWRDC Division. Purchase Orders for series production requirement, spares of production phase and other items will be placed by HAL production division based on the firm order from HAL's customer. Issuance of this RFQ does not create any obligation whatsoever on HAL to place orders for series production.

j After opening of Price bid, bidders have to provide price break up of all the major sub-assemblies, items, accessories, installation commissioning charges, documentation etc, if required by HAL.

k Mere opening of Technical qualified bid & price bid does not guarantee the placement of order on supplier.

7 The following loading factors will be considered for commercial evaluation:( if respective Tender/RFQ clauses are not agreed by the vendors)

i Payment Term (PT) Factor : Max. Loading Factor- Actuals ((T/ 12)*(R+2)/100*QA) (for Advance Payment) T= Advance duration in Months QA= Extent of Advance payment in Quoted price R = Marginal Cost of Funds-based Lending Rate (MCLR) per annum

ii Liquidated Damage (LD Factor) (LD @ 0.5% per week of delay maximum up to 10%) Max. Loading Factor- 10% (10-L) *Q/100 Where, Q – Quoted Price L – Maximum rate of LD indicated by Bidder However, LD per week rate shall remain unchanged.

iii Security Deposit (SD Factor) (If not agreed by vendor) Q * 0.05 Where, Q – Quoted Price (Applicable in case SD clause is not accepted by Bidder

iv Warranty (WA Factor): Max. Loading Factor- Actuals 0.03*Q*(WR-WQ)/12 Q = Quoted Price WR- Warranty in Months as per RFQ WQ- Warranty Offerd in Months

8 Restrictions on procurement from bidders from a country which shares a land border with India: (Refer Appendix-C)

I Any Bidder from a country which shares a land border with India will be eligible to bid in any procurement whether of goods, services (including consultancy services and non-consultancy services) or works ( including turn key projects) only if the bidder is registered with the Competent Authority. Further, any bidder (including bidder from India) having specified Transfer of Technology (ToT) arrangement with an entity which shares a land border with India, shall also require to be registered with the same Competent Authority.

II "Bidder" (including the term 'tenderer', 'consultant' or 'service provider' in certain contexts) means any person or firm or company, including any member of a consortium or joint venture (that is an association of several persons, or firms or companies), every artificial juridical person not falling in any of the descriptions of bidders stated herein before, including any agency branch or office controlled by such person, participating in a procurement process.

III Bidder (or entity) from a country which shares a land border with India” for the purpose of this order means:- a) An entity incorporated, established or registered in such a country; or b) A subsidiary of an entity incorporated, established or registered in such a country; or c) An entity substantially controlled through entities incorporated, established or registered in such a country; or d) An entity whose beneficial owner is situated in such a country; or e) An Indian(or other) agent of such an entity; or f) A natural person who is a citizen of such a country; or g) A consortium or joint venture where any member of the consortium or joint venture falls under any of the above.

IV “The Beneficial owner“ for the purpose of (III) above will be as under:

1 In case of a company or Limited Liability Partnership, the beneficial owner is the natural person(s), who, whether acting alone or together, or through one or more juridical person(s), has a controlling ownership interest or who exercises control through other means. Explanation— a. “Controlling ownership interest“ means ownership of, or entitlement to more than twenty-five per cent of shares or capital or profits of the company; b. “Control" shall include the right to appoint the majority of the directors or to control the management or policy decisions including by virtue of their shareholding or management rights or shareholders agreements or voting agreements;

2 In case of a partnership firm, the beneficial owner is the natural person(s) who, whether acting alone or together, or through one or more juridical person, has ownership of or entitlement to more than fifteen percent of capital or profits of the partnership;

3 In case of an unincorporated association or body of individuals, the beneficial owner is the natural person(s), who, whether acting alone or together, or through one or more juridical person, has ownership of or entitlement to more than fifteen percent of the property or capital or profits of such association or body of individuals;

4 Where no natural person is identified under (1) or (2) or (3) above, the beneficial owner is the relevant natural person who holds the position of senior managing official;

5 In case of a trust, the identification of beneficial owner(s) shall include identification of the author of the trust, the trustee, the beneficiaries with fifteen percent or more interest in the trust and any other natural person exercising ultimate effective control over the trust through a chain of control or ownership.

V An agent is a person employed to do any act for another, or to represent another in dealings with third person.

VI The successful bidder shall not be allowed to subcontract works to any contractor from a country which shares a land border with India unless such contractor is registered with the competent authority

VII The registration shall be valid at the time of submission of bid and at the time of acceptance of bid.

VIII If the bidder was validity registered at the time of acceptance / placement of order, registration shall not be a relevant consideration during contract execution.

IX A bidder is permitted to procure raw material, components, sub-assemblies etc. from the vendors from countries which shares a land border with India. Such vendors will not be required to be registered with the Competent Authority, as it is not regarded as "sub-contracting". However, in case a bidder has proposed to supply finished goods procured directly / indirectly from the vendors from the countries sharing land border with India, such vendor will be required to be registered with the Competent Authority.

X A certificate is to be furnished by the bidder stating “ I have read the clause regarding restrictions on procurement from a bidder of a country which shares a land border with India; I certify that this bidder is not from such a country or, if from such a country; has been registered with the Competent Authority. I hereby certify that this bidder fulfills all requirements in this regard and is eligible to be considered.[Where applicable, evidence of valid registration by the Competent Authority shall be attached].”

XI A certificate is to be furnished by the bidder in case of specified ToT stating “ I have read the clause regarding restrictions on procurement from a bidder having Transfer of Technology (ToT) arrangement. I certify that this bidder does not have any ToT arrangement requiring registration with the Competent Authority. OR I have read the clause regarding restrictions on procurement from a bidder having Transfer of Technology (ToT) arrangement. I certify that this bidder has valid registration with the competent authority to participate in this procurement

9 Purchase Preference Policy (Preference to make in India): In line with Public Procurement (Preference to Make in India), Order 2017 & its amendments issued by Govt. of India from time to time & with a view to support the Indian industries, HAL has implemented “Purchase Preference Policy”. The “Purchase Preference” is applicable for the “Class-I Local Supplier” for the goods/services/works covered in this tender subject to the Terms & condition of Purchase preference clause. Note: (a) The subject item falls under INDIVISIBLE category. (b) Minimum local content for Class-I local supplier is 50%. (c) The margin of Purchase Preference shall be up to 20% only for Class-I Local Supplier. (d)The offers sought only from local Vendors & Foreign Vendors. (e)Offers received without indicating the percentage of local content & without Certificate as per PPP guidelines will not be considered for availing the Purchase Preference for Local Suppliers. (f). Regarding interpretation of PPP guideline the sole decision of HAL will be final and binding for all The bidders are requested to go through the same & submit the bids accordingly and provide the compliance for the same. Bidder has to refer the Additional Terms and Conditions (Appendix-A (Type I & II)) and provide your compliance by indicating Complied against this column..

9a Class-I, Class-II local suppliers, Non Local suppliers & Forigen Vendors can participate in this tender & the bidders should indicate the percentage of local content & provide the necessary supporting documents as per RFQ.

9b Format for Certification for “Local Content” is attached in this Tender/RFQ Documents. Type-I- Format for “Self-Certification” for “Local Content” (<10 Crores) Type – II-Format for “Auditor’s Certification” for “Local Content” (> 10 Crores) Vendor to provide appropriate certificate as per the quoted value.

a As per the directives of Govt. of India, Ministry of Micro, Small and Medium Enterprises ( MSME MSMED ACT 2006) HAL has earmarked to annually procure 25% worth of goods / Services from Indian MSEs (Micro, Small and Medium Enterprises) with a sub target of 4% out of these 25% from MSEs owned by SC ( Schedule Caste ) / ST ( Schedule Tribe ) Entrepreneurs and sub target of 3% out of these 25% from MSEs owned by Women Entrepreneurs .

b The bidders who fall in MSEs sector need to indicate the same and provide the documentary proof (With validity) along with the offer for our consideration. Further if any of the MSEs fall under SC/ST & Women Enterprise category they may indicate the same and submit the needful documentation accordingly.

c Special Preference to MSEs : The participating MSE may be allowed to supply 100% of total tendered quantity subject to the quoted price of MSE falls within the band of L1+15% ansd such MSE agrees to match with L1 price (where L1 is non MSE vendor).

d MSE vendors to indicate Category /Classification and enclose recent valid Udhyam certificate as per the latest circulars issued by Govt of India.

e Applicable for MSMEs & Start-Ups: (Indian Vendors) That 15% (of the basic price) interest free Advance will be payable against BG of equivalent amount and balance 85% will be paid within 30 days of receipt and acceptance at our stores. In case advance is not sought, 100% payment will be made within 30 days of receipt and acceptance at our stores. If advance payment is required, MSE vendors should explicitly indicate against this clause & tender.

f Registration in TReDS: (Indian Vendors) HAL is registered on TReDS platform (Trade Receivable Discounting Systems), as being promoted by GOI directives. It is suggested that all the MSME Vendors to take note of the same and consider for registration on any TReDS platform and avail the platform services which is being made available as per Government initiative.

a The quotation must be in the unit in which the quantity is indicated in the enquiry. If it is otherwise, conversion data must be furnished.

b HAL reserves the right to order quantity less than indicated in the enquiry/ quoted for by bidder, at the prices quoted, without any reference to the bidder.

12 Import Content: (Applicable only to Indian Suppliers) Indian vendors should quote in Indian rupees only. Indian vendors who import certain materials, accessories etc. from foreign sources, while manufacturing the product, need to provide import content in value or in % w.r.t. your offered prices. This is a mandatory requirement for Indian Vendors. However Order will be placed in Indian currency and Payment will be made in Indian Currency. This information of import content should be indicated in the price bid format. Please indicate compliance that you had indicated the import content in the price bid format. In case, the purchase order is awarded to you where you had indicated the import content, you need to provide the list of items being imported based on HAL request. Any Exchange rate variation in this regard will have to be borne by the bidder themselves.

13 Applicability of Exchange Rate Variation : (Applicable only to Indian Suppliers) Vendor to indicate (YES/NO) If the products/items/materials quoted by the Indian vendors involves import content, then the value of import content needs to be indicated in the offer (in FE). Further, vendor should indicate whether Exchange Rate Variation (ERV) is applicable on the FE content declared by the vendor. If ERV is applicable, ERV reckoning date shall be the last date of submission of commercial bids (i.e. due date of the tender). For purpose of making ERV payment, actual value of import (to be supported by BOE, etc.) or declared value of import in bidders quote whichever is lower to be considered for calculation of ERV based on TT selling rate on the date of BOE. Exchange rate variation on the higher side, shall be paid by the HAL and similarly any exchange rate variation on lower side i.e. price reduction, to be passed on to HAL.

i Vendors (OEMs) while submitting the proposal should categorically declare that items quoted by them are their newly manufactured items and are not resold (2nd sale).

ii Quotation should accompany the detailed catalogues and literature (if applicable)

iii When counter terms and conditions have been offered by a Bidder, HAL shall not be deemed to be governed by such terms and conditions unless specific written acceptance thereof has been given by HAL.

iv Any terms & conditions which has not been the part of the bid or Purchase Order, if put forward in subsequent correspondence, shall not be considered by HAL.

v Disregard of any instructions, may result in your offer being ignored.

vi Canvassing by bidders in any form, including unsolicited letters on bid/s submitted or post tender corrections shall render the bid/s liable for summary rejection.

vii HAL reserves the right to cancel the tender without assigning any reasons thereof. The decision of HAL is final in this regard.

15 SUPPORTING ADDITIONAL DOCUMENTS: The Bidder/s agrees to submit such document/s like submission of Integrity Pact / supporting additional documents etc., if required or as called for in RFQ, subsequent to opening of the Bid and before finalizing the contract or PO, depending upon the then circumstances and decision of HAL. Any failure to submit such document/s or Integrity Pact in HAL given format, shall amount to rejection of the bid, which decision shall be at the discretion of HAL.

16 Conflict of Interest:

Any bidder having a conflict of interest, which substantially affects fair competition, shall not be eligible to bid in this tender. Bids found to have a conflict of interest shall be rejected as nonresponsive. A bidder in this Tender Process shall be considered to have a conflict of interest if the bidder: a) directly or indirectly controls, is controlled by or is under common control with another Bidder; or b) receives or have received any direct or indirect subsidy/ financial stake from another bidder; or c) has the same legal representative as another bidder for purposes of this bid. A Principal can authorize only one representative, and the representative also should not represent or quote on behalf of more than one Principal. However, this shall not debar more than one Authorised distributor from quoting equipment manufactured by an Original Equipment Manufacturer (OEM), in procurements under Proprietary Article Certificate; or d) has a relationship with another bidder, directly or through common third parties, that puts it in a position to have access to information about or influence the bid of another Bidder or influence the decisions of the Procuring Entity regarding this Tender process; or participates in more than one bid in this tender process; or e) Participation in any capacity by a Bidder (including the participation of a Bidder as sub-contractor in another bid or vice-versa) in more than one bid shall result in the disqualification of all bids in which he is a party. However, this does not limit the participation of a non-bidder firm as a sub-contractor in more than one bid; or f) would be providing goods, works, or non-consulting services resulting from or directly related to consulting services that it provided (or were provided by any affiliate that directly or indirectly controls, is controlled by, or is under common control with that firm), for the procurement planning (inter-alia preparation of feasibility/ cost estimates/ Detailed Project Report (DPR), design/ technical specifications, Terms of Reference (ToR)/ Activity Schedule/ schedule of requirements or the Tender Document etc.) of this Tender process; or g) has a close business or family relationship with a staff of the Procuring Organization who: i) are directly or indirectly involved in the preparation of the Tender document or specifications of the Tender Process, and/or the evaluation of bids; or ii) would be involved in the implementation or supervision of resulting Contract. ` h) In cases of authorised distributors quoting on behalf of their principal manufacturers, an authorised distributor cannot represent two manufacturers or quote on their behalf in a particular tender enquiry. There can be only one bid from the following: i) The principal manufacturer directly or through an authorised distributor on his behalf; and ii) Authorised distributor on behalf of only one principal.

17 Non-conformities between Figures and Words: In case of non-conformities/errors are observed in responsive tenders between the quoted prices in figures and in words. This situation normally does not arise in case of e-Procurement. This should be taken care of in the manner indicated below: If, in the price structure quoted for the required goods, there is discrepancy between the unit price and total price (which is obtained by multiplying the unit price by the quantity), the unit price shall prevail and the total price corrected accordingly; If there is an error in a total corresponding to the addition or subtraction of sub-totals, the sub-totals shall prevail and the total shall be corrected; and If there is a discrepancy between words and figures, the amount in words shall prevail. Such a discrepancy in an offer should be conveyed to the bidder asking him to respond by a target date and if the bidder does not agree to HAL's observation, then the bid is liable to be rejected.

i Devlopment Phase : The prices quoted for devlopment phase should be firm and fixed till execution of contract/PO and exclude subsequent claims or price increase of any kind. Production Phase: The prices quoted for Production phase should as per the agreed Escalation or Escalation formula and it will be firm and fixed till execution of contract/PO and exclude subsequent claims or price increase of any kind. The bidder is required to indicate prices against individual line items in the Price Bid Fromat.

ii Price quoted should be on F.O.R. Destination basis, for delivery at HAL Stores inclusive of all charges including transit insurance. (For Indian Bidders)

iii Indian Bidder should quote in Indian Rupees and payment will be made in Indian Rupees.

iv Bidders should clearly mention whether the prices hold good when the full quantity of enquiry is not ordered but only a part of it. Unless otherwise mentioned, it would be assumed that the rates hold good even when lesser quantities than those enquired of are ordered. Any increase in prices at a later date for ordering lesser quantities will not be agreed to.

v Conditional discounts will not be considered in evaluation of tender.

2 Price Variation Formula:- (for Production Phase)

Price variation formula has to be as per format given below :

P = Po ( A + B x L/Lo + C x M/Mo)

P = Final price applicable for PO Placement at the relevant year.

