RUNNING CONTRACT FOR ONE YEAR:-UNDERGROUND RAILWAY JELLY FILLED TELECOM QUAD CABLE SIZE 06 QUAD, 0.9 MM DIA FOR RAILWAY SIGNALLING AND TELECOM INSTAL LATIONS TO RDSO SPECIFICATION NO. IRS: TC-30/2005, VER.1 WITH AMDT. NO.1 TO 5 [

Special Eligibility Criteria

1. 1

   The Purchaser reserves the right to place order for either entire or bulk quantity (minimum 80% of the net procurable quantity) upon the RDSO approved vendors as available on UVAM for Item ID-3100047 and Sub Item ID- 3100047001 in terms of para 0805 of Western Railway Bid Document (Indigenous purchases) Version-14 of June 2024. The offers from developmental vendors (approved without any condition) may be considered for placement of developmental orders totalling up to 20% of the net procurement quantity. However, this is subject to condition that rates of developmental vendors are lower than the rates of vendors eligible for bulk orders. Approval status of a vendor shall be reckoned as on the date of closing of tender and not thereafter, unless it is a case of removal/suspension/banning. Note:-If the works address indicated in an offer is different from what is indicated in the approval certificate issued by the respective vendor approving agency, then such offer will be treated as if the same has been received from an unapproved source

   Document required
2. 2

   Where there are not more than 03 (three) Indian Suppliers categorized as Approved Vendor for a particular item, vendors categorized as " developmental vendors " unconditionally by RDSO can be considered for placement of bulk order without any quantity restrictions, considering factors such as past performance, capacity, delivery requirements, quantity under procurement, nature of item,outstanding order load etc. in a transparent manner. Necessary credentials regarding above must be attached with the bid/offer. No back reference will be acceptable in this regard.

   Document optional
3. 3

   In keeping with the Public Procurement (Preference to Make in India) Order 2017, latest revision, it has been found that there exists sufficient local capacity and competition in supply of the tendered item of required quality and therefore public procurement of the item is restricted to " Class I local suppliers " only and the vendors who do not qualify to be Class I local suppliers should not quote in the tender as their offers shall not be considered for any ordering. In case any vendor who does not qualify to be a Class I local supplier for the tendered item participates in the tender it does so at its own risk and cost and Railways shall not be liable for any loss or damage caused to the vendor.

   Document optional

Check List

1. 1

   This is an e-tender. Manual offers/bids for this tender will not be considered under any circumstances, only electronic offers/bids shall be considered.
2. 2

   Have you furnished the statement of deviations, if any ?
3. 3

   Have you mentioned Make/ Brand of OEM ?
4. 4

   Have you indicated the HSN Code of your offered product ?
5. 5

   Have you kept your offer validity as per " Condition for Responsiveness of offer "?
6. 6

   Have you indicated the percentage of Local Content in the relevant column ?
7. 7

   Have you submitted the details of location(s) where local value addition is made ?
8. 8

   Have you attached relevant document for MSE if you claimed benefits and preferential treatment as an MSE firm ?
9. 9

   Have you attached tender specific CA certificate for the local content claimed if you claimed to be a "local supplier" as per "Conditions of Responsiveness of Offer

Commercial-Compliance

1. 1

   Earnest Money Deposit Shall be as per para 0500 of Western Railway Bid Document (Indigenous Purchases), Version -14 of June 2024. EMD is compulsory and offers without EMD, except those exempted will be summarily rejected. Vendors (other than those appearing on vendor panels of approving agencies) seeking exemption from EMD, shall have to attach scanned copy of requisite document along with offer in support of their claim for exemption, failing which their offer will not be considered eligible for exemption from EMD. An authorized agent quoting on behalf of a manufacturer shall not be exempted from remitting EMD owing to any of the exemption claimed. Bidders claiming exemption shall also be required to sign the Bid Securing Declaration as follows:- " I/We certify that, my/our offer is eligible for exemption from submission of Bid Security/Earnest Money Deposit, in terms of tender conditions. In case my/our claim to exemption from submission of Bid Security/Earnest Money Deposit is not found valid as per terms of the tender, I/We understand and accept that Railways has unquestionable right to summarily reject my bid and my offer shall not be considered for ordering. Further, I/We hereby understand and accept that if I/We withdraw or modify my/our bids during the period of validity, or if I/We are awarded the contract and on being called upon to submit the performance security/Security Deposit, fails to submit the performance security /Security Deposit before the deadline defined in the request for Bid document/Notice inviting tender, I/We shall be debarred from exemption of submitting Bid Security/Earnest Money Deposit and performance Security/Security Deposit for a period of 06 (six) months , from the date I/We are declared suspended disqualified from exemption from submission of EMD/SD, for all tenders for procurement of goods issued by any unit of Indian Railways published during this period "

