supply of medicines, surgical items,consumables (Laboratory items, X ray films/Reagents, dental items sutures, ligatures, IV sets etc) for the Divisional Railway Hospital, Alipurduar junction, N.F Railway- 736123

Special Eligibility Criteria

1. 1

   Annual turn over : Vendor/Vendors participating in tender must have average annual turn over equal to or more than 16200000 (three times the annual local purchase value) for the last three completed FY prior to date of opening of tender. The bidder has to submit Turn over Certificate for last three consecutive FY certified by CA in support thereof.

   Document requiredConfirmation required
2. 2

   Drug license : Valid license issued by Drug Controller Authority of the state for running a chemist shop for various categories of Allopathic drugs as applicable under Drug and Cosmetic Act 1940, as on date of bid opening above for various categories. the bidder also must ensure that their license remain valid till the end of contract period.

   Document requiredConfirmation required
3. 3

   APPLICABLE TO ALL BIDDERS : The Chemist/Retail Shop should be in existence for atleast for the last three (03) years. (Copies of license held for the last three (03) years has to be submitted)

   Document requiredConfirmation required
4. 4

   PHARMACIST LICENCE : REGISTERED PHARMACIST CERTIFICATEATTACHED TO PHARMACY/MEDICAL STORE

   Document requiredConfirmation required
5. 5

   GST REGISTRATION : GST registration details

   Document requiredConfirmation required
6. 6

   APPLICABLE TO ALL BIDDERS : Vendor should show profits in at least 2 of last 3 financial years. Balance sheet/Profit - Loss account certified by CA should be provided for last three consecutive financial years.

   Document requiredConfirmation required
7. 7

   PAN CARD : PAN CARD OF THE FIRM OWNER/FIRM

   Document requiredConfirmation required

Commercial-Compliance

1. 1

   Delivery period : The firm should supply the material within 24 hrs after receiving indent from Divisional Railway Hospital, NF Railway, Alipurduar. Self certification to be enclosed.

   Document required
2. 2

   EMD : Earnest Money Deposit: EMD will be 2% of the tender value.

   Document requiredConfirmation required
3. 3

   LOCATION : Preference will be given to establishment within Alipurduar for better outcome.

   Document required
4. 4

   PERFORMANCE : The tenderer shall submit the details of registration with any Government/Private/corporate Hospitals and performance certificate from the institutions where the firm has been supplying or supplied medicines for establishing their performance/capacity

   Document required
5. 5

   The contract shall be governed by latest version (along with all correction slips) of IRS Conditions of contract, and all other terms and conditions in the tender document along with Railway Board Letter No. 2017/H/4/1/Local purchase dated 31.07.2023.

   Document required
6. 6

   MODE OF CONTACT : through voice call, electronic methods, text message to the phone number provided by the firm, Whats App/ through E-Mail ID provided by the firm. Hence vendors should provide the phone number and E-Mail ID of the person to whom the supply order should be communicated.

   Document requiredConfirmation required
7. 7

   RATE CONTRACT PERIOD : This tender is Rate contract and the period is of two years from the date of MOU/AGREEMENT and can be extended for a period of maximum up to 03 months at a time and total extension shall not be more than 6 months and as per the Railway Board Guidelines issued from time to time. as per ANNEXURE B

   Document requiredConfirmation required
8. 8

   Vendors participating in Tender should not be blacklisted/deregistered by any other Govt. Institution/organisation for supplying substandard medicines/other items or any other grounds. Bidder must submit an undertaking to this effect

   Document required
9. 9

   Self certification : Vendors participating in Tender should not have been convicted by any court of law in any matter related to supplying sub- standard medicines/other items or any other grounds. Self certification to be enclosed.

   Document requiredConfirmation required
10. 10

    No Conviction Certificate issued from State Drug Controller : Vendors participating in Tender must submit "No Conviction Certificate" issued from State Drug Controller that there is no case ending under the Drugs and Cosmetic Act and Rules there under, against the firm (issued not earlier than one year from the date of publishing the tender)

    Document requiredConfirmation required
11. 11

    Security deposit : The successful bidder shall have to submit a Security Deposit Rs 540000 (@ 5% ofthe estimated value of the tender subject to max. Rs. 50 lakh) from a Nationalized Bank/Scheduled Indian Bank within 21 days from the receipt of the letter of acceptance(LOA) of the tender by the Railway.

    Document required
12. 12

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional
13. 13

    SUPPLY OF ITEM : Firm should supply the brand mentioned (if mentioned) in the supply order only and any other brand apart from the mentioned brand is not accepted.

