Design, manufacture, supply, erection, testing & commissioning of new outdoor type 1600KVA, 11kV/433Volts, 3 phase, 50 Hz, Level-3 energy efficient / BEE Star rated-3 Distribution Transformer and LT Bus duct with associated works in New GFM Sub- station as per Specification.

Special Eligibility Criteria

1. 1

   Technical Eligibility criteria shall be read as per Amendment No.1 dtd: 14/11/2025 to Specification No.RWF/EL/P/2025-26/05.
2. 2

   Bidder should be an OEM or an authorised dealer of OEM. Authorised dealers quoting on behalf of OEM shall submit the Authorised dealership certificate.

   Document requiredConfirmation required
3. 3

   The Bidder/Tenderer/OEM/Authorized dealer should have experience in supply, erection, testing & commissioning of at least one no. of Distribution transformer having minimum rating of 1600 kVA, 11kV/433volts or higher capacity and voltage rating in Indian Railways or other Central/State Government organization or Public sector or Electricity Boards or Public listed company having average annual turnover of Rs 500 crore and above in last 3 financial years excluding the current financial year, listed on National Stock Exchange or Bombay Stock Exchange within last 5 years.

   Document requiredConfirmation required
4. 4

   Purchase Order/LOA, completion reports and performance reports received from/issued by the customer from above eligibility criteria mentioned in clause 10. (I) of Amendment No.01 dtd:14/11/2025 to Specification.

   Document requiredConfirmation required
5. 5

   "Class-I and Class-II Local Suppliers" only are eligible to bid in the tender as per Public Procurement Order (preference to Make in India) issued by DPIIT vide Order No.P-45021/2/2017-PP(BE-II)-Part(4)Vol.II dated 19.07.2024, as revised time to time and the same shall be applicable.

   Document optionalConfirmation required

Check List

1. 1

   Please ensure that you have confirmed for compliance of Public Procurement orders of Department of Expenditure regarding countries sharing land border with India.
2. 2

   Please ensure that you have kept your offer valid for the validity period as mentioned in NIT header.
3. 3

   Please ensure that you have submitted the details of location[s] at which local value addition is made/proposed.
4. 4

   Please ensure that you have read the schedule of requirement and confirm the conditions therein and in case of any deviation the same has been mentioned in deviation statement.
5. 5

   Please ensure that you have attached relevant MSE certificate if you claim for benefits and preferential treatment as MSE.

Commercial-Compliance

1. 1

   EARNEST MONEY DEPOSIT & SECURITY DEPOSIT ::(A) Earnest Money Deposit- Submission of EMD is mandatory subject to exemption mentioned in OT Bid document and subsequent corrigendum to OT Bid document enclosed with the offer. (B) Security Deposit will be 5% of contract value. EMD and SD is FOR STORES TENDERS is applicable as per the Corrigendum to OT bid document attached to Tender.

   Document optionalConfirmation required
2. 2

   Bidders seeking exemption from EMD or bidders participating in tenders floated with NIL EMD, need to sign Bid Securing Declaration, otherwise the offer will be summarily rejected. The Bidders shall sign the Bid Securing Declaration electronically as part of IREPS format or alternatively they may sign and upload the Bid Securing Declaration (Format enclosed) along with the offer.

   Document optionalConfirmation required
3. 3

   Bidder shall submit parameterwise compliance of all clauses and sub clauses of the enclosed Specification. Deviations if any should be indicated clearly, under the remarks column.

   Document requiredConfirmation required
4. 4

   Supplier shall furnish their GSTIN No and the HSN Code for the items quoted.

   Document optionalConfirmation required
5. 5

   WARRANTY: Warranty shall be applicable as detailed under clauses 8.0 of Specification No.RWF/EL/P/2025-26/05. Warranty period shall be 24 (twenty-four) months from the date of successful completion of Performance Guarantee Test. If the equipment goes under breakdown within the warranty period; then the warranty period shall be extended up to original warranty period plus duration of breakdown.

   Document optionalConfirmation required
6. 6

   PERFORMANCE / WARRANTY BANK GUARANTEE: For Machinery and Plant items, costly equipment and capital Spares, the Contractor will have to furnish a Performance/Warranty Bank Guarantee for 5% of contract value to cover their warranty obligations under the contract, valid for Warranty period plus six (6) months claim period.

   Document optionalConfirmation required
7. 7

   [i] In case of MSE firm willing to claim the benefits under Public Procurement Policy [Preference to MSE] order 2012, the firm should upload alongwith their offer, the proof of their being MSE registered with the nodal agency. [ii] As per Gazette notification No.S.O.4926[E] dated 18.10.2022 amending notification No.S.O.2119[E] dated 26.06.2020 circulated vide Railway Board letter No. 2020/RS[G]/363/1 dated 03.11.2022 regarding re-classification of enterprises and Udyam registration, "In case of an upward change in terms of plant and machinery or equipment or turnover or both, and consequent re- classification, an enterprise shall continue to avail of all non-tax benefits of the category it was in before the re- classification, for a period of three years from the date of such upward change." In such cases, the tenderer claiming such benefits shall submit necessary documentary evidence along with offer. [iii] Tenderers shall upload Udyam Registration details showing that the enterprise is owned by Scheduled Castes [SC]/ Scheduled Tribes [ST]/ women entrepreneurs to claim the benefit under this sub-classification.