   Document optional
2. 2

   Security Deposit: SD will be applicable as per para 0600 of Western Railway Bid Document (Indigenous Purchases), Version -14 of June 2024 along with correction slips /amendments if any, before tender closing date. Bank Guarantee: As per proforma given in Annexure-5 of Western Bid Document (Indigenous purchase), Version 14 of June 2024. Note:- Offers from firms not exempted and denying to pay Security Deposit will be summarily rejected

   Document optional
3. 3

   Goods and Services Tax (GST): As per clause 0906 of WESTERN RAILWAY Bid Document (Indigenous Purchases), Version -14 of June 2024 attached with the tender. All tenderers to quote HSN code and corresponding GST rates for the item/items quoted

   Document optionalConfirmation required
4. 4

   In case the successful tenderer is not liable to be registered under CGST/IGST/UTGST/SGST Act, the Railway shall deduct the applicable GST from his/their bills under Reverse Charge mechanism (RCM) and deposit the same to the concerned tax authority.

   Document optionalConfirmation required
5. 5

   Bidders shall also give declaration as below:- " I/We agreed to pass on such additional input tax credit as may become available in future under GST scheme, in respect of all the inputs used in the manufacturing and/or supply of final goods/services on the date of supply by way of reduction in price and advise the purchaser accordingly "

   Document requiredConfirmation required
6. 6

   LD :- In case of delay in supply Liquidated Damages (LD) shall be levied @ 1/2% (half percent) of the value of the stores delayed per week or part of the week during which delivery is accepted . The upper limit for recovery of Liquidated Damages in supply contracts shall be 10% (ten percent) of the value of stores delayed, irrespective of delays, unless otherwise specifically provided in the contract. In terms of Railway Board's letter no.2001/RS(G)/779/7 Pt 2 dated 25.06.2018, orders on developmental vendors shall be " developmental orders " and treated as such specifically with regard to applicability of liquidated damages for delayed supplies.
7. 7

   Public Procurement (Preference to Make in India) Order shall be applicable as per para 1800 of Western Railway Bid Document (Indigenous Purchases), Version-16 of November 2024. Bidders to submit details of location(s) where local value addition is made. In case no details are furnished, it will be presumed that the indicated works address(es) of manufacturing in India are the location(s) of local value addition.

   Document optional
8. 8

   MSE: The purchase preference to MSEs shall be considered as per para 1700 of Western Railway Bid Document (Indigenous Purchases), Version -14 of June 2024. Notes:- i) Criteria for classification of Enterprises based on investment and turnover vide Gazette Notification dated 26.06.2020, as amended time to time, issued by the Ministry of MSME is applicable in the tender. In case conditions contained in above notification contradict with any of the tender conditions, conditions contained in above notification, as amended, will prevail. ii) As per extant guidelines an enterprise registered as MSE firm with any other organization under the Ministry of Micro, Small and Medium Enterprises shall register itself under UDYAM Registration for getting MSE benefit under this clause. Classification of Enterprise as Micro, Small or Medium Enterprise shall only be considered on the basis of UDYAM Certificate. Vendors claiming to avail benefits and preferential treatment extended to Micro and Small Enterprises (MSEs) must necessarily upload relevant documents with their offer. i. e. complete UDYAM certificate indicating social status of the MSE. iii) MSE benefit will not be applicable for the traders/authorized dealers/agents. iv) Vendors claiming MSE benefits/preferential treatment, despite upward re- classification, must upload document confirming their MSE status within a span of 03 years preceding from the date of closing of the tender, else status of such vendors shall not be considered as MSE .

   Document optional
9. 9

   Warranty/Guarantee: As per clause 1200 of the Western Railway Bid Document (Indigenous purchases) Version-14 of June 2024 or latest with all corrigendums and amendments, if any, along with all latest Railway Board guidelines issued before the tender closing date. In the event of any conflict, warranty clause as appearing in the technical specification shall prevail.
10. 10