Po = The base price at 2026 economic conditions

Lo – Average Labour Index of the base year

Mo – Average Material Index of the base year

L – Labour Index for the month of placement of PO in the relevant year.

M – Material Index for the month of placement of PO in the relevant year.

A = Percentage corresponding to fixed element of price ( not subject to variation ). 'A' should not be less than 15% ). B & C= Coefficients in percentages corresponding to labour and material respectively.

The Maximum annual escalation(CAP) applicable (percentage) with the above price variation formula to be mandatorily indicated.

Incase, where the vendor does not specify the CAP, HAL will assume that the figures quoted in the said format are at EC2026 level and accordingly escalate them at the highest CAP rate among those quoted by the other competing vendors for price evaluation of production phase supplies.

The indices should be officially published figures (preferably by a Government agency) and vendor may indicate the official publications / organizations / websites publishing these indices for reference & verification by HAL.

The bidder is required to indicate prices against individual items. Prices quoted should be in the currency of the country of supply or any other convertible foreign currency (to be specified by HAL in ( Foreign Bidders)

3 Goods and Services Tax (GST): (Indian Bidders)

i GST Registration Status:

All the bidders/ Bidders should ensure that they are GST compliant and their quoted tax structure/ rates as per GST Act/ Rules. Bidder should be registered under GST and furnish GSTIN number and GST Registration Certificate in their offer unless they are specifically exempted from registration under specific notification/ circular/ section/ rule issued by statutory authorities.

ii GST Registration Number (15-digit GSTIN):

iii Composition scheme:

If the Bidder has opted for a composition levy under Section 10 of CGST, he should declare the fact while bidding along with GSTIN and GST registration certificate.

iv Exemption from Registration:

If a bidder is not liable to take GST registration, i.e., having turnover below threshold, he shall submit undertaking/indemnification against tax liability. Bidder claiming exemption in this respect shall submit a valid certificate from practising Chartered Accountant (CA)/ Cost Accountant with Unique Document Identification Number (DIN) to the effect that Bidder fulfils all conditions prescribed in notification exempting him from registration. Such bidder/ dealer shall not charge any GST and/ or GST Cess in the bill/ invoice. In such case, applicable GST shall be deposited under Reverse Charge Mechanism (RCM) or otherwise as per GST Act by the Procuring Entity directly to concerned authorities. Bidder should note that his offer would be loaded with the payable GST under the RCM. Further, Bidder should notify and submit to the Procuring Entity within 15 days from the date of becoming liable to registration under GST.

v HSN Code and GST Rate:

(i) HSN (Harmonized System of Nomenclature) code for the goods to be indicated by bidders. It shall be the responsibility of Bidder to ensure that they quote the exact HSN Code and corresponding GST rate for the goods being offered by them.

(ii) As per the GST Act, the bid and contract must show the GST Tax Rates (and GST Cess if applicable) and GST Amount explicitly and separate from the bid/contract price (exclusive of GST). If the price is stated to be inclusive of GST, the current rate included in the price must be declared by the bidder.

(iii) If a Bidder asks for GST (and GST Cess if applicable) to be paid extra, the rate and nature of such taxes applicable should be shown separately. Bidders should quote 'GST' if payable extra on the total basic rate of each cost element and quote GST in ‘%' inclusive of cess.

(v) The supply of commodities or services or both, if imported into India, shall be considered as supply under inter-state commerce/ trade and shall attract integrated tax (IGST). The IGST rate and GST cess shall be applicable on the ‘Custom Assessable Value’ plus the ‘Basic Customs duty applicable thereon’.

vi TDS for GST: Applicable TDS as per the prevailing guidelines of Government of India will be deducted while making payment.

3.A Taxes: (Foreign bidders)

a) In respect of Foreign bidders, bidders has to bear all taxes, duties and levies payable in their country and HAL will bear all statutory levies, other than withholding tax and Goods & Service tax, payable in India.

b) Withholding Tax: i) HAL would be deducting at source applicable Income Tax as per Government of India Rules applicable at the time of making payments in respect of services rendered in India. (Generally on the amounts towards services like training, technical assistance offered by the bidder and Licence fees). As per the Rules, Income tax has to be borne by the recipient of the Income and relevant certificate to this effect will be issued to the bidder on deduction of such amounts, if applicable. ii) Bidder should bear the applicable withholding income tax in India. Tax would be deducted at source by HAL as per Double Taxation Avoidance Agreement (DTAA) where the bidder could claim the benefit of double taxation in their country as per the bilateral agreement between the two countries. Certificate to this effect would be issued by HAL to enable the bidder to claim the benefit under DTAA. iii) Bidder is required to indicate the PAN No. issued by Indian Income Tax Authorities.

Deduction of Tax at Source (with holding tax) :

(Applicable for all Foreign suppliers/service providers):

All vendors (suppliers/service providers) including foreign vendors (suppliers/service providers ) should have Permanent Account Number (PAN) issued by Income tax Department, Govt. of India. Vendor should confirm whether they have any permanent establishment in India (as it will have impact on applicable TDS rate).

Vendors should provide PAN details in their offer/confirm submission of PAN details immediately after placement of order.

Obtaining PAN is responsibility of vendors and any expenditure to be incurred shall be borne by the vendors only.

Vendor has to submit the following in connection with deduction of applicable withholding income tax. a) No Permanent Establishment(PE) in India certificate. b) Tax Residency Certificate (TRC) issued by Tax authorities of their country c) Filing of Form 10F with Indian Tax Authorities. d) PAN (permanent Account Numbder) details issued by Indian Income Tax Authorities HAL wll issue Tax Deduction Certificate for the deducted protion of Withholding Income Tax.

Special Instruction for Foreign Service Providers:

The current procedure for obtaining PAN for Foreign suppliers/service providers is available at website: https://tin.tin.nsdl.com/pan (refer Form 49A -online application for new PAN) or as per relevent websites respective department of Govt of India

PAN is required to facilitate deduction of Tax at source(TDS) as per prevailing rates towards payment against services rendered as mentioned above against contract emanating against subject RFQ, failing which tax will be deducted at the higher of the following rates and in such case additional tax if any will be also recovered from the vendors/supplier’s account.

i) at the rate specified in the relevant provision of the Act ( presently 10 %- basic rate, payable at actuals)

ii)at the rate or rates in force (presently 10% -basic rate , payable at actual)

iii)at the rate of twenty percent (presently 20%, payable at actual)

Important Note: Foreign Bidder also should bear the applicable withholding income Tax in India in all cases. Tax would be deducted at source by HAL as per DTAA (Double Taxation Avoidance Agreement, if exists between India and seller’s country) where the bidder could claim the benefit of double taxation in their country as per the bilateral agreement between the two countries. Certificate to this effect would be issued by HAL to enable the bidder to claim the benefit under DTAA.

The appropriate loading of TDS/WHT will be done in case of foreign suppliers/service providers who insist for payment net of taxes towards services, during commercial evaluation of offers (i.e. ~10% or as applicable for service providers who confirms/agrees to provide PAN,TRC,Form 10F,No Permanent establishment (NO PE) certificate and ~ 20% or as applicable for service providers who do not confirm/do not agree to provide the above mentioned documents/certificates. The loading however will be done as per prevailing rates to arrive at the landed cost and calculation of lowest offer.

TDS is not applicable in case of contracts which involves only supplies and where no services are involved.

In addition applicable tax (IGST) as applicable (present rate @18%) for services rendered in India / abroad will be added to price quoted by vendor for computing landed cost in commercial evalaution.

4 Payment Terms:-

The payment terms will be as follows:

In the event of an order, 100% payment will be made within 30 days of receipt and acceptance of items / services at our Stores by RTGS or any other latest Electronic Payment remittance mode. Normally 30 days will be allowed for inspection after receipt of goods/Services/Works.

For the purpose of making payments, vendor to provide the following;

a) Original Ink signed Commercial Invoice,

b) Dispatch Advice

c) Any other documents agreed and specifically mentioned in the Purchase Order/ Technical Specification.

5 Delivery Schedule: Delivery Schedule is mentioned at Enclosure to PART-IA (TECHNICAL SPECIFICATION COMPLIANCE MATRIX). Bidders have to provide their compliance

6 Delivery Terms:

Indian Bidders: FOR HAL, RWRDC Division

Foreign Bidders : Price quoted should be net FOB/FCA, export packed/FAS Vessel with no extra charge whatsoever. Freight & Insurance charges of 2.47% will be loaded on the prices quoted by Foreign Bidders on FOB/FCA basis to arrive at the Landed cost for the purpose evaluation of lowest offer.In case of bidder quoted prices are Ex-Works or F.O.B. plant basis, an additional 0.5% will be loaded over and above Freight & Insurance charges of 2.47%.

All applicable taxes in India for clearenece of Goods/Items in customs like Customs duty, IGST, Cess etc will be loaded on the quoted basic cost for calculation of landed cost and evaluation of lowest offer.

a Vendor warrants as follows: i) All items delivered are free from defects in materials and workmanship. ii) All items delivered are in conformance to the specification and are fit for the intended purpose. iii) It shall be ensured that HAL shall have clear and undisputed title to the goods supplied under the contract.

b The warranty period shall be as indicated in the Part 1 of Tech spec from the date of receipt and acceptance of goods at HAL. The vendor shall be responsible for any defects that may develop due to faulty materials, design or workmanship and shall remedy such defects at his own cost when called upon to do so by HAL who shall state in writing in what respect the portion is faulty. If it becomes necessary for the vendor to replace or renew any defective portion of the goods the vendor shall make such replacement or renewal without any extra cost to HAL.

c During warranty minimum uptime of 95% shall be ensured failing which warranty period shall deem to be proportionately extended. During warranty period equipment shall be replaced/repaired free of cost including any to & fro freight/insurance involved. Vendor shall attend to warranty calls immediately.

d Post-Warranty Service: Arrangements for after sales service and maintenance (authorized service centre) in India on site during warranty & post warranty period should be clearly indicated providing with name, address, phone, Mob no, email Id of the contact person, infrastructure along with spare parts inventory held by your Authorized Technical Service Center. The Vendor to indicate the validity period of authorization for the technical service center.

8 Liquidated Damages:-

In the event that any supply/services under the PO/contract is delivered later than agreed schedules in the PO/contract, liquidated damages will be payable / deducted from Invoice equal to 0.5% for every week of delay or part thereof on the delayed portion of the order subject to a maximum of 10% of the value of the delayed part of the order. The LD amount will be calculated excluding taxation element, provided the vendor has given price break-up i.e. basic price and applicable taxes separately. Note: In case of bidders not agreeing for LD Clause, the maximum LD amount/ to the extent not agreed LD value, will be loaded in the comparative statement, to determine the successful bidder.

9 Repeat Order:

i HAL reserves the right to place repeat Order (single order or multiple orders) up to 100% of the value of the original order (statutory levies shall be paid as applicable) within 12 months from the date of completion of the original order. The prices, terms and conditions of the repeat order shall be the same as that of the original. However, placement of repeat order is not guaranteed and this will be at the sole discretion of HAL.

ii “Repeat Order can be placed by any Division/Office of HAL including the Division/Office which has originally placed the purchase order.

10 Bank details (Indian Bidders): Bidders should submit the Supporting Documents (Bank Mandate or cancelled cheque or Bank Statement duly authenticated by the Bank) confirming their Bank Account details. In case of non-receipt of such supporting documents, bidders shall be informed to submit the same within 15 days of 'Bid Submission Date' indicated in the RFQ otherwise the bid will be liable for rejection. In case of placement of order same details will be indicated in purchase order and payment will also be made to the same account only.

Bank Account Details (Foreign Bidders): Vendor should request their Bank to send SWIFT message in MT 199 format ( only for forigen vendors) indicating their company name and Bank Account details to HAL bank. These details will be used for making payment in future after placement of PO. HAL bank details are as follows. STATE BANK OF INDIA IFB BRANCH BANK ACCOUNT NO: 00000039008027200 IFSC CODE: SBIN0001114 SWIFT Code : SBININBB116 Copy of the SWIFT message to be provided. Also, parallelly, please send your company bank details in your letter head with seal & sign and authentication/countersigned by your bank along with the technical bid. This is required for creation of Vendor id in our ERP & generating Purchase order (PO), placement of PO, establish authenticity of the details ,to prevent fraud and as per cyber security regulation.

11 Security Deposit:

a The successful vendor shall have to deposit 5% of the value of the order (Only on basic cost excluding taxes & duties, if such details are furnished separately in the bid submitted) as Security Deposit within 15 days of receipt of the purchase order, by demand draft or bank guarantee in a prescribed format of H.A.L from a scheduled Bank in India/Bank of International repute (for foreign vendors) , valid up to 60 days after the completion of contract period/last supply. This Security Deposit will bear no interest and will be returned only after the contract is completed to the entire satisfaction of H.A.L.

b In case, quotes received without indicating the break-up details of GST or any other Taxes etc. and order placed subsequently on composite value (without indicating break-up details of taxes & duties) then the Security deposit to be sought on the composite value (including taxes & duties)

c For bidders who do not agree for submission of Security Deposit, HAL is bound to evaluate such offer by loading 5% on the quoted price in comparative statement, to determine the successful bidder.

d In case the supply order / contract is not executed to the entire satisfaction of HAL, the Security Deposit will be forfeited besides initiation of risk purchase action. In case any claims or any other contract obligations (related to supplies excluding warranty) are outstanding, the bidder shall be required to extend the Security Deposit as required till such time the vendor settles all claims and complete such obligations.

e No claim will be entertained against HAL either in respect of interest, if any due on the security deposit or depreciation in value.

f On due performance and completion of the contract in all respects, the security deposit will be returned to the vendor, without any interest, on presentation of absolute “No Demand Certificate” and upon return in good condition of any specifications, drawings, samples or any other property belonging to the purchaser, which may have been issued to the vendor

g Submission of Security Deposit is not necessary for procurement from Public Sector Undertaking. However, Indemnity Bond needs to be submitted of the equivalent amount by participating PSUs.

Performance Bank Guarantee: Successful Vendor shall furnish a performance bank guarantee (including e-Bank Guarantee) for a value of 10% of the order value (only on basic cost excluding taxes & duties, if such details are furnished separately in the bid submitted) in the HAL’s standard format valid up to end of the warranty period from a scheduled bank in India/Bank of International repute (for foreign vendors) or otherwise equivalent amount shall be retained till completion of warranty period and other obligation of Purchase Order / contract. In case of BG, the BG should be sent directly to HAL by the concerned issuing Bank. Also the name and designation of the officer issuing the BG is to be indicated in the Bank guarantee. In case of non-fulfillment of warranty obligations, the Performance Bank Guarantee will be encashed by HAL or in the absence of PBG 10% payment withheld will be forfeited. In case vendor does not agree for Performance Bank Guarantee / retention of equivalent amount, their offer will be summarily rejected.

12 1. All the Bank Guarantees are to be issued on Non Judicial Stamp Paper for such value as applicable in the place of issue of BG as per the applicable Stamp act in that state. 2. The stamp paper for issuing BG should be purchased by the vendor in the following manner First Part in the stamp Paper: " In the Name of the Bank issuing the BG" Second Party in the Stamp Paper:" In the name of the Beneficiary under the BG ie Hindustan Aeronautics Limited" Purchaser of Stamp Paper: " In the Name of the vendor on whose behalf the BG is issued". HAL bank details are as follows for sending BGs through SFMS. STATE BANK OF INDIA IFB BRANCH BANK ACCOUNT NO: 00000039008027200 IFSC CODE: SBIN0001114

13 Statutory Variation Clause (Indian Vendors): Unless otherwise stated in the contract, statutory increase in applicable GST rate only during the original delivery period shall be to Procuring Entity’s/Buyer account. Any increase in the rates of GST beyond the original completion date during the extended delivery period shall be borne by the Supplier. The benefit of any reduction in GST rate must be passed on to the Procuring Entity/Buyer during the original and extended delivery period. However, GST rate amendments shall be considered for quoted HSN code only, against documentary evidence, provided such an increase of GST rates takes place after the last date of bid submission.

