Repairing & preventive maintenance of Cab Air Conditioners of Electric Locomotives.

Financial Eligibility Criteria (As per GCC Part-I clause No.10.2 (Advance Correction Slip No. 1)): The tenderer must have minimum average annual contractual turnover of V/N or V whichever is less, where V= Advertised value of the tender in crores of Rupees N= Number of years prescribed for completion of work for which bids have been invited. The average annual contractual turnover shall be calculated as an average of "total contractual payments" in the previous three financial years, as per the audited balance sheet. However, in case balance sheet of the previous year is yet to be prepared/ audited, the audited balance sheet of the fourth previous year shall be considered for calculating average annual contractual turnover. The tenderers shall submit requisite information as per Annexure-VIB (Format attached with tender document details & in GCC), along with copies of Audited Balance Sheets duly certified by the Chartered Accountant/ Certificate from Chartered Accountant duly supported by Audited Balance Sheet.

As per the Railway Board's letter No. 2019/Elect(G)/165/1 dated 22/04/2020, the eligibility criteria of works contract regarding exemption to RDSO approved sources in respect of technical/financial eligibility criteria for repair/rehabilitation/up-gradation/modification of Electric Locomotives items and equipments/sub-assemblies thereof are given below: (i)The technical eligibility criteria as contained in GCC April'22 or any amendment thereafter for works contract may be dispensed with in cases of bidders, who of bidders who are either OEMs or sources approved by RDSO for related works contract. This exemption shall be extended to PUs approved sources also for various safety/ vital items which were transferred to PUs vide Board's letter No.2001/RS(G)/779/1 dated 07/12/2016. (ii)The financial eligibility criteria as contained in GCC April'22 or any amendment thereafter may be dispensed with in cases of bidders, who of bidders who are either OEMs or sources approved by RDSO for related works contract. This exemption shall be extended to PUs approved sources also for various safety/ vital items which were transferred to Pus vide Board's letter No.2001/RS(G)/779/1 dated 07/12/2016. (iii)Open tendering system should preferably be adopted for award of such works contracts. (iv) Firms not featuring in RDSO or PUs approved sources for various safety/ vital items which were transferred to PUs vide Board's letter No.2001/RS(G)/779/1 dated 07/12/2016 of works contracts shall have to fulfill the eligibility criteria as stipulated in GCC April'22 or any amendment thereafter. (v)For prescribing the technical eligibility criteria and defining similar nature of work to be indicated in the tender document and NIT, Railway Board's letter No. 94/CE-I/CT/4 dated 17.10.02 and 94/CE-I/CT/4 dated 23/11/2006 may be referred to. (Definition of similar work mentioned in technical eligibility has the approval of PCEE/NCR). (vi)All condition dealing with development sources of production unit as stipulated in store letter No.2001/RS(G)/779/7 dated 01/02/2017 shall be followed. (vii)Exemptions regarding technical & financial criteria shall not be given to authorized dealer with tender specific authorization given by the OEM and such dealer shall have to fulfill required eligibility criteria as per GCC April'22 or any amendment thereafter.

The firms/tenderers who are not appearing in UVAM as approved/developmental vendors of nominated vendor/sources approving agencies will not be considered for exemption in eligibility criteria. The status of vendor (i.e. approved or developmental vendor) shall be reckoned as on date of tender opening and not thereafter. Tenderer shall take this aspect while quoting their offer. Tenderers are advised to check their approval status in IREPS website (ireps.gov.in) under IREPS vendor approval before quoting for the work. Tenderers are required to attached scan copy of approval RDSO (now CLW) approved source of their firm for exemption in minimum eligibility criteria ( Technical & financial).

Tenderers should upload the documents in support of minimum eligibility criteria. No documents other than uploaded documents in support of minimum eligibility criteria will be accepted / entertained after closing of tender.