    OEM: Procurement from Authorized Agents/Dealers/Distributors etc. shall be as per para 0400 of Western Railway Bid Document (Indigenous Purchases),Version- 14 of June 2024. a). OEMs should quote directly preferably or an OEM can authorize and give Tender Specific Authorization (TSA) to its Agent / Dealer to quote on their behalf similar to proforma attached as Annexure-2. b) The Authorized Dealer/Agent must upload valid tender specific authorization, along with the offer, failing which their offer is liable to be passed over. c) Trader/Authorized Dealer should mention name of Manufacturer, Make and complete address in their bid for inspection of material at OEM works. d) In a tender, either the authorized agent/dealer on behalf of the Principal/OEM or the Principal/OEM itself can bid, but both cannot bid simultaneously for the same item in the same tender and such bids will be summarily rejected. e) If an authorized agent/dealer submits bid on behalf of a Principal/OEM, the same agent/dealer shall not submit a bid on behalf of another Principal/ OEM in the same tender for the same item/product and such bids will be summarily rejected. f) In case tenderer is participating as an authorized agent, then the past performance if required, shall be that of the OEM/Principal, authorizing the agent. It may so happen that the agent has credentials of past supply for a different OEM/Principal but the same will not be considered as past performance for the make offered in the tender.

    Document requiredConfirmation required
11. 11

    The Bidder confirms that rates and other financial terms quoted in relevant columns of financial bid will only be ruling terms for acceptance and such terms quoted anywhere else should be ignored. (Denial of this condition not recommended)

    Confirmation required
12. 12

    This case is of procurement in excess of Rs.10 Cr. In terms of "Conditions for Responsiveness of Offer", bidders must upload with the bid a TENDER SPECIFIC certificate for "local content" from Statutory Auditor/Cost Auditor or a practicing Cost Accountant/Chartered Accountant (as the case may be). No back reference will be made in this regard.

    Document requiredConfirmation required
13. 13

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional

1. 1

   Validity of offer should be strictly as stipulated in tender document as per para 2001 of Western Railway Bid Document (Indigenous Purchases), Version -14 of June 2024. Offers quoted with shorter validity shall be deemed as commercially unresponsive and shall be summarily rejected.
2. 2

   Price Variation Clause: PVC is applicable and the final price payable shall be subject to adjustment, up or down, in accordance with the Price Variation Formula as below:- P = P0 + 0.135 (Al-Al0) + 0.139 (Cu-Cu0) + 0.515 (Cc-Cc0) +0.693 (Fe-Fe0) Where P = Basic Rate payable as adjusted in accordance with above formula (Rs/Km), P0 = Basic Rate as per PO (Rs/ km), Al0 = IEEMA Price of Aluminum (Rs/MT), Cu0 = IEEMA Price of Copper Wire Rods (Rs/MT), Cc0 = IEEMA price of XLPE Compound for LV Cable (Rs/MT) Fe0= IEEMA price of Steel Tape Galvanized (as per IS: 3975) for size 32 x 0.8 mm (Rs/MT). Note: Above prices i.e. Al0, Cu0, Cc0 & Fe0 are as published by IEEMA as per IEEMA Price Circular as applicable on the first working day of the Base Month July-2026. The prices (Al), (Cu), (Cc) & (Fe) shall be above prices (Rs/MT) as applicable on the first working day of the calendar Month one month prior to the date of call letter for offering material for inspection, duly acknowledged by the Inspection Agency. In case date of call letter for inspection duly acknowledged by Inspection Agency is not available, the reference date for the purpose of computation of PVC and the payable Basic Rate shall be taken as the first working day of the calendar Month one month prior to the date of actual inspection as mentioned on the Inspection Certificate issued by the Inspection Agency. Bidders must quote their offer according to above PVC . Offers with deviation in the Price Variation Formula and/or BASE MONTH/DATE of price(s)/indices of input raw materials from the tender document/NIT (OR) offers quoted on FIRM price basis, will be summarily rejected .
3. 3

   1) This case is of procurement for a value in excess of Rs.10 Crores. As such, the firms claiming to be "local supplier" on the basis of self certification of "local content" shall be required to upload with their bid a "tender specific certificate" from the Statutory Auditor/Cost Auditor of the Company (in case of Companies) OR from a practicing Cost Accountant/Chartered Accountant (in respect of suppliers other than Companies) with UDIN number (a system generated unique number generated to verify the authenticity of the documents attested/certified by these professionals). (2) The onus of uploading the certificate from the relevant authority ,as above, shall rest with the bidder. In case of certificate uploaded by the bidder for Companies, it will be considered that the same is signed by the Statutory Auditor/Cost Auditor of the Company. (3) The certificate should be indicating Tender No. & Closing Date, manufacturer's name, works address and certifying the percentage of the local content in the product offered as per Para 1809 of Western Railway Bid Document (Indigenous Purchases), Version-16 of November-2024. Offer from a bidder not uploading above certificate with their bid will not be considered as an offer from a "local supplier" and will be dealt accordingly. No back reference shall be made in this regard.