Design, Supply, Erection, Testing and commissioning of EOT Crane (Double girder) 5T capacity including all spares and accessories as per Technical specification No. ELS-ED-SPEC/EOTC-1 and drawing

Special Eligibility Criteria

1. 1

   Firm should give point wise compliance for the Technical specification enclosed along with Offer, otherwise offer will not be considered.

   Document requiredConfirmation required
2. 2

   Performance report of at least 01 (one) of Double girder EOT crane of 5T capacity or higher which are functioning satisfactorily in any of Indian Railway units must be submitted along with the tender and the performance report must be dated within one year from the original date of tender closing. The performance certificate provided with the offer shall not be older than one year from the original date of closing of tender. The performance certificate issued after original date f closing of tender (in cases where tender closing date has been extended) are also acceptable however the machine must have completed one year of satisfactory working after date of commissioning as on original date of closing of tender. The performance certificate submitted by the tenderer shall have been issued by the actual end user organization of the crane, with their clear signature and address therein, in whose premises the machine is installed and commissioned. Performance certificates should be as per Annexure A1.

   Document requiredConfirmation required
3. 3

   The Manufacturer/Authorised Dealer firm must have satisfactorily executed atleast One Double Girder EOT Crane of capacity 5 ton or higher in a single Purchase Order to this Railway or any other zonal railways, production units or Other Railway units in the last five financial years and current financial year upto date of tender opening . Documentary evidence (such as R/Notes or CRN or CRAC or RITES Inspection Certificate or Completion certificate etc.,) must be furnished along with the offer evidencing the execution of such purchase orders or else the offer will be rejected.

   Document requiredConfirmation required
4. 4

   Preferably manufacturers should participate. In case of firms other than OEMs participating in the tender, they must submit tender specific Authorization from OEMs, failing which their offers will not be considered. OEMs can authorize and give Tender Specific Authorization to its Agent / Dealers to quote on their behalf provided the vendor takes full responsibility for the quality of the material including warranty obligation and the inspection of product against Railways order is carried out at the manufacturers premises.Please refer para 3.4 of Part-B of Southern Railway Tender Conditions attached with this tender.

   Document optionalConfirmation required
5. 5

   1) EARNEST MONEY DEPOSIT (EMD) : EMD shall be deposited by all vendors for tenders with estimated value above Rs.25 Lakhs subject to the applicable exemptions. There shall be no exemption from submission of EMD for any tender or by any tenderer, subject to provisions under clause 10.4.3 below, except following (a) EMD shall normally not be called against tenders with estimated value upto Rs.25 lakhs (including single tenders, global limited tenders). (b) Micro and Small Enterprises (MSEs) registered for the tendered item in terms of Railway Boards letter No.2010/RS(G)/363/1 dated 05.07.2012. (c) Other Railways and Government departments in terms of Railway Boards letter No. 2004/RS(G)/779/11 dated 24.07.2007 (d) Indian Ordinance Factories in terms of Railway Boards letter No.92/RSS(G)/363/1 dated 08.04.1993 (e) PSUs owned by Ministry of Railways and PSUs for the group of items that are manufactured by them in terms of Railway Boards letter No.2003/RS(G)/779/5 dated 10.09.2004. (f) Vendors registered with Railways for the trade group of the item tendered. (g) Vendors appearing on the approved vendor lists of RDSO/PUs/CORE subject to approval status being valid on the date of tender closing. (h) Vendors registered with Railway for supply of medicine, medical equipments and consumables shall be exempted from submission of EMD for these items (i) In tenders issued against PAC, OEM in whose favour PAC has been issued shall be exempted from submitting EMD. KVIC and ACASH shall be exempted from EMD for items supplied by them. 2) Offers submitted without EMD shall be summarily rejected.

   Document optionalConfirmation required

Commercial-Compliance

1. 1

   Demonstration and Training: The supplier shall demonstrate the working of the machine and shall fully and adequately train the operator and maintenance personal of the consignee free of cost.

   Confirmation required
2. 2

   After sale service required at the place of delivery . Details of after sales service facilities like address , telephone no , fax no , email etc should be enclosed. The tenderer will clearly spell out in the offer the facilities available with him or his agent for providing adequate after-sales service in India during warranty period. The complete details such as organization for after sales service, availability of technically competent engineers and warehousing

   Document requiredConfirmation required
3. 3

   The tenderer shall have adequate plant and manufacturing capacity and a Quality Assurance Program. The manufacturer shall have valid ISO-9001 certificate on the original date of closing of tender and a copy of same should be submitted along with the bid (EOT Crane shall be in the scope of ISO certificate). Bidder must provide valid copy of ISO 9001 certificate along with the offer.