Technical Eligibility Criteria (As per GCC Part-I clause No.10.1): (a) The tenderer must have successfully completed or substantially completed any one of the following categories of work(s) during last 07 (seven) years, ending last day of month previous to the one in which tender is invited: (i) Three similar works each costing not less than the amount equal to 30% of advertised value of the tender, or (ii)Two similar works each costing not less than the amount equal to 40% of advertised value of the tender, or (iv)One similar work costing not less than the amount equal to 60% of advertised value of the tender. (b)(1) In case of tenders for composite works (e.g. works involving more than one distinct component, such as Civil Engineering works, S&T works, Electrical works, OHE works etc. and in the case of major bridges - substructure, superstructure etc.), tenderer must have successfully completed or substantially completed any one of the following categories of work(s) during last 07 (seven) years, ending last day of month previous to the one in which tender is invited: (i) Three similar works each costing not less than the amount equal to 30% of advertised value of each component of tender, or (ii) Two similar works each costing not less than the amount equal to 40% of advertised value of each component of tender, or (iii) One similar work each costing not less than the amount equal to 60% of advertised value of each component of tender. Note for b(1): Separate completed works of minimum required values shall also be considered for fulfillment of technical eligibility criteria for different components. (b) (2)In such cases, what constitutes a component in a composite work shall be clearly pre-defined with estimated tender cost of it, as part of the tender documents without any ambiguity. (b) (3) To evaluate the technical eligibility of tenderer, only components of work as stipulated in tender documents for evaluation of technical eligibility, shall be considered. The scope of work covered in other remaining components shall be either executed by tenderer himself if he has work experience as mentioned in clause 7 of the Standard General Conditions of Contractor through subcontractor fulfilling the requirements as per clause 7 of the Standard General Conditions of Contract or jointly i.e., partly himself and remaining through subcontractor, with prior approval of Chief Engineer in writing. However, if required in tender documents by way of Special Conditions, a formal agreement duly notarized, legally enforceable in the court of law, shall be executed by the main contractor with the subcontractor for the component(s) of work proposed to be executed by the subcontractor(s), and shall be submitted along with the offer for considering subletting of that scope of work towards fulfillment of technical eligibility. Such subcontractor must fulfill technical eligibility criteria as follows:

The subcontractor shall have successfully completed at least one work similar to work proposed for subcontract, costing not less than 35% value of work to be subletted, in last 5 years, ending last day of month previous to the one in which tender is invited through a works contract. Note: for subletting of work costing up to Rs 50 lakh, no previous work experience of sub-contractor shall be asked for by the Railway. In case after award of contract or during execution of work it becomes necessary for contractor to change subcontractor, the same shall be done with subcontractor(s) fulfilling the requirements as per clause 7 of the Standard General Conditions of Contract, with prior approval of Chief Engineer in writing. Note for Item 10.1 of GCC Part-I: Work experience certificate from private individual shall not be considered. However, in addition to work experience certificates issued by any Govt. Organisation, work experience certificate issued by Public listed company having average annual turnover of Rs 500 crore and above in last 3 financial years excluding the current financial year, listed on National Stock Exchange or Bombay Stock Exchange, incorporated/registered at least 5 years prior to the date of closing of tender, shall also be considered provided the work experience certificate has been issued by a person authorized by the Public listed company to issue such certificates. In case tenderer submits work experience certificate issued by public listed company, the tenderer shall also submit along with work experience certificate, the relevant copy of work order, bill of quantities, bill wise details of payment received duly certified by Chartered Accountant, TDS certificates for all payments received and copy of final/last bill paid by company in support of above work experience certificate.

"Any upgradation/repair work of similar equipment of Electric Loco or its sub-assemblies/components planned for execution of work or OEMs/ Vendors approved by RDSO/CLW/CEE"

Tenderers are advised to go through the explanation for Para 10.1 to 10.5 - Eligibility Criteria of GCC April'22 Part-I before submitting their offer.

