Procurement of Aluminium Flat Moulding, Size : 19 mm x 2.5 mm x 3660 mm to SK. No. LLH-25/80, Item No. 2, Alt. No. 12, to be dull anodized to IS:1868-96 (Reaffirmed 2021), Tab-1, Gr. AC 25, Material Spec. Aluminium IS-733-2025. Each strip is to be covered with PVC protection tape during supply [Weight of each metres is 0.144 kgs. approx.].

Special Eligibility Criteria

1. 1

   Materials will be procured from the Original Manufacturer or their authorized dealer having valid dealership certificate as per Clause Nos. 16.5 and 28.0 of the latest Eastern Railway General Tender Conditions of Stores Department.

   Confirmation required
2. 2

   Any firm quoting on behalf of the Original Manufacturer must upload valid tender specific authorization certificate from their Original Manufacturer along with their offer and, the Authorisation certificate should indicate the address of the manufacturing unit also, failing which the offer shall be considered further as per extant rules without any back reference.

   Document requiredConfirmation required
3. 3

   Tenderers are required to quote along with the Manufacturer's name and, the name of the Source for the procurement of raw materials for the tendered item. While submitting BID, firm must confirm the Source of raw materials procurement like Hindalco, NALCO etc for the tendered item, failing which the offer will be summarily rejected without any back reference.

   Document requiredConfirmation required
4. 4

   Firm will submit documentary evidence for the Source of raw materials procurement at the time of Inspection and Supply.

   Document optionalConfirmation required
5. 5

   Tenderers must indicate the name and address of the Source for Anodizing in their offer and, they must upload the valid documentary evidence for the source of Anodizing, failing which the offer will be summarily rejected without any back reference

   Document requiredConfirmation required
6. 6

   In terms of DPIIT/Ministry of Commerce and Industries Order No. P-45021/2/2017 PP (BE-II) dated 16.09.2020 and keeping in view with the Public Procurement (Preference to Make in India) Order 2017 as amended time to time, public procurement of this tendered item is restricted to Class-I local suppliers only. Please find Clause No. 28.0 of the latest ER General Tender Conditions of Stores Department for details.

   Confirmation required

Check List

1. 1

   Have you gone through the Eligibility Criteria and submitted all the documents mentioned therein?
2. 2

   Have you submitted the EMD or Bid securing declaration as per clause 8.0 of Section-I of Instructions to Tenderers of ER Bid Document?
3. 3

   Have you furnished the statement of deviations only in deviation field (preferably Nil)?
4. 4

   Have you kept your offer valid for the validity period as mentioned in NIT header?
5. 5

   Have you gone through the Tender Documents consisting of Instructions to Tenders, General Tender Conditions and Special Conditions of Tender, and agree and confirm to abide by the Instructions to Tenders, General Tender Conditions, IRS Conditions of Contract and Special Conditions of Tender?
6. 6

   Have you quoted the name of the Original Manufacturer and, the name of Source for procurement of Raw Materials in the tender along with the uploaded documentary evidence for the source of raw material procurement?
7. 7

   In case of authorized dealer, have you uploaded the valid Tender Specific Authorization Certificate from the Original Manufacturer along with the offer and, have your Manufacturer indicated the address of the manufacturing unit in the dealership certificate also?
8. 8

   Have you mentioned the name and address of the source for Anodizing in the offer and, have you uploaded the valid documentary evidence for the source of Anodizing?
9. 9

   Have you uploaded documents like copies of Receipt Notes, Inspection Certificates, Payment Receipt Particulars etc in support of your Performance/Credentials?
10. 10

    In case of Micro and Small Enterprises, have you submitted documentary evidence of being Micro and Small Enterprises for tendered item in the form of certificate issued by nodal agencies as per public procurement policy?
11. 11

    Have you quoted the Maker's Name/Brand with complete address?

Commercial-Compliance

1. 1

   Firm must submit quotation with a validity for a minimum period of 90 [ninety] days from the tender closing date, otherwise their offer will be summarily rejected.

   Confirmation required
2. 2

   Maker's Name/Brand must be mentioned with complete address. If no Make is mentioned, then it will be presumed that the Stores is of bidder's Own make.

   Document optionalConfirmation required
3. 3

   Address of the manufacturing unit of the Original Manufacturer or, address of the go-down of the authorized dealer must be mentioned in the bid for the purpose of deciding the place of Inspection along with the uploaded proof.