   Document requiredConfirmation required
4. 4

   Bidder has to upload Tender specific authorization from OEM for supply and after sales service. If OEM is the bidder, self declaration certificate for the same to be provided along with bid. Failing which offer wont be considered.

   Document requiredConfirmation required
5. 5

   Bidder must furnish clause wise compliances against the individual clauses of Section IV and V clearly indicating 'complied' in case of compliance to the clause, 'non complied' in case of noncompliance to clause. Informative clauses can be indicated as 'noted'. Bidder must provide necessary information as asked for in the relevant clauses. Bidder must provide necessary information as asked for in Section VI. Bid will be considered incomplete and liable to be rejected in case of noncompliance to this instruction.

   Document requiredConfirmation required
6. 6

   Tenderers shall confirm the following declaration failing which the offer will be ignored. " I have read the clause regarding restrictions on procurement from a bidder of a country which shares a land border with India. I certify that this bidder is not from such a country or, if from such a country, has been registered with the Competent Authority. I hereby certify that this bidder fulfills all requirements in this regard and is eligible to be considered. Where applicable, evidence of valid registration by the Competent Authority shall be attached. Declaration to their effect to be uploaded as per Document Land Border Declaration.

   Document requiredConfirmation required
7. 7

   EARNEST MONEY DEPOSIT (EMD) : EMD shall be deposited by all vendors for tenders with estimated value above Rs.25 Lakhs subject to the applicable exemptions. For the exemptions and other details please refer Para 2.0 Part A of Southern Railway Tender conditions. 2) In case of submission of Earnest Money Deposit in the form of Bank Guarantee, please refer Annexure- 6 of Part - B of Southern Railway Tender conditions

   Confirmation required
8. 8

   SECURITY DEPOSIT (SD) shall be 5% of total value of contract and shall be taken from all vendors for contract value above Rs. 25 Lakh subject to the applicable exemptions. For details please refer Part-A of SRly tender conditions. The successful bidder should submit the security deposit within 15 days of release of Letter of Acceptance (LOA). The SD to be valid 3 months beyond the date of successful commission of the machine.

   Confirmation required
9. 9

   Successful Bidder to provide Performance Bank Guarantee (format enclosed in the Southern Railway Tender conditions) of 10% value of the contract at time of supply of materials to site. The PBG will be valid 3 months beyond completion of warranty period.

   Confirmation required
10. 10

    As per para 5 Evaluation criteria of the Spec document, detailed split up of (i) The cost of basic EOT Crane. (ii) Cost of DSL (type and length of DSL as specified in schedule-I). (iii) Cost of spares as per schedule-IV and additional spares and items viz slings/lifting tackles as specified in schedule-I. (iv) Cost of maintenance tools as per schedule-V (v) Cost of any other accessory treated as concomitant accessory. (vi) Cost of Installation & commissioning of crane and DSL (length of DSL as specified in schedule-I). (vii) Duties, taxes, insurance, freight and packing charges are to be provided along with bid. Failing which offer wont be considered. Detailed splitup should include individual items price breakup of spares, tools, accessories,etc. All related erection material required for inspection and commissioning of crane and connecting to electrical equipment's with cable laying and fixing accessories shall be included in the cost of basic EOT crane.

    Document requiredConfirmation required
11. 11

    As per Para 6 - OTHER ITEMS TO BE QUOTED in Spec document, detailed price breakup of (i) Cost of preventive maintenance during 1st & 2nd year of Warranty Period (ii) Break up of individual items as per Schedule-IV and additional spares and items viz sling/lifting tackles as specified in Schedule-I. These items will need to be quoted additionally though will not be part of commercial evaluation. Failing which offer wont be considered.

    Document requiredConfirmation required
12. 12

    The machine shall be designed for a life of 36 years with regular maintenance and all the structural members of the machine and the foundation shall be guaranteed for 7 years against cracks breakages etc. during normal operations. Tenderer would submit suitable undertaking. If tenderer is a dealer of OEM, the undertaking from OEM to be submitted.

    Document requiredConfirmation required
13. 13

    Bidders to provide filled up Annexure-F MINIMUM MANDATORY INFRASTRUCTURE REQUIREMENTS of Specification document. Bidders who are not OEM, must provide these details signed by OEM`s representatives.