   Document requiredConfirmation required
8. 8

   If you are not a MSE or a consortia of MSE formed by NSIC, please indicate percentage of sub contracts in execution of this tender that will be from Micro and small Enterprise [in percent of order value] with further category breakup of MSE owned by SC/ST[Information will be provided in percentage terms with 7 fields; Micro owned by SC, Micro owned by ST, Micro owned by others, Small industry owned by SC, Small industry owned by ST, Small industry ownedby others, women owned MSEs].

   Document optionalConfirmation required
9. 9

   The tenderers in their bids shall indicate the details of their Jurisdictional Assessing Officers of GST [Designation, address and email id]. In case of award of a contract, a copy of the LOA/Purchase Order shall be immediately forwarded by Purchaser to the Jurisdictional Assessing Officer of GST mentioned in the Tenderer's bid.

   Document requiredConfirmation required
10. 10

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy of DPIITs Order No.P- 45021/2/2017-PP[BE-II] Part 4 Vol-II dated 19.07.2024 recirculated vide Railway Boards letter No.2020/RS[G]/779/2/Pt1 [E3322671] dated 20.08.2024 and as applicable as on date of tender opening [Copy of Railway Boards letter dated 20.08.2024 & DPIITs Order dated 19.07.2024 attached].

    Document requiredConfirmation required
11. 11

    The eligibility for a bidder from a country which shares a land border with India to participate in the tender shall be as per Public Procurement Orders of Ministry of Finance, Department of Expenditure. In this regard tenderer to certify that: "I have read the clause regarding restrictions on procurement from a bidder of a country which shares a land border with India: I certify that this vendor/bidder is not from such a country and does not have any specified Transfer of Technology [ToT] from such country or, if from such a country or if having specified Transfer of Technology [ToT] from such country, has been registered with the Competent Authority. I hereby certify that this vendor/bidder fulfills all requirements in this regard and is eligible to be considered . " [Where applicable, evidence of valid registration by the Competent Authority shall be attached]. Note: [1] If no valid registration by the Competent Authority is enclosed, then it will be presumed that bidder is not from such a country. [2] If a bidder whose bid is accepted is found to be false, this would be a ground for debarment and further legal action in accordance with law. Copy of Ministry of Finance Order [Public Procurement No 4] No F.7/10/2021- PPD[1] dated 23.02.2023 and OM No.F.7/10/2021-PPD dated 23.02.2023 recirculated vide Railway Boards letter No.2020/RS[L]/779/2[E3330671] dated 15-03-2023 is attached.

    Document requiredConfirmation required
12. 12

    Bidders may please note that Entities of countries which have been identified by the Nodal Ministry / Department as not allowing Indian companies to participate in their Government procurement for any item related to that Ministry/Department shall not be allowed to participate in Government procurement in India for all items related to that nodal Ministry/Department, except for the list of items published by the Ministry/Department permitting their participation. The terms of entity of a country shall have the same meaning as in the FDI policy of DPIIT as amended from time to time.

    Confirmation required
13. 13

    It will be presumed that the firms who have submitted the e-bid have gone through and accepted all the terms and conditions of tender, until and unless firms specify the deviations from those conditions and so indicated specifically, under the headings - "Technical Deviation Statement" and "Commercial Deviation Statements" and if space available is not adequate under these headings, tenderers can upload a Statement of Deviations and a reference of uploaded deviation statement shall be given in "Technical or Commercial Deviation Statement". If there is any contradiction between any techno commercial terms and conditions quoted in e-offer and documents attached along with the e-offer, the terms & conditions quoted in e-offer will prevail over that of quoted in attached documents. Tenderers in their own interest are advised not to quote any techno commercial terms & conditions in attached documents.
14. 14

    The bidders should quote the applicable HSN codes and it is the responsibility of the tenderer to quote the correct HSN code and upload the document. Misclassification in HSN code, if quoted by any bidder, shall be dealt as per following conditions:- 1. The Purchaser shall not be responsible for any misclassification of HSN Number or incorrect GST rate, if quoted by the bidder. 2. Any increase in GST rate due to misclassification of HSN number shall have to be absorbed by the supplier. 3. Wherever the successful bidder invoices the goods at GST rate or HSN Number which is different from that incorporated in the purchase order, payment shall be made as per GST rate which is lower of the GST rate incorporated in Purchase Order or billed. 4. Vendors will be required to adjust basic price to the extent required by higher tax billed as per invoice to match the all- inclusive price as mentioned in the Purchase Order.

    Document requiredConfirmation required
15. 15

    This tender complies with Public Procurement Policy for MSE order 2012 and policies/circulars issued thereof.
16. 16

    MAKE IN INDIA POLICY : (a) The 'Class-I local supplier'/'Class-II local supplier', at the time of tender, bidding or solicitation shall be required to indicate percentage of local content and provide self- certification that the item offered meets the local content requirement for 'Class-I local supplier'/'Class-II local supplier', as the case may be. (b) The 'Class-I local supplier'/'Class-II local supplier' shall also give details of the location(s) at which the local value addition is made. In case the same is not indicated, the works address of manufacturing in India shall be deemed to be the location at which local value addition is made. (c) In case the contractor / supplier does not meet the stipulated local content requirement and the category of the supplier changes from Class-I to Class- II/Non-local or from Class-II to Non-local, a penalty up to 10% of the contract value shall be imposed. However, contract once awarded shall not be terminated on this account.

    Document requiredConfirmation required
17. 17

    The rates quoted by the bidders shall be inclusive of all tests like Type test including short circuit withstand test of Transformer etc. mentioned in all the Specifications.

    Confirmation required
18. 18

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional

1. 1

   Validity of Offer: No deviation from the offer validity period stipulated in the tender is permitted.