As per the Railway Board's letter No. 2019/Elect(G)/165/1 dated 22/04/2020, the eligibility criteria of works contract regarding exemption to RDSO approved sources in respect of technical/financial eligibility criteria for repair/rehabilitation/up-gradation/modification of Electric Locomotives items and equipments/sub-assemblies thereof are given below: (i)The technical eligibility criteria as contained in GCC April'22 or any amendment thereafter for works contract may be dispensed with in cases of bidders, who of bidders who are either OEMs or sources approved by RDSO for related works contract. This exemption shall be extended to PUs approved sources also for various safety/ vital items which were transferred to PUs vide Board's letter No.2001/RS(G)/779/1 dated 07/12/2016. (ii)The financial eligibility criteria as contained in GCC April'22 or any amendment thereafter may be dispensed with in cases of bidders, who of bidders who are either OEMs or sources approved by RDSO for related works contract. This exemption shall be extended to PUs approved sources also for various safety/ vital items which were transferred to Pus vide Board's letter No.2001/RS(G)/779/1 dated 07/12/2016. (iii)Open tendering system should preferably be adopted for award of such works contracts. (iv) Firms not featuring in RDSO or PUs approved sources for various safety/ vital items which were transferred to PUs vide Board's letter No.2001/RS(G)/779/1 dated 07/12/2016 of works contracts shall have to fulfill the eligibility criteria as stipulated in GCC April'22 or any amendment thereafter. (v)For prescribing the technical eligibility criteria and defining similar nature of work to be indicated in the tender document and NIT, Railway Board's letter No. 94/CE-I/CT/4 dated 17.10.02 and 94/CE-I/CT/4 dated 23/11/2006 may be referred to. (definition of similar work mentioned above in technical eligibility has the approval of PCEE/NCR). (vi)All condition dealing with development sources of production unit as stipulated in store letter No.2001/RS(G)/779/7 dated 01/02/2017 shall be followed. (vii)Exemptions regarding technical & financial criteria shall not be given to authorized dealer with tender specific authorization given by the OEM and such dealer shall have to fulfill required eligibility criteria as per GCC April'22 or any amendment thereafter.

The firms/tenderers who are not appearing in UVAM as approved/developmental vendors of nominated vendor/sources approving agencies will not be considered for exemption in eligibility criteria. The status of vendor (i.e. approved or developmental vendor) shall be reckoned as on date of tender opening and not thereafter. Tenderer shall take this aspect while quoting their offer. Tenderers are advised to check their approval status in IREPS website (ireps.gov.in) under IREPS vendor approval before quoting for the work. Tenderers are required to attached scan copy of approval RDSO (now CLW) approved source of their firm for exemption in minimum eligibility criteria ( Technical & financial).

Tenderers should upload the documents in support of minimum eligibility criteria. No documents other than uploaded documents in support of minimum eligibility criteria will be accepted / entertained after closing of tender.

The tenderer must ensure to furnish applicable documents, declaration and certificates as per the check list attached with this tender as description " Check list".

Tenderer should submit documents related to Registration details, GSTIN alongwith other details required under CGST/IGST/UTGST/SGST Act, registered address, email ID etc.

JVs/Consortiums/MOU s will not be considered.

EMD (bid security)form as indicated in the NIT header shall be paid through online' gate way/E-Payment facility provided on IREPS website. Other mode of payment towards EMD (bid security) be accepted as per the guidelines provided in GCC April'2022. In case payment of EMD is not successful during E- payment, the offer will be summarily rejected. If bid security deposited by the tenderer other than the online gateway/e- payment facility provided in IREPS website, the instrument of bid security should be favour of Sr.DFM/NCR/JHS otherwise offer will be treated as invalid. In case Bid Security deposited in form of Bank Guarantee, the original Bank Guarantee should be delivered in person to the official nominated as indicated in the tender document before closing date for submission of bids(i.e. excluding the last date of submission of bids). In case payment of EMD is not successful during E-payment, the offer will be summarily rejected.