    Document requiredConfirmation required
14. 14

    The tenderer shall provide satisfactory evidence and has adequate plant and manufacturing capacity and a %u201CQuality Assurance Program%u201D. The manufacturer shall have valid ISO-9001 certificate on the original date of closing of tender and a copy of same should be submitted along with the bid (EOT Crane shall be in the scope of ISO certificate).Doc mandatory

    Document requiredConfirmation required
15. 15

    Procurement of the item is restricted to "Local suppliers" with minimum local content of 20% (Class-I or Class-II Local supplier as defined in Railway Board letter no: 2020/RS(G)/779/2/Pt.1 dated 25.09.2020) only and the vendors who do not qualify to be "Local suppliers" (i.e., "Non-Local suppliers" with local content less than 20%) should not quote in the tender as their offers shall not be considered for any ordering. In case any vendor who does not qualify to be a "Local supplier" for the tendered item participates in the tender, it does so at it's own risk and cost and Railways shall not be liable for any loss or damage caused to the vendor. Please refer Para 16.0 Part-B of tender conditions for Make In India Preference Policy.

    Document optionalConfirmation required
16. 16

    Bidders to provide filled Annexure B- indemnity Bond along with offer. If bidder is not OEM, the same to be provided by OEM.

    Document requiredConfirmation required
17. 17

    OEM must provide a declaration that about the availability of spares throughout the design period of the machine. The OEM shall be obliged to provide spare parts required by the Purchasers for a period of 15 years from the date of delivery of the machine at the ultimate destination to safeguard against obsolescence. Declaration from OEM is only accepted, Failing which offer wont be considered.

    Document requiredConfirmation required
18. 18

    PENALTY FOR DELAY IN COMMISSIONING: The Contractor or his agents shall commission the machine within the stipulated time as shown in the contract. This time frame will be applicable from the consignee in respect of readiness and installation of the machine in cases where the machine is to be installed by the consignee. The time schedule includes the time for installation in cases where installation is also to be undertaken by the supplier. The time allowed for commissioning of machine by the contractor or his agent shall be deemed to be the essence of the contract. In case of delay in commissioning of the machine on the part of Contractor, the Purchaser shall be entitled to recover and the Contractor shall be liable to pay pre estimated liquidated damage at the rate of 2% of the total contract value of machine not commissioned for each and every month or part thereof for which commissioning is delayed. Provided always that the entire amount of liquidated damages to be paid under the provision of this clause shall not exceed 10% of the total contract value. After expiry of 5 months period from the date of default i.e. from the date of commissioning provided in the contract, purchaser will be at liberty to invoke the PG Bond submitted by the supplier. Continuance of commissioning work after expiry of stipulated time will also not absolve the contractor from the liquidated damages as stated above. The decision of the Purchase Office, whether the delay in commissioning has taken place on account of reasons attributed to the contractor shall be final.

    Confirmation required
19. 19

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional

General Instructions

1. 1

   Mode of despatch : Rail/Road. If road, door delivery only is accepted

1. 1

   1) I/We have carefully gone through the IRS conditions of contract (included and uploaded along with the bid document) particularly Para 2500 pertaining to "Code of Integrity, Misdemeanor and Penalties". I/We hereby certify that no other sister concerns or affiliates (such as having common partner/director/promoter/owner/holding company decision control etc.) have participated in this tender which can give rise to a conflict of interest or fall under anti-competitive practices. We understand that the offers of all such sister concerns including ours are liable to be rejected as per relevant provisions of IRS terms and conditions. I/We, affrm that we shall abide by the Code of Integrity in general, with specific reference to conflict of interest [Para 2502 (e)], anti competitive practices [Para 2502(c)] and obligation to proactive disclosures [Para 2503]. I/We understand that we are fully responsible for the above declaration and it shall not be the Railway's responsibility to verify the same. I/We are aware that we shall be liable for all consequences of violation of Code of Integrity, if detected, at any stage. 2) It will be presumed that the firms who have submitted the e-bid have gone through and accepted all the terms and conditions of tender, until and unless firms specify the deviations from those conditions and so indicated specifically under the headings - "Technical Deviation Statement" and "Commercial Deviation Statements". If there is any contradiction between any techno commercial terms and conditions quoted in e-offer and documents. attached along with the e-offer, the terms & conditions quoted in e-offer will prevail over that of quoted in attached documents. Tenderers in their own interest are advised not to quote any techno commercial terms & conditions in attached documents.