14 Integrity Pact:

i Integrity Pact (IP) as per HAL format enclosed shall be duly ink signed by the bidder along with the witnesses. Failure to sign Integrity Pact as per HAL’s standard format may lead to rejection of offer. In case of submission of offer through e-portal, scanned copy of the signed Integrity Pact also need to be submitted along with your offer and in parallel, the hard copy of original ink singed IP should reach HAL by post. The submission of Integrity Pact without deviation is a mandatory requirement

ii It is requested to forward the original ink signed Integrity Pact in duplicate (as per HAL format enclosed with the tender ) duly initialed on each page to the following Contact Person and Address: Address of the Division/Dept. : Rotary Wing Research and Design Centre (RWRDC) Hindustan Aeronautics Limited Vimanapura Post, Bengaluru - 560017 Contact Person Name/Designation : Shri BN LAKSHMANA, DGM (IMM)-RC Tel No. : +91-80-22327173

iii In respect of IP and its monitoring authority i.e. the Independent External Monitor (IEM), who is appointed by HAL, in line with the communication received from Central Vigilance Commission (CVC). The present IEMs are: 1. Shri Sunil Kumar Bansal, IPS (Retd.) Email id: [email protected] 2. Shri Chaitanya Kumar Varma, CE&MES (Retd.) Email id: [email protected] 3. Shri Ashok Kumar Tripathy, IAS (Retd.) Email id: [email protected]

iv The bidder may approach the IEM nominated only for IP related issues. Any other specific clarifications/query/status with reference to tender and request for validity, extension of the tender etc., should be forwarded to concerned tender issuing HAL Officer

v Both Omnibus IP and Standalone IP formats are enclosed with RFQ/RFP. In case if Bidder has already signed Omnibus IP with any other Divisions of HAL and validity of the same exists for this contract period, then Bidder may forward the copy of the same. If Omnibus IP is not signed, then Bidder may choose to execute either of the IP formats i.e. Omnibus IP or Standalone IP

vi Vendors to confirm that they have signed the IP as per the formats attached in the Tender, formats are not modified and IP is signed without Deviation

15 Non-disclosure Agreement: Non-disclosure Agreement duly signed by the authorized signatory from the vendor’s side strictly as per the format enclosed at PART-V of this RFQ should be submitted. If the vendor does not agree to any specific clause in the NDA, the same should be brought out in the Technical Bid for consideration of HAL. However, HAL reserves the right to accept or reject such proposed changes to the clauses of the NDA.

1 Parallel Arrangement: Any Order awarded to the successful bidder as a result of this tender, will be on non-exclusive basis. HAL reserves the right of entering into parallel contract(s)/ release parallel Order(s) with any other firms now or hereafter.

The Vendor will be held responsible for the stores being sufficiently and properly packed for tropical storage and for transport by rail, road, sea or air so as to ensure their being free from loss or injury on arrival at their destination. The packing and marking of packages shall be done by and at the expense of the vendor. Each package shall contain a Packing Note quoting Purchase Order number and date showing its contents in detail. Each shall be properly marked with Purchase Order No., Consignee’s name & address, package-handling instructions etc. The package shall have adequate provision for handling during transit.

3 Receipt & Despatch:

The Vendor is responsible for obtaining a clear receipt from the Transport Authorities specifying the goods dispatched. He will not book any consignment on a said to contain’ basis. If he does so, he does it on his own responsibility. HAL will take no responsibility for short deliveries or wrong supply of goods when the same are booked on said to contain’ basis. HAL shall pay for only such stores as are actually received by them in accordance with the contract.

4 Quality & Workmanship:

a Generally the stores shall be of the best quality and workmanship. Vendor shall comply with the contract in all respects be to the satisfaction of HAL. Where tenders are called for in accordance with ‘particulars’, the vendor’s bids to supply in accordance with such `particulars’ shall be deemed to be an admission on his part that he has fully acquainted himself with the details thereof and no claim on his part which may arise on account of non-examination or insufficient examination of the ‘particulars’ will in any circumstances be considered. The vendor shall supply the stores in accordance with the ‘particulars’ unless any deviation is authorised as an exception expressly specified in the Purchase Order.

b The Stores/Goods supplied shall conform to the standards, if mentioned in the Technical Specifications, or, where no applicable standard is mentioned, to the authoritative standards appropriate to the Goods’ country of origin. Such standards shall be the latest issued by the concerned institution.

5 Inspection, Consequences of Rejection:

The goods on receipt in HAL will be subject to inspection and tests, if necessary and HAL inspector’s decision as regards acceptance/rejection of goods shall be final and binding between the parties. If any stores are rejected, then HAL shall be at liberty to:

a Either: i) Allow the vendor to re-submit stores in replacement of those rejected within a time specified by HAL, the vendor bearing the cost of freight in such replacement without being entitled to any extra payment, (or) ii) Buy the quantity of stores rejected or other of a similar nature elsewhere at the risk and cost of the vendor without effecting the vendor's liability as regards the supply of any further consignments due under the contract, (or) iii) Terminate the contract and recover from the vendor the loss HAL may thereby incur. The vendor shall not be entitled to any gain on the repurchase,

b Any stores rejected by HAL’s Inspector must be removed by the vendor within 14 days from the date of receipt of intimation of rejection and at his own cost, failing which the vendor shall be liable to pay storage charges at 1% for each day of delay on the invoice value of the stores. If the stores are not removed within a month from the date of intimation of rejection, the stores will be liable, to be sold by HAL at the vendor’s risk and responsibility and the proceeds adjusted towards storage charges.

c In case any payment is made against delivery and it is found that the supplied item is rejected during inspection/commissioning, vendor will be required to choose any one of the following options to collect the rejected item for replacement: i) Refund the amount paid and collect the item for replacement. ii) Submit a Bank Guarantee for the amount already paid and collect the item for replacement. iii) Bring the replacement item to HAL and collect the rejected item.

6 Deliveries, Consequences of Breach: The date of delivery stipulated in the Purchase Order shall be deemed to be the essence of the Contract, and delivery must be completed on or by the dates mentioned in the Purchase Order or the tender. Should the Vendor fail to deliver the stores or any consignment thereof within the period prescribed for such delivery, HAL shall be entitled at their option:

a To recover from the Vendor as per liquidated damages, and not by way of penalty, a sum of 0.5% of the price of any stores which the vendor has failed to deliver as aforesaid, for each week or part thereof during which the delivery or such stores may be in arrears subject to a maximum of 10% of the price of the stores in default (or)

b To purchase elsewhere, with or without notice to the Vendor on the account and at the risk of the Vendor, the stores not delivered or others of a similar description (where other exactly complying with the particulars are not available), HAL’s decision in this respect will be final (or)

c To terminate the contract in the event of action being taken under Para – (a) & (b) above, the Vendor shall be liable for any loss which HAL may sustain on the account, but the Vendor shall not be entitled to any gain on repurchases made against default.

6 Vendors need to : - follow a quality management system; − prevent the use of counterfeit parts: The Vendor shall plan, implement, and control processes, appropriate to the organization and the product, for the prevention of counterfeit or suspect counterfeit part use and their inclusion in product(s) delivered to HAL.

7 HAL or its customers and regulatory authorities shall have the right to access to the applicable areas of all facilities of vendor, at any level of the supply chain, involved in the order / contract and to all applicable records.

8 Denial Clause: (Applicable only to Indian Suppliers) In case of any delay in delivery caused due to default of the Vendor and during such delayed period if any increase in statutory duties and/or upward rise in prices due to the Price Variation Clause (PVC) and/or any adverse fluctuation in foreign exchange arises then such additional amount/s is/are to be borne by the Vendor, apart from the payment of agreed Liquidated Damages. Besides HAL reserves its right to get any benefit of a downward revisions in statutory duties, PVC and foreign exchange rate, taken place during such delayed period, effecting the original agreed price.

9 Requirements of ISO 14001:2015; Environmental Management System (EMS): I. Information about potential significant environmental impacts associated with transportation, delivery, use, end-of-life treatment and final disposal of its products and services may be provided II. It is desired that Environmental Friendly Materials, Systems and Processes are used with the lifecycle perspective to have minimal impact on the Environment while delivering the product/service

10 Requirements of ISO 45001:2018 Standard: The vendor/Supplier/ contractor shall ensure requirements with respect to ISO 45001:2018 standard guidelines clause A 8.1.4. This includes equipment’s, installations and materials are safe for use by workers as intended by ensuring: -equipment is delivered according to specification and tested to ensure it works as intended -installations are commissioned to ensure they function as designed -materials are delivered according to their specifications -any usage requirements, precautions or other protective measures are communicated and made available (E.g. Safety instructions, Hazard communication Symbols, SDS, Etc.)

All correspondence between the Parties, as well as all documentation and other writings, in connection with this Contract shall be in the English Language.

12 Bribes and Gifts

Any bribe, commission, gift or advantage given, promised or offered by or on behalf of the Vendor or his parties, agent or servant or any one on his or their behalf to any officer, servant, representative or agent of HAL or any person on his or their behalf in relation to the obtaining or to the execution of this or any other contract with HAL shall in addition to any criminal liability which the Vendor may incur, subject to the Vendor to the cancellation of this and all other contracts with HAL and also to payment of any loss or damage resulting from any such cancellation thereof. Any question or dispute as to the commission of any offence under the present clause shall be settled by HAL in such manner and on such evidence or information as they may think fit and sufficient and their decision shall be final and conclusive

13 Relationship of the Parties:

It is understood that each party is an independent party and that all personnel engaged in the work under the Purchase Order/s that are supplied by either party shall in no sense be employees of the other party. It is further agreed that neither party shall have the right to act as the agent or legal representative of the other party or to bind the other party in any respect whatsoever or to incur any debts or liabilities in the name or on behalf of the other party.

14 Dispute Settlement Mechanism

A Amicable Settlement by way of Mediation: (Indian Vendors)

Any dispute or difference whatsoever arising between the parties out of or relating to the construction, meaning, scope, operation or effect of this contract or the validity or the breach thereof shall be settled by bilateral discussions. The discussions shall be referred to a High Level Committee (HLC) of experts from internal or external sources shall be constituted by both parties to mediate on the existing difference or dispute between the Parties. Any dispute, which cannot be settled amicably, within 90 days or till such date/period as mutually extended from the date on which both Parties constitutes the HLC and the same is not covered in Arbitration proceedings also, then such dispute, disagreement or question which exists, shall be referred for adjudication by the Courts. If both parties wish to constitute a HLC from external sources then preferably such committee may consists of a retired Judge or a retired High-Ranking officer and/or a technical expert in that disputed field for which both parties disputed. The Committee internal or external may contain sole or such odd numbers where one member shall be the Presiding officer of the mediation process and committee shall be well versed in the field of mediation. Any settlement agreement arrived through above Mediation process requires prima facie approval of Competent Authority of HAL (on behalf of HAL) before parties signing such settlement agreement or it becomes final. Each party shall bear its own cost of preparing and presenting its case. The cost of Mediation including the fees and expenses of the Mediators shall be shared equally between the Parties, unless otherwise agreed in mediation. Except as may be required by law, neither a party nor its representatives may disclose the existence, content, or results of any mediation hereunder without the prior written consent of other party.

B Arbitration: (Note: Arbitration shall be invoked if the value of the disputed claim is less than 10 Cr only)

The Arbitration Proceedings shall be conducted in India under the Indian Arbitration and Conciliation Act, 1996 and its subsequent amendments from time to time. The award of such Arbitration shall be enforceable in Indian Courts only. The arbitration tribunal shall be consisting of Sole Arbitrator, who shall be nominated by both parties mutually within one (1) month from the date of invoking Arbitration clause by the effected party, failing which the Arbitrator may be nominated under the provisions of Indian Arbitration and Conciliation Act, 1996 and its subsequent amendments from time to time. In case if both Parties agree for an Arbitration Tribunal (preferably institutional Arbitration) consisting of three Arbitrators, then out of three Arbitrators two Arbitrators shall be appointed by each party to the Contract and the so appointed two Arbitrators shall jointly appoint the third Arbitrator who shall be the Presiding officer. In the event of a vacancy caused in the office of the Arbitrator, the party/parties which/who nominated such Arbitrator shall be entitled to nominate another in the place of retiring/outgoing Arbitrator and the arbitration proceedings shall continue from the stage they were left by the retiring Arbitrator. The seat of Arbitration shall be at Bengaluru, India and the language of the Arbitration shall be English. The award of the Arbitration shall be final and binding between the parties to this Agreement. Each party shall bear its own cost of preparing and presenting its case. The cost of Arbitration including the fees and expenses of the Arbitrator shall be shared equally between the Parties, unless otherwise awarded by the Arbitration Tribunal. Except as may be required by law, neither a party nor its representatives may disclose the existence, content, or results of any Arbitration hereunder without the prior written consent of other party.

C b) Applicable only for MSEs: The Micro, Small and Medium Enterprises Development (MSMED) Act, 2006 provides parties to a dispute (where one of the parties is a Micro or Small Enterprise) to be referred to Micro and Small Enterprises Facilitation Council if the dispute is regarding any amount due under Section 17 of the MSMED Act, 2006. If a Micro or Small Enterprise, being a party to dispute, refers to the provisions in MSMED Act 2006, these provisions shall prevail over the Indian Arbitration and Conciliation Act, 1996.

D Settlement of Disputes and Arbitration with PSUs/ DPSUs: (Note: May also refer below guidelines: In the event of any dispute or difference relating to the interpretation and application of the provisions of commercial contract(s) between Central Public Sector Enterprises (CPSEs)/ Port Trusts inter se and also between CPSEs and Government Departments/Organizations (excluding disputes concerning Railways, Income Tax, Customs & Excise Departments), such disputes or differences shall be taken up by either party for resolution through AMRCD (Administrative Mechanism for Resolution of CPSE’s Disputes) as mentioned in DPE OM No. 05/0003/2019-FTS-10937 dated 14-12-2022 and the decision of AMRCD on the said dispute will be binding on both the Parties.

E Settlement of Disputes and Arbitration for Foreign Vendors:

i Amicable Settlement: Any dispute or difference whatsoever arising between the parties out of or relating to the construction, meaning, scope, operation or effect of this contract or the validity or the breach thereof shall be settled by bilateral discussions. In case of technical disputes involving confidential matters, the issue shall be referred to a high level technical authority for each party, appointed for this purpose. Any dispute, which cannot be settled amicably as above, within 60 days from the date on which either party informs the other in writing by a notice that such dispute, disagreement or question exists, shall be settled by Arbitration.

ii Arbitration: The Arbitration Proceedings shall be conducted in India under the Indian Arbitration and Conciliation Act, 1996 and its subsequent amendments from time to time. The award of such Arbitration shall be enforceable in Indian Courts only. The law applicable to conducting arbitration shall be Indian law.

iii The arbitration tribunal shall be consisting of sole arbitrator. The arbitrator, who shall not be a citizen or domicile of the country of either of the parties or of any other country unacceptable to any of the parties, shall be nominated by the parties within ninety (90) days of the receipt of the notice mentioned above, failing which the arbitrator may be nominated under the provisions of Indian Arbitration and Conciliation Act, 1996 or by dispute resolution institution like International Centre for Alternative Dispute Resolution (ICADR) or India International Arbitration Centre (IIAC). In case, nomination of sole arbitrator under Indian Arbitration and Conciliation Act, 1996 or by dispute resolution institution like ICADR/IIAC is not acceptable to either of the parties, then the sole arbitrator may be nominated by the President of International Chamber of Commerce, Paris, but the said nomination would be after consultation with both the parties and shall preclude any citizen with domicile of any country as mentioned above.

iv The Arbitration Tribunal shall have its seat in India. The award of the Arbitration shall be final and binding on the parties to this contract. Each party shall bear its own cost of preparing and presenting its case. The cost of Arbitration including the fees and expenses of the arbitrator shall be shared equally by the Vendor and the HAL, unless otherwise awarded by the Arbitration Tribunal. The language(s) of the arbitration shall be English. Except as may be required by law, neither a party nor its representatives may disclose the existence, content, or results of any arbitration hereunder without the prior written consent of (all/both) parties.