The tenderer should submit their offer through e-tendering process only. Tenders submitted on other than the prescribed form shall not be considered. No deviation from the terms and conditions stipulated in the tender document or attached tender document details shall be allowed. Offers containing deviations are liable to be rejected. Generally deviations of contractor against the Railways specification & special conditions stipulated in the entire tender are not acceptable. Therefore, Tenderer is advised not to quote any deviation against the Railways conditions & specification stipulated in tender document.

As per clause No. 14 of GCC Part-I, Documents to be Submitted Along with Tender: Partnership Deeds, Power of Attorney etc.: (i)The tenderer shall clearly specify whether the tender is submitted on his own (Proprietary Firm) or on behalf of a Partnership Firm/company/Joint Venture (JV) /Registered Society/Registered Trust/ Hindu Undivided Family (HUF) / Limited Liability Partnership (LLP) etc. The tenderer(s) shall enclose the attested copies of the constitution of their concern, and copy of PAN Card along with their tender. Tender Documents in such cases are to be signed by such persons as may be legally competent to sign them on behalf of the firm, company, association, trust or society, as the case may be. (ii)Following documents shall be submitted by the tenderer: (a)Sole Proprietorship Firm: (i)All documents in terms of GCC Part-I Para 10 of the Tender Form (Second Sheet). (b)HUF: (i)A copy of notarized affidavit on Stamp Paper declaring that he who is submitting the tender on behalf of HUF is in the position of 'Karta' of Hindu Undivided Family (HUF) and he has the authority, power and consent given by other members to act on behalf of HUF. (ii)All other documents in terms of GCC Part-I Para 10 of the Tender Form (Second Sheet). (c)Partnership Firm:(i)All documents as mentioned in GCC Part-I para18 of the Tender Form (Second Sheet).(d)Joint Venture (JV): All documents as mentioned in GCC Part-I para 17 of the Tender Form (Second Sheet).(e)Company registered under Companies Act2013:(i)The copies of MOA (Memorandum of Association) / AOA (Articles of Association) of the company(ii)A copy of Certificate of Incorporation(iii)A copy of Authorization/Power of Attorney issued by the Company (backed by the resolution of Board of Directors) in favour of the individual to sign the tender on behalf of the company and create liability against the company.(iv)All other documents in terms GCC Part-I Para 10 of the Tender Form (Second Sheet).

(f)LLP (Limited Liability Partnership): (i)A copy of LLP Agreement. (ii)A copy of Certificate of Incorporation (iii)A copy of Power of Attorney/Authorization issued by the LLP in favour of the individual to sign the tender on behalf of the LLP and create liability against the LLP. (iv)An undertaking by all partners of the LLP that they are not blacklisted or debarred by Railways or any other Ministry / Department of the Govt. of India from participation in tenders / contracts as on the date of submission of bids, either in their individual capacity or in any firm/LLP or JV in which they were / are partners/members. Concealment / wrong information in regard to above shall make the contract liable for determination under Clause 62 of the Standard General Conditions of Contract. (v)All other documents in terms of GCC Part-I Para 10 of the Tender Form (Second Sheet). (g) Registered Society & Registered Trust: (i) A copy of Certificate of Registration. (ii)A copy of Memorandum of Association of Society/Trust Deed (iii)A copy of Power of Attorney in favour of the individual to sign the tender documents and create liability against the Society/Trust. (iv) A copy of Rules & Regulations of the Society. (v) All other documents in terms of GCC Part-I Para 10 of the Tender Form (Second Sheet).(iii) If it is NOT mentioned in the submitted tender that tender is being submitted on behalf of a Sole Proprietorship firm/Partnership firm/Joint Venture/Registered Company etc., then the tender shall be treated as having been submitted by the individual who has signed the tender. (iv) After opening of the tender, any document pertaining to the constitution of Sole Proprietorship Firm/Partnership Firm/Registered Company/Registered Trust/Registered Society/HUF/LLP etc. shall be neither asked nor considered, if submitted.(v)A tender from JV / Partnership firm etc. shall be considered only where permissible as per the tender conditions. (vi)The Railway will not be bound by any change of power of attorney or in the composition of the firm made subsequent to the submission of tender. Railway may, however, recognize such power of attorney and changes after obtaining proper legal advice, the cost of which will be chargeable to the Contractor.

As per Para 15 of GCC Part-I:- The tenderer whether sole proprietor/a company or a partnership firm / joint venture (JV) /registered society /registered trust / HUF / LLP etc if they want to act through agent or individual partner(s), should submit along with the tender, a copy of power of attorney duly stamped and authenticated by a Notary Public or by Magistrate in favour of the specific person whether he/they be partner(s) of the firm or any other person, specifically authorizing him/them to sign the tender, submit the tender and further to deal with the Tender/ Contract up to the stage of signing the agreement except in case where such specific person is authorized for above purposes through a provision made in the partnership deed / Memorandum of Understanding / Article of Association/Board resolution, failing which tender shall be summarily rejected. A separate power of attorney duly stamped and authenticated by a Notary Public or by Magistrate in favour of the specific person whether he/they be partner(s) of the firm or any other person, shall be submitted after award of work, specifically authorizing him/them to deal with all other contractual activities subsequent to signing of agreement, if required. Note: A Power of Attorney executed and issued overseas, the document will also have to be legalized by the Indian Embassy and notarized in the jurisdiction where the Power of Attorney is being issued. However, the Power of Attorney provided by Bidders from countries that have signed the Hague Legislation Convention 1961 are not required to be legalized by the Indian Embassy if it carries a conforming Appostille certificate.

As per Clause-18 of GCC part-I, in case of participation in tender by Partnership firm, the tenderer shall clearly specify that the tender is submitted on behalf of a partnership firm. The following documents shall be submitted by the partnership firm, with the tender:(i) A notarized copy of the Partnership Deed or a copy of the Partnership deed registered with the Registrar. (ii) A notarized or registered copy of Power of Attorney in favour of the individual to tender for the work, sign the agreement etc. and create liability against the firm.(iii) An undertaking by all partners of the partnership firm that they are not blacklisted or debarred by Railways or any other Ministry / Department of the Govt. of India from participation in tenders / contracts as on the date of submission of bids, either in their individual capacity or in any firm/LLP in which they were / are partners/members. Any Concealment / wrong information in regard to above shall make the bid ineligible or the contract shall be determined under Clause 62 of the Standard General Conditions of Contract.(iv) All other documents in terms of Para 10 of GCC Part-I.

The tenderer is must to submit the Proprietorship certificate/Partnership deed alongwith Power of Attorney/AOA and MOA alongwith Power of Attorney issued by the Company (backed by the resolution of Board of Directors) alongwith their offer, as the case may be. Power of Attorney should be in favour of the person who will digitally sign the bid as well as other documents enclosed by the bidder alongwith their offer.

Please submit your Bank details such as Name of the Bank along with Bank Branch code, account No., IFSC Code and PAN Number as per the format given in attached tender document details as Annexure-Format-I.

Please furnish list of plant and Machinery available on hand and proposed to be inducted. Own and hired to be given separately for the subject work.

Please furnish list of personal, organization available on hand and proposed to be engaged for the subject work.

Please furnish list of Works on hand indicating description of Work, contract value, approximate value of balance work yet to be done and contract No. and date of award, awarding unit name & address etc.

Generally deviations of contractor against the Railways specification & special conditions stipulated in the entire tender booklet are not acceptable. Therefore, tenderers are advised not to quote any deviation against the Railways conditions & specification stipulated in tender document. However, deviation if any should be evaluated in financial term and rate quoted accordingly i.e. deviations should be considered into rates.

Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.