    Document requiredConfirmation required
14. 14

    SERVICE LEVEL : (a.) The services should be available 24X7 (b.) Supply/delivery of the items shall be done on the same day preferably before the closure of OPD, if the indent has been placed at least 4 hours before closure of OPD timings. The maximum time permitted to supply of the items is 24 Hours from the issue of Supply order. (c).In cases of life saving medical exigencies, vendor should be able to supply the item on short notice preferably within one/two hour of being intimated.

    Document requiredConfirmation required
15. 15

    Distribution of order to the prized bidders : The quantity shall be distributed among three vendors L1, L2 and L3 counter offering the remaining two vendors i.e., L2 and L3 with the discount offered by least eligible vendor i.e., L1 in ratio of 60:25:15 based on the value where L1 is given the highest value contract. If only two vendors are eligible i.e., L1 and L2 then counter offer of least eligible vendor i.e., L1 in ratio 70:30 based on the value will be distributed where L1 is given the highest value contract. Any exceptional circumstances ratio will be divided as below. Case 1: If both vendors are eligible as L1 who have quoted same discount and another vendor accepted the counter offer the ratio will be 35:35:30. And if no other vendor qualified apart from them or accepted the discount counter offer then the ratio will be divided in 50:50. Case 2: If only one vendor qualified as L1, and two vendors qualified as L2 and one L3. If one L2 accepted the counter offer and another not accepted and L3 accepted the counter offer the ratio will be in 60:25:15. If both L2 accept the counter offer then the ratio will be divided in to 60:20:20. Case 3: If three vendors are eligible as L1 who have quoted same discount the ratio will be 33:33:33. Case 4: If only one firm is eligible for and the discount is reasonable then 70% of the order value will be issued and remaining value will be tendered. Any case arising apart from the mentioned above will be decided by the railway administration as per rules.

    Document requiredConfirmation required
16. 16

    Finalization process of tender : As the tender finalization by the nominated TENDER COMMITTEE is based on the amount of discount offered by the firm which should be within reasonable limit. Hence it is proposed that, all the firms should quote basic rate (MRP which includes applicable GST, Packing charges, Freight and Forwarding charges) as Rs. 100/- with no GST and discount offered in the Unbound Discount column in IREPS while they are participating in the tender to make the highest discount offered firm to become the lowest rate offered bidder. (% of discount offered on MRP Marked by the Manufacturer).Note 1:Example to Quote the offer for Medicine and Surgical C o n s u m a b l e s separately Basic Rate:Rs.100,Unconditional Discount by bidder (in percentage) ,Pkg.Charge: Rs.NIL, GST:NIL}. The highest discount offered by bidder will be the criteria for evaluation and selection.no extra GST will be paid. GST inclusive in MRP)Note 2:The discount filled in the financial tender box and in Annexure-Cshould be the same; otherwise, the tender will be cancelled.Note 3:The firm which will quote basic rate other than Rs 100 will be summarily rejected. Only above format mentioned in Note 1 is allowed.

    Document requiredConfirmation required

General Instructions

1. 1

   Security deposit : The successful bidder shall have to submit a Security Deposit Rs 540000 (@ 5% ofthe estimated value of the tender subject to max. Rs. 50 lakh) from a Nationalized Bank/Scheduled Indian Bank within 21 days from the receipt of the letter of acceptance(LOA) of the tender by the Railway.
2. 2

   All documents to be scanned and uploaded as clear and legible PDF documents on the IREPS portal latest by date and time mentioned in schedule of tender process.
3. 3

   sample testing : Railways reserve the right to get the supplied samples tested/checked by Govt. Lab and other approved testing laboratories. In case any of the samples is found sub- standard, Railways reserve the rights to cancel the agreement and to de-list the supplier for any further supplies and Drug Controller of India will be intimated for any suitable action/penal action.
4. 4

   Railway board circular : The contract shall be governed by latest version (along with all correction slips) of IRS Conditions of contract, and all other terms and conditions in the tender document along with Railway Board Letter No. 2017/H/4/1/Local purchase dated 31.07.2023.

1. 1

   Price Variation Clause: No deviation from the Price Variation Clause stipulated in the tender is permitted.

2. 2

   Validity of Offer: No deviation from the offer validity period stipulated in the tender is permitted.

3. 3

   Payment Terms: No deviation from the Payment Terms stipulated in the tender is permitted.

4. 4

   Delivery Period: No deviation from the Delivery Period stipulated in the tender is permitted.

5. 5

   Validity of Offer: No deviation from the offer validity period stipulated in the tender is permitted.

6. 6

   Payment Terms: No deviation from the Payment Terms stipulated in the tender is permitted.

7. 7

   Delivery Period: No deviation from the Delivery Period stipulated in the tender is permitted.

8. 8

   Price Variation Clause: No deviation from the Price Variation Clause stipulated in the tender is permitted.