15 Termination for Default of Vendor or for other reason

HAL shall have the right to short close present Contract in part or in full by giving 1 month prior notice to the Vendor, in any of the following cases:-

a The work is delayed or cancelled for causes attributable to force majeure

b The requirement is withdrawn by HAL’s Customer

c The Vendor is declared bankrupt or becomes insolvent

d It is noticed that the firm has utilized the services of any agent to get the resulting Order and paid any commission to such agent

e As per decision of the Arbitration Tribunal

f In case any part of the Order is subcontracted by the Vendor without prior permission of HAL

g If the performance of the Vendor is not found satisfactory during the execution of work

Note In any of the above stated case, no claim of damage etc., by the Vendor will be allowed

16 Jurisdiction and Governing/Applicable laws:: The Court at Bangalore/place of Division only shall have jurisdiction to deal with and to decide any legal matter whatsoever arising out of this contract. This contract shall be governed by and subject to and interpreted and construed in accordance with the Laws of Republic of India, which are in force from time to time. Nothing in this contract shall entitle the Parties to this contract to exercise the rights, privilege and powers conferred under this contract in any manner which will contravene the Laws of India.

17 Assignment/Subcontract:

Neither of the parties of this contract shall be entitled without the other party’s consent to assign or transfer to a third party all or part of the benefits or obligations of this contract/PO

18 Agent / Agency Commission:-

Note: HAL has not appointed/authorized any person/agent to deal with the vendors in respect of the said contract. In case, if someone claims and interacts with the vendors it shall be duty of the vendors to bring such instances to the notice of HAL Management).

The Vendor confirms and declares to the Buyer that the Vendor is the original manufacturer or authorized distributor/stockist of original manufacturer or Govt. Sponsored/ Designated Export Agencies (applicable in case of countries where domestic laws do not permit direct export by OEMs) of the stores referred to in this offer/contract/Purchase order and has not engaged any individual or firm, whether Indian or Foreign whatsoever, to intercede, facilitate or in any way to recommend to Buyer or any of its functionaries, whether officially or unofficially, to the award of the contract/purchase order to the Vendor; nor has any amount been paid, promised or intended to be paid to any such individual or firm in respect of any such intercession, facilitation or recommendation. The Vendor agrees that if it is established at any time to the satisfaction of the Buyer that the present declaration is in any way incorrect or if at a later stage it is discovered by the Buyer that the Vendor has engaged any such individual/firm, and paid or intended to pay any amount, gift, reward, fees, commission or consideration to such person, party, firm or institution, whether before or after the signing of this contract/ purchase order, the Vendor will be liable to refund that amount to the Buyer. The Vendor will also be debarred from participating in any RFQ/ Tender for new projects/program with Buyer for a minimum period of five years. The Buyer will also have a right to consider cancellation of the Contract/ Purchase order either wholly or in part, without any entitlement or compensation to the Vendor who shall in such event be liable to refund all payments made by the Buyer in terms of the Contract/ Purchase order along with interest at the rate of 2% per annum above Secured Overnight Financing Rate (SOFR) (for foreign vendor) and Marginal Cost of Funds-based Lending Rate (MCLR) of State Bank of India plus 2% per annum (for Indian vendor). The Buyer will also have the right to recover any such amount from any contracts/ Purchase order concluded earlier with Buyer.

19 IMMUNITY TO GOVERNMENT OF INDIA:-

It is understood and agreed that the Government of India is not a party to this agreement and has no liabilities, obligations or rights hereunder. It is expressly understood and agreed that HAL is an independent legal entity with power and authority to enter into contracts solely in its own behalf under the applicable Laws of India and General Principles Contract Law. The vendor shall agree, acknowledge and understand that HAL is not an agent, representative or delegate of the Government of India. It is further understood and agreed that the Government of India is not and shall not be liable for any acts, omissions, commissions, breaches or other wrongs arising out of the contract. Accordingly, vendor expressly waives releases and foregoes any and all actions or claims against the Government of India arising out of this contract, not to sue the Government of India as to any manner, claim, and cause of action or thing whatsoever arising out of or under this agreement.

20 Fall Clause:

i) The price quoted shall be in no event exceed the lowest price at which you sell the supplies or offer to sell supplies of identical description for similar quantity/terms to any person(s)/ organization including the purchases by any department of the Govt. of India, the State Govt. or any statutory undertaking of the Govt. of India/ State Govt., as the case may be during the period till the completion of the performance of the order placed and during currency of the order.

ii) If at any time during the said period, the contractor reduces the sales price, sells or offers to sell such supplies to any person/ organization including the purchaser or any department of Central Govt. or any Dept. of State Govt., or any statutory undertaking of the Central or State Govt., as the case may be at a price lower than the price chargeable under the contract, Vendor shall forthwith notify such reduction/ sale or offer to sale to the HAL and the price payable under the contract for the supplies supplied after the date of coming into force of such reduction or sale or offer to sale shall stand correspondingly reduced

21 Product Liability: Successful vendor needs to take sufficient cover against the risks of product and civil liabilities in relation to equipment /product supplied by them. In the event of claims from any other party on any damages or deficient performance which are directly attributable to the vendor’s product, HAL would not be liable and would have the right to seek appropriate compensation from the vendor.

The successful bidder/Vendor shall defend, indemnify and hold HAL harmless from and against all actions, causes of action, liabilities, claims, suits, judgment, liens, awards, damages of any kind and nature whatsoever and expenses and costs of litigation to the extent such claims arise out of infringement of any IPR, patent, copyright, trademark or involve wrongful use of trade secret or confidential information or negligence attributable to the Vendor.

23 Appropriation:

24 Whenever under this contract any sum of money is recoverable from any payable by the vendor, HAL shall be entitled to recover such sum by appropriating in part or whole by deducting any sum then due or which at any time thereafter may become due to the vendor in this or any other contract entered by HAL as a whole its Divisions and Branch Offices etc., held by him alone or in partnership with others. Should this sum be not sufficient to cover the full amount recoverable, the vendor shall pay to HAL on demand the remaining balance due.

25 Risk purchases:

The successful vendor has to supply items as per terms and conditions of purchase order / contract. In case the Vendor fails to execute the order either in terms of quality or in quantity, HAL reserves the right to procure from elsewhere at the risk and cost of the Vendor and any extra expenditure incurred due to this purchase is payable by the Vendor.

26 Confidentiality:-

a The Vendor shall hold confidential technical data and information supplied by the Purchaser or on behalf of the Purchaser and shall not reproduce any such technical data or information or divulge the same to any third party without the prior written consent of the Purchaser. The Purchaser shall hold confidential technical data and information supplied by the Vendor or on behalf of the Vendor and shall not reproduce any such technical data or information or divulge the same to any third party without prior written consent of the Vendor except as far as may be necessary for either party to carry out its obligations under this Contract

b For the purpose of this Tender / Contract / Agreement, the Bidder / Contractor / Supplier shall not store, copy or disclose HAL’s data and information whether in written, machine readable or other tangible form or disclosed orally, that is of value to HAL. Also, Bidder / Contractor / Supplier agrees to use HAL’s data only for the purpose under this Contract, restrict disclosure to any person or entity or third party and shall safeguard the provided data including from cyber security risks etc. Bidder / Contractor / Supplier should promptly return within 90 days HAL’s data in original media and should not keep HAL’s data, upon expiry of Tender / Contract / Agreement or early termination of Contract / Agreement and certify that HAL’s data has been deleted permanently. Non-adherence to this confidentiality clause by the Bidder / Contractor / Supplier shall be treated, as a material breach of this Tender / Contract / Agreement. The provisions of this clause shall survive and remain in force notwithstanding the termination or expiry of this Contract / Agreement.

27 INSOLVENCY:-

If Vendor enters into liquidation, whether compulsory or voluntary (other than amalgamation or reconstruction with another party taking over all its rights as well as commitments) or becomes insolvent or suffers a receiver of the whole or part of its asset to be appointed, i) Shall forthwith notify the same to HAL and the HAL shall have the right without prejudice to his other rights or remedies to terminate the unexecuted part of this Contract. ii) In such an event, HAL shall become entitled forthwith to get the refund within 30 days of all the advance payments received by Vendor and expenditure incurred by as a part of its obligations under this contract it has not fulfilled. In such an event if applicable, Vendor is liable for return of any materials/items (including drawings, designs etc) to HAL, which are held at his end as a part of the obligations under this contract.

a Part – A: IPR Clause for Development Activities taken up at the Behest of HAL:

a) Vendor agrees that HAL shall be the sole owner of all Intellectual Property (IP) generated in the performance of this Contract by or on behalf of Vendor with the aid of either funding and/or technical inputs from HAL (hereinafter referred to as ‘Foreground IP’). If applicable and to the extent that Vendor sub-contracts performance of any part of the Contract, the Vendor shall ensure that any Foreground IP arising from such work of its sub-contractor/s shall be assigned to HAL absolutely. Vendor hereby assigns and agrees to assign all rights and interest in the Foreground IP to HAL.Vendor shall share with HAL, all documentation necessary for HAL to exercise its rights to Foreground IP. If required by HAL, Vendor shall assist HAL in registering the Foreground IP in favour of HAL. b) Vendor grants to HAL an irrevocable, non-exclusive, world-wide, royalty-free license to sell, offer for sale, use, execute, release, disclose, and distribute the developed Supplies/Services/Products, which may contain Background IP. Background IP shall mean and include all pre-existing inventions and IP necessary for HAL to exercise its rights to Foreground IP.

c) Vendor shall indemnify and protect at its own cost, HAL in respect of cost/claims/ liabilities (including attorney’s fees and associated costs of legal proceedings) arising from any violation of Intellectual Property Rights of any third party with respect to Supplies/Services provided by Vendor. If HAL or HAL’s customer/s are unable to put to use the Supplies/Services or a portion thereof as a result of violation of the Intellectual Property of any third party, Vendor shall within reasonable time at Vendor’s own cost either, i) procure for HAL and HAL’s Customer/s the right to continue using the Supply/Service or, ii) replace or modify the Supplies/Services so that it becomes non-infringing or, iii) compensate HAL the amount equivalent to the cost of supplies procured/ to be procured, development cost already paid to Vendor and damages suffered by HAL arising due to inability to put to use the supplies/services or a portion thereof. d) In case the Vendor receives a requirement/ request for supply or repair of deliverables of this contract directly from any third party including HAL’s customers, such request shall be forwarded to HAL. Intellectual Property for the purpose of this clause includes inventions, discoveries and improvements; know-how, works of authorship, technical data, drawings, specifications, process information, reports and documented information; and computer software (including without limitation, source code, object code, source code listings and object code listings that would enable the software to be reproduced or recreated), topology of integrated circuits, databases or any other such results of intellectual activity.

b IPR Clause for indemnification of HAL in case of Infringement of Third Party IPR

HAL shall have the right to use the Supplies/Services procured under the contract that may contain any Intellectual Property/ Intellectual Property Rights. Vendor shall indemnify and protect at its own cost, HAL in respect of cost/claims/ liabilities (including attorney’s fees) arising from any violation of Intellectual Property Rights of any third party with respect to Supplies/Services provided by Vendor. If HAL or HAL’s customer/s are unable to put to use the Supplies/Services or a portion thereof as a result of violation of the Intellectual Property of any third party, Vendor shall within reasonable time at Vendor’s own cost either, i) procure for HAL and HAL’s Customer/s the right to continue using the Supply/Service or, ii) replace or modify the Supplies/Services so that it becomes non-infringing or, iii) compensate HAL the amount equivalent to the cost of supplies procured/ to be procured, development cost already paid to Vendor and damages suffered by HAL arising due to inability to put to use the supplies/ services or a portion thereof. Intellectual Property for the purpose of this clause includes inventions, discoveries and improvements; know-how, works of authorship, technical data, drawings, specifications, process information, reports and documented information; and computer software(including without limitation, source code, object code, source code listings and object code listings that would enable the software to be reproduced or recreated), topology of integrated circuits, databases or any other such results of intellectual activity.

29 Exit criteria: The contract/order may be terminated under the following circumstances:

i In the event of unsatisfactory performance by the Vendor during the contract period, or any of the information provided by the Vendor is found to be untrue, or Vendor is found to have attempted to influence any person involved with the contract through unethical means, the contract shall be terminated within three months advance notice without any financial implication to Buyer. Notwithstanding the foregoing, in cases where it is found that a Vendor is engaged in unethical practices, they shall be barred from participating in the future contracts for a period of three years.

ii If there is change in Buyer requirement, contract shall be terminated with three months advance notice. The liability of Buyer in this case will be agreed mutually. In the event of termination of contract by either party the Vendor shall ensure the following: a) IPR’s are transferred to Buyer to enable Buyer to proceed on the work with other Vendor. Vendor also will render all assistance till the other Vendor fully take over the balance work. (If applicable) b) Transfer title and deliver all or any part thereof of the supplies, materials, work-in-progress, finished Products, Tooling, drawings and data produced or acquired by Vendor specifically for the Product being terminated. c) Supply of products and its components / spares at least for a period of two years from the date of such termination.

iii The Vendor is declared bankrupt or becomes insolvent.

iv The delivery of material is delayed due to causes of Force Majeure by more than six months.

v Based on the decision of the Arbitration Tribunal.

30 Export Licence: Vendors should categorically confirm the availability/ability to obtain of export license from their government for exporting the system. Vendor shall be required to obtain and maintain all Export/Import licenses and permits etc., as the case may be, required for performing supplies against this tender. Obtaining export license shall be entire responsibility of the vendor

31 Rights of Sale and Utilisation – Export Licence/ Re-Export Permission: i) As the requirement is for Military/Civil application a specific confirmation from Bidders/Vendors on availability of export license from their respective Government should be provided and a copy of such relevant permission/license issued should be enclosed. ii) Bidders/Vendors shall be required to obtain and maintain all Export/Import licenses and permits etc., as the case may be, required for performing supplies against this tender. Obtaining export license and timely availability shall be entire/sole responsibility of the Bidders/Vendors, which forms a part of obligations of the contract. However any unforeseen delay should be promptly informed to HAL with proper justification. If End user certificate is required from HAL, the format of the same may be enclosed with this offer.

iii) Bidders/Vendors may indicate status of export permit based on the present rules/regulations of their respective country and normal time frame for obtaining such export permission if an order is placed in near future and the said time frame should be covered within the delivery schedule indicated. iv) Bidders/Vendors should also confirm that necessary clearances are available/ will be made available from their Governmental authorities regarding the sharing of technical data required for integration purposes with other vendors of Aircraft/Helicopter on a need to know basis. v) Clearance in unequivocal terms also needs to be accorded regarding export of the equipment fitted as a part of the military and civil variant Aircraft/Helicopters, spare LRUs, modules & components and service support when such activities are undertaken by HAL India to other countries. Reservations if any may be specifically indicated as a part of the Bid. vi) Bidders/Vendors to confirm that there are no restrictions for exporting HAL Aircraft/helicopters to any country, fitted with the LRU/Systems/items offered/supplied by them

vii) Buyer (HAL) will have exclusive worldwide sale and support right for all supplies under contract if specifically developed and funded by HAL. Any enquiry received on such equipment shall be directed to Buyer and Bidder/Vendor will not directly sell/support/service without prior concurrence of Buyer. For all development orders all the Intellectual Property Rights (IPR) will rest with Buyer. viii) The prices to be quoted by Bidders/Vendors for exports should be competitive in international market scenario. ix) In case of grant of Rights for Transfer of Technology (ToT) to Buyer for manufacture and/or Repair and Overhaul (RoH), then Buyer will have exclusive rights for worldwide sale of the Aircraft/ Helicopter incorporating the items manufactured/ Repaired & Overhauled under ToT.