   Document requiredConfirmation required
4. 4

   Firm willing to avail benefits of Micro and Small Enterprises, must submit documentary evidence of being Micro or Small Enterprises for the tendered item in the certificate issued by Nodal agencies as per Public Procurement Policy, failing which firm status will be treated as Non-MSE firm.

   Document optionalConfirmation required
5. 5

   Bidders must upload documents like copies of Receipt Notes, Inspection Certificates, Payment Receipt particulars etc in support for their Performance/Credentials.

   Document requiredConfirmation required
6. 6

   GST : (I) Payment of taxes against documentary evidence only, (II) Input tax credit benefit, if any, accrued should be passed on to the purchaser as reduction in basic price or else the following certificate should accompany the bill, it is certified that no input tax credit benefit has accrued on material in voice/billed for, that can be passed into the purchaser, (III) Firm should submit the invoice/bill clearly indicating the appropriate HSN and applicable GST rate there on duly supported documentary evidence, (IV) Firm should also give declaration that any additional input tax credit benefit, if becomes available to supplier, the same shall be passed on to the purchaser without any undue delay.

   Confirmation required
7. 7

   Quantity tolerance : Plus/Minus 5% will be allowed.

   Document optionalConfirmation required
8. 8

   Price Variation Clause as per following Formula is acceptable for this tender. The Basic Price is variable with the NALCO Aluminium INGOT (IE07) Price in the ratio of 1 is to 1.2, The Base Price for PVC is Rs.3,65,250.00 Per MT [for Aluminium INGOT (IE07) as per NALCO Price List/Circular dated 08.09.2026]. The new updated Price will be calculated based on NALCO Aluminium INGOT [IE07] Price in Kg. ruling 30 days prior to date of inspection as per Formula given below : The new Basic Rate per Kg. is equal to [Quoted Basic Rate per Kg. plus {NALCO Aluminum INGOT (IE07) Price in Kg. ruling 30 days prior to date of inspection minus Rs.365.25 per Kg.} x 1.2]. Deviation if any of the above PVC, the offer will be summarily rejected without any back reference.

   Confirmation required
9. 9

   Marking of material : The tenderer should agree to indicate the Manufacturers Name, Month and Year of manufacturing by casting/ stamping/ etching/embossing at an appropriate place of each piece supplied, without affecting the functional utility and structural stability of the components/ material. However, if the same is not possible because of component/ item being small in size or any other reason what so ever, tenderer should indicate the same in their offer.

   Confirmation required
10. 10

    The Guarantee/ Warranty will be as per Specification/Drawing mentioned in tender. If, the Warranty/Guarantee is not mentioned in Specification/Drawing, then it will be as per IRS conditions of contract i.e. 30 months after the date of delivery. The offer of firm quoting Warranty/ Guarantee in deviation of tender schedule will be summarily rejected.

    Confirmation required
11. 11

    Materials to be delivered to the concerned Consignee by Road Transport on door delivery basis.

    Confirmation required
12. 12

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions. Please refer to clause 28.0 for details.

    Document requiredConfirmation required
13. 13

    The bidder should agree to supply the tendered stores at the rates quoted by him in accordance with the IRS Conditions and [or] other conditions Specified/attached with the tender.

    Confirmation required
14. 14

    If the bidder is not a MSE or a consortia of MSEs formed by NSIC, please indicate percentage of sub contracts in execution of this tender that will be from Micro and Small Enterprise(in percent of order value ) with further breakup of MSE owned by SC/ST. (Information will be provided in % terms with 6 fields; Micro owned by SC, Micro owned by ST, Micro owned by Others, Small industry owned by SC, Small industry owned by ST, Small industry owned by Others).

    Document optionalConfirmation required
15. 15

    This item is not a safety item.

    Confirmation required
16. 16

    Ordering on MSE as per Clause 23.0 of Eastern Railway General Tender Condition will be applicable.
17. 17

    Udyam Registration Certificate will be the only valid document for availing benefits of MSE as per clause 23.0 of Eastern Railway GTC of Stores Department.

    Document requiredConfirmation required
18. 18

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional

1. 1

   Validity of Offer : No deviation from the offer validity period stipulated in the tender is permitted.

2. 2

   Price Variation Clause: No deviation of the Price Variation Clause stipulated in the tender is permitted.

3. 3

   Inspection against sample approval is not permitted in this tender as well as No deviation in Inspection clause is permitted.