32 Any query related to tender (like due date extension, technical clarification, etc.) needs to be sent to HAL directly. The name and contact details of HAL personnel to whom queries related to tender to be sent are as below:- i) Sudhakar Reddy G R DGM(PUR) ii) BN LAKSHMANA, DGM (IMM) Rotary Wing Research & Design Centre, Rotary Wing Research & Design Centre, Hindustan Aeronautics Limited, Hindustan Aeronautics Limited, Vimanapura Post, Vimanapura Post, Bangalore - 560017 Bangalore - 560017 Ph: 080 - 2232 7253 Ph: 080 - 2232 7173 E-mail: [email protected] E-mail: [email protected]

NOTE: BIDDER TO ENSURE THAT NO PRICING ASPECT IS INDICATED IN THIS SHEET OR ANYWEHERE IN THE TECHNICAL BID. IN CASE OF ANY PRICE INFORMATION PROIVIDED IN TECHNICAL BID, EVEN IN THE FORM OF PDF, THE TECHNICAL BID WOULD NOT BE CONSIDERED FOR EVALUATION AND WILL BE REJECTED. PRICES SHOULD BE ENTERED ONLY IN PRICE BID FORMAT (XLS FILE).

ENCLOSURE TO TENDER NO. RC/IMM/EOS/8422LRU/238/1/25

Quote Reference:

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PHASE -A Development Phase Supplies

(FIRM AND FIXED FOR DEVELOPMENT PHASE)

General Instructions: i) The price bid should be complete in all respects and inline with the format given below. ii) While pricing, relevant tender documents (for details like quantity, deliverables and other details) including Main Tender document, Terms & Conditions, Technical Specification. iii) The quantity wrt to documentation, GSE, Special Tools, test equipments etc as requested at various phases of project in price format should be as per technical requirement/ should be adequate to meet RFQ requirement with respect to development phase, production phase,Spares etc. iv) It is the responsibility of the Seller (OEM) to ensure that complete and comprehensive list of all test equipments/ tooling/ other items/ materials/ services as required for various phases of project with detail break down indicating itemized price list with quantity are included in price proposal. v) No changes are permitted in this format. vi) If currency is not indicated for any element, it will be deemed to be Indian Rupees only. UOM - Unit of Measurement

vii) Price break up (itemwise) and additional price details, if any, with regard to spares, list of equipments, special tools etc covered under Development, Production phases etc & others should be given in separate sheet -Price breakup sheet of this file only. .

A. DEVELOPMENT PHASE FORMAT (FIRM AND FIXED FOR DEVELOPMENT PHASE)

S/N DESCRIPTION Remarks /Part No QTY Unit of Measure HSN CODE/SAC Quoted/ Not quoted/ Not Applicable For all Bidders

% of Local content

I NON RECURRING COST FOR EO System AS PER TECHNCIAL SPECIFICATION: RC/LCH/MSI/SRD/005 ISS-1, REV 'A' DT.15.10.2025 applicable for LCH Project.

A EO Eystem integration & certifictaion on LCH

1 Technical Support for : - Reviews / meetings, - Lab & Helicopter integration checks, - Ground & Flights checks, data analysis - Certification support (for system clearance at HAL by RCMA (H/c)) As per SRD RC/LCH/MSI/SRD/005 Issue I Rev A Dt 15/10/25 1 LOT

2 Training (Operator , Maintenance) As per SRD RC/LCH/MSI/SRD/005. For 1 lot , max 4 man considered for four working days. 1 LOT

3 Documents and Reports for EO System and software certification As per SRD RC/LCH/MSI/SRD/005 Issue I Rev A Dt 15/10/25 CMM (component maintenance manual) of EO system to be in “IETM class 5 & PDF in S1000D standards”. IETM (Interactive Electronic Technical Manuals) is an advanced form of electronic documentation designed to provide comprehensive technical information and support. It offers enhanced accessibility, interactivity, and efficiency in managing complex technical data 1 SET

4 Qualification testing of EO System As per SRD RC/LCH/MSI/SRD/005 Issue I Rev A Dt 15/10/25 1 LOT

B Application layer S/w Control at ICD level

5 EO application layer Software control to HAL As per SRD RC/LCH/MSI/SRD/005 Issue I Rev A Dt 15/10/25 1 LOT

6 S/w IDE, testers etc for s/n 5 (if required) As per SRD RC/LCH/MSI/SRD/005 Issue I Rev A Dt 15/10/25 1 SET

7 Documents, training and technical support for s/n 5 and certification As per SRD RC/LCH/MSI/SRD/005 Issue I Rev A Dt 15/10/25 1 LOT

II RECURRING COST- ITEMS REQUIREMENT

S/N DESCRIPTION PART NO QTY Unit of Measure HSN CODE/SAC Quoted/ Not quoted/ Not Applicable For all Bidders

% of Local content

1 Electro Optical System (flightworthy) with all LRUs Control Grips LH & RH and Control Box) As per SRD RC/LCH/MSI/SRD/005 Issue I Rev A Dt 15/10/25 3 SETS

2 Connectors & Backshells with other accessories like video splitter (if any) As per SRD RC/LCH/MSI/SRD/005 Issue I Rev A Dt 15/10/25 3 SETS

III Testers & Tools

S/N DESCRIPTION PART NO QTY Unit of Measure HSN CODE/SAC Quoted/ Not quoted/ Not Applicable For all Bidders

% of Local content

1 O- Level & maintenanceTooles & Testers , GSE & GHE including harmonization tool (if any) for EO system As per SRD RC/LCH/MSI/SRD/005 Issue I Rev A Dt 15/10/25 1 SET

2 Equipment / fixture, cables, panels for lab testing , if any As per SRD RC/LCH/MSI/SRD/005 Issue I Rev A Dt 15/10/25 1 SET

3 Compact device for O-level functional & maintenance checks with associated cables and softwares As per SRD RC/LCH/MSI/SRD/005 Issue I Rev A Dt 15/10/25 1 SET

TOTAL - Development Phase (I+II+III)

i) Development Phase Prices should include all deliverables/Services/ Activities as per Technical Requirement (Part-I).

ii) No changes are permitted in this format.

iii) If currency is not indicated for any element, it will be deemed to be Indian Rupees only

iv) Vendor to provide cost breakdown for applicable line, if more then one items are part of the respective line.

PHASE -B. PRODUCTION PHASE SUPPLIES (EC 2026)

S/N DESCRIPTION Remarks/ Part No QTY Unit of Measure HSN CODE/SAC Quoted/ Not quoted/ Not Applicable For all Bidders

% of Local content

I ITEMS REQUIREMENT (HARDWARE)

1 Electro Optical Pod (flightworthy) As per SRD RC/LCH/MSI/SRD/005 Issue I Rev A Dt 15/10/25 156 No's

2 Connectors & Backshells with other accessories like video splitter (if any) As per SRD RC/LCH/MSI/SRD/005 Issue I Rev A Dt 15/10/25 156 No's

3 Control Grips (LH & RH) As per SRD RC/LCH/MSI/SRD/005 Issue I Rev A Dt 15/10/25 156 SETS

4 Control Box (if any) As per SRD RC/LCH/MSI/SRD/005 Issue I Rev A Dt 15/10/25 156 No's

Total - PRODUCTION PHASE UNIT PRICE

Note-1 EO Systems to be supplied as Helicopter Set should include all deliverables as per Technical Specification.

Note-2 Supplier to mandatorily provide itemized breakdown prices of Unit price indicated in Table B and the total cost of itemised breakdown prices shall match with the unit production price at this table B.

Note-3 Purchase Order for above Production quanties is expected to be placed during year 2027 to Year 2031 (Tentative), subject to Certification, Completion of Development Phase and based on HAL's Customer orders. Bidders may provide base prices at EC 2026 for ordering during year 2026 to 2031 with price variation linked to base prices at EC 2026 in line with price variation clause in the RFQ.The total quantity indicated above does not refers to quantity per order per annum or minimum order quantity for ordering. The quantity per order per annum during Production phase is subject to variations based on customer orders and HAL's production plan.

II TESTERS & TOOLS

S/N DESCRIPTION Remarks/ Part No QTY Unit of Measure HSN CODE/SAC Quoted/ Not quoted/ Not Applicable For all Bidders

% of Local content

1 O- Level & maintenanceTooles & Testers , GSE & GHE including harmonization tool (if any) for EO system As per SRD RC/LCH/MSI/SRD/005 Issue I Rev A Dt 15/10/25 55 SETS

S/N DESCRIPTION Remarks/ Part No QTY Unit of Measure HSN CODE/SAC Quoted/ Not quoted/ Not Applicable For all Bidders

% of Local content

1 EO System Pod As per SRD RC/LCH/MSI/SRD/005 Issue I Rev A Dt 15/10/25 117 No's

2 Control Grips (LH & RH) As per SRD RC/LCH/MSI/SRD/005 Issue I Rev A Dt 15/10/25 48 SETS

3 Control Box (if any) As per SRD RC/LCH/MSI/SRD/005 Issue I Rev A Dt 15/10/25 34 No's

S/N DESCRIPTION Remarks/ Part No QTY Unit of Measure HSN CODE/SAC Quoted/ Not quoted/ Not Applicable For all Bidders

% of Local content

1 Training (O-level & maintenace), operator As per SRD RC/LCH/MSI/SRD/005 Issue I Rev A Dt 15/10/25 (For Each lot , max 4 man considered for four working days) 4 LOT

Total - Production Phase (Including Testers & Tools, Spares, Training)

v Escalation in Prodcution Phase ( in pecentage) Quoted /Not Quoted

1 Maximum annual escalation(CAP) applicable for the price variation formula indicated in Commercial terms & condition

Note: The Maximum annual escalation(CAP) applicable (in percentage) in addition to the price variation formula to be mandatorily indicated. Incase, where the vendor does not specify the CAP in the bid, HAL will assume that the figures quoted in the said format are at EC2026 level and accordingly escalate them at the highest CAP rate among those quoted by the other competing vendors for calculation of prices at the point of incurrence and price evaluation of production phase supplies.

C. SUMMARY OF TOTAL COST IMPLICATION: (EC 2026 Level) Quoted /Not Quoted

S/N DESCRIPTION

1 TOTAL OF DEVELOPMENT PHASE (FIRM AND FIXED FOR DEVELOPMENT PHASE) #REF!

2 TOTAL OF PRODUCTION PHASE PURCHASE PRICE INCLUDING SPARES, TOOLS & TESTERS AND TRAINING PRODUCTION PHASE #REF!

Total Basic Cost for Development Phase and Production Phase at EC 2026

Note: Total cost indicated above is only a basic Total Cost.The Commercial Evaluation will be on Package basis on landed cost at the point of incurrence, as per commmercial evaluation criteria as indicated in Commercial Terms & Conditions.

Base Production prices will be escalated year wise as per the price variation formula/maximum cap on escaltation to compute the Production price for the respective year of delivery/point of incurrence indicated in the RFQ

All applicable taxes in India, Withholding taxes ( if not borne by vendor) and Freight & Insurance charges (for Ex works/FAS/FOB port of origin shipments) ,loading factors for payment terms, Liquidated damges , Warranty and Security Deposit etc or any other cost not accepted by vendors will be added to quoted basic prices for computing landed cost while commercial evaluation for arriving the lowest offer. Details the same is provided against respective clauses in the Commercial Terms & Condition.

DEVELOPMENT PHASE PRICE BREAK UP

A. EO system integration & certification on LCH 1. Price Break up of Unit Price for Technical Support for :Reviews / meetings, Lab & Helicopter integration checks, Ground & Flights checks, data analysis, Certification support (for system clearance at HAL by RCMA (H/c)) for LCH Project during Development Phase

S/N DESCRIPTION Part No QTY PER Helicopter Set UOM Quoted/ Not quoted/ Not Applicable Remarks

2. Price Break up Unit Price for Training (Operator, Maintenance) for LCH Project during Development Phase

3. Price Break up Unit Price for Documents and Reports for EO System and software certification for LCH Project during Development Phase

4. Price Break up Unit Price for Qualification testing of EO System for LCH Project during Development Phase

B. Application layer S/w control at ICD level 5. Price Break up Unit Price for EO application layer Software control to HAL for LCH Project during Development Phase

6. Price Break up Unit Price for S/w IDE, testers etc for s/n 5 (if required) for LCH Project during Development Phase

7. Price Break up Unit Price for Documents, training and technical support for s/n 5 and certification for LCH Project during Development Phase

II. Recurring cost -Items requirement. 1. Price Break up Unit Price for Electro Optical System (flightworthy) with all LRUs Control Grips LH & RH and Control Box) for LCH Project during Development Phase

2. Price Break up Unit Price for Connectors & Backshells with other accessories like video splitter for LCH Project during Development Phase

III. Testers & Tools. 1. Price Break up Unit Price for O- Level Tooles & Testers , GSE & GHE including harmonization tool (if any) for EO system for LCH Project during Development Phase

2. Price Break up Unit Price for Equipment / fixture, cables, panels for lab testing for LCH Project during Development Phase

3. Price Break up Unit Price for Compact device for O-level functional & maintenance checks with associated cables and softwares for LCH Project during Development Phase

PRODUCTION PHASE PRICE BREAK UP

I. Items Requirement (Hardware) 1. Price Break up Unit Price for Electro Optical Pod (flightworthy) for LCH Project during Production Phase

2. Price Break up Unit Price for Connectors & Backshells with other accessories like video splitter for LCH Project during Production Phase

3. Price Break up Unit Price for Control Grips (LH & RH) for LCH Project during Production Phase

4. Price Break up Unit Price for Control Box for LCH Project during Production Phase

II. Testers & Tools 1. Price Break up Unit Price for O-level & maintenance tools , testers, GSE/GHE including harmonization tool for LCH Project during Production Phase (In Tools & Testers)

III. Spares 1. Price Break up Unit Price for Electro Optical System Pod for LCH Project during Production Phase (In Spares)

2. Price Break up Unit Price for Control Grips (LH & RH) for LCH Project during Production Phase (In Spares)

3. Price Break up Unit Price for Control Box for LCH Project during Production Phase (In Spares)

IV. Training 1. Price Break up Unit Price for Training (O-level & maintenace), operator for LCH Project during Production Phase

Adiitional Information, if any

TENDER NO: RC/IMM/EOS/8422LRU/238/1/25

PART-IA (TECHNICAL SPECIFICATION COMPLIANCE MATRIX)

QUATATION REFERENCE :

NOTE: BIDDER TO ENSURE THAT NO PRICING ASPECT IS INDICATED IN THIS SHEET OR ANYWEHERE IN THE TECHNICAL BID. IN CASE OF ANY PRICE INFORMATION PROIVIDED IN TECHNICAL BID, EVEN IN THE FORM OF PDF, THE TECHNICAL BID WOULD NOT BE CONSIDERED FOR EVALUATION AND WILL BE REJECTED. PRICES SHOULD BE ENTERED ONLY IN PRICE BID FORMAT (XLS FILE).

S / N Specification/Scope work Requirement Essential/Desirable Vendor's compliance

A) MANDATORY CRITIERIA (Applicable for MSEs & Startups also)

1 OEMs of the system are only eligible to bid. In this regard a declaration on organization letter head duly signed by authorized signatory is to be submitted. Essential

2 Vendor shall provide a declaration that production supplies should have a minimum IC content of 50% during the first year of production supplies and more than 60% at subsequent stage.In this regard a declaration on organization letter head duly signed by authorized signatory is to be submitted. Vendor to provide the details of Indian partner(if any). Essential

3 Vendor shall provide a declaration that Repair & Overhaul(ROH) of the production supplies shall be carried out in India. In this regard a declaration on organization letter head duly signed by authorized signatory is to be submitted. Vendor to provide the details of Indian partner( if any) during submission of bid or during the first year of production supplies. Essential

4 It is required that the OEM should have supplied same class of system (w.r.t. weight & dimension) to a reputed aerospace company. Testimonials (Purchase order, Flight test report, Certificates from authorised Certification agency of respective country in this regard should be provided in the technical bid. Essential

B) SYSTEM REQUIREMENTS / SCOPE OF WORK

1.0 Introduction

Light Combat Helicopter (LCH) designed & developed by HAL is a twin-engine helicopter in 5.8 tons class having tandem seat configuration. Front cockpit is for Pilot and rear cockpit is for Weapon Systems Operator (WSO). The necessary displays & controls are duplicated in both the cockpits. LCH has anti-tank, air-to-air operations etc. as primary roles and scout duties as secondary role. There is a requirement for an Electro Optical System to support various mission of LCH (like reconnaissance & surveillance, Post Strike Damage Assessment, Counter Insurgency (CI) / Counter Terrorism (CT) operations, offensive employment in Urban Warfare etc). Electro-Optical (EO) system is intended for target reconnaissance, surveillance and acquisition. Info

2.0 Purpose of the Document

This document specifies the Technical, Operational, Integration, Qualification & Certification requirements of EO system for LCH. Info

3.0 Approach for Integration of EO system on LCH

3.1 Integration with IADS

a) On LCH, the Avionics, Mission and the Weapon Systems are integrated with ‘Integrated Avionics Display System’ (IADS) via MIL-STD 1553B data bus (dual redundant). IADS consists of 2 nos. of Display & Mission Computers (DMC), 2 nos. of Control & Display Units (CDU), 2 nos. of Data Interface Units (DIU) and 4 nos. of colour Multi-Function Displays (MFD). Data transactions on the Avionics & Mission bus would be from RT to BC and BC to RT. Info

b) The EO system will be integrated with IADS on MIL-1553B mission bus (dual redundant Bus A & Bus B). The EO system would be an RT (Remote Terminal) on the mission bus, while DMC, would be the BC (Bus Controller). There are other mission systems integrated as RTs on the mission bus. Essential

c) It should be possible to exercise the controls of the EO system through MFD/CDU and dedicated EO control on grips. The controls will be decided during ICD/MMI Phase. Essential

d) EO system should provide the necessary video outputs for various onboard systems (i.e., DMCs for display on MFDs, SSDVR for recording, other Mission & Weapon system etc.). Essential

e) EO system interface with onboard systems is indicated in Figure 1 below: Info

3.2 MIL 1553 Data / Message between EO & IADS

a) Following data would be available to EO system on MIL STD 1553B bus from IADS: • Date & Time of day, • Helicopter Speed, Altitude, Attitude, Positions (Latitude, Longitude), • Navigation / Steering Waypoint ID, Range, Bearing, • Slaving waypoint ID, LOS (Az, El), Last laser Point ID, • Firing range and selected waypoint (target of interest) ID, • Selected weapon details (Name, mode, qty, status), • Status of Firing trigger, Firing safety interlocks etc., • Selected Weapons aiming symbols parameters (validity, aspects, LOS etc.), • EO Control transfer (from EO Grips to IADS) validity, • EO controls (like Zoom, Focus, Sensor selection, de-clutter of graphics, EO-slewing, scan & track of EO, IR sensor video enhancement & polarity, mode controls etc.) through IADS as per control transfer from Grips to IADS. Note: - These parameters may vary based on discussions during development phase of LCH. Accordingly, ICD shall be finalized. - The performance details of helicopter onboard sensors parameters are placed at Annexure-I. Vendor to ensure the EO system performance shall be met on LCH with use of these parameters. Essential

b) Following data to be available to IADS on MIL STD 1553B bus from EO System: • Operating mode, LOS data (Az, El), failure status etc. • Laser range finder, designators data (Range, mode etc.) • Active sensor, FOV, Zoom details • De-Clutter mode (No graphics, partial graphics on video) status • Focus and zoom details • IR camera video enhancement parameters details (like AGC, DRC, gamma, polarity etc.) • Target range, coordinates, velocity etc. from EO. Note: These parameters (no of messages, refresh rate etc.) may vary based on discussions during development phase of LCH. Accordingly, ICD shall be finalized. Essential

3.3 Discrete Signals interface between EO & Onboard systems

Other than required input / output signals, following discrete signal interfaces to be available: • Laser arming/laser interlock signal for EO as a laser safety interlocks (if required). • Weight on Wheel (WOW) input for prohibiting transmission of LD/LRF when H/C is on ground. • Blanking / Laser fire pulse from EO for blanking onboard laser receiver. Note: The discrete signal level to be ‘28 V / GND / OPEN’ types. Essential

3.4 EO Video interface to IADS & other onboard systems

• 3 HD-SDI, 3 PAL video outputs ports to be available from EO system to provide video data to IADS, other onboard mission & weapon systems. Essential

• At present, the EO video shall be displayed on IADS displays i.e., MFDs of resolution 1024 x 768 pixels. EO to send video on HD-SDI interface with default resolution (1024 x 768). Essential

• For HD-SDI video outputs, Vendor to indicate capability to have selectable video resolutions (i.e., 1920x1080 / 1440x1080 / 1280x720) for future requirements. If available, vendor to provide details. Desirable

• The characteristics of HD-SDI video are: - Zo = 75Ω Single Ended; - Voltage across Zo (peak to peak): 800mV; - Progressive, 25/30 Hz Frame Rate (configurable); - SMPTE 292M, 1.485 Gbit/s Info

• 3 PAL video outputs shall be given to onboard mission & weapon systems. Additionally, if required one PAL video can be given through a splitter module. Splitter to be light weight and airworthy. Vendor to provide the same as per of deliverables. Essential

• The characteristics of PAL (CCIR B PAL) video are: - 625 Lines Total, 576 Lines Active, - 1 Vptp @ 75Ω, Single ended, - 2:1 interlace, 50 Hz field rate Info

Note: These outputs (discrete and video) would be optimized / finalized based on discussions during development phase. Accordingly, ICD shall be finalized. Info

4.0 Technical Requirements

4.1 Vendor to provide details of proposed system for LCH. System should meet the functional requirements within the flight envelope (Refer Annexure-II) of LCH. Essential

4.2 The electro optical system should consist of the following:

4.2.1 Stabilized Turret Assembly (Gimbal stabilized, 4 axis) with the following: a) Color Day Light camera with Low light capability. b) Thermal Imager / IR Camera (Medium Wave infrared- MWIR) c) Short wave InfraRed (SWIR) Camera. d) Laser Range Finder and Designator. Essential

4.2.2 EO Control grips / EO Hand grips.

a) Vendor to propose two hand grips (LH & RH) for EO system controls. Provide the interface details of the grips and controls / switches details on the grips. Essential

b) EO grips to have applicable controls for EO system like: - EO Slew, Slew rate selection, video freeze - EO operating mode selection with slaving waypoint / system selection - EO sensors selection, sensor parameters selection (brightness, level, gain gamma, DRC etc.), - Zoom, focus and FLIR polarity selections/ controls - Tracking offset / adjust selection/control - Laser fire for LRF, LD - Declutter selection Essential

c) Other than EO system controls, grips to have following additional switches: - Switch for weapons firing (with two detent), - Switch for active LOS transfer (i.e., between EO & other sighting system), - Switch to Mark an event, for Gun Slew, - Switches for target transfer for missile, presets selection for missile - Switch for weapon aspects / pre-sets selection. Essential

d) Switch location, labels, definition on grips to be mutually finalized / optimized during LCH development phase to suit existing configuration on LCH. Essential

e) Vendor to indicate feasibility for interface of EO control Grips directly with EO Pod / Turret assembly without any intermediate electronics box. Provide the details of the same if option is available. Desirable

f) Control grips shall be installed inside LCH cockpit. It is desirable to have similar mounting provision to suit existing attachment on Helicopter. If required, the clarifications / details of existing mounting provisions could be discussed during development phase of LCH. Desirable

g) Control grips to have flying leads of sufficient length (could be discussed during development phase), the end termination of leads would be finalized on LCH. Essential

Note: These switches , text/label on switch would be optimized / finalized during development phase. Info

4.3 The technical requirements to be met for sensors of EO POD / STA are as follows:

4.3.1 Day Camera: a) Camera : Colour Day with low light capability b) Sensor Type : CCD / CMOS, c) Resolution : 1920 x 1080 pixels or better d) FOV : 2° to 30° or better, e) Optical Zoom : Continuous x15 or better f) Electronics Zoom : x2 or better Note: It is desirable to have a spotter of FOV < 2° for Day camera. Essential

4.3.2 Thermal Imager / IR Camera: a) Camera : Thermal (IR) b) Sensor Type : MWIR (3 – 5 µm) c) Resolution : 1280 x 1024 pixels or better d) FOV : 2° to 30°or better e) Optical Zoom : Continuous x15 or better f) Electronics Zoom : x2 or better Note: It is desirable to have a spotter with FOV < 2° for IR camera. Essential

4.3.3 SWIR Camera: a) Sensor Type : SWIR b) Resolution : 1280 x 1024 pixels or better c) Optical zoom/FOV : Spotter, FOV < 2° or better Essential

4.3.4 Laser Range Finder and Designator: a) LRF Range : 250 m to 15 Km or better for NATO target (2.3 m x 2.3 m). b) LD Range : 250 m to 12 Km or better for NATO target (2.3 m x 2.3 m). c) Range accuracy : ± 5 m or better d) Target resolutions : 50 m or better Note: • Vendor to indicate the atmospheric & target conditions considered for LRF, LD ranges. • For LD, the laser codes to be compatible with laser guided weapons like Missile / rockets etc (laser codes to be NATO STD / STANG 3337 STD). Vendor to provide the details. • Vendor to specify the safety requirement(s) for firing Laser. • System to have capability to resolve the range ambiguity in case of multiple reflections. Essential

4.3.5 Video tracker: a) EO system shall have an automatic video tracker with tracking accuracy of 0.5 mRad or better. Vendor to provide details. b) The system should have capability to track tanks, vehicles etc. using all cameras i.e., Day, MWIR and SWIR. c) Target tracking to be maintained during zoom operation. Status to be available on video. d) In case of tracking is lost due to obscuration of target and target re-appears within 3 sec or better, tracking to be re-gained. If track breaks, status to be available and EO to go back to manual steering mode. e) Vendor to provide details if feature is available for simultaneous tracking of multiple targets. Essential

4.3.6 Stabilized Turret Assembly / EO Pod: a) The system shall have 4 axis gyro stabilizations with stabilization accuracy of 15 µRad or better. b) The pointing accuracy of the EO system to be 1 mRad or better for both azimuth and elevation. c) Vendor to indicate the details of maximum LOS drift rate of system. There should be provisions to correct the drift. d) The FOR (Field of Regard) of the proposed system should be nX360° in Azimuth and - 35° to + 90° in Elevation (dome up condition). Vendor to indicate the maximum FOR in elevation of the proposed system. e) The system should have Slew Rate ≥ 60°/s and acceleration ≥ 100°/s2 in both azimuth and elevation. Essential

4.4 Modes of operation:

It should be possible to operate the system in the following modes:

a) Stow mode: In this mode, Electro Optical system should be stowed in a predefined safe position when not in use. It should be possible to stow the system with single operation of a switch on grip. Essential

b) Bore sight/fix-forward mode: In this mode, the Electro Optical system should be slaved to helicopter ‘fore and aft’ axis (i.e. Az: 0°, El: 0° w.r.t. LCH). It should be possible to select the bore sight mode using a single switch on grip. It should also be possible to command EO to another Fix-Forward mode/position (Az: 0°, El: -3° w.r.t. LCH) using same switch on grip. Essential

c) Manual steering mode: In this mode, the Electro Optical system should be possible to steer (slew) manually by operator using grip. Option to be available for crew to vary / control the steering rate by adjusting command input. Essential

d) Tracking mode: In this mode, the system should be able to track the target (single / multiple as applicable) with auto relocking capability when target is obscured. It should also be possible to command the mode using switch on control / hand grip. Essential

e) Slave mode: In this mode, the system to slave LOS on command via MIL 1553B bus (i.e., LOS of another onboard system, a waypoint in helicopter database etc.). These slaving functions should be operable from switches on the Control/handgrip. Essential

f) Scan mode: This mode should allow automatic scanning of scenery in predefined patterns (like sector, parallel, square, contour etc). The scanning speed and limits to be selectable. Essential

g) Test mode: This mode should enable self-test of the system & fault diagnosis at LRU/SRU/card level and provide GO-NO GO indication to the ground/flight crew. Essential

h) Harmonisation / Maintenance mode: In this mode, it should be possible to harmonise the Electro Optical system (If applicable) with the helicopter. Electro Optical System processor should accept the harmonisation data. This mode should also facilitate O-level maintenance of the system (if required). Essential

Note: The operating modes indication on EO etc. could be discussed & finalized during development phase. Info

4.5 Standard / General Features:

a) Day camera, thermal IR (MWIR) and SWIR camera modules to have applicable standard features like brightness, contrast, focus (Auto & Manual), level, Gain, Gamma, DRC, NUC, Image polarity etc. Vendor to provide details. Essential

b) EO System to offer selection of different sensors (DAY / MWIR / SWIR) for display & controls of video & applicable data on IADS. Essential

c) EO System to have picture in picture (PIP) capability. Essential

4.6 Detection, Recognition (DR) Range performance:

(a) EO system to meet the following Detection & Recognition range performance for each sensor (DAY/MWIR/SWIR) for NATO target (2.3 m x 2.3 m) in good conditions: Essential

b) In addition to above, vendor to specify the DR ranges for each sensor for single man under the same good conditions. Essential

4.7 Software / ICD controls

a) Vendor to provide controls (i.e., modification / change / update / upload /download etc.) for EO ICD MIL1553 & EO application software to HAL towards adaptation (related MMI and data on MIL1553 etc.) requirements in future by HAL itself. Essential

b) EO software revision details to be available on MIL1553 bus. If not, there should be an indication on EO identification plate for software revision. Essential

4.8 EO available/applicable details for info:

Vendor to provide the following details (if available/applicable) for different sensors of EO (Day Camera, MWIR camera, SWIR camera, Laser range finder and designator etc.) for info: Essential

a) Day Camera: Spectral band, Focal length, Detector Pixel size, Frame rate, Optical Aperture & F#, NFOV, MFOV, WFOV etc.

b) IR Camera (MWIR): Spectral band, Focal length, Detector Pixel size, Frame rate, Optical Aperture & F#, NFOV, MFOV, WFOV, Thermal Sensitivity, MRTD, NETD etc. Essential

c) SWIR Camera: Spectral band, Focal length, Detector Pixel size, Frame rate, Optical Aperture & F#, FOV, NFOV, MFOV, WFOV, electronics zoom etc. Essential

d) Laser Range Finder and Designator: Sensor type, operating wavelength, Pulse energy, Pulse repetition rate, receiver sensitivity etc. Essential

e) National Imagery interpretation rating scale (NIIRS) for EO. Essential

f) Video tracker: Minimum, Maximum Target Size (pixels), Maximum Target apparent speed (mrad/sec), Static & Moving Tracking accuracy, Obscuration Time for re-tracking etc. Essential

g) Other modules: Details of Inertial Measurement Unit (IMU) & GNSS Receiver (if available/applicable), data accuracy details, GPS antenna details etc. Essential

h) Image blending capability for DAY, MWIR, SWIR cameras modules. Essential

i) Linear Motion Compensation (LMC) capability in EO system to compensate for the linear motion & maneuverer of the helicopter and target linear motion. Essential

j) Target Coordinates (geo-location) and Velocity data computation capability from EO system on MIL1553. If available, indicate geo-location accuracy achieved by system using required input from helicopter onboard systems on MIL1553B. Essential

5.0 LRU Requirements

5.1 LRU design requirements

a) System should be ruggedised and capable of operating in day, night and all-weather conditions. Essential

b) System should be light weight with modular architecture for quick/easy installation and removal under field conditions. Essential

c) The LRU design to ensure that the power and signal lines are routed to separate connectors on the units for ease of routing and troubleshooting on the helicopter. Essential

d) There shall be a provision to carry out software loading activity, routine maintenance (if required) on the helicopter in installed condition. Essential

5.2 Mechanical Requirements

a) Total weight of the system including all LRUs, including control grip, mounting tray and shock mounts etc. shall be less than or equal to 43 Kg (with upper side tolerance of 0.5 kg). Vendor to provide detailed breakdown for all LRUs of the system. EO Pod weight should be < 40 Kg. The weight indicated is excluding the aircraft looms, installation brackets or any fixtures specific to installation on the helicopter. Essential

b) The EO STA attachment to Helicopter structure should be < 15 inches. Essential

c) Vendor should specify installation requirements / restrictions (if any). Essential

d) All interface fasteners should be of metric standard. Essential

e) Vendor should supply flight worthy mock-up units for installation assessment for carriage trials/vibration measurements on the helicopter by HAL. Essential

f) Vendor should provide Mechanical ICD (2D & 3D drawings in. igs or .stp format or equivalent) indicating dimensions, weight and CG of each LRU including mounting tray for installation and EM simulation study. Essential

g) LRUs of the EO system must be interchangeable. Any replacement in LRU / component of the system should not affect system performance. Essential

h) LRU should be easily cleanable without any specific tools. Essential

i) All Legends on the LRU’s should be in English. Essential

5.3 Electrical Requirements

a) The power supply on LCH is 28V DC and 115 V / 200 V AC, 3-Phase, 400 Hz with steady state and transient voltage characteristics complying with MIL-STD-704D requirements. The proposed system should be capable of working with 28V DC power supply of Helicopter. Essential

b) The LRUs should have built in protection against power supply malfunction, reverse input voltage and over-temperature. Essential

c) The units shall tolerate 50 msec micro-power cut / interrupt as per MIL-STD-704D without any damage to it. If the system reinitialises, vendor to indicate the time taken for the same. Essential

d) System to withstand / tolerate the voltage dip (up to 12 V DC for 45 sec approx.) during engine start. Essential

e) A single Power ON switch shall be used on Helicopter to power on the EO system. Essential

f) Peak Power consumption for whole system on Helicopter to be ≤ 700 W (for 28V DC supply). Essential

g) The Power consumption requirements should include the power required for any forced cooling system if provided in the LRU. Essential

h) Vendor to indicate details of Steady & Transient states with inrush current with duration for each LRUs. Essential

i) There should be separate power line for EO & LRF-LD. Essential

j) Cooling of LRUs should be self-contained. Essential

k) Heat dissipation details of each of the LRUs along with Surface Limit Temperature (if available) to be provided. Essential

l) System’s warm up time for operating temperature range of -40° C to +55° C should be specified. Essential

5.4 Bonding Requirements

a) Adequate electrical bonding (≤ 2.5 mΩ) should be provided for each LRU in accordance with MIL-STD-464C. Vendor shall provide details of bonding methods. Essential

b) Chassis bonding should be through mounting hole or through a separate bonding point on the unit, which should be specified by the vendor. Chassis ground and 28V DC return line should be isolated. Essential

5.5 Connectors Requirements

a) The connectors should be as per MIL-C-38999 series 3 or 4 type (crimp type) and with cadmium olive drab plating to avoid corrosion. If alternate connectors are offered, the same shall meet applicable airworthiness standards, should be self-locking; solder type mating connectors are not acceptable. Essential

b) There shall be adequate identification for all connectors on the LRUs. No two connectors on the same LRU shall be interchangeable; adequate design measures shall take care of this. Essential

c) Part numbers of mating connectors and back-shells for the LRU shall be provided by vendor. Essential

d) The connectors should also withstand corrosion. Essential

5.6 General requirements

a) Vendor to indicate the system limitation if any for continuous operation (3 to 4 hours approx.) in any of the modes. Essential

b) In event of failure or malfunction of an LRU or loss of partial function of an LRU, the system shall enable helicopter to fly safely by not providing any misinformation or wrong information to the pilots. There shall be appropriate annunciation to pilots and ground crew for any such occurrences. Essential

c) LRUs of the EO system must be interchangeable. Any replacement in LRU / component of the system should not affect system performance. Essential

6.0 Built-In-Test (BIT) facility

The system should have a comprehensive built-in testing capability performed at different levels as given below: Essential

a) Power up BIT – Performed automatically when system is powered up. Essential

b) Continuous BIT – Performed on the background of regular EO system operation, without functional degradation of the system performance and spaced at adequate intervals /data cycle without loss of information in reporting health status. Essential

c) Initiated BIT – Performed on request by the operator. Essential

d) The BIT function should be designed to provide data (appropriate failure annunciations) on the system status to Mission computer (through MIL1553B bus) for display on the MFDs, during flight and maintenance. Essential

e) Vendor to indicate % coverage for PBIT, CBIT and IBIT. 90% (PBIT and IBIT) and 85% (CBIT) coverage is desired Essential

f) Health status of system to be sent to IADS on MIL 1553B. Essential

7.0 Integration of EO System on LCH (Development Phase)

7.1 EO system shall be integrated & tested on LCH-TD to verify the installed performance. Vendor shall be responsible to demonstrate the installed performance of the system on LCH during the development phase. Installed performance would be checked out against technical requirements mentioned in this document. Essential

7.2 Any modifications required in the system to comply with technical / installation / operational / performance requirements should be carried out by the vendor within the scope of project. Test Plan and schedule will be mutually agreed. Essential

7.3 During the development phase, the following documents shall be mutually discussed and finalized with HAL, Vendor & Users: Essential

a) Interface Control Document (ICD) • ICD for the system should be provided by the vendor during development phase. Vendor shall provide preliminary interface details as listed at Annexure-III. • In addition to MIL-STD-1553B, if any discrete input / output signals are required, vendor should provide details of type of discrete, voltage levels, logic of operation etc. • Software version of EO system to be available on the MIL-STD-1553B bus for displaying on MFD/CDU. • Indication for system 'ON' should also be available. Note: The message/parameters (no of messages, refresh rate etc.) in EO ICD for various mission & weapons system’s integration on LCH, would be discussed / finalized during development phase of LCH. To the possible extent, Data exchange on MIL1553B shall be maintained similar to existing implementation in LCH IADS. Essential

b) Functional Requirement Document (FRD) Functional design and logics for the system will be defined by HAL in the FRD. Vendor should provide necessary inputs so that FRD definitions can be firmed up and FRD document will be generated. Essential

c) Man, Machine Interface (MMI) • MMI of the display & controls of the EO System including the layout of pages, symbology, format of the displayed information, would be finalised in consultation with HAL Pilots, Users, vendors of associated systems and HAL design team on LCH. • Changes and additions, which arise during SIL (System Integration Lab) tests, during ground checks on the helicopter, and during flight tests, should be incorporated by the vendor. • Vendor to carry out the changes and additions (including MMI and ICD) which will be raised by the Users post deployment of the helicopter in the field. Essential

7.4 System Integration in Lab

a) A system integration lab (SIL) would be available at HAL. System checks will be carried out in the SIL for establishing proper interface between EO System, Mission Computer and other Helicopter systems prior to actual ground testing of the system on the helicopter. Essential

b) Vendor shall include in the proposal, a write up as to how the system could be tested on the integration rig and accordingly an Acceptance Test Procedure (ATP) for lab should be provided. Essential

c) Vendor shall provide necessary test equipment to simulate the system functioning in lab environment to carry out the ATP checks. Essential

7.5 Ground and Flight Test Procedure

a) Vendor shall provide test procedure to verify the system performance requirements on ground & in flight. The same will be mutually agreed. Essential

b) Any of the parameters which cannot be evaluated during ground & in flight to be specified by the vendor. Vendor to provide documentary evidence for the same for submission to Certification Agencies. Essential

7.6 Harmonization / Alignment

a) Vendor should indicate in detail, the requirement of harmonization / alignment activity for EO system w.r.t. platform and provide procedure to achieve the required system performance. Essential

b) The system shall have the provision to enter the necessary corrections based on harmonization. Essential

8.0 Certification & Qualification Requirements

8.1 Certification of the System on Helicopter

a) The integration of EO System on LCH would be certified by Indian Military Airworthiness & Certification Agency i.e. CEMILAC (Centre for Military Airworthiness and Certification) as per IMTR21/IMAP23. Info

b) EO system proposed for LCH should be cleared for airborne application and comply with all relevant sections of standards (Refer Annexure-IV). Essential

c) The system should be certified by the certifying agency of the country of origin. If the system is certified by the country of origin, relevant documents to be provided. If required additional certification requirements to be complied as indicated by CEMILAC. All indigenous LRUs to be certified as per Subpart ‘C1’ and all BOIs to be certified as per Subpart ‘N’ of IMTR21/IMAP23. Essential

d) Vendor should provide necessary support to HAL towards obtaining flight clearance and certification of EO system from Indian Certification Agency. Towards this following to be submitted / provided: • Design Documentation listed at Para 12.3. • The certification of EO system by certifying agency from the Country of origin (if available). • The qualification test plan and reports w.r.t Environmental and EMI/EMC qualification. • Satisfactory installed performance of the EO system on Helicopter – both on ground and in flight (Ground and Flight test report will be submitted by HAL after testing). Essential

8.2 Environmental and EMI / EMC Test Requirements

a) System should meet the following qualification tests: • Environmental tests: As per MIL-STD-810G. • EMI/EMC tests: As per MIL-STD-461G • Lightning test: As per MIL-STD-461G (CS117, Table VII). • Compass safety requirements as per DO-160G (Section 15, Cat Z). • Power Supply test as per MIL-STD-704D, Mil-HDBK-704-8. Details of above Test requirements is placed at Annexure-V. Essential

b) In case the tests already conducted do not meet the method, procedure, duration, level etc. required for LCH, Vendor should re–test and qualify the unit and submit the Qualification Test Report indicating compliance against the Qualification test requirement. Note: LQT Requirements; During LCH development phase, if the system is not fully qualified yet or if any specific adaptations are carried out on the system LRUs for integration on LCH, Limited qualification tests (LQT) to be completed (as a minimum) for obtaining flight clearance from Indian certification agencies for LCH development phase trials. The test details would be finalized in consultation with RCMA (H/C). Essential

c) Point to point compliance indicating the method, procedure and limits should be provided for Annexure-V. Essential

8.3 Software Certification and CEH Qualification

a) In case the system is certified by any international airworthiness certification agency (FAA, EASA etc) or certification agency from the country of origin, vendor to provide the certificate from the certification agency along with the following documents in English: i) Software Requirement Specification (SRS) ii) Software Interface Control Document (ICD) iii) Test cases , Test reports iv) IV & V reports v) Version Description Document (VDD) vi) Any other relevant information Essential

b) If the software development is a collaborative effort with an Indian agency, the methodology of software development, standards followed to be as per Subpart C6 IMTAR21/IMAP23 and documents to be generated & finalized amongst the Indian agency, vendor and CEMILAC. Essential

c) Subsequent to clearance of the software developed by the foreign vendor for service use on aircraft flying in India, if any change/up-grade is undertaken by the foreign vendor, with the support of the foreign airworthiness certification agency, then such change/upgrade shall be approved by CEMILAC only after the requisite documents are made available to them. Essential

d) The Design Assurance Level (DAL) of the system to be as per DO178B, level ‘D’ or as decided during the System Safety Assessment (SSA) process by vendor in discussion with CEMILAC. Essential

e) Vendor to specify the standard followed for CEH development and certification as per DO-254 or any other equivalent standard. Essential

f) For new development, it is desirable that Vendor to comply the requirements stated for Complex Electronic Hardware (CEH) as per RTCA DO-254, Level D. Vendor to provide CEH requirements, test plans / reports, Hardware Configuration Index and Hardware Accomplishment Summary documents. Essential

8.4 Environmental Stress Screening (ESS)

ESS as per MIL- HDBK-2164A should be carried out on each Prototype & production unit. The following tests should be carried out as part of ESS: a) Functional checks (pre-ESS) b) Vibration prior to thermal cycling c) Thermal cycling d) Vibration after thermal cycling e) Functional checks (post-ESS) However, Test levels, duration and detailed test procedures shall be mutually agreed upon by the vendor, HAL and certification agencies, if required. Essential

9.0 Reliability and Maintainability Requirements

9.1 MTBF and Shelf Life (ARW Environment)

a) Vendor to provide the Total Technical Life (TTL) of the system. Essential

b) Vendor shall specify the MTBF of each LRU and the complete system. The MTBF of complete system shall not be less than 1200 Hrs at ambient temperature. Essential

c) Vendor should indicate MTBF for all LRUs at 20 °C, 35 °C and 55 °C. As MTBF is a critical parameter, vendor shall adhere to the MTBF figure committed. Essential

d) MTBF of all LRUs would be monitored after certification. The achieved MTBF values after certification shall not be less than the committed values. If the system is not able to meet the stated MTBF, then the vendor should take up repair and replacement of the failed LRUs / component. Essential

e) Vendor should specify details of the MTBF calculations and assumptions made in arriving at the MTBF estimate as per MIL-HDBK-217F / 217 PLUS. Essential

f) The field MTBF will be considered based on serviceability of the system during the flights in a Calendar Year. Vendor to indicate compliance for same. Essential

g) If applicable, EO system should have TBO (Time Between Overhaul) of at least 5 years. It is desirable that TBO to be on-condition basis. Essential

h) MTBF shall be estimated based on the data given below: • Utilization Rate per helicopter will be 30 Hrs per month during normal operations. • Utilization Rate per helicopter will be 50 Hrs per month during intensive operations for a period of at least two months in a year. • 75% serviceability in individual bases, including 85% of sensor serviceability (for all configuration modes/roles). Essential

i) The system availability and reliability should be minimum 85%. Essential

j) There shall be no shelf-life limitation for LRUs. If the system is shelf life limited or any component is shelf life limited, vendor to provide conditions for storage. Essential

k) Vendor to indicate / provide the details of Total Technical life (TTL) of the system. It is desirable that TTL to be on-condition basis. Essential

Vendor shall define Mean Time to Repair (MTTR) at system level, LRU level and card level. The down time for repair should not exceed 6 months. In case vendor is not able to meet timelines, a suitable replacement should be provisioned. Essential

a) No periodic maintenance/adjustments should be required. Vendor to indicate if any scheduled maintenance would be required. If so, it should be possible to carry out the maintenance & repair locally in India. Essential

b) No special tools other than those, which are normally available as Commercial standards are to be required for installation purpose. Essential

c) Self-test facility with indication for the system malfunction / failure should be provided. Essential

d) In event of failure or malfunction of an LRU or loss of partial function of an LRU, the system shall provide failure message for display. There shall be appropriate annunciation to pilots and ground crew for any such occurrences. Essential

e) The system should be resilient to withstand repetitive g load during landing of the helicopter throughout its lifecycle. Vendor to specify the repetitive g-load for which the system is tested. Essential

f) Failure of the EO system, should not prohibit / restrict continuation of flight / undertaking other missions. Essential

g) The system should be capable of continuous operation for minimum 3 to 4 hours in flight. Limitations if any, in any of the LRU’s/modes should be clearly brought out in the proposal. Essential

9.4 Spare Parts & Obsolescence Requirements

a) All essential spares required for normal maintenance and repair should be indicated and supplied by the manufacturer. Essential

b) Service life of the helicopter is 25 years from date of delivery. All equipment installed on the helicopter should be fully supportable for at least 25 years after certification. Essential

c) Vendor to provide support for envisaged future software upgradation (like newer weapon integration etc.) to match with helicopter service life. Essential

d) In case of obsolescence of any LRU / component, vendor shall submit obsolescence management proposal 1 year in advance without hindering the HAL production schedule. Essential

e) In case of obsolescence of components, vendor should source alternate component and re-qualify the unit to comply with the specified performance requirements. Essential

f) In case of obsolescence of any LRU, vendor shall provide alternate LRU which is form-fit & function and re-qualify the LRU to comply with the specified requirements. Essential

g) Vendor shall provide support for ground / flight test and certification for the re-qualified unit. Essential

9.5 FMEA and FMECA

FMEA and FMECA has to be carried out as per MIL-STD-1629. Essential

10.0 Quality Assurance Requirements

a) Vendor should provide quality assurance plan. The standards and regulations to which the quality assurance/control conforms shall be informed. Essential

b) Component screening: Vendor to specify if any non-MIL grade components are used in the LRUs. If yes, vendor to inform the quality assurance followed for such components / cards. Essential

c) Acceptance Test Procedure: Each prototype and production unit shall be subjected to Acceptance test procedure (ATP) and Acceptance Test Reports (ATR) shall be submitted to HAL. Essential

d) In case of any changes in hardware, firmware and/or software configuration in any of the EO System LRUs after certification, vendor shall provide an Engineering Change Notice (ECN) detailing the proposed change. The change shall be implemented after obtaining necessary approval from HAL / Certification authorities. Essential

e) All defects shall be fully investigated and recorded. Vendor to provide detailed defect investigation reports on failures / defects reported during operation. Corrective actions shall be identified. In-service reliability shall be monitored to avoid frequent / repetitive failures. Essential

f) Any improvements to be implemented due to technology upgradation, internal improvements, etc. should be informed in advance. Essential

11.0 Required Documents Accompanying RFP proposal

The following documents in English shall accompany the proposal: Essential

a) Technical Description of the system with dimensional drawings of each of the LRU, mechanical and electrical interfaces. 3D models of the each LRUs in .stp / parasolid (.x_t) format for installation feasibility study. Essential

b) Point-to-point / Para wise compliance table with respect to this specification (including all the Annexures). Essential

c) Means of compliance of each of the technical requirements. Essential

d) List of other platforms, especially helicopters, where vendor has commissioned the system/similar system along with the duration for which the system has been operational and MTBF/MTTR for the same from field data. Essential

e) Qualification/ Certification status of the units proposed. Essential

f) Lead time for supply of units for development Phase & production Phase. Essential

g) Detailed Project Schedule for the development phase and production phase. Essential

h) List of deliverables including GHE/GSE. Essential

12.0 Deliverables for LCH Development Phase

12.1 System Hardware / Units and test Equipment

a) Helicopter sets (Three sets; Two for helicopters and one as spare) of EO system. One helicopter set should consist of following: • EO System’s associated LRUs (like POD, hand grip etc.), • Mounting trays and shock mounts (if any), • Complete set of Mating connectors with EMI-EMC Back-shell, • Special cables & connectors (if any), • Components like (external) video splitters, video converters, or any other items, if used to meet the technical requirements specified in this document. If not proposed and arises during the integration phase, vendor to supply the same. Note: EO POD to be supplied with a compact, MIL qualified Shock proof transport container with indicators for safe limit. Essential

b) Tools & Testers • Ground support equipment (GSE), ground handling equipment (GHE) including nitrogen purging kit for ground checks , installation & removal and maintenance activities with associated documents. • Harmonization tools and procedures (if there is harmonization requirement). List to be provided with technical proposal. • ‘Special type’ test equipment required with associated documents, if any. • Equipment required for lab testing:  Installation fixture along with required tools  Handling tool for movement /installation of the unit  Control panels (for on/off, WOW etc) and looms/harness Essential

c) Vendor should support for maintaining the equipment in working condition. Essential

d) Tools / IDE for EO application layer software control to HAL, debug and loading. Essential

e) The System Units and equipment shall have the Name Plate/Product Marking with following details in English: • Name of the Unit, Part Number, Serial Number • Name of the manufacturer, Date of Manufacture • Revision status of software/hardware • Any other relevant details Essential

f) A lightweight compact device with associated cables for o-level functional & maintenance (i.e. to display of EO video, to download EO bit logs in readable format, to update the EO software as when required, EO fault diagnosis) checks. Essential

12.2 Software applications

a) Feasibility to provide the software application for System maintenance, fault diagnosis, logs downloading etc. in a CD / DVD (installable software package) along with procedure /manual so that the same could be installed on a common Laptop. This is desirable and optional requirement. Desirable

b) Any specific requirement to run the application like Operating System, Hardware configuration (Processor type, Hard Disk size, RAM size, Screen Size of monitor, RS422 & RS232 interface etc), database (Oracle, SQL tec) requirement, Java Run environment to be indicated. Desirable

c) Based on the recommendation, the application software would be ported to the common laptop and dry run will be carried out during development phase trials. OEM to provide support till such time the application is fully utilized in field. Desirable

Vendor should supply the following documents for EO system in English to HAL as part of deliverables: Essential

a) System specification including design parameters and operational details.

b) Design drawings including Schematic diagrams with Electrical interface details (pin-out details), Mechanical 2D & 3D drawings (along with weight details) and 3D model of LRUs (in step, parasolid format) with installation instructions.

c) Vendor to provide the soft copies of radiation pattern of any antenna if used / applicable for proposed EO system in the format compatible to EM simulation software.

d) Agreed Qualification test procedure (QTP) covering Environmental Tests and EMI/EMC Tests including tests complied by similarity/ analysis as applicable.

e) Qualification test reports (QTR) including similarity / analysis reports as applicable.

f) Operation and installation manual

g) Software documents (including application layer s/w control to HAL) as per software standard followed.

h) Declaration of Design and Performance (DDP) if available

i) ESS test schedule & reports of units for development Phase & production Phase.

j) Configuration Control document for hardware and software.

k) Acceptance test procedures for all the units.

l) Release notes/ Certificate of Conformance and Acceptance Test Report (ATR) with each unit.

m) Troubleshooting manual including details of test equipment or tools required for this purpose (Detailed trouble-shooting techniques, repair procedures along with test equipment/tools required for the same).

n) Handling, Storage, Preservation & inspection manual/schedules of LRUs.

o) SSA (FHA report, Fault tree analysis (FTA), FMECA report and Reliability analysis reports if available).

p) Vendors Quality Assurance procedures and documents.

q) Pre-installation, Ground and Flight test procedures.

r) Details of special to type test equipment, if any.

s) Illustrated parts catalogue (IPC).

t) Maintenance Manual for support/test equipment proposed by the vendor, clearly indicating the maintenance procedure, calibration requirements, spares etc.

u) Manufacturers Recommended List of Spares (MRLS) duly priced, for a period of one year to arrive at the total spare requirement.

v) Maintainability documents to cover the following: - Daily and routine inspections. - Calibration and other related schedules/activities.

w) Development plan with milestones.

x) Type approval certificates from certification authorities of the country of origin.

y) Vendor’s organization approval certification from certification authorities (if available).

z) Hardware specification documents.

aa) BIT coverage report.

Note: All documents generated during the development phase should be delivered to HAL. All Hardware and software modifications of any LRU or ground based equipment must be covered by revision of relevant documents. Documents should be in English language. Soft copies of all the documents should be provided. Essential

13.0 Training and Technical Assistance / Responsibility

a) Vendor should provide following training at HAL during development Phase: • System Familiarization and O-Level Maintenance Training • Pilot Familiarization Training • Training for software control (application layer) to HAL Essential

b) Vendor shall provide training to HAL & End-User reps during production phase. Essential

c) Vendor should provide on-site technical assistance / support for the following in order to establish the installed performance of the system on helicopter during Development Phase: • Technical review & meetings • EO application layer software control to HAL, testing and certification • SIL testing • EO system LRUs integration on LCH (i.e. installation, system interface with IADS etc.) • Ground checks of EO system on LCH • Flight testing of the system (at Bangalore & at Sea level from ship and shore) on LCH • Certification of the complete system by CEMILAC Essential

d) In addition, the technical assistance shall also cover on-site support for maintenance / trouble-shooting of the system / technical review & meeting during production and fleet operation at squadron. Essential

e) Based on the feedback from integration, flight testing and operational exploitation, certain changes / modifications may come up in the system in terms of hardware, firmware and/ or software/ ICD/MMI. It is the responsibility of Vendor to carry-out such modifications/changes. Essential

f) The overall responsibility for system performance during integration, testing and certification and post certification of system would be with the Vendor. Essential

g) Vendor to provide approximate technical assistance in man weeks for development phase. Essential

h) Estimation of technical assistance in man weeks for production would be arrived at during production phase. Essential

14.0 Production Phase

a) Vendor to provide list/details of test equipment, ground support and handling equipments (GSE & GHE), tools, spares and training duly priced required for o-level & maintenance of the system during production phase and for periodic maintenance of the system during its operational life cycle (HAL/User Base). Essential

b) It should be possible to carry out EO system software loading (if required) by HAL for production unit. Vendor to provide details & training for the same . Details of any special cables to be used to access the EO system for data download, software update and other maintenance activities with a common Laptop should also be provided by vendor. Essential

c) Issue regarding obsolescence and actions to overcome the same to be informed to HAL well in advance for supporting existing fleet. Essential

d) Details of any facility which is useful for ease of operations may be proposed. Essential

Annexure-V Essential

Environmental & EMI/EMC Test Requirements

I. Environmental Test Requirements Note: The below requirements may undergo change based on the final location of the system (for the tests which are affected by location).

II. EMI/EMC Test Requirement

III. Tests as per other Standards:

IV. Similarity Claim a) In the event of the above Environmental, EMI/EMC, Power Supply and Lightning Protection tests being conducted as per any other equivalent specification, the supplier shall provide the details for HAL’s consideration, explaining the details of equivalence and deviation, if any. b) Vendor to clearly indicate the tests for which similarity are being claimed. c) The similarity test report will be acceptable only when CEMILAC accepts the same else the tests to be repeated. Note: The above qualification test requirements are tentative and may vary as per discussions with Certification agencies. Essential

Note : For better readability /viewing of the above technical specification/ requoirement , you may refer SRD RC/LCH/MSI/SRD/005 ISSUE I Rev A Dt 15-10-2025 in the tender documents

SECTION-B (Main RFP points)

1 Technical requirement The Technical requirements of the ELECTRO OPTICAL (EO) SYSTEM FOR LCH (hereinafter also referred as “System” based on context) shall be as per HAL document, “System requirements document (SRD) of EO, RC/LCH/MSI/SRD/005 Issue I, Rev A dt:15.10.2025” enclosed as Part – I to this RFQ. Broadly, EO SRD shall cover the following requirements: • EO system with Day, IR, SWIR and Laser target designator & rangefinder, • EO system software control (application layer, ICD level) to be with one of R&D division of HAL,

2 Refer section 4.7 of EO SRD attached with RFQ, vendor is requested to indicate the following in RFP response: • Compliance to sharing of external interface ICDs (MIL1553, RS422, etc.) • Willingness to share the application layer software control (ICD level) to HAL. • Application layer s/w will be maintained, updated & upload by HAL in future as per future requirements. • To execute this OEM shall provide required documents, procedure, tools and training to HAL (refer para 12.1d, 12.3g, 13a & 13c of SRD). • HAL will procure the required tools, s/w IDE, documents and technical assistance

3 Based on design reviews or during integration and testing, if there is any need for modification in the system, to make it compliant to technical requirements, the same shall be the responsibility of the vendor. Vendor to carry out such modifications and render technical assistance without additional cost to HAL.

4 The system offered should be of the current technology and should be maintainable in service for a period of at least 30 years.

5 CMM (component maintenance manual) of EO system to be in “IETM class 5 & PDF in S1000D standards”. IETM (Interactive Electronic Technical Manuals) is an advanced form of electronic documentation designed to provide comprehensive technical information and support. It offers enhanced accessibility, interactivity, and efficiency in managing complex technical data.

6 Technical Evaluation: All the technical bids submitted by the vendors would be opened and examined for adherence/ compliance to requirements stated in the SRD, evidence of airborne use, certification, weight and size. In case of ambiguity or non-clarity in statements given by the vendors, HAL may seek information / clarifications, testimonials, means of compliance, etc. In case of satisfying basic requirements, adherence to complete technical requirements as specified in this RFQ will be examined. Only such offers that meet HAL requirements shall be short-listed for further evaluation.

HAL reserves the right to call for technical interactions to ascertain vendor’s competencies, availability of technical resources, past experience, credibility of claims made in the RFQ response, means/likelihood of compliance with technical specifications, etc. If, based on technical interactions as above, HAL Technical Evaluation Committee comes to a reasonable conclusion that the compliance to technical specifications or other claims made in the vendor’s bid are unlikely to be met in practice; the Bid shall be rejected as technically non-compliant.

6.1 The EO Pod has got significant role in target acquisition & Weapon aiming, where the intended performance related to crucial parameters like Gimbal (Pod) stabilization & pointing accuracy are very important. Vendor to submit the Lab/field test reports along with compliance of the requirement.

6.2 During technical evaluation, system/proposal which is technically cleared may be physically verified (for weight & dimensions) as per decision by the TEC at HAL or work center in India within 10 days of notification by HAL. Vendor to submit following proof of evidences: • Acceptance test report / functional test report of the proposed system, • Lab/field setup images & videos, • Testing videos of EO cameras (i.e., Day, MWIR, SWIR) and laser ranging for LRF, LD Note: Vendor may be asked to provide Lab demo in India (Indian Partner/ HAL) for possible feature as per decisions of TEC.

7 Integration/ Certification requirements: Vendor should supply System for integration into LCH during development phase as per schedule given below at para 8. Technical and Qualification Documentation, Ground Support Equipment, Special Tools (if any, required for equipment installation/removal, testing and maintenance) and test equipments along with spares that are required to prove the system on LCH should be proposed by the vendor and deliveries are to match the requirements at various phases of the project. Vendor should note that in the process of proving the system on LCH, necessary services such as Systems Engineering, Adaptations to suit installation / interface and software shall be responsibility of vendor. In addition, technical services may be required by HAL during the system Integration, Ground and Flight evaluation of the system on LCH. Vendor shall provide training to HAL representatives to carry out such tasks.

8 Delivery Plan with Schedule Development Phase: During the development Phase, tentative milestone are as follows:

8.2 The system shall be supplied as per technical requirements. It is possible that the Bidder may be capable/ready to supply ahead of these schedules in which case the Order/Contract will include mutually agreed schedules. Although “Qty” is mentioned above, the Bidder should provide itemized list of all deliverables along with Part Nos. and respective quantities. Bidder should incorporate mutually agreed changes, if any (which will be known after fitment /usage of first set of delivered units) arising out of initial integration and trials on LCH in second lot of supplies without additional cost. Vendor should also retro modify the previously supplied units (against first set of deliveries) as required without additional cost, if required by HAL. For the developmental units supplied by bidder, in case of any deviation in PI check values or any malfunction of the unit, rectification for the same to be performed by the vendor without any cost implications to HAL. All deficiencies in system (not meeting requirements), which are noticed at any stage (including Production phase and post warranty period) and which are attributable to bidder should be rectified free of cost in all units/supplies.

8.3 Production Phase : The total anticipated production requirement is spread over a period of ~ 5 years after successful completion of development phase of project based on receipt of orders from Customers. The tentative production schedule is as follows: Total qty: 156 2027-2028 : 30 2028-2029 : 30 2029-2030 : 30 2030-2031 : 30 2031-2032 : 36 There will be no single order covering the total production phase quantity. Orders for production phase as above are subject to (i) Certification of the System on LCH by the Airworthiness Authority and (ii) receipt of orders for LCH from the HAL Customers. It should also be noted that the quantity ordered may be less than the numbers mentioned above either on yearly basis or in total. Production phase requirements will be sourced through purchase orders to be placed by Production Division from time to time taking into consideration Orders from Customers, HAL’s production schedule and vendor’s supply lead-time. Accordingly, Vendor is required to indicate the lead time for supply of production units with reference to time of placement of production orders. Delivery leadtime for production orders.

10 INDIGENOUS CONTENT (IC) REQUIREMENTS Indigenous Content (IC) is defined as follows. IC= [SP – C] *100/SP Where; • SP is the Selling Price of the deliverable Systems excluding output taxes in India. • C is the cost of all goods and services required to make the Systems and sourced from outside of India, including all import-related taxes and duties. The production phase deliverables from 2027 onwards shall have a minimum IC of 50% during the first year of production supplies and subsequently increase to 60%.

11 Product support during service life: The system offered should be of the current technology and should be maintainable in service for a period of at least 30 years

11.a Considering that the requirement is spread over 30 years, it is requested to ensure that there should not be any obsolescence issue not only in terms of items but in terms of technology also in the next 30 years. In case of obsolescence, bidder should intimate HAL at least 3 years in advance about obsolescence and should also absorb the cost for overcoming the obsolescence and provide continuous support for the next 30 years.

The warranty period shall be 36 months from the date of receipt and acceptance of goods at HAL including GHE & Test Equipments.

13 % of Local content & Details of location(s) at which the local value addition is made to be mentioned

15 Self Certificate/CA Certificate for Local content to be enclosed as per the format enclosed in the Tender. (Attached